Ricoh IS300e Operating Instructions Manual
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Ricoh IS300e Operating Instructions Manual

Ricoh image scanner operating instructions
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Table of Contents

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Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read
the Safety Information in this manual before using the machine.
Image Scanner
What You Can Do With This Machine
Setting Up the Scanner
Configuring the Scanner Settings
Setting Originals
Using the Network TWAIN Scanner Function
Sending Scan File by E-mail
Sending Scan File by Scan to Folder
Sending Scan File by Scan to FTP
Sending Scan Files Using Delivery Server
Printing Scanned Image Files
Appendix

Operating Instructions

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Summary of Contents for Ricoh IS300e

  • Page 1: Operating Instructions

    Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in this manual before using the machine. Image Scanner Operating Instructions What You Can Do With This Machine Setting Up the Scanner Configuring the Scanner Settings...
  • Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Power Source Colour Scanner: 220 - 240V, 50/60 Hz, 5A or more Please be sure to connect the Power Cord to a power source as above.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Trademarks... 1 Safety Information ... 2 Safety During Operation... 2 Lithium Batteries (Memory Back-up)... 3 Manuals for This Scanner ... 4 Manuals for This Scanner ... 4 How to Read This Manual ... 5 1. What You Can Do With This Machine Outline...
  • Page 4 System Settings ... 52 Information to Set in [System Settings]...52 Configuring [System Settings] ...55 Scanner Settings...59 Information to Set in [System Settings]...59 Configuring [Send Scan Settings] ...64 Print Scan Settings ... 67 Information to Set in [Print Scan Settings]...67 Configuring [Print Scan Settings] ...67 Registering Scan Settings ...
  • Page 5 4. Setting Originals Sizes and Weights of recommended Originals... 109 The Original Sizes Available for Auto Detection ... 110 Originals that Require Special Care...111 Original Orientation ... 112 Simplex Scanning ... 113 Settings for Print Scan in simplex scanning ... 114 Duplex Scanning ...
  • Page 6 Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder ... 143 Procedure Breakdown... 143 Using the Enter Custom Send File Function ... 144 Scanned Image Files Sent to Shared Folders ... 147 File Locations ... 147 File Names ...
  • Page 7 Moving and Transporting the Scanner ... 183 Moving Over Short Distance ... 183 Transporting the Scanner... 184 Disposing of the Scanner... 185 Using Wireless LAN... 186 Outline to Use Wireless LAN... 186 Configuring Wireless LAN Settings ... 186 E-mail Address Book Data Format and Device Tag Information... 191 Entered Program Information...

  • Page 9: Trademarks

    Trademarks Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated. Pentium is a registered trademark of Intel Corporation. MS, Microsoft, and Windows are registered trademarks of Microsoft Corpora- tion. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.

  • Page 10: Safety Information

    Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

  • Page 11: Lithium Batteries (Memory Back-Up)

    Lithium Batteries (Memory Back-up) R WARNING: • Do not try to replace the lithium batteries by yourself. A battery of this type can explode if incorrectly replaced. If the lithium batteries need to be replaced, contact an authorized deal- er to request servicing. •...

  • Page 12: Manuals For This Scanner

    Manuals for This Scanner Manuals for This Scanner The following manuals describe the operational and maintenance procedures of this machine. To enhance safe and efficient operation of this scanner, all users should read and follow the instructions carefully. ❖ ❖ ❖ ❖ Quick Installation Guide Describes how to install the scanner.

  • Page 13: How To Read This Manual

    How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 15: What You Can Do With This Machine

    1. What You Can Do With This This section introduces various functions of this machine, and provides most ba- sic information such as control locations and standby screens, etc. Outline Network TWAIN Scanner You can use this machine as a network TWAIN scanner, by operating this ma- chine from a client computer on the network.

  • Page 16: Scan To E-Mail

    What You Can Do With This Machine Scan to E-mail By registering e-mail addresses on this machine, you can use this machine to generate an e-mail message and send a scan file as an e-mail attachment. This machine Connect this machine to a network ( T C P / I P ) u s i n g a 1 0 0 B A S E - T X o r 10BASE-T cable.

  • Page 17: Scan To Folder

    Scan to Folder It is possible to register Windows shared folders to this machine, as destinations for sending scan data. You can easily send and save scan files to a Windows shared folder that is registered to this machine. Note ❒...

  • Page 18: Scan To Ftp

    What You Can Do With This Machine Scan to FTP It is possible to register FTP servers to this machine as destinations for sending scan data. You can easily send and save scan files to an FTP server that is regis- tered to this machine.

  • Page 19: Scan To Print

    Scan to Print You can send scan files directly to a printer, so it is possible to use this machine like a copier. This machine When you use a network printer, connect this machine to a network (TCP/IP) us- ing a 100BASE-TX or 10BASE-T cable. It is possible to connect using an optional wireless LAN card.

  • Page 20: Delivery Server

    What You Can Do With This Machine Delivery Server By using ScanRouter V2 Professional/Lite, it is possible to deliver scan data that is scanned by this machine to multiple destinations. This machine Connect this machine to a network ( T C P / I P ) u s i n g a 1 0 0 B A S E - T X o r 10BASE-T cable, or using an optional wireless LAN card.

  • Page 21: Guide To This Scanner

    Guide to this Scanner Original table Set originals here to be loaded into this machine using the ADF (Automatic Doc- ument Feeder). ADF (Automatic Document Feed- Allows you to automatically load multi- ple originals into this machine. The ADF also provides duplex scanning. Output table The originals that have been loaded by the ADF are output here after scanning.
  • Page 22 What You Can Do With This Machine Display panel Displays a screen for scanning opera- tions, settings or status information, along with keys that are currently availa- ble for the corresponding function key operations. White Sheet Holds the original down on the exposure glass.

  • Page 23: Using Keys Displayed On The Screen

    Guide to this Scanner Using Keys Displayed on the Screen You can use the function keys, located under the display panel, to operate keys that appear on the display panel. Example: ADG002S To execute a key operation on the display panel, press the relevant function key. •...

  • Page 24: How To Interpret The Indicators

    What You Can Do With This Machine How to Interpret the Indicators Front indicators This section explains how to interpret the indicators of this machine. The following table shows the status of the indicators when this machine oper- ates normally. If any of the indicators appear differently, it means an error. See p.169 “Error Indicators”...

  • Page 25: Network Interface Indicators

    Network interface indicators The network interface connector on the rear panel of this machine is equipped with the following two indicators. ABK020S Green indicator Lights when this machine is connected to the network correctly. Function Settings and Standby Screens You cannot use the following functions at the same time. •...

  • Page 26: Function Priority

    What You Can Do With This Machine Function Priority You can select the initial screen dis- played each time you turn the ma- chine's power on. It is good idea to select the initial screen in accordance with how frequently you use Print Scan.

  • Page 27: Select Method

    Select Method There are two setup items named “Se- lect Method”: [1.Select Method] and [7.Select Method]. Use these items in combination to configure how you use this machine. • With the options in [7.Select Meth- od], you can select a combination of the functions that suits for the method how you use this machine.
  • Page 28 What You Can Do With This Machine • Delivery Server standby screen While this screen is displayed, pressing [Dest.] enables you to de- liver scan data using the address book in ScanRouter V2 Profession- al/Lite. You can also configure various settings using the control panel of this machine, or using a Web browser on a client computer.

  • Page 29: Scanner Features Menu

    While Select Method screen, Deliv- ery Server standby screen, E- mail/Send File standby screen, or Print Scan standby screen is dis- played, starting t he netwo rk TWAIN driver from a TWAIN- compliant application on a client computer will display the Net- work TWAIN standby screen.
  • Page 30 What You Can Do With This Machine...

  • Page 31: Setting Up The Scanner

    2. Setting Up the Scanner This section explains how to setup the scanner to get it ready for use, and how to make necessary connections. Checking the Scanner Location Before setting up the scanner, take a few minutes to check the location where you are going to install the scanner.
  • Page 32 Setting Up the Scanner ❖ Installation environment Important ❒ Do not set up the scanner in any of the following types of loca- tions. Doing so creates the risk of malfunction of the scanner. • In a location exposed to di- rect sunlight •...

  • Page 33: Attaching The Control Panel Unit To The Scanner Unit

    Attaching the Control Panel Unit to the Scanner Unit Note ❒ Use the tool that comes with this machine when you tighten or loos- en the screws. A A A A Insert the plug of the control pan- el unit into the socket on the scan- ner unit, as illustrated below.

  • Page 34: Connecting To A Local Printer

    Setting Up the Scanner Connecting to a Local Printer You can make a USB connection be- tween this machine and a printer, when you want to use it as a local printer for Print Scan. This section ex- plains how to connect a printer to this machine using a USB cable.
  • Page 35 E E E E Attach the card slot cover that comes with this machine. To attach the card slot cover A Reeve the USB cable through one of the slits of the card slot cover. Note ❒ When you connect two print- ers to this machine, reeve one of the USB cables through a slit, and the other USB cable...

  • Page 36: Setting Up The Optional Accessories

    Setting Up the Scanner Setting Up the Optional Accessories Installing the Image Processing Unit Important ❒ Before touching the Image Process- ing Unit, be sure to touch any metal object in order to discharge static electricity from you body. Note ❒...

  • Page 37: Inserting A Wireless Lan Card

    G G G G Connect the cables that you have A A A A unplugged in step . Be sure to connect the power cord last of all. Inserting a Wireless LAN Card Note ❒ You cannot use the optional wire- less LAN card and the bundled USB interface card at the same time.

  • Page 38: Connecting To A Network

    Setting Up the Scanner Connecting to a Network This section explains how to connect this machine to a network. Important ❒ Use a 100BASE-TX (category 5) or 10BASE-T network cable when you connect this machine to a net- work. A A A A With the network cable you use for connection, create a single loop about 15cm (6”)(A A A A ) away...

  • Page 39: Connecting To A Power Source

    Connecting to a Power Source This section explains how to connect this machine to a power source, using the bundled AC power cord. R WARNING: • Do not use with a power source with a voltage different from the specified volt- age.
  • Page 40 Setting Up the Scanner - Before turning off the power Before you turn off the power of this machine, make sure that a standby screen is displayed on the display panel. If you turn off the power while the Scanner Features menu is displayed, all the settings that you have config- ured could be discarded, and this ma- chine could return to its factory...

  • Page 41: Configuring The Scanner Settings

    3. Configuring the Scanner Outline to Use As a Network Twain Scanner The following overview diagram shows the preparation steps for using this ma- chine as a network TWAIN scanner. Note that the underlined steps are essential. Configure [1.System Settings] on this machine Install the network TWAIN driver on a client computer If you use this machine as a network TWAIN scanner, you need a TWAIN-compliant application on the client computer you use.

  • Page 42: Outline To Use Scan To E-Mail

    Configuring the Scanner Settings Outline to Use Scan to E-mail The following overview diagram shows the preparation steps for sending scan files as e-mail attachments. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure set- tings using a Web browser on a client computer, 3) items that you can config- ure settings using both of the above.

  • Page 43: Outline To Use Scan To Folder

    Outline to Use Scan to Folder Outline to Use Scan to Folder The following overview diagram shows the preparation steps for sending scan files to shared folders of Windows using SMB protocol. Note that the underlined steps are essential.
  • Page 44 Configuring the Scanner Settings Reference There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure set- tings using a Web browser on a client computer, 3) items that you can config- ure settings using both of the above.

  • Page 45: Outline To Use Scan To Ftp

    Outline to Use Scan to FTP The following overview diagram shows the preparation steps for sending scan files to folders on an FTP server. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure set- tings using a Web browser on a client computer, 3) items that you can config- ure settings using both of the above.

  • Page 46: Outline To Use The Network Delivery

    Configuring the Scanner Settings Outline to Use the Network Delivery The following overview diagram shows the preparation steps to use this ma- chine as a network delivery scanner, which function is enabled using ScanRout- er V2 Professional/Lite. Note that the underlined steps are essential.
  • Page 47 Reference There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure set- tings using a Web browser on a client computer, 3) items that you can config- ure settings using both of the above.

  • Page 48: Outline To Use Scan To Print

    Configuring the Scanner Settings Outline to Use Scan to Print The following overview diagram shows the preparation steps for printing scan data by Print Scan. Note that the underlined steps are essential. Reference There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure set- tings using a Web browser on a client computer, 3) items that you can config- ure settings using both of the above.

  • Page 49: Initial Scanner Setup

    Initial Scanner Setup The table on the next page shows all the setup items and their factory default val- ues. The table also includes information about for which of the functions each of the setup items is used (see the columns under "Purpose"), and the available method for configuration (see the columns under "Method").
  • Page 50 Configuring the Scanner Settings ❒ A "(null)" in the "Factory default value" column means that the setup item to the left has no factory default value. Setup Item Basic Settings Gen- Device eral Name Set- Comment tings URL Name Help URL Sys- Function Pri- ority...
  • Page 51 Factory Setup Item Default Value Sys- Transmis- Auto sion Speed Set- Communica- 802.11 Ad tings hoc mode tion Mode ASSID *9 , *10 SSID *9 , Channel WEP Set- Disable ting *9 , (null) WEP Key Wireless (Display LAN Signal only) Community public...
  • Page 52 Configuring the Scanner Settings Setup Item Scan Noise Re- Set- duction tings Edge Smoothing Filter Inversion Erase Colour File Type Original Set- tings Print Scan Type Set- Image Densi- tings Original Size Duplex Reduce/En- large, Zoom Create Mar- Quali- ty/Speed Function Pri- Scan- ority (Web...
  • Page 53 Factory Setup Item Default Value Scan- Compres- Normal sion (Gray Compres- Scale/Full sion Colour) Function Send Options File/TWAI (Web Status Monitor), Se- lect Method (Scanner) Auto Update Destination List Unit of Measure sRGB End of Scan Clear Set- Option tings after Each Scan Border Erase 0mm Language...
  • Page 54 Configuring the Scanner Settings Setup Item Scan- ADF Pick Roller Coun- Firmware Version Cus- Custom Title Title Custom Title Custom Title Custom Title Custom Title File Send Settings File Interval Send Time for Re- sending No. of Times to Resend Job Delivery Data Max.
  • Page 55 Factory Setup Item Default Value File Assign Title : Send Frequently Path Used Title(s) File Send (null) Path Login User (null) Name Login Pass- (null) word Protected (null) Password Program No. (Automati- Serv- cally as- signed) FTP Server (null) Name Key Display (null) Assign Title :...
  • Page 56 Configuring the Scanner Settings Setup Item E-mail Settings POP Server mail Address POP Server Port No. SMTP Server Address SMTP Server Port No. Domain Name Authentica- tion Method Authentica- tion User Name Authentica- tion Pass- word Sender's Name De- fault Administra- tor's Name Administra-...
  • Page 57 Factory Setup Item Default Value Assign Title : mail Alphabet Assign Title : dress Custom Title Assign Title : Frequently Used Title(s) E-mail Ad- (null) dress Register as Sender Sender's Password Protected (null) Password Subject (null) tach Sub- ject Delivery Settings Delivery 0.0.0.0 liv-...
  • Page 58 Configuring the Scanner Settings Setup Item Print Key Display Assign Title : Alphabet Assign Title : Custom Title Assign Title : Frequently Used Title(s) Attachment Type Printer IP Address Default Printer Locked Print Paper Source Tray ****** is the last six digits of the machine's MAC address. [1.System Settings] on this machine, and [TCP/IP] under [Basic Settings] on the Web Sta- tus Monitor.
  • Page 59 Available up to 99 registrations. "Yes" is automatically selected for the first printer that is registered. "No" is selected for all other printers. Initial Scanner Setup...

  • Page 60: System Settings

    Configuring the Scanner Settings System Settings This section describes the setup items contained in the System Settings menu. They include an item used to select the initial screen of the ma- chine, and basic setup items for oper- ating this machine on a network, such as an IP address setting.
  • Page 61 ❖ ❖ ❖ ❖ Subnet Mask When a fixed IP address is as- signed to this machine on the net- work you use, enter the subnet mask to this item in the form of xxx.xxx.xxx.xxx (xxx:0 through 255). Do not specify this item manually when you use this machine on a DHCP environment, because this item is automatically assigned to...
  • Page 62 Configuring the Scanner Settings ❖ ❖ ❖ ❖ Network Boot Use this item to select whether you use this machine on a DHCP envi- ronment or not. Set this item to “ NONE ” when a fixed IP address is assigned to this machine on the network you use.

  • Page 63: Configuring [System Settings]

    Configuring [System Settings] Reference See p.15 “Using Keys Displayed on the Screen” for information about how to select items displayed on the screen. A A A A Press the { { { { User Tools} } } } key. The Scanner Features menu is dis- played.
  • Page 64 Configuring the Scanner Settings C Specify the IP address of this machine. • Input the IP address using the number keys. • An IP address consists of four parts, and each part has a number within the range of 0 to 255. Make sure that you input each part of the IP ad- dress in three digits.
  • Page 65 To configure network boot settings when you use this machine on a DHCP environment A Press [Next] three times. “5. Access Control ” appears as the setup item currently select- Note ❒ It is not necessary to specify “2. IP Address ”, “3. Subnet Mask ”...
  • Page 66 Configuring the Scanner Settings H H H H Press [Next]. “9. MAC Address ” appears as the setup item currently selected. Note ❒ MAC address is a hardware ad- dress that uniquely identifies each machine, and cannot be changed. Press [OK] to see the MAC address of this machine, and then press [Cancel] to return to the System Settings menu.

  • Page 67: Scanner Settings

    Scanner Settings This section describes the setup items contained in the Scanner Settings, and shows you how to configure the set- tings in the Send Scan Settings menu (which includes main setup items in the Scanner Settings) using the con- trol panel of this machine.
  • Page 68 Configuring the Scanner Settings ❖ ❖ ❖ ❖ Date/Time(Year/Month/Day/Hr/Min/ Sec) This item lets you adjust the ma- chine’s date and time. The current date and time affects all the related operations of this machine, such as a time stamp in- serted in each of e-mail messages sent from this machine.
  • Page 69 Note ❒ The size of compressed data varies among originals even if the same quality setting is made for them. The number of origi- nal pages that can be processed at a time also varies. ❖ ❖ ❖ ❖ 7. Select Method You can select a method that suits for a combination of the functions you want to use when you perform...
  • Page 70 Configuring the Scanner Settings • Selecting “ sRGB 2” reduces the paper's yellowish tone. Note ❒ Selecting “ sRGB 1” or “ sRGB 2” disables the [Image Density] setting. (⇒ p.72) ❖ ❖ ❖ ❖ End of Scan Option This item lets you select how this machine behaves after a scanning operation ends.
  • Page 71 ❒ When you perform an [Enter Custom Send File] operation from the Web Status Moni- tor, selecting [New Job] and [OK] on the selection screen both finishes the current s c a n n i n g j o b , s e n d s t h e scanned data, and the [Enter Custom Send File] settings are retained.

  • Page 72: Configuring [Send Scan Settings]

    Configuring the Scanner Settings ❖ ❖ ❖ ❖ Job Delivery Data Max. Setting This item lets you select whether to limit the maximum file size of a document to be sent by using the delivery server. When you set lim- itation of the size, you can specify it within the range of 1 MB to 64 MB, in 1MB increments.
  • Page 73 C C C C Press [OK] The setting screen for “1. Select Method ” appears. D D D D Select the function that you main- ly use from “ Send File ” or “ TWAIN ”. • The option that is currently se- lected is displayed first.
  • Page 74 Configuring the Scanner Settings L L L L Press [OK]. T h e s e t t i n g s c r e e n f o r “ 4 . Date/Time(Year/Month/Day/Hr /Min/Sec) ” appears. M M M M Use the { { { { 1 1 1 1 } } } } and { { { { 0 0 0 0 } } } } keys and the number keys to adjust the cur- rent date and time.

  • Page 75: Print Scan Settings

    Print Scan Settings This section describes all the setup items included in Print Scan Settings menu, and shows you how to config- ure these settings using the control panel of this machine. Information to Set in [Print Scan Settings] ❖ ❖ ❖ ❖ Max. Number of Copies This item lets you set an upper lim- it for the number of copies that you can specify when you perform a...
  • Page 76 Configuring the Scanner Settings B B B B Press the { { { { 3} } } } key. The Print Scan Settings menu is displayed, and "1. Max. Number of Copies " appears as the setup item currently selected. C C C C Press [OK].
  • Page 77 J J J J Press [PrevMenu]. This returns to the Scanner Fea- tures menu. K K K K Press [Exit]. This exits the Scanner Features menu, and returns to the standby screen that is displayed when you turn the power on. Important ❒...

  • Page 78: Registering Scan Settings

    Configuring the Scanner Settings Registering Scan Settings You can configure and register up to four sets of settings for scanning, when performing a Send Scan (e- mail, Send File (SMB/FTP) or Deliv- ery Server) operation. Memory areas named “ Default ”, “ User 1”, “...
  • Page 79 ❒ When you select [Custom Resolu- tion], you can specify the resolu- tion within the range of 100dpi through 1200dpi in 1dpi incre- ments. ❖ ❖ ❖ ❖ Scan Size This item lets you select the size of the area to be scanned. You can se- lect from the following options.
  • Page 80 Configuring the Scanner Settings The following illustrates the refer- ence point and actual scanning area in accordance with the place where you set the originals. When the document is set in document glass When you place the originals on the exposure glass, the available area for scanning is 300mm (11.8”) (vertical) and 432mm (17”) (horizontal) from the ref-...
  • Page 81 ❖ ❖ ❖ ❖ Erase Colour This setting is available only when “ Black and White:Text ”, “ Black and White:Text/Pho- to ”, “ Black and White: Photo ”, or “ Black and White&co- lon;Gray Scale ” is selected in the [ Scan Type ] list.

  • Page 82: Registering [Scan Settings]

    Configuring the Scanner Settings Note ❒ When “ Black and White&co- lon;Gray Scale ” or “ Col- our:Full Colour ” is selected in the [ Scan Type ] list, and “ High Compression ”, “ Normal Compression ”, or “ Low Compression ” is selected in the [Compression (Gray Scale/Full Colour)] list un- der [System Settings], the...
  • Page 83 C C C C Press the { { { { 1} } } } key. The Default Scan Settings menu is displayed, and “1. Scan Type ” ap- pears as the setup item currently selected. D D D D Press [OK]. The setting screen for “1.
  • Page 84 Configuring the Scanner Settings To specify the resolution manually using [Custom Resolution] A While [Custom Resolution] is dis- played, press [Setting]. The setting screen for “ Custom Resolution ” appears. B Specify the resolution manual- ly by using the number keys. Note ❒...
  • Page 85 B Use the { { { { 1 1 1 1 } } } } and { { { { 0 0 0 0 } } } } keys to highlight the item you want to i n p u t , a n d t h e n u s e t h e number keys to input the val- Note ❒...
  • Page 86 Configuring the Scanner Settings T T T T D D D D Repeat steps through of “ User 1”, “ User 2”, and “ User 3” memory areas. U U U U When you are finished, press [PrevMenu]. This returns to the Scanner Fea- tures menu.

  • Page 87: Registering Print Settings

    Registering Print Settings You can configure and register up to four sets of settings for printing scan data. Memory areas named " Default ", " User 1", " User 2", and " User 3" are available for registering Print Set- tings.

  • Page 88: Registering [Print Settings]

    Configuring the Scanner Settings (1 Sided Orig. → 2 Sided • Print) Scans two single-sided originals and prints onto a two-sided page. (2 Sided Orig. → 1 Sided • Print) Scans each side of a two-sided original and prints onto two separate pages.
  • Page 89 A A A A Press the { { { { User Tools} } } } key. The Scanner Features menu is dis- played. B B B B Press the { { { { 5} } } } key. The Print Settings menu is dis- played.
  • Page 90 Configuring the Scanner Settings J J J J Press [OK]. This saves the setting you have se- lected, and returns to the Default Print Settings menu. Note ❒ Pressing [Cancel] discards the selected setting, and returns to the Default Print Settings menu. K K K K Press [Next].
  • Page 91 N N N N Press [Next], and then select an op- tion for "4. Duplex " in the same way that you have done in the D D D D F F F F steps through O O O O Press [Next], and then select an op- tion for "5.

  • Page 92: Configuring Settings Using A Web Browser

    Configuring the Scanner Settings Configuring Settings Using a Web Browser This section describes the procedure to make various settings using a web browser on a client computer. Important ❒ Before making any settings, connect this nachine to the network and specify its IP address.

  • Page 93: To Access This Machine From A Web Browser

    To access this machine from a web browser A A A A Start up a web browser on a client computer. B B B B Input “http://xxx.xxx.xxx.xxx/” (“xxx.xxx.xxx.xxx” is the IP address for this machine) in the web browser’s address bar, and then press the [Enter] key. The top page of the “Web Status Monitor”...

  • Page 94: General Guide To The Web Status Monitor

    Configuring the Scanner Settings General guide to the Web Status Monitor The figure below shows a screen of the Web Status Monitor when the following menus are selected: [Configuration] main menu → [Basic Settings] sub-menu → [Scanner] sub-menu. Header Area Contains links to the top page and the on- line help of the Web Status Monitor.

  • Page 95: Example Procedures Using [Configuration] Main Menu

    Work Area Displays contents such as setup items, options, and status information, in ac- cordance with the sub-menu item cur- rently selected. Important ❒ It may not be possible to return to the previous page using the browser’s [Back] button. In such a case, click the [Update] button on the browser. If a main menu or a sub-menu is clicked again, the information you input will be cleared.

  • Page 96: Configuring [E-Mail Address]

    Configuring the Scanner Settings ❒ The changes are be discarded if you click [Cancel]. H H H H By selecting [User 1], [User 2], or [User 3] in the [Select User] area, re- F F F F peat steps them, as necessary. Configuring [E-mail Address] A A A A Click [Configuration] on the main...
  • Page 97 Note ❒ Be sure to click [OK] to save the settings you have made on the currently displayed screen. Once you move to an- other page without clicking [OK], all the settings that you have made on the previous page will be cleared. ❒...
  • Page 98 Configuring the Scanner Settings Note ❒ When the [Close this dialog when download completes] check box is not selected on the dialog box that appears when you click [Save], the di- alog box remains displayed after download is finished. In this case, press [Close] to close the dialog box and re- turn to the [Export Data] page.

  • Page 99: Information To Register As Destination And Printer

    Note ❒ To return to the E-mail Ad- dress screen, click [Back] again, or click [E-mail Address] in the sub-menu area. F F F F If “ Off ” is selected for [Auto Up- date Destination List] in [2.Send Scan Settings] on this machine, restart this machine to reflect additions and changes made to the destina-...

  • Page 100: Information To Register In [File Send Path]

    Configuring the Scanner Settings • Frequently Used Title(s) Select “ On ” if you want the item to be included in the [Freq.] page, which is displayed as the first title for both the alphabeti- cal and custom title lists. Select “ Off ”...
  • Page 101 • Frequently Used Title(s) Select “ On ” if you want the file send path record to be included in the [Freq.] page, which is dis- played as the first title for both the alphabetical and custom ti- tle lists. Select “ Off ” if you do not want the item in the [ Freq.

  • Page 102: Information To Register In [Ftp Server]

    Configuring the Scanner Settings ❖ ❖ ❖ ❖ Change Order This item is displayed only when you perform [Change] in “ File Send Path ”operation. Normally, the File Send Paths you registered using [Add] in “ File Send Path ” are displayed by the order of registra- tion.
  • Page 103 Note ❒ Under each of the records, the assigned items are listed by the order of registration. ❖ ❖ ❖ ❖ FTP Server • Server Name/Path Name Enter the path to the FTP server shared folder, in the format of "server name\folder name"...

  • Page 104: Information To Register In [Printer]

    Configuring the Scanner Settings Information to register in [Printer] You can register up to 99 printers including local printers. Note ❒ You cannot select a paper tray to supply paper when performing a Print Scan operation. To select a certain paper tray for Print Scan, it is necessary to reg- ister each of paper trays of a printer as an independent printer, by using [Con- figuration] →...
  • Page 105 Important ❒ Before assigning a custom title, it is necessary to register custom titles us- ing the Web Status Monitor, and restart this machine. You cannot config- ure [Printer] and [Custom Title] settings at the same time. Note ❒ Under each of the titles, the assigned printers are listed by the order of reg- istration.

  • Page 106: Recalling The Settings

    Configuring the Scanner Settings ❖ ❖ ❖ ❖ Locked Print Select [On] to print scanned images only after a password is entered on the printer control panel. This prevents other people from seeing the prints. ❖ ❖ ❖ ❖ Paper Source Tray Select a paper tray.

  • Page 107: Creating A Backup File Of All The Settings

    Creating a Backup File of All the Settings It is possible to store the settings such as scanning conditions as a file in a shared folder on the network. This file can be used to restore the settings in case they are lost.

  • Page 108: To Restore Settings From A Backup File

    Configuring the Scanner Settings E E E E Enter each of the items on the screen. ❖ File Send Path Enter the shared folder path for storing the backup file. Enter t h e p a t h i n t h e f o r m a t o f "\\host name\folder name"...
  • Page 109 E E E E Enter each of the items on the screen. ❖ ❖ ❖ ❖ File Send Path Enter the path to the shared folder where the backup file is stored. Enter the path in the for- mat of "\\host name\folder name"...

  • Page 110: Installing Software

    Configuring the Scanner Settings Installing Software To use this machine as a network TWAIN scanner, it is necessary that the net- work TWAIN driver is installed on the computer from which you use this ma- chine. To use the machine as a network delivery scanner, it is essential to install Scan- Router V2 Lite on the delivery server.

  • Page 111: Software For Using A Network Twain Scanner

    Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of Desk- TopBinder V2 Lite, see p.105 “DeskTopBinder V2 Lite”.

  • Page 112: Software For Using The Network Delivery Scanner Function

    Configuring the Scanner Settings ❒ After the installation is com- plete, the “Type 2232C_2238C TWAIN V3” folder is in the “Program” folder on the Start menu. Help can be displayed from here. Software for Using the Network Delivery Scanner Function Use Auto Run for installation.

  • Page 113: Desktopbinder V2 Lite

    • Click [DeskTopBinder V2 Lite], and then the DeskTopBinder V2 Lite Setup screen appears. C C C C Click [ScanRouter V2 Lite] or [DeskTopBinder V2 Lite]. The installer of the soft- ware starts. Follow the instructions on the screen. Reference For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of the respective soft- ware.

  • Page 114: Smartdevicemonitor

    Configuring the Scanner Settings Note ❒ In addition to the space required for installation, the hard disk should have at least 500 MB of free space for files. • Network protocol TCP/IP A A A A Start Windows, and then insert the supplied CD-ROM labeled “Scanner Driver &...

  • Page 115: Installing Smartdevicemonitor

    You cannot use the Ethernet board setup tool included in the SmartDeviceMonitor for Admin when you access to this machine (it’s not possible to change the device name and the IP address of this machine). You can change the device name and the IP address of other devices.
  • Page 116 Configuring the Scanner Settings...

  • Page 117: Setting Originals

    This chapter describes how to set an original to be scanned with this machine It is possible to set an original on the exposure glass or the ADF. To scan several pages successively, the ADF is convenient. Sizes and Weights of recommended Originals Where original is Exposure glass...

  • Page 118: The Original Sizes Available For Auto Detection

    Setting Originals The Original Sizes Available for Auto Detection The document sizes that are automat- ically detected by this machine are as follows Limitation ❒ You can use auto detection for an ADF scanning, only when all the originals are the same, standard size.

  • Page 119: Originals That Require Special Care

    Originals that Require Special Care When scanning the following types of originals, be sure to follow the descrip- tions below. ❖ ❖ ❖ ❖ Originals whose size is difficult to auto detect It is difficult for this machine to automatically detect the sizes of the following types of originals, so select the original size manually.

  • Page 120: Original Orientation

    Setting Originals Original Orientation The original can be set either in sideway or lengthway orientation, but to assure that the top/bottom orientation of the original comes out correctly when the scanned file is displayed on a computer, the correct placement must be selected. The setting orientation differs depending on whether the width of the original is within or larger than 297mm (11.7”), which is equal to the length of the longer side of the A4-size.

  • Page 121: Simplex Scanning

    Simplex Scanning The setting orientation differs depending on whether the width of original is within or larger than 297mm (11.7”). Original width Place the original so that the top edge touches the top-left of the When placing an original exposure glass. on the exposure glass ⇒...

  • Page 122: Settings For Print Scan In Simplex Scanning

    Setting Originals Settings for Print Scan in simplex scanning • When you perform a Print Scan operation while scanning one side of an orig- inal, set the original in the ADF as illustrated below, regardless of the width of the originals. •...

  • Page 123: Settings For Print Scan In Duplex Scanning

    Original width Settings for Send Scan Select [ : 2 Sided: Top to (Use [Original Settings] in Top]. [Print Settings] ) When the original is bound at the top: Setting when the net- Set [Orientation:] to work TWAIN driver is to “...

  • Page 124: Placing The Original On The Exposure Glass

    Setting Originals Placing the Original on the Exposure Glass Important ❒ Be careful not to pinch your fingers when closing the ADF. ❒ To activate the auto detection of an original, place the original after this machine starts up. A A A A Lift the ADF.

  • Page 125: Placing The Originals In The Adf

    Placing the Originals in the The ADF allows you to place multiple originals at one time. Originals placed in the ADF can be scanned on one side or both sides. ❖ ❖ ❖ ❖ Precautions in placing an original in the ADF •...
  • Page 126 Setting Originals...

  • Page 127: Procedure Breakdown

    5. Using the Network TWAIN This chapter describes the operations of DeskTopBinder V2 Lite for scanning originals by using this machine as a network TWAIN scanner. In addition, some functions of the network TWAIN driver are introduced. Procedure Breakdown The following overview diagram shows the flow of the steps for scanning orgin- als from a client computer using the network TWAIN driver.

  • Page 128: Using The Network Twain Scanner Function

    Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan originals using the network TWAIN scanner function. A A A A Start DeskTopBinder V2 Lite, and then select the scanner driver. A On the [Start] menu, point to [Program], point to [DeskTop- Binder V2], and then click [Desk- TopBinder V2].
  • Page 129 C According to the settings of [Document:] and [Orientation:], change the other setting of the [Document] group. Reference For information about mak- ing settings for the [Docu- m e n t ] g r o u p , s e e p . 1 1 3 “Simplex Scanning”, p.114 “...

  • Page 130: Functions Of The Twain Driver

    Using the Network TWAIN Scanner Function Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver: Reference For more information about these functions or other functions, see TWAIN driver Help. ❖ ❖ ❖ ❖ Automatic Tilt Correction This function automatically cor- rects character strings that were scanned slanted.

  • Page 131: Sending Scan File By E-Mail

    6. Sending Scan File by E-mail This chapter explains how to send a scan file as an e-mail attachment. Procedure Breakdown The following overview diagram shows the flow of the steps for sending scan files as E-mail attachments. Note that the underlined steps are essential. Place originals in the ADF or on the exposure glass.

  • Page 132: E-Mail Content

    Sending Scan File by E-mail E-mail Content Sender • If you specify a sender of an e-mail using the [Sender] list on this ma- chine, the user you have specified becomes the sender. Note ❒ It is necessary to set [Register as Sender] to “...
  • Page 133 ❖ ❖ ❖ ❖ Date and time when scan is performed Date and time information is in- serted to the second line of an e- mail body, in the following format. “Day/Month/Year/Hour/Minut e/Second/Offset from GMT” Note ❒ You can set time and date using [Date/Time(Year/Month/Day/Hr/Min/ Sec)] in [2.Send Scan Settings] un- der the Scanner Features menu.

  • Page 134: Before Sending Scan Data

    Sending Scan File by E-mail Before Sending Scan Data Reference See p.109 “Setting Originals” for information about how to place the originals in the ADF (Auto Docu- ment Feeder) or on the exposure glass, and about available paper size and weight. Original Location When you perform a Send Scan (e- mail, Send File (SMB/FTP) or Deliv-...
  • Page 135 • When the message “ Connecting ” is displayed on the with PC... display panel, the machine is used from a client computer, and scan- ning is in progress. Wait until the job now in progress ends. • When the message “ Connecting with PC...

  • Page 136: Selecting Destinations And A Subject

    Sending Scan File by E-mail Selecting Destinations and a Subject You can specify up to 100 destina- tions at a time, by selecting from the registered destinations on this ma- chine. You can also specify Cc desti- nations and a subject of an e-mail. Selecting Destinations A A A A Press the { { { { 1} } } } key.
  • Page 137 To recall destinations using a title A Press the { { { { ./*} } } } (Title) key. List of titles appears on the screen. Note ❒ Titles are displayed accord- ing to the settings in [Configu- ration] → [Basic Settings] → [Scanner] →...

  • Page 138: Selecting Cc Destinations

    Sending Scan File by E-mail Selecting Cc Destinations You can specify destinations to send “carbon copies” of an E-mail message as necessary. Up to 100 destinations can be selected per an E-mail message in all, including those specified as [To:] and [Cc:]. A A A A Use the { { { { 1 1 1 1 } } } } and { { { { 0 0 0 0 } } } } keys to highlight [Cc:], and then...
  • Page 139 E E E E Press [OK]. This returns to the E-mail/Send File standby screen. Note ❒ The second line of the screen shows the first destination that you have specified for [To&co- lon;] in “Selecting Destinations”. You can confirm all the speci- fied destinations by using the { { { { 1 1 1 1 } } } } and { { { { 0 0 0 0 } } } } keys, when you have selected multiple destina-...

  • Page 140: Making Scan Settings

    Sending Scan File by E-mail Making Scan Settings Follow the steps below to configure scan settings before you perform a Send Scan operation. If you skip the following steps, scan is performed us- ing the settings that you have config- ured and registered to [Default] in [4.Scan Settings] under the Scanner Features menu.

  • Page 141: Confirming The Scan Settings

    C Highlight the option you want to select by using the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key, and then press [OK]. Note ❒...

  • Page 142: Selecting A Sender

    Sending Scan File by E-mail Selecting a Sender You can select a sender of an e-mail using the [Sender] list on this machine. The [Sender] list displays the regis- tered users, whose [Register as Sender] settings (included under [Configura- tion] → [E-mail Settings] → [E-mail Ad- dress] on the Web Status Monitor) are set to “...

  • Page 143: Performing Scan Operation

    Performing Scan Operation Starting a Scan Operation To start with originals in the ADF A A A A Confirm that the E-mail standby screen is displayed. When “ Select destination(s). ” is displayed, no destination is se- lected. Select a destination to dis- play “...

  • Page 144: To Start With An Original On The Exposure Glass

    Sending Scan File by E-mail To start with an original on the exposure glass A A A A Confirm that the E-mail standby screen is displayed. When “ Select destination(s). ” is displayed, no destination is se- lected. Select a destination to dis- play “...

  • Page 145: Checking Transmission Results

    Checking Transmission Results Follow the steps below to check transmission results using the Web Status Mon- itor on a client computer. A A A A Start a Web browser, and then enter this machine's IP address in the ad- dress bar. Reference See p.85 “To access this machine from a web browser”...
  • Page 146 Sending Scan File by E-mail...

  • Page 147: Sending A Scanned File To A Registered Shared Folder

    7. Sending Scan File by Scan This chapter explains how to send a scan file to a Windows shared folder. In this chapter, the following two types of Scan to Folder procedures are explained sep- arately: • Procedures to send a scanned file to a registered shared folder. •...

  • Page 148: Selecting A Shared Folder

    Sending Scan File by Scan to Folder Confirm the transmission results by using the Web Sta- Selecting a Shared Folder You can select a single shared folder as a destination to which you send a scanned file. Follow the steps below to select a shared folder.
  • Page 149 To recall shared folders using a title A Press the { { { { ./*} } } } (Title) key. List of titles appears on the screen. Note ❒ Titles are displayed accord- ing to the settings in [Configu- ration] → [Basic Settings] → [Scanner] →...

  • Page 150: Selecting A File Name

    Sending Scan File by Scan to Folder Note ❒ When you do not specify a file name, press [OK] here. The E- mail/Send File standby screen is displayed, and the shared folder name that you have se- lected appears at the second line of the screen.

  • Page 151: Using [Enter Custom Send File] To Send A Scanned File To An Unregistered Shared Folder

    Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder By using the [Enter Custom Send File] function on the Web Status Monitor, you can send a scanned file to any of Windows shared folders that you have an access right.

  • Page 152: Using The Enter Custom Send File Function

    Sending Scan File by Scan to Folder Using the Enter Custom Send File Function Follow the steps below to send a scanned file to a Windows shared folder using the [Enter Custom Send File] function. A A A A Start a Web browser on a client computer, and then enter the IP address of this machine in the address bar.
  • Page 153 Using [Enter Custom Send File] to Send a Scanned File to an Unregistered Shared Folder Note ❒ If the shared folder is on the FTP server, enter a user name with FTP server access. ❖ ❖ ❖ ❖ Login Password Enter the password for the user displayed in the [ Login User Name ] box.
  • Page 154 Sending Scan File by Scan to Folder Reference When you place the original on the exposure glass, see p.136 “To start with an original on the exposure glass”. When scanning finishes properly, the file is sent to the shared folder. m ap- pears at the upper right of the screen while the file is sent.

  • Page 155: Scanned Image Files Sent To Shared Folders

    Scanned Image Files Sent to Shared Folders This section describes how the file name and the file location of a scanned file are determined when you perform a Scan to Folder opera- tion. File Locations A scanned file created by a Scan to Folder operation is sent to a shared folder that you specified, and is saved in a sub-folder inside of the specified...
  • Page 156 Sending Scan File by Scan to Folder ❖ ❖ ❖ ❖ File names without time When [File Name + Time] (included under [Configuration] → [File Send Settings] → [File Send] on the Web Status Monitor) is set to “ Off ”, file names are generated in the follow- ing manner.

  • Page 157: Procedure Breakdown

    8. Sending Scan File by Scan This chapter explains procedures to send a scanned file to an FTP server. Procedure Breakdown The following overview diagram shows the flow of the steps for sending a scanned file to an FTP server that is registered to this machine. Note that the un- derlined steps are essential.

  • Page 158: Sending Scan File By Scan To Ftp

    Sending Scan File by Scan to FTP Selecting an FTP Server You can select a single FTP server as a destination to which you send a scanned file. Follow the steps below to select an FTP server. A A A A Press the { { { { 1} } } } key.
  • Page 159 B Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to highlight the title you want to select, and then psress [OK]. The FTP servers assigned to the selected title are displayed.

  • Page 160: Scanned Image Files Sent To Ftp Servers

    Sending Scan File by Scan to FTP Scanned Image Files Sent to FTP Servers This section describes how the file name and the file location of a scanned file are determined when you perform a Scan to FTP operation. File Locations A scanned file created by a Scan to FTP operation is sent to a folder on the FTP server that you specified, and...
  • Page 161 ❖ ❖ ❖ ❖ File names without time When [File Name + Time] (included under [Configuration] → [File Send Settings] → [File Send] on the Web Status Monitor) is set to “ Off ”, file names are generated in the follow- ing manner.
  • Page 162 Sending Scan File by Scan to FTP...

  • Page 163: Procedure Breakdown

    9. Sending Scan Files Using This chapter explains procedures to deliver a scanned file to multiple destina- tions by using a delivery server with ScanRouter V2 Professional/Lite installed. Procedure Breakdown The following overview diagram shows the flow of the steps for sending a scanned file using an address book on a delivery server.

  • Page 164: Sending Scan Files Using Delivery Server

    Sending Scan Files Using Delivery Server Selecting Delivery Destinations You can specify up to 100 destina- tions at a time, by selecting from the registered destinations in the address book of the delivery server. A A A A Press the { { { { 1} } } } key. Note ❒...
  • Page 165 Note ❒ You can select the title under which each of the registered destinations is assigned by using ScanRouter V2 Profes- sional/Lite. C Highlight the destination you want to select, and then press [Select]. Note ❒ While highlighting a destina- tion with its check box select- ed, press [Clear] to clear the check box (this deselects the...
  • Page 166 Sending Scan Files Using Delivery Server...

  • Page 167: Printing Scanned Image Files

    10. Printing Scanned Image This chapter explains how to use "Print Scan" function, which enables you to print scan data directly by a printer. Procedure Breakdown The following overview diagram shows the flow of the steps for printing scan data using a registered printer. Note that the underlined steps are essential.

  • Page 168: Before Printing Scan Data

    Printing Scanned Image Files Before Printing Scan Data Reference See p.109 “Setting Originals” for information about how to place the originals on the ADF (Auto Docu- ment Feeder) or exposure glass, and about available paper size and weight. Original Locations When you perform a Print Scan oper- ation, it is not necessary to select the location (ADF or exposure glass) for...
  • Page 169 • When the message " Connecting with PC... Set original(s) and select the settings from the PC. " is dis- played on the display panel, the machine is standing by for the net- work TWAIN. Press [Exit]. If there are no [Exit], the Network TWAIN exclusive standby screen is displayed.

  • Page 170: Printing Scan Data

    Printing Scanned Image Files Printing Scan Data Follow the steps below to print scan data using Print Scan. A A A A Press the { { { { 2} } } } key. Note ❒ You can skip this step when the Print Scan standby screen is dis- played.

  • Page 171: Specifying The Number Of Copies

    Note ❒ Do not turn the power of this machine off while B is dis- played on the screen. D D D D If you want to continue print scan data by scanning the originals on the exposure glass, repeat step C C C C Specifying the Number of Copies...
  • Page 172 Printing Scanned Image Files To recall a registered print settings A Use the { { { { 1 1 1 1 } } } } or { { { { 0 0 0 0 } } } } key to highlight [User 1], [User 2] or [User 3] on the screen, and then press [OK].

  • Page 173: Confirming The Print Settings

    Note ❒ While the setting screen for [Enlarge] or [Reduce] is dis- played, highlighting one of the preset ratio displays pairs of "original size → copy pa- per size" on the third line of the screen. H If you want to set a custom ra- tio for [Enlarge] or [Reduce], highlight the nearest preset ra- tio, press [Zoom], and then use...

  • Page 174: Selecting A Printer

    Printing Scanned Image Files E E E E Press [Cancel] or [OK]. Note ❒ If you want to apply the print settings you selected in step press [OK]. If you want to exit the status screen without chang- ing anything, press [Cancel]. This returns to the Print Scan standby screen.

  • Page 175: Selecting Colour/Black And White

    Note ❒ While highlighting a printer name with its check box se- lected, press [Clear] to clear the check box (this deselects the printer). ❒ If you want to select from an- other title, press the { { { { ./*} } } } (Ti- tle) key.
  • Page 176 Printing Scanned Image Files...

  • Page 177: 11. Appendix

    Troubleshooting Error Indicators The following table shows the meaning of error indicators of this machine, and how to fix the errors.     : ON b: Blinking  : OFF Note ❒ When the indicators show a status that is not listed the above table (or in the table under “Front indicators”...

  • Page 178: When The Machine Does Not Work As Expected

    Appendix When the Machine does not Work as Expected When the original is jammed in the ADF, remove the original by the fol- lowing procedure. A A A A Open the ADF cover and remove if the original is jammed. B B B B Open the original table and re- move if the original is jammed.

  • Page 179: When Scanning Is Not Performed As Expected

    When Scanning is Not Performed as Expected Condition The scanned image is dirty. Image is distorted or out of position. The scanned image is upside down. No image results from scanning. The printer that you have specified for print- ing scanned data does not print after you per- form a Print Scan operation.

  • Page 180: When An Error Message Appears

    Appendix When an Error Message Appears When an error message appears, see the following lists of error messages to find possible causes of the error, and take the steps necessary to eliminate the cause of the error. The lists are classified into several categories such as “Scanner Unit Error Mes- sages”, “Scan Settings Error Messages”...

  • Page 181: Scan Settings Error Messages

    Scan settings error messages Message Cannot detect the scan size. Check whether the original is set, then select size. [Exit] Possible Cause and Required Action The original is not on the exposure glass, or it is placed but the scan size cannot be automati- cally detected.
  • Page 182 Appendix Message Exceeded Job Delivery Data Max. Scanning will be stopped and the scanned data will be delet- [Exit] Exceeded Job Delivery Data Max. Send the current scanned data or delete to cancel this job. [ Delete ] [ Send ] Possible Cause and Required Action Scanning of the first original has failed.

  • Page 183: Send Scan (E-Mail, Send File (Smb/Ftp) Or Delivery Server) Operation Error Messages

    Send Scan (E-mail, Send File (SMB/FTP) or Delivery Server) operation error messages Message Updating the destination list... Please wait. Updating destination list failed. Do you want to try again? [Yes] [No] Cannot communicate server. Check the server status and connection. [Exit] Sending data has failed.

  • Page 184: Print Scan Operation Error Messages

    Appendix Message Exceeded max. scan pages. To scan remaining pages as a new job, press then press the Start key. [Exit] Print Scan operation error messages Message Printer Check the printer. [Exit] The printer is current- ly in use. Cannot print. [Exit] Selected printer is not supported.

  • Page 185: Error Messages Displayed On The Web Status Monitor

    Error messages displayed on the Web Status Monitor Message Wrong parameter for Login User Name. Wrong parameter for File Send Path Name. Unable to make configu- rations because Scanner is currently in use. Please try again later. Possible Cause and Required Action •...

  • Page 186: Other Problems

    Appendix Other Problems Problem Two or more units of this machine with the same (or similar) device name exist on the same network. Cannot login to this machine us- ing a Web browser. No response from the display panel when it is touched. Entered information or selected option is cleared while operating.
  • Page 187 Problem This machine does not work in ac- cordance with the scan settings configured on the Web Status Monitor. Some of the registered destina- tions are not displayed on the des- tination list. The e-mail destinations (including Cc destinations) are cleared when a file name is specified.

  • Page 188: Cleaning

    Appendix Cleaning R WARNING: • Never remove any covers or screws oth- er than those specified in this manual. The inside of the scanner contains high- voltage components that can cause elec- trical shock. Have all inspections, ad- justments, and repairs inside the scanner performed by an authorized dealer only.

  • Page 189: Cleaning The Feed Roller

    Cleaning the Feed Roller A A A A Turn off the power of the scanner and unplug the power cord from the outlet. B B B B Open the cover of the Automatic Document Feeder (ADF). C C C C Open the roller unit.

  • Page 190: Cleaning The Document Rolling Unit

    Appendix Cleaning the Document Rolling Unit A A A A Turn off the power of the scanner and unplug the power cord from the outlet. B B B B Open the cover of the Automatic Document Feeder (ADF). C C C C Open the Document Tray and wipe off the Document Rolling Unit with a tightly wrung out...

  • Page 191: Moving And Transporting The Scanner

    Moving and Transporting the Scanner R CAUTION: • This scanner weighs approximately 29 • When lifting, please make sure to lift slowly so as to minimize physical strain with two persons or more while holding onto the handles located in the center on both sides.

  • Page 192: Transporting The Scanner

    Appendix Transporting the Scanner A A A A Turn on the Power Switch. Allow the scanner to remain on for at least 20 seconds, and then turn it off. B B B B Set the Lock Switch on the left side of the scanner to the { { { { Lock} } } } position.

  • Page 193: Disposing Of The Scanner

    Disposing of the Scanner When you want to dispose of your scanner, contact your dealer or a serv- ice representative. Important ❒ Never dispose of the lithium bat- teries by incineration. This can cause them to rupture resulting in injury. Note ❒...

  • Page 194: Using Wireless Lan

    Appendix Using Wireless LAN This section describes the setting pro- cedure related to network when the optional “Expansion wireless LAN board type BII” is used Preparation Prepare a 10BASE-T or 100BASE- TX cross network cable before- hand. When you use a network de- vice as a hub, prepare a 10BASE-T or 100BASE-TX straight network cable.
  • Page 195 When you use a hub A Connect a straight network ca- ble to the network interface connector of this machine. B Connect the other end of the cable to an available connector of the hub. C Confirm that the computer is connected to the hub B B B B .
  • Page 196 Appendix K K K K Set [Subnet Mask] to 255.255.255.0 in the same way as you have done G G G G in steps through “4. Default Gateway Address ” ap- pears as the setup item currently selected. L L L L Press [Next] three times, and then press [OK].
  • Page 197 T T T T Enter “scanner” for the user name, enter the password, and then click [OK]. Note ❒ User name is fixed to “scanner”. ❒ The initial factory default pass- word is “password”. You can change the password using [Configuration] →...
  • Page 198 Appendix ❖ WEP Setting Select whether to enable or dis- able WEP (Wired Equivalent Privacy) encryption. WEP encryption protects wire- less data communication. To communicate using WEP, data from both transmitting and re- ceiving computers must be set with the same WEP Key. To en- able WEP encryption, select [En- able] in the list, and then enter the WEP key in the [WEP Key]...

  • Page 199: E-Mail Address Book Data Format And Device Tag Information

    E-mail Address Book Data Format and Device Tag Information This section describes the data format of CSV files that are exported by selecting [Entered Program Information] and [Device Tag Information ] using the Web Status Monitor. Read this section when you create or edit a CSV file for updating the address book of this machine.

  • Page 200: About The E-Mail Address Information

    Appendix About the e-mail address information The following example shows a set of values that constitute an e-mail address record. When you edit a CSV file for updating the address book data of this ma- chine, insert a line that is formatted in the following way per an e-mail address record into the file.

  • Page 201: Device Tag Information

    ❖ ❖ ❖ ❖ [1] : Register as Sender Determines whether the e-mail address is used not only as the destination but as the sender also. [0] : Not used as sender [1] : Used as sender ❖ ❖ ❖ ❖ [TExMTA==] : Protected Password When an e-mail address record in the exported CSV file from this machine is password protected, the encrypted password appears like the one shown above.

  • Page 202: How File Size Changes Depending On Scan Area And Resolution

    Appendix How File Size Changes Depending on Scan Area and Resolution Scan area and resolution determine the file size of a scanned data. The following general rules apply: • Doubling the scan area doubles the file size. • Doubling the resolution (dpi) quadruples the file size. •...

  • Page 203: When [Binary] Or [Halftone] Is Selected

    How File Size Changes Depending on Scan Area and Resolution When [Binary] or [Halftone] is selected...

  • Page 204: When [Gray-Scale] Is Selected

    Appendix When [Gray-scale] is selected...

  • Page 205: When [8 Colors] Or [8 Colors (Halftone)] Is Selected

    How File Size Changes Depending on Scan Area and Resolution When [8 colors] or [8 colors (halftone)] is selected...

  • Page 206: When [256 Colors] Is Selected

    Appendix When [256 colors] is selected...

  • Page 207: When [16770K Colors] Is Selected

    When [16770K colors] is selected When Using this Machine for Sending Scan Data The following tables show file sizes in accordance with the scan area and reso- lution settings, when scanning is performed using Scan to E-mail, Scan to File (SMB/FTP), or the delivery server function.

  • Page 208: When [Black And White: Text], [Black And White: Text/Photo] Or [Black And White: Photo] Is Selected

    Appendix When [Black and White: Text], [Black and White: Text/Photo] or [Black and White: Photo] is selected When [Black and White: Gray Scale] is selected...

  • Page 209: When [Color: Full Color] Is Selected

    How File Size Changes Depending on Scan Area and Resolution When [Color: Full Color] is selected...

  • Page 210: Options

    Appendix Options ❖ ❖ ❖ ❖ Function Expansion Board • Image Processing Unit Type A Enables highly advanced image processing such as automatic 2-value con- version processing and automatic image area separation. ❖ ❖ ❖ ❖ Special Table • Table Type 7100 Provides comfortable installation of this machine.

  • Page 211: Specifications

    Specifications Type: Scanning method Scanning area Resolution Scanning grade Colour Scanning time Interface Network connection Function expansion Control Display panel Operation keys Display language Memory Self diagnosis function Main features Life of flatbed Desktop flatbed colour scanner Fixed document scanning and moving document scan- ning •...
  • Page 212 Appendix Operating environment Power Power consumption Warm-up time Transition time to the low power mode Dimensions Weight Temperature: 10-32 °C (50-89.6 °F), humidity 15-80% 220-240V, 50/60Hz 1A During operation: 140W During standby: 60W During Low Power mode: 12W Max. 40 seconds About 15 minutes after the last operation or the end of the last scan job 590x647x265mm (23.2”x25.5”x10.4”)(WxDxH)

  • Page 213: Software Information

    If you wish to obtain the GPL/LGPL application source code used in this product, please access http://www.ricoh.com /support/linux/. BSD License Application Software This product includes software devel- oped by the University of California, Berkeley and its contributors.

  • Page 214: The Apache Software License Application Software

    Appendix The Apache Software License Application Software This product includes software devel- oped by the Apache Software Foun- dation (http://www.apache.org/). The Apache Software License, Ver- sion 1.1 Copyright (c) 2000 The Apache Soft- ware Foundation. All rights reserved. Redistribution and use in source and binary forms, with or without modifi- cation, are permitted provided that the following conditions are met:...

  • Page 215: Jpeg Software

    JPEG Software This software is based in part on the w o rk o f t h e I n d e p e n d e n t JP E G Group. In plain English: 1. We don't promise that this software works.

  • Page 216: Tiff Software

    Appendix The Unix configuration script "config- ure" was produced with GNU Auto- conf. It is copyright by the Free Software Foundation but is freely dis- tributable. The same holds for its sup- porting scripts (config. guess, config. sub, ltconfig, ltmain. sh). Another support script, install-sh, is copyright by M.

  • Page 217: Ucd-Snmp Software

    UCD-SNMP Software -- Part 1: CMU/UCD copyright no- tice: (BSD like) -- Copyright 1989, 1991, 1992 by Carne- gie Mellon University Derivative Work - 1996, 1998-2000 Copyright 1996, 1998-2000 The Re- gents of the University of California All Rights Reserved Permission to use, copy, modify and distribute this software and its docu- mentation for any purpose and with-...
  • Page 218 Appendix THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRAN- TIES, INCLUDING, BUT NOT LIMIT- ED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT- NESS FOR A PARTICULAR PUR- POSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDI-...

  • Page 219: Md5 Software License Agreement

    MD5 Software License Agreement Copyright (C) 1991-2, RSA Data Secu- rity, Inc. Created 1991. All rights re- served. License to copy and use this software is granted provided that it is identi- fied as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referenc- ing this software or this function.

  • Page 220: Index

    INDEX ADF , 13 Apache License , 206 BSD License , 205 Caution , 2 Checking Transmission Results , 137 E-mail Procedure Breakdown , 123 E-mail content , 124 File Names Sending scanned image files (FTP) , 152 Sending scanned image files (SMB) , 147 File names without time , 148 , 153 File names with time , 147 , 152 JPEG License , 207...
  • Page 221 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
  • Page 222 GB GB G421-8601...

  • Page 223: Scanner Unit

    QUICK INSTALLATION GUIDE Please read the Safety Information in the Operating Instructions before using this machine. It contains important information related to USER SAFETY and PREVENTING MACHINE PROBLEMS. UNPACKING THE SCANER AND CHECKING THE CONTENTS OF THE BOX Screw Check the contents of the box according to the follow- Safety Instruction Sheet ing list.
  • Page 224 Connecting to a Insert the USB interface card that comes with this ma- chine to the PC Card slot on the rear panel of this ma- Network chine. This section explains how to connect this machine to a network. Important ❒...

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