Email Options - Xerox ColorQube 9301 User Manual

Email Options

Email Options allows you to temporarily change the format of the email image file, set a Reply To
address, and add a brief message. To access Email Options, press Services Home, touch the Email tab,
and then the Email Options tab.
File Format
File Format determines the type of file created. You can select the file format you wish to use for your
scanned image. The options are:
• Portable Document Format (PDF) allows recipients with the right software to view, print, or edit
email files, no matter what their computer platform is.
• Image Only optimizes the file for viewing and printing and cannot be modified.
• Searchable runs the file through an Optical Character Recognition (OCR) process. This can
take a few minutes but allows the text in the file to be searchable and editable. If Searchable
is selected, the drop-down language menu becomes available. Touch the appropriate
language in the menu.
Depending on the receiving printer, the PDF selection may not be compatible when the resolution
is set to 200 dpi.
• PDF/A is an industry standard format for long-term document preservation, based on the PDF
format. The Advanced Settings may need checking to ensure they are appropriate for extended
use.
• Image Only optimizes the file for viewing and printing and cannot be modified.
• Searchable runs the file through an OCR process. This can take a few minutes but allows the
text in the file to be searchable and editable. If Searchable is touched, the drop-down
language menu becomes available. Touch the appropriate language in the menu.
• XML Paper Specification (XPS) is a new format supported by Windows Vista.
• Image Only optimizes the file for viewing and printing and cannot be modified.
• Searchable runs the file through an OCR process. This can take a few minutes but allows the
text in the file to be searchable and editable. If Searchable is touched, the drop-down
language menu becomes available. Touch the appropriate language in the menu.
• Tagged Image File Format (TIFF) Multi-Page produces a single TIFF file containing several
pages of scanned images. Specialized software is required to open this type of file format.
• TIFF 1 File per Page produces a graphic file that can be opened by a variety of graphic software
packages across a variety of computer platforms. A separate file is produced for each image
scanned.
• Joint Photographic Experts Group (JPEG), 1 File Per Page produces a compressed graphic file
that can be opened by a variety of graphic software packages across multiple computer platforms.
A separate file is produced for each image scanned.
Touch OK to save your selection and exit.
ColorQube 9301/9302/9303 Multifunction Printer
Email Options
85
User Guide