Page 1: Xerox Colorqube
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 User Guide...
Page 2 ©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 3: Table Of Contents
Contents Copy................7 Introduction .
Page 4: Contents
Fax from PC ..............111 Introduction .
Page 5: Contents
Print from USB ............... . . 214 Log In / Out .
Page 6: Contents
Further Assistance..............324 Safety and Regulations .
Page 7: Copy
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Copy...
Page 8: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 9: Contents
Contents Introduction ................10 Copy Options .
Page 10: Introduction
Introduction Introduction This guide describes the copying features of the device, including options for Output Color, Reduce/Enlarge, 2-Sided Copying, Layout Adjustment, Image Quality, Output Format, Job Assembly, and other copy functions. Copy is a standard feature and is selected by pressing the Services Home button, then the Copy option.
Page 11: Copy Options
Copy Options Copy Options The Copy tab includes basic copying selections such as Output Color, Reduce / Enlarge, Paper Supply, 2-Sided Copying and Copy Output. Each option is described in detail below. Output Color The Output Color options include selections to automatically detect and match the color of your original or produce monotone, full color or a single color output from your original.
Page 12 Copy Options • Use the - / + buttons on the Copy screen to select the required reduction or enlargement percentage. • Alternatively, select the ratio button and use the numeric keypad to type in the ratio required. • Set the ratio window to 100% if you want your output image to be the same size as your original.
Page 13: Auto Center
Copy Options Auto Independent X-Y% automatically fits the image of your original onto the paper you have selected. The reduction or enlargement will not be proportional, the device will distort the image so that it will fit onto the paper. You must specify a paper tray before using this option. Auto Center This option can be selected with either the Proportional or Independent options to position the image in the center of the paper selected.
Page 14: Copy Output
Copy Options • 2>2 Sided use this option if you want to make two sided copies from two-sided originals. You can also select the Rotate Side 2 button to have the second page rotated 180 • 2>1 Sided this option will make one-sided copies from two-sided originals. Note If using the document glass to scan originals, the device displays a message when ready to scan side 2.
Page 15: Folding
Copy Options • 3 Staples = 8x10” SEF, 8.5x11” SEF, 8.5x5.5” LEF, A4 SEF, A5 LEF, 8.5x14” SEF, B5 SEF. Note SEF is Short Edge Feed and LEF is Long Edge Feed. • Use the Original Orientation option to select the orientation of the originals being scanned. Select Portrait or Landscape.
Page 16 Copy Options • Single Fold the page will be folded in half and you can select the following options: • Individually is used to fold each page individually. • Together as a Set is used to fold all the pages together to create single booklet.
Page 17: Finishing Devices
Copy Options Finishing Devices Your device is equipped with one of the following finishing devices:. High Volume Finisher: The High Volume Finisher Tray 6 (Post Process Inserter): This optional has a comprehensive range of finishing options. accessory is a feeder that sits on top of the It collates, offsets, stacks and staples your finisher unit.
Page 18 Copy Options Convenience Stapler This optional device is used to manually staple documents. Documents can be stapled straight or at an angle. The Convenience Stapler can staple between 2 sheets of 64 gsm (18 lb), and 50 sheets of 80 gsm (20 lb). The Staple Cartridge holds 5,000 staples. •...
Page 19: Image Quality
Image Quality Image Quality This section describes how to enhance the quality of your output and the options available. Options enable you to set the the type of original, adjust the lightness, darkness, contrast and sharpness of the image, and also to customize the settings for color output.
Page 20: Image Options
Image Quality Image Options Image Options is used to change the appearance of the copy output. The options are: • Lighten / Darken provides manual control to adjust the lightness or darkness of the scanned images. Move the indicator down to darken the image or up to lighten the image.
Page 21: Color Presets
Image Quality Color Presets Color Presets provides options for enhancing the quality of your color copies. Selecting a color preset option optimises all the image quality features. The options are: • Lively increases the depth of color of your copies. Bright increases the lightness of your •...
Page 22: Layout Adjustment
Layout Adjustment Layout Adjustment Using the Layout Adjustment features you can change the appearance of your output image. This includes shifting the image, producing a mirror image, deleting an area from any or all of the edges of the original and copying from book originals.
Page 23: Original Size
Layout Adjustment Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: • Auto Detect is the default setting and enables automatic size sensing. The size detected is matched to a standard size paper.
Page 24: Book Copying
Layout Adjustment Book Copying CAUTION: Do Not close the document feeder when scanning bound originals. This feature enables you to specify which page or pages of a book are to be scanned. The book original is placed face down on the document glass with the spine of the book lined up with the marker on the rear edge of the glass.
Page 25: Image Shift
Layout Adjustment Image Shift Image Shift allows you to move the position of the image on the output page. The options are: • Auto Center automatically centers the scanned image on the output paper. To work effectively, the original should be smaller than the selected output media or alternatively, the image should be reduced.
Page 26: Invert Image
Layout Adjustment Invert Image Invert Image allows you to reverse the image or create a negative. This feature is useful for originals that have a substantial amount of dark background or light text and images, saving on ink usage. The options are: •...
Page 27: Output Format
Output Format Output Format The Output options allow you to manipulate the copied images and enhance the appearance and style of your copy jobs. For example, you can add covers or annotations, create booklets, combine several images onto one page and interleave transparencies.
Page 28 Output Format To create a booklet: Select Booklet Creation and On. Note Booklet Creation is not available if Auto Paper is selected. Select an alternative Paper Supply option. Select the Paper Supply button and select the tray that contains the paper you want to use.
Page 29: Special Pages
Output Format Special Pages The Special Pages feature controls how you add special pages such as covers and inserts to your copy job. If you have a High Volume Finisher and the optional Tray 6 (Inserter) installed you can feed the Covers or Inserts from this tray.
Page 30 Output Format Select the Output Format tab, Special Pages button and then Covers. Select the Covers Option required: • Front & Back Same is used if the same media and printing options are required for both covers. • Front & Back Different is used for front and back covers with different programing requirements.
Page 31: Chapter Starts
Output Format Chapter Starts Use the following instructions to program Chapter Starts: On the Copy tab, select the paper you want to use the job. Note Special Pages is not available if Auto Paper is selected. Select the Output Format tab, Special Pages button and then Chapter Starts.
Page 32 Output Format Inserts Use the following instructions to program Inserts: On the Copy tab, select the paper you want to use for the main body of the copies. Note Special Pages is not available if Auto Paper is selected. If required, load special media into another paper tray ensuring that it is in the same orientation as the paper you are using for the body of your copies.
Page 33 Output Format A list of the selected Special Pages is displayed on the screen. To make changes, select the item in the list you wish to change and use Edit. Use Delete or Delete All to delete unwanted entries. Select Close Menu to exit from the drop-down menu. Select Save to confirm your selections and run the job.
Page 34: Annotations
Output Format A list of the selected Special Pages is displayed on the screen. To make changes, select the item in the list you wish to change and use Edit. Use Delete or Delete All to delete unwanted entries. Select Close Menu to exit from the drop-down menu. Select Save to confirm your selections and run the job.
Page 35 Output Format Select the On button. Specify the position of the page number by selecting one of the arrow buttons on the right. Select the Page Number input box and use the numeric keypad to enter the starting page number you want printed on your copy output.
Page 36 Output Format To add a new comment to the list, highlight an empty entry and use the keyboard to enter up to 50 alpha-numeric characters. To edit an existing comment, highlight the comment in the list and select the Edit button. Use the keyboard to edit the entry and select Save to close the keyboard. Select Save to store your selections and return to the Annotations screen.
Page 37: Bates Stamp
Output Format Bates Stamp Use the following instructions to program a Bates Stamp: Select the Output Format tab, Annotations button and then Bates Stamp. Select the On button. Select one of the arrow buttons to determine the position of the Bates Stamp on the page.
Page 38 Output Format Format and Style Once you have programed the Annotations required, use the following instructions to select the format and style required: Select the Output Format tab, Annotations button and then Format & Style. Specify the appearance of annotated text: •...
Page 39: Transparency Separators
Output Format Transparency Separators Use Transparency Separators to interleave each printed transparency with a blank sheet of paper from a specified paper tray. Load the transparencies into Tray 4 (Bypass), update the Paper Settings screen and Confirm your selections. Refer to the Paper and Media guide for loading instructions.
Page 40 Output Format The examples shown here are typical outputs that can be produced when using the Page Layout feature. Note The practical limit is for 16 images on A4 (8.5x11”) paper. 4 Originals using 2 6 Originals using 3 2 Originals using 2 rows and 2 columns rows and 2 rows and 1 column...
Page 41 Output Format • Select either Portrait Originals or Landscape Originals from the drop-down menu on the right. • If Auto Repeat is selected, the size of the original is used to automatically calculate the maximum number of rows and columns that can be accommodated on the currently selected paper size.
Page 42: Job Assembly
Job Assembly Job Assembly Use the Job Assembly options to program a job that requires individual selections for specific pages or sections, produce a Sample Set before printing the whole job or for storing and retrieving frequently run programs. Build Job Use this feature to build a job that requires different settings for each page, or a segment of pages.
Page 43: Sample Set
Job Assembly Using Program Next Segment, select the options required for the second segment. Load the second segment originals and press Start. Repeat these steps until all segments of your job have been programed and scanned. After the last segment has been scanned, select Print the Job to indicate you have finished scanning and the job can be processed and completed.
Page 44: Save Current Settings
Job Assembly Save Current Settings Up to ten combinations of commonly used feature selections can be retained in the device memory as Saved Settings. The device stores only the programing of the job, NOT the image. Each time Saved Settings are retrieved and used, the image must be scanned. To Save Program the required job features.
Page 45: Retrieve Saved Settings
Job Assembly Retrieve Saved Settings This feature enables you to Retrieve Saved Settings from the device memory and apply them to the current job. Changes can be made to the retrieved settings, but these will not be stored with the saved settings.
Page 46: Log In / Out
• If Xerox Standard Accounting is enabled, the user will also have to log in using their Xerox Standard Accounting details. • If Network Accounting is enabled, the user must enter a User ID and an Account ID.
Page 47: Fax
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303...
Page 48: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 49: Contents
Contents Introduction ................50 Dialing Options .
Page 50: Introduction
Introduction Introduction Fax is an optional feature that can be installed on your device. If installed, it can be accessed by selecting the Services Home button, then the Fax option. Using Fax enables you to scan your documents and send them to most types of fax machines that are connected to the telephone network.
Page 51: Dialing Options
Dialing Options Dialing Options The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job. To access the Dialing Options, select Services Home and Fax. Dialing Options The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job.
Page 52: Dialing Characters
Dialing Options Enter the 3-digit speed dial number. Select Add to add the number to the Recipient List. Enter additional numbers as required. Speed Dialing can be combined with Manual Dialing to build the recipient list. Dialing Characters Additional dialing characters can be accessed by selecting the Dialing Characters button. Use this option to enter the fax number if special characters are required.
Page 53: Address Book
Dialing Options Address Book The Address Book is used to store individual fax numbers or groups of fax numbers which are used frequently. Up to 200 individual entries and 40 Group entries can be stored. For each number stored, transmission settings can also be set. The Address Book can be accessed from all screens where a fax number requires entering.
Page 54: Using Chain Dial
Dialing Options Using Chain Dial The Chain dialing feature allows you to create a single fax recipient by adding 2 or more fax numbers together. For example, an area code may be stored separately to the telephone number. Chain dialing combines these 2 entries into a single fax number.
Page 55 Dialing Options Enter the fax number of the recipient in the Fax Number field. Use the Dialing Characters button to enter the number if special characters are required. Refer to Dialing Characters on page 52. Select a Starting Rate for the recipient.
Page 56: Cover Sheet
Dialing Options Individual or Group recipients can be added to a Group: To add an individual entry, select Individuals from the drop-down menu. Select the entry required and select Add to Group. To add a group entry to the new group, select Group from the drop- down menu.
Page 57 Dialing Options To select a Cover Sheet: Select the Cover Sheet button and select On. Select the To... field and enter the name of the recipient using the keyboard. • Up to 30 alphanumeric characters can be entered. • To delete a character use the back arrow key, or to clear the entire entry select Clear Text.
Page 58: Fax
These Fax options provide access to fax features which are required for programing basic fax jobs. To access the Fax options, select Services Home and Fax. The Fax tab is displayed. 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned.
Page 59: Resolution
• Photo is used specifically for originals containing photos, magazine pictures or continuous tones without any text or line art. Produces the best quality for photos but reduced quality text and line art. • Text produces sharper edges and is recommended for text and line art. Resolution The Resolution affects the appearance of the fax at the receiving fax terminal.
Page 60: Image Quality
Image Quality Image Quality The Image Quality options provide access to the features which enhance the image quality or output quality. To access the Image Quality options, select Services Home and Fax. Then select the Image Quality tab. Image Options Image Options is used to change the appearance of the output image.
Page 61 Image Quality • Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. •...
Page 62: Layout Adjustment
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your faxed document. To access the Layout Adjustment options, select Services Home and Fax. Then select the Layout Adjustment tab.
Page 63: Reduce/Split
Layout Adjustment • Mixed Size Originals allows you to scan documents containing different size pages. The pages must be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF). Other combinations are shown on the screen. The device will detect the size of the documents and determine whether the receiving fax machine can support...
Page 64 Layout Adjustment The device will identify the size of the original during scanning. If the pages have a black or dark colored border the device will assume that the pages are smaller than they really are. To overcome this use the Custom Scan Area feature in Original Size to enter the exact size of the page. Refer to Original Size on page 62.
Page 65: Fax Options
Fax Options Fax Options The Fax Options allow you to specify how your fax document is transmitted and how it is printed at the receiving fax machine. To access the Fax Options, select Services Home and Fax. Then select the Fax Options tab.
Page 66: Starting Rate
Fax Options Starting Rate Use Starting Rate to select the speed at which the device starts transmitting your fax job. A high starting rate should be used in good transmission areas, and a low rate in poor quality areas. The options are: Super G3 (33.6 Kbps) •...
Page 67: Delay Send
Fax Options Delay Send Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. Delay Send can also be used with Mailbox and Polling options. The options are: Specified Time •...
Page 68: Mailboxes
Fax Options Mailboxes Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to retrieve the fax on demand.
Page 69: Contents
Fax Options Store to Local Mailbox This feature allows you to store documents to be polled. The document is stored in your mailbox and automatically sent to a remote fax machine when requested. Select the Store to Mailbox button. Enter the Mailbox Number, between 001 and 200.
Page 70: Local Polling
Fax Options A confirmation screen is displayed prior to deleting the faxes stored in the selected mailbox. Local Polling The Local Polling feature allows a fax document to be left in the memory of your device to be retrieved by another fax machine.
Page 71: Secure Polling
Fax Options Secure Polling This feature allows you to scan documents and store them in the memory of your device ready for polling. Secure Polling is used for sensitive documents, access is only granted if the fax numbers of the retrieving devices have been entered, or if the Allow All Address Book fax numbers access option is selected.
Page 72 Fax Options Select the Remote Polling button. The options are: Poll a Remote Fax The Poll a Remote Fax feature allows you to call a remote fax machine. The call locates and retrieves faxes stored at the remote machine. Remote Polling allows you to poll a remote machine immediately or at a specified time.
Page 73: Job Assembly
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Fax. Then select the Job Assembly tab.
Page 74 Job Assembly Repeat these steps until all segments of your job have been programed and scanned. After the last segment has been scanned, select Submit the Job to indicate you have finished scanning and the job can be processed and completed. ColorQube™...
Page 75: Secure Faxes
Secure Faxes Secure Faxes All incoming faxes are submitted to the Incomplete Jobs list as fax jobs and usually print immediately. If the administrator has switched on the Secure Receive feature, all incoming faxes require a passcode in order to release them for printing. To release a Secure Fax for printing, press the Job Status button and select the held fax in the list.
Page 76: Log In / Out
• If Xerox Standard Accounting is enabled, the user will also have to log in using their Xerox Standard Accounting details. • If Network Accounting is enabled, the user must enter a User ID and an Account ID.
Page 77: Server Fax
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Server Fax...
Page 78: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 79: Contents
Contents Introduction ................80 Dialing Options .
Page 80: Introduction
Introduction Introduction Server Fax is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Server Fax option. Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network.
Page 81: Dialing Options
Dialing Options Dialing Options The dialing options enable you to enter the destination fax number or numbers. Select the appropriate dialing option for your fax job. To access the Dialing Options, select Services Home and Server Fax. Manual Dialing Select the fax number field and enter the fax number required using the numeric keypad.
Page 82: Fax Directory
Dialing Options • Group Dial [\] use to add another fax number to the entry if the fax is being transmitted to multiple recipients. • Pulse to Tone [:] use to switch between pulse and tone dialing. • Password Check [S] use for remote terminal identification. This character verifies that the correct number has been dialled.
Page 83 Dialing Options Setting up the Fax Directory Select the Server Fax tab and the Fax Directory button. Select an empty slot from the list of entries. If necessary, use the scroll bar. Enter the fax number in the Edit Fax Number field.
Page 84: Server Fax Options
Server Fax Options Server Fax Options These Server Fax options provide access to fax features which are required for programing basic server fax jobs. To access the Fax options, select Services Home and Server Fax. The Server Fax tab is displayed.
Page 85: Resolution
Server Fax Options • Photo is used specifically for originals containing photos, magazine pictures or continuous tones without any text or line art. Produces the best quality for photos but reduced quality text and line art. • Text produces sharper edges and is recommended for text and line art. Resolution The Resolution affects the appearance of the fax at the receiving fax terminal.
Page 86: Image Quality
Image Quality Image Quality The Image Quality options provide access to the features which enhance the image quality or output. To access the Image Quality options, select Services Home and Server Fax. Then select the Image Quality tab. Image Options Image Options is used to change the appearance of the output image.
Page 87 Image Quality • The original has a gray or colored border, such as a certificate. • You want to bring out fine detail that was lost due to a dark edge when using bound originals. • Contrast controls the image density on the output and compensates for an original that has too much or too little contrast on the image.
Page 88: Layout Adjustment
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your faxed document.To access the Layout Adjustment options, select Services Home and Server Fax. Then select the Layout Adjustment tab.
Page 89: Original Size
Layout Adjustment Original Size Select Original Size to enter the size of your document when scanning from the document glass or the document feeder. Your device uses this information to calculate the size of your original and the scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals if scanning a mix of sizes.
Page 90: Fax Options
Fax Options Fax Options The Fax Options allow you to specify when your fax document is transmitted. To access the Fax Options, select Services Home and Server Fax. Then select the Fax Options tab. Delay Send Select Delay Send to specify the time within the next 24 hours that you want the fax to be transmitted.
Page 91: Job Assembly
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Server Fax. Then select the Job Assembly tab.
Page 92: Log In / Out
• If Xerox Standard Accounting is enabled, the user will also have to log in using their Xerox Standard Accounting details. • If Network Accounting is enabled, the user must enter a User ID and an Account ID.
Page 93: Internet Fax
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Internet Fax...
Page 94: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 95: Contents
Contents Introduction ................96 Internet Fax .
Page 96: Introduction
Introduction Introduction Internet Fax is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Internet Fax option. Internet Fax enables the creation of an electronic image file by scanning an original hard copy document.
Page 97: Internet Fax
Internet Fax Internet Fax These Internet Fax options provide access to features which are required for programing basic internet fax jobs. To access the Internet Fax options, select Services Home and Internet Fax. The Internet Fax tab is displayed. New Recipient Use this option to enter details of all the recipients of the Internet Fax.
Page 98: From
Internet Fax From: To enter or edit the sender’s name: Select From. Note This option may not be available. If a default name is displayed, select Clear Text to delete the entry. Using the keyboard, enter the e-mail address of the sender. •...
Page 99: Address Book
Internet Fax Address Book If the device has been setup to access the Network and Public Address Books, you can use them to select recipients. For information about setting up address books, refer to the System Administrator Guide. Select the Address Book button. A list of e-mail addresses is displayed.
Page 100: 2-Sided Scanning
Internet Fax 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: • 1 Sided is used if your original documents are single sided. • 2 Sided is used if your original documents are double sided.
Page 101: Advanced Settings
Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Internet Fax. Then select the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image.
Page 102: Resolution
Advanced Settings • Select Auto Suppression to automatically suppress unwanted background. • Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. •...
Page 103: Quality / File Size
Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network.
Page 104: Layout Adjustment
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your faxed document. To access the Layout Adjustment options, select Services Home and Internet Fax. Then select the Layout Adjustment tab.
Page 105: Original Size
Layout Adjustment Original Size Select Original Size to enter the size of your document when scanning from the document glass or the document feeder. Your device uses this information to calculate the size of your original and the scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals if scanning a mix of sizes.
Page 106: Internet Fax Options
Internet Fax Options Internet Fax Options The Internet Fax Options allow you to temporarily change the format of the image file, set a Reply To address and add a brief message. The Acknowledgement Report can also be enabled. To access the Internet Fax Options, select Services Home and Internet Fax.
Page 107: Message
Internet Fax Options Message This option is used to enter a message for the internet fax. The message is the text contained within the fax and not the subject line. Using the keyboard, enter the message required. • Up to 50 alphanumeric characters can be entered.
Page 108: Acknowledgement Report
Internet Fax Options Acknowledgement Report Using this feature a confirmation report is printed indicating the delivery status of the internet fax job. Each internet fax recipient provides a delivery receipt when the job is received. Once the receipt is received by the device, the report is compiled and printed. Note The report may be delayed depending on how quickly the...
Page 109: Job Assembly
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Internet Fax. Then select the Job Assembly tab.
Page 110: Log In / Out
• If Xerox Standard Accounting is enabled, the user will also have to log in using their Xerox Standard Accounting details. • If Network Accounting is enabled, the user must enter a User ID and an Account ID.
Page 111: Fax From Pc
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Fax from PC...
Page 112: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 113: Contents
Contents Introduction ................114 Faxing from a PC .
Page 114: Introduction
Introduction Introduction The Fax from PC service on the ColorQube™ 9301/9302/9303 Print Driver enables you to send a fax to any fax machine over the telephone network from your PC or workstation. The great advantage of this feature is that you do not have to print your document before you send it as a fax, and you can accomplish the complete task without leaving your workstation.
Page 115: Faxing From A Pc
Faxing from a PC Faxing from a PC To fax your job, the fax option must be installed on your printer and fax must be enabled in the Installable Options screen. Select or create a document on your With your document open in your application, select Print, then select your ColorQube™...
Page 116 Faxing from a PC If you require a Cover Sheet to be sent with your fax document, select Print a Cover Sheet in the Cover Sheet tab. The Cover Sheet options window will display automatically, allowing you to customize the page to your requirements.
Page 117: Fax From Pc Options
Fax from PC Options Fax from PC Options Recipients Use the Recipients option to enter a recipient or group of recipients for your fax. Select Fax as the Job Type on the Paper/Output screen of the print driver. The Fax Recipients screen will automatically open. This screen displays the recipients for the current fax.
Page 118: User Preferences
This option eliminates the need to create a cover sheet message each time you send a fax. • Open Phonebook Editor... provides access to the Xerox phonebook editor which is used to setup and edit phonebooks. New phonebooks can be created and data can be imported or exported. ColorQube™ 9301/9302/9303...
Page 119: Cover Sheet
Fax from PC Options Cover Sheet The Cover Sheet option enables you to add a cover sheet to your fax. Select Print a Cover Sheet to send a cover sheet with your job. The cover sheet options are displayed. • Select the Recipient Information to print: •...
Page 120: Options
Fax from PC Options Options On this screen there are 5 fax transmission options that you may use to customize the transmission of your fax. Confirmation Sheet Here you can choose to print a Confirmation Sheet that will confirm the success or failure of the transmission. Select Print a Confirmation Sheet using the drop-down menu.
Page 121: Fax Dialing Options
Fax from PC Options Send Time This is sometimes called Delayed Send. Use this feature to transmit faxes during off-peak hours or when sending to another country or time zone. The default setting will send the fax immediately. To send the fax at a specific time in the next 24 hours, select Send At and either type in or use the arrow buttons to choose the local time that you want the fax sent.
Page 122 Fax from PC Options ColorQube™ 9301/9302/9303 Fax from PC...
Page 123: Print
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Print...
Page 124: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 125: Contents
Contents Introduction ................126 Paper/Output .
Page 126: Introduction
They are provided on a disc with your device or you can download the latest versions from the Xerox website www.xerox.com. Instructions for installing the ColorQube™ 9301/9302/9303 and print drivers are provided in the System Administrator Guide.
Page 127: Control Options
PostScript. Xerox provides PostScript PPDs for use with generic Windows XP / Server 2003 / Vista PostScript printer drivers. These PPDs are available on the disc provided with your device or from the Xerox Web site. Control Options There are a number of options which appear on all of the printer driver screens: •...
Page 128: Paper/Output
Paper/Output Paper/Output Use the Paper/Output tab to select the basic printing requirements for your job. Identify the type of job being submitted, the paper, sides printed, finishing and quality requirements. Note Some features are only supported by specific printer configurations, operating systems, or driver types.
Page 129 Paper/Output • Delay Print use this option to enter a specific time to print the job. This is useful for large jobs or if you want all your jobs to print at the same time. When you select this job type, the Delay Print screen is displayed. Enter the time required and submit the job.
Page 130: Paper
Paper/Output Paper This option displays information about the paper to use for the print job, such as size and type. To change the paper to use for printing, select the Paper drop-down menu. The options are: Other Size select this option to display the Paper Size •...
Page 131: 2-Sided Printing
Note Some media types, sizes, and weights cannot be automatically printed on both sides. Refer www.xerox.com for specifications information. Finishing Use to select the finishing options for the print job, such as stapling or hole punching. To change the finishing options, select the button to the right of the summary to display the finishing selection drop- down menu.
Page 132: Print Quality
Specify how much the page images are shifted outward (in 10ths of a point). Note Some media types, sizes, and weights cannot be stapled, punched, or folded. Refer to www.xerox.com for specifications information. Print Quality The Print Quality affects the appearance of printed output and the time the job takes to print.
Page 133: Output Destination
Paper/Output High Speed (Black and White only) • This option is a high speed printing mode available for black and white printing only. • It is the default setting for black and white printing and is recommended for most office uses and quick prints.
Page 134: Special Pages
Special Pages Special Pages The Special Pages tab enables you to add, modify, or delete cover pages, inserts, or exception pages. The table provides a summary of the special pages for your print job. Up to 250 inserts and exception pages can be included in the table.
Page 135: Add Inserts
Special Pages Select the printing options: • Blank or Preprinted inserts a blank or pre-printed sheet and does not print an image. • Print on Side 1 prints on side one of the cover. • Print on Side 2 prints on side two of the cover only. •...
Page 136 Special Pages Enter the page number the exception programing applies to. If multiple exceptions are required it is recommended you enter all the page numbers, separated by a comma or enter a page range separated by a dash. If individual programing is required for some of the exceptions, the entry can be edited from the table.
Page 137: Color Options
Color Options Color Options The Color Options tab contains the following items that enable you to select a color correction (or black and white printing), customize the Automatic color correction, and adjust colors in your job. Some features are only supported by specific printer configurations, operating systems, or driver types.
Page 138: Print Settings On The Page
Color Options Print Settings on the Page Prints the filename, print-quality mode, and color settings of the print job on the edge of the page. ColorQube™ 9301/9302/9303 Print...
Page 139: Layout/Watermark
Layout/Watermark Layout/Watermark The Layout/Watermark tab contains settings for selecting page layout, booklet layout and watermark options. Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports.
Page 140: Booklet Layout
Specify how much the page images are shifted outward (in 10ths of a point). Note Some media types, sizes, and weights cannot be stapled, punched, or folded. Refer to www.xerox.com for specifications information. If your document is already formatted as a booklet, do not select Booklet Layout.
Page 141: Watermark
Layout/Watermark Watermark A watermark is a picture or text (independent of that provided by the application) that is printed on every page or the first page of the job. The watermark options are provided in the drop-down menu. There are pre-set watermarks listed available, Draft, Confidential and Copy.
Page 142 Layout/Watermark • Use Position (from center) to select the number of inches or millimeters to shift the watermark from the center of the page or select the Center option to center the watermark. • Preview Options selects the paper size and orientation to use for the preview image of the watermark.
Page 143: Advanced
Advanced Advanced The Advanced tab enables you to select advanced printing options that are rarely changed. Note Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports.
Page 144 Advanced ColorQube™ 9301/9302/9303 Print...
Page 145: Workflow Scanning
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Workflow Scanning...
Page 146: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 147: Contents
Contents Introduction ................148 Repositories .
Page 148: Introduction
Introduction Introduction Workflow Scanning is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Workflow Scanning option. Workflow Scanning enables the creation of an electronic image file by scanning an original hard copy document.
Page 149: Templates
Introduction Templates Templates are used for scanning and faxing jobs at your device via the Workflow Scanning service. They define the parameters of your scan or fax job. Information such as the final destination of your job (the file location) and the image quality settings are defined within the template, along with the template name.
Page 150: Workflow Scanning Options
Workflow Scanning Options Workflow Scanning Options Selecting a Template To use a template, select the template required from the template list. To access additional templates, use the drop-down menu above the list. To ensure the latest templates are available, select Update Templates from the Advanced Settings tab.
Page 151: 2-Sided Scanning
Workflow Scanning Options 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: • 1 Sided is used if your original documents are single sided. • 2 Sided is used if your original documents are double sided.
Page 152: Scan Presets
Workflow Scanning Options Scan Presets Use Scan Presets to optimise scan settings to match the intended purpose of the scanned documents. The options are: • Sharing & Printing is used for sharing files that are going to be viewed on- screen and for printing most standard business documents.
Page 153: Advanced Settings
Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and Workflow Scanning. Then select the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image.
Page 154: Resolution
Advanced Settings • Select Auto Suppression to automatically suppress unwanted background. • Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. •...
Page 155: Quality / File Size
Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network.
Page 156: Layout Adjustment
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and Workflow Scanning. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned.
Page 157: Original Size
Layout Adjustment Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: • Auto Detect is the default setting and enables automatic size sensing.
Page 158: Edge Erase
Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: •...
Page 159: Filing Options
Filing Options Filing Options Use the filing options to specify details about the scanned images to be stored, for example the file name, the file format and the overwrite conditions. To access the Filing Options, select Services Home and Workflow Scanning. Then select the Filing Options tab.
Page 160: If File Already Exists
Filing Options • Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable. If Searchable is selected, the Document Language menu becomes available. Select the appropriate language from the menu.
Page 161: Document Management
Filing Options • Add to TIFF / JPEG Folder creates a folder with the given name and stores a file for each page of your original. Only available if TIFF or JPEG is the chosen file format. • Overwrite Existing File overwrites the existing file with the new file. •...
Page 162: Job Assembly
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and Workflow Scanning. Then select the Job Assembly tab. Build Job Use this feature to build a job that requires different settings for each page, or a segment of...
Page 163: Creating Templates
Creating Templates Creating Templates Templates can be created, modified and deleted using the Internet Services option on your device. Template operations can only be performed once your System Administrator has defined the repositories and the default template. This operation is performed within Internet Services. To access Internet Services: Open the web browser from your Workstation.
Page 164: Modifying A Template
Creating Templates Modifying a Template Existing templates can be modified using Internet Services. To modify a template, select the Internet Services Scan option. Select the required template from the list on the left of the screen. The template settings are displayed. Refer to Template Options page 165 for information about the...
Page 165: Deleting A Template
Creating Templates Deleting a Template Templates can be deleted using Internet Services. To delete a template, select the Internet Services Scan option. Select the required template from the list on the left of the screen. Select the Delete button. The template is deleted from the list on the left of the screen.
Page 166: Document Management Fields
Creating Templates Select the File Destination required using the drop-down menu. If required, enter a file path for storing your scanned images. Select Apply to add the new destination and exit the screen. The destination is listed. Document Management Fields This option enables users to assign descriptive data to a scanned job.The descriptive data can be accessed by other...
Page 167 Creating Templates The following options are available: • Image Options are used to adjust the image quality applied to the scanned document. Image Enhancement is used to • select an image quality setting appropriate for your originals. • Resolution is used to define the resolution to use for scanning the original. The higher the scanning resolution, the better the image quality, although a larger image file is created.
Page 168 Creating Templates File Name Extension This option is used to specify if the file name extension uses lower or upper case characters, for example .pdf or .PDF. Report Options These options are used to enable the confirmation sheet and job log. •...
Page 169: Scan To Mailbox
Scan to Mailbox Scan to Mailbox Scan to Mailbox allows you to scan hard copy originals and store them on the device for later retrieval. To use Scan to Mailbox you must first create a private folder using Internet Services. You must give the folder a name and a secure password.
Page 170: Contents
Scan to Mailbox Select Scan and select Mailboxes from the display options. The Scan to Mailbox options are displayed. Select Create Folder and enter the folder name, a password and confirm the password. Select Apply. The new folder is created and is displayed in the folder list. To access the private folder and customize the options, enter the folder password.
Page 171 Scan to Mailbox Press the Services Home button and select the Workflow Scanning option. The Workflow Scanning features are displayed. Select your private folder template from the templates list. Enter your folder password using the keyboard. The template settings are updated to your customized settings defined when the folder was created.
Page 172: Contents
Scan to Mailbox A list of the folder contents is displayed. If necessary, use the Update View option to update the list of contents. 12. Select the file required. The following options are available: Download is used to save a copy •...
Page 173: Scan To Home
Scan to Home Scan to Home Scan to Home allows you to scan hard copy originals at the ColorQube™ 9301/9302/9303 and send them to a destination on the network which is specified as your "Home" destination. You enter your Network Authentication log in at the device.
Page 174 Scan to Home Use the keyboard to enter your User Name, then select the Next button. Use the keyboard to enter your Password, then select the Enter button. Press the Services Home button and select the Workflow Scanning option. The Workflow Scanning features are displayed. Select the Scan To Home Templates option from the drop-down menu.
Page 175 Scan to Home Select Job Status to view all the job lists and check the status of your job. Refer to the Machine and Job Status guide for more information. The scanned images are filed to the location specified on the template ready for retrieval by the user.
Page 176: Log In / Out
• If Xerox Standard Accounting is enabled, the user will also have to log in using their Xerox Standard Accounting details. • If Network Accounting is enabled, the user must enter a User ID and an Account ID.
Page 177: E-Mail
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 E-mail...
Page 178: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 179: Contents
Contents Introduction ................180 E-mail Options .
Page 180: Introduction
Introduction Introduction E-mail is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the E-mail option. E-mail enables the creation of an electronic image file by scanning an original hard copy document. The scanned image is e-mailed to the specified e-mail recipient or recipients over the internet or intranet.
Page 181: E-Mail Options
E-mail Options E-mail Options These E-mail options provide access to features which are required for programing basic e-mail jobs. Details such as the Recipient, Copy To recipients and the Subject are entered here. New Recipient Use this option to enter details of all the recipients of the e-mail. To enter the recipient details: Select New Recipient.
Page 182: From
E-mail Options From: To enter or edit the sender’s name: Select From. Note This option may have been configured by the System Administrator and may not be available. If a default name is displayed, select Clear Text to delete the entry. Using the keyboard, enter the e-mail address of the sender.
Page 183: Address Book
E-mail Options Address Book If the device has been setup to access the Network and Public Address Books, you can use them to select recipients. For information about setting up address books, refer to the System Administrator Guide. Select the Address Book button. A list of e-mail addresses is displayed.
Page 184: 2-Sided Scanning
E-mail Options 2-Sided Scanning The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are scanned. The options are: • 1 Sided is used if your original documents are single sided. • 2 Sided is used if your original documents are double sided.
Page 185: Scan Presets
E-mail Options Scan Presets Use Scan Presets to optimise scan settings to match the intended purpose of the scanned documents. The options are: • Sharing & Printing is used for sharing files that are going to be viewed on- screen and for printing most standard business documents.
Page 186: Advanced Settings
Advanced Settings Advanced Settings The Advanced Settings provide access to the features which enhance the image quality or output quality. To access the Advanced Settings, select Services Home and E-mail. Then select the Advanced Settings tab. Image Options Image Options is used to change the appearance of the output image.
Page 187: Resolution
Advanced Settings • Select Auto Suppression to automatically suppress unwanted background. • Select Off to turn the Background Suppression feature off, particularly when: • The Darken adjustment does not produce a satisfactory output from light originals. • The original has a gray or colored border, such as a certificate. •...
Page 188: Quality / File Size
Advanced Settings Quality / File Size The Quality / File Size settings allow you to choose between scan image quality and file size. These settings allow you to deliver the highest quality or make smaller files. A small file size delivers slightly reduced image quality but is better when sharing the file over a network.
Page 189: Layout Adjustment
Layout Adjustment Layout Adjustment The Layout Adjustment options allow you to manipulate the scanned image and enhance the appearance and style of your output. To access the Layout Adjustment options, select Services Home and E-mail. Then select the Layout Adjustment tab. Original Orientation Use to specify the orientation of the originals being scanned.
Page 190: Original Size
Layout Adjustment Original Size Original Size allows you to specify automatic size detection of the originals, mixed size originals, or the specific size of the image to be scanned. The options are: • Auto Detect is the default setting and enables automatic size sensing.
Page 191: Edge Erase
Layout Adjustment Edge Erase Edge Erase enables you to specify how much of the image to erase around the edges of your document. For example, you can remove the marks caused by punched holes or staples in your original. The options are: •...
Page 192: E-Mail Options
E-mail Options E-mail Options The E-mail Options allow you to temporarily change the format of the e- mail image file, set a Reply To address and add a brief message. To access the E-mail Options, select Services Home and E-mail. Then select the E-mail Options tab.
Page 193: Message
E-mail Options • Searchable runs the file through an Optical Character Recognition (OCR) process. This can take a few minutes but allows the text in the file to be searchable and editable. If Searchable is selected, the Document Language menu becomes available. Select the appropriate language from the menu.
Page 194: Reply To
E-mail Options • Select Save to save your selections and exit. Reply To The Reply To feature enables you to include an e-mail address you want the recipient to reply to. For example you can enter your personal e-mail address. If you logged in through authentication and your details are available in the Address Book, your e-mail address is displayed.
Page 195: Job Assembly
Job Assembly Job Assembly This tab provides access to the Build Job feature for compiling jobs which have different originals or programing requirements within a job. To access the Job Assembly options, select Services Home and E-mail. Then select the Job Assembly tab.
Page 196: Log In / Out
• If Xerox Standard Accounting is enabled, the user will also have to log in using their Xerox Standard Accounting details. • If Network Accounting is enabled, the user must enter a User ID and an Account ID.
Page 197: Print From
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Print From...
Page 198: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 199: Contents
Contents Introduction ................200 Using Print From...
Page 200: Introduction
Introduction Introduction Print From... is a standard feature that can be enabled. If enabled, it is selected by pressing the Services Home button, then the Print From... option. Print From... enables you to print jobs which have been stored on the device or on a USB Flash Drive.
Page 201: Using Print From
Using Print From... Using Print From... The Print From... service can be used to print saved jobs which have been stored on the device, or PDF, TIFF, JPEG, XPS and other print ready files which have been stored on a USB Flash Drive. Jobs stored on the device can be also be printed using Internet Services.
Page 202: Using Internet Services
Using Print From... Using Internet Services You can reprint your saved jobs using Internet Services: Open the web browser from your Workstation. In the URL field, enter http:// followed by the IP Address of the device. For example: If the IP Address is 192.168.100.100, enter the following into the URL field: http://192.168.100.100.
Page 203: Saving Jobs For Use With Print From
Saving Jobs for use with Print From... Saving Jobs for use with Print From... Saved jobs stored on the device can be accessed and printed using the Print From... service. Saved Jobs are created using the Print Driver or Internet Services. Job folders can be setup by the System Administrator using Internet Services and can be managed by the users.
Page 204: Using Internet Services
Saving Jobs for use with Print From... Select OK on the Print dialogue window to send the job. The job is processed and sent to the device for saving or saving and printing, depending on the selection. Using Internet Services The Print option within Internet Services can also be used to create a Saved Job.
Page 205: Managing Saved Jobs
Saving Jobs for use with Print From... Managing Saved Jobs Create New Folder Folders and the files saved within them can be managed using Internet Services. Open the web browser from your Workstation. In the URL field, enter http:// followed by the IP Address of the device.
Page 206: Contents
Saving Jobs for use with Print From... Press Enter to view the Home page. The Internet Services options for your device are displayed. Note To find out the IP address of your device, print a configuration report. Refer to the Machine and Job Status guide for instructions.
Page 207: Log In / Out
• If Xerox Standard Accounting is enabled, the user will also have to log in using their Xerox Standard Accounting details. • If Network Accounting is enabled, the user must enter a User ID and an Account ID.
Page 208 Log In / Out ColorQube™ 9301/9302/9303 Print From...
Page 209: Usb Port
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 USB Port...
Page 210: Contents
©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 211 Contents Introduction ................212 Scan to USB .
Page 212: Introduction
Introduction Introduction The ColorQube™ 9301/9302/9303 has a USB port which enables users to insert a USB Flash Drive and access jobs for printing or for storing scanned jobs. When a USB Flash Drive is inserted into the USB port located on the left side of the device, the USB Drive Detected screen is displayed.
Page 213: Scan To Usb
Scan to USB Scan to USB You can insert a USB Flash Drive into the device, scan a document, and store the scanned file on the USB Flash Drive. Note The system administrator must set up this feature before you can use it. Refer to the System Administrator Guide for instructions.
Page 214: Print From Usb
Print from USB Print from USB You can print PDF, TIFF, JPEG, XPS and other print ready files directly from a USB Flash Drive. Note The system administrator must set up this feature before you can use it. Refer to the System Administrator Guide for instructions.
Page 215: Log In / Out
• If Xerox Standard Accounting is enabled, the user will also have to log in using their Xerox Standard Accounting details. • If Network Accounting is enabled, the user must enter a User ID and an Account ID.
Page 216 Log In / Out ColorQube™ 9301/9302/9303 USB Port...
Page 217: Internet Services
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Internet Services...
Page 218 ©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 219 Contents Introduction ................220 Accessing Internet Services .
Page 220: Introduction
Introduction Introduction Internet Services uses the embedded HTTP Server on the device. This allows you to communicate with the ColorQube™ 9301/9302/9303 through a web browser and gives you access to the Internet or Intranet. Entering the IP Address of the device as the URL (Universal Resource Locator) in the browser provides direct access to the device.
Page 221: Accessing Internet Services
Accessing Internet Services Accessing Internet Services Prior to connecting to Internet Services the device must be physically connected to the network with TCP/IP and HTTP enabled. An operational workstation with TCP/IP Internet or Intranet accessibility is also required. To access Internet Services: Open the web browser from your Workstation.
Page 222: Status
Status Status The Status option provides information about the device. Welcome The Welcome page provides information about setting up and installing your device. Once you have reviewed this page it can be switched off using the Don’t Show Welcome Page again option. Description &...
Page 223: Usage Counters
Status Usage Counters Provides more detailed information on device usage, such as number of copied sheets, number of printed sheets, number of faxes and number of large sheets. Configuration This section displays the configuration of the device and the option to print a configuration report.
Page 224: Trays
Select the guide or sampler page required and select Print. SMart eSolutions SMart eSolutions provides the ability to automatically send data to Xerox to be used for billing, supplies tracking and replenishment and for troubleshooting problems. SMart eSolutions provides the following features: •...
Page 225: Supplies Assistant
Meter Assistant™ provides detailed information, including dates, times, and counts of impressions sent in the last billing meter transmission. The meter data is recorded in the Xerox service management system. It is used for the invoicing of metered service agreements, and also for evaluating consumable usage against printer performance.
Page 226 Status • Use the Download File to Your Computer... button to save or view a CSV file containing detailed information about device usage and any problems which have occurred on your device. • Use the Refresh button to view the latest status information. For information about configuring the Maintenance Assistant settings, refer to the System Administrator...
Page 227: Jobs
Jobs Jobs The Jobs option provides information about the all the incomplete jobs in the Job List on the device and the Saved Jobs. Active Jobs Use this option to check the status of your job. The Incomplete Jobs list displays a list of the current jobs and the status of each job.
Page 228: Print
Print Print The Print option enables you to send a print ready job such as a PDF or PostScript file to the printer over the internet. You can send the job from your desktop or from a remote location. To use the Job Submission option: •...
Page 229: Scan
Scan Scan The Scan option displays a list of all the Workflow Scanning templates that have been created using Internet Services. Use the Scan options to create, modify, copy or delete Workflow Scanning templates. Refer to the Workflow Scanning guide for more information about the Scan options.
Page 230: Address Book
Address Book Address Book The device supports two types of address book: • Internal - A global address book provided by LDAP (Lightweight Directory Access Protocol) services. • Public - An address book created from a list of names and addresses saved in a CSV file (Comma Separated Values) format.
Page 231: Properties
Properties Properties The Properties option contains all the settings, setups and default values for installing and setting up the device. These are protected by a user name and password and should only be changed by your System Administrator. Refer to the System Administrator Guide for information about configuring your device.
Page 232: Support
Support Support The Support option contains the General and Troubleshooting tabs. The General tab displays the name and telephone number of your System Administrator and the telephone numbers you should use for Customer Support and Supplies. Use the Troubleshooting tab to access reports and information to help identify and resolve device problems.
Page 233: Help
Help Help Select the Help button to display the Help screens. The structure of the Help screens corresponds to the structure of the Internet Services options. Use the menu on the left of the Help page to access descriptions and instructions about all the features and functions of Internet Services.
Page 234 Help ColorQube™ 9301/9302/9303 Internet Services...
Page 235: Paper And Media
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Paper and Media...
Page 236 ©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 237 Contents Introduction ................238 Trays 1 and 2 .
Page 238: Introduction
Introduction Introduction This guide describes the different types of media that can be used in your device, the paper trays available and the types and sizes of media that can be loaded and fed from each tray. It also identifies the orientation the media can be loaded, Long Edge Feed (LEF) or Short Edge Feed (SEF).
Page 239: Trays 1 And 2
Trays 1 and 2 Trays 1 and 2 Trays 1 and 2 are located on the front of the device and feed the majority of media sizes. Media can be loaded Long Edge Feed (LEF) or Short Edge Feed (SEF). Your device uses a system of programable settings to manage the trays and media.
Page 240: Loading Trays 1 And 2
Trays 1 and 2 Loading Trays 1 and 2 If Tray 1 or Tray 2 is set as a Dedicated tray, the media requested must be loaded in the tray and the settings cannot be adjusted. CAUTION: A problem will occur if a tray is opened while it is being used to feed media. Do not open Tray 1 if Tray 2 is open.
Page 241: Tray 3
Tray 3 Tray 3 Tray 3 is a high capacity tray. It is intended to be the primary feeder for the most commonly used media. This tray is permanently set as a dedicated tray and feeds only A4 or 8.5x11” LEF sized media. The following media can be loaded in Tray 3: •...
Page 242: Tray 4 (Bypass)
Tray 4 (Bypass) Tray 4 (Bypass) Tray 4 (Bypass) is a paper tray on the left hand side of your device and can be folded away when not in use. It is primarily intended for use as a small quantity, special materials feeder and accommodates media of all types including transparencies, envelopes and tabs.
Page 243 Tray 4 (Bypass) Paper must not be loaded above the maximum fill line. Make sure that the guides just touch the paper. The paper settings for the tray are displayed on the touch screen. The tray detects the position of the side guide to determine the size of the media.
Page 244: Tray 5
Tray 5 Tray 5 Tray 5 is an optional high capacity paper source. When installed, Tray 5 takes priority as the primary paper feeder. This tray is a dedicated tray and as standard feeds A4 or 8.5x11” Long Edge Feed (LEF) media.
Page 245: Tray 6 (Inserter)
Tray 6 (Inserter) Tray 6 (Inserter) Tray 6 (Inserter) is an optional paper tray for use with the High Volume Finisher and is used for inserting post process sheets in the set. This tray provides a very convenient and efficient way of adding pre-printed covers or inserts to a job.
Page 246 Tray 6 (Inserter) Orientation of Pre-printed Media It is important to load the media in the correct orientation so that it matches the output. The table below compares the various original orientations and how the pre-printed media should be loaded in each case.
Page 247: Media Types
This section describes the different types of media which can be loaded in your device. For further information about media types and specifications, refer to www.xerox.com. The Type can be selected from a drop-down menu for the adjustable trays. It is important to select the correct Type setting for the media loaded in each tray.
Page 248: Transparencies
(Bypass) and Tray 5. Recycled Paper Use this option for any Recycled paper being loaded in the trays. The device supports recycled media that has been designed for laser and solid ink devices, such as Xerox Recycled paper. ColorQube™ 9301/9302/9303 Paper and Media...
Page 249: Labels
The device supports labels that have been designed for laser and solid ink devices, such as Xerox Labels. The adhesives are designed to withstand the higher temperatures of these devices without bleeding and causing spotting or damage to the internal components.
Page 250: Envelopes
Media Types Envelopes Printing on envelopes is available using Tray 4 (Bypass) only. Envelopes should not be used in Trays 1, 2, 3, 5 or 6 (Inserter). • Place the envelopes in Tray 4 (Bypass) face down. • Envelopes must always be fed Short Edge Feed (SEF).
Page 251 Media Types Unacceptable Types The following envelope characteristics are not acceptable: • Side seamed construction • Announcement or catalogue envelopes • Windows • Board backed • Padded • Self adhesive with release strips • Clasps of any kind ColorQube™ 9301/9302/9303 Paper and Media...
Page 252: Storage And Handling
Storage and Handling Storage and Handling It is important for optimum printing that paper is stored correctly. Take note of the following when storing media: • Store at ambient temperature. Damp paper may cause problems or poor image quality. • Do not open reams of paper until they are required for use.
Page 253: Machine And Job Status
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Machine and Job Status...
Page 254 ©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 255 Contents Introduction ................256 Job Status .
Page 256: Introduction
Introduction Introduction This guide explains how to use the Machine Status and Job Status functions. These are both accessed by buttons on the control panel. Job Status displays all the jobs in the job list waiting to be processed, and the completed jobs.
Page 257: Job Status
Job Status Job Status The job lists can be accessed by pressing the Job Status button. Information about current jobs and completed jobs is displayed. Active Jobs This screen displays all the jobs currently in the list waiting to be processed. Each job is identified with the following information Owner, Name and Status.
Page 258: Completed Jobs
Job Status • Waiting for Printer the job is ready to print and is waiting for the current job to finish printing and the required resources to become available. • Formatting the job is being converted into the appropriate format. For print tasks the job is decompressed, for fax, internet fax, scan and e-mail tasks the job is compressed.
Page 259 Job Status • Select Completed Jobs. The list of completed jobs is displayed. • Use the Up and Down buttons to scroll through the jobs in the list. • To view the details of a completed job, select the job. The job details are displayed.
Page 260: Managing Jobs
Job Status Managing Jobs Manage your Active Jobs using the Job Commands. • Select the Job Status button on the control panel. The Active Jobs list is displayed. • To access the Job Commands highlight the required job in the list. The job command buttons available depend on the selected job.
Page 261 Job Status The resources required for the job are displayed. Ensure the job resources are available in order for the job to print. Select Close to exit the Job Details screen. If the job is a Secure Print or Fax job a passcode is required to release the job for printing.
Page 262: Machine Status
Machine Status Machine Status Machine Status provides information about the device, the status of the paper trays, consumables and any current faults. Usage counters are also available. Machine Information Machine Information provides general information about the device such as the device model, serial number and software version.
Page 263: Installed Options
This option displays a list of the Services or additional solutions which have been installed on your device. Maintenance Assistant Use this option to send diagnostic information about the device to Xerox over the network connection ColorQube™ 9301/9302/9303 Machine and Job Status...
Page 264: Faults
Machine Status Faults The Faults tab displays fault listings and the device error logs. The faults are separated into Current Faults, Current Messages and Fault History. • Current Faults displays a list of current faults on the device. Each fault can be selected for further information.
Page 265: Billing Information
Machine Status Billing Information This tab provides device utilization and performance statistics. This information is typically used by Xerox or third-party organizations to calculate billings pertaining to leasing or other warranty and maintenance agreements. Usage Counters The Usage Counters track all input/output functions, scanning functions and performance data.
Page 266 Machine Status ColorQube™ 9301/9302/9303 Machine and Job Status...
Page 267: Administration And Accounting
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Administration and Accounting...
Page 268 ©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 269 Contents Tools ................. . 270 Accessing Tools .
Page 270: Tools
Tools Tools The settings on the device can be setup using via two options, Internet Services or Tools. This guide explains the options available in Tools. For information about the settings available in Internet Services, refer to the System Administrator Guide.
Page 271: Device Settings
Date & Time on page 272 • Language/Keyboard Selection page 272 • Custom Keyboard Button page 273 • Xerox Customer Support on page 273 • Entry Screen Defaults on page 273 • Measurements on page 273 • Paper Size Preference on page 273 •...
Page 272: Date & Time
Device Settings • Scheduled wakes up and sleeps at set times on a daily basis. Select Scheduled Settings to program the setting for each day. • Activity is selected if the device is required to wake up when activity is detected. •...
Page 273: Xerox Customer Support
Clear Text to delete the entire entry. Xerox Customer Support Use to enter the Xerox Customer Support telephone number. This number is displayed on the touch screen and is accessed via the Machine Status button. •...
Page 274: Audio Tones
Device Settings Audio Tones The device generates three types of audio tones to notify the user of an event that has occurred at the device. Use this feature to switch off or adjust the volume of each of the tones. Fault Tone sounds when there is a •...
Page 275: Paper Substitution
Device Settings Paper Substitution Enables the device to automatically substitute common US and metric paper sizes when printing. • Nearest Match is used to automatically substitute the paper sizes shown on the screen if they are not available e.g. if an A4 document is received for printing and only 8.5x11"...
Page 276: Timers
Device Settings • Auto Selection enables the device to choose the best media for the job. This setting also enables the device to automatically switch from one tray to another when a tray runs out of paper and another tray is available with the same media loaded. Select Enable or Disable and select Save. •...
Page 277: System Timeout
Device Settings Auto Resume Timer If the device is stopped during a job, this feature determines if the device automatically resumes the job after a set period of time or whether it waits for user intervention to resume the job. This can prevent a user leaving the device in a stopped or paused state.
Page 278: Input
Device Settings Input Select the Input option to access the following settings: • Auto Color Detection on page 278 • Photo/Text Settings on page 278 Auto Color Detection When the Auto Detect option is being used, the device can focus on black and white or colors during scanning.
Page 279: Output
Device Settings Output Select the Output option to access the following settings: • Contention Management page 279 • Out of Staples Options on page 279 • Output Location on page 280 • Within Job Offsetting on page 280 • Staple Productivity on page 280 Contention Management The device is capable of processing several...
Page 280: Supplies
Device Settings Output Location This option determines the output location for non-finished jobs. The output location for finished jobs is determined by the system. System generated reports are sent to the Top Tray automatically. The following options are available for Copy, Print and Fax jobs: •...
Page 281 Device Settings Enter PagePack Passcode This option is used to setup the optional services available on the device. To enable a service enter the Authorisation Code provided with the option and select Enter. Once a service has been enabled, it may require configuring using Internet Services.
Page 282: Quick Setup Home
Device Settings Quick Setup Home This option is used to quickly setup your device with the key information required in order to start using the features and functions. Select the Quick Setup Home option to access the following settings: • IP Address Settings on page 282 •...
Page 283: Display Brightness
Supplies Telephone numbers which are displayed on the device. • Customer Support Number is selected to enter the Xerox Support number supplied with your device. Enter the number using the keyboard and select Save. To delete an incorrect character entry use the backspace key, or to delete the entire entry select Clear.
Page 284: Reset Ui To Factory Settings
Device Settings • Print Configuration at Power On set to Yes to print a configuration when the device is powered on, or No to disable the option. • Print Now prints the configuration report immediately. Reset UI to Factory Settings This option resets all the control panel and touch screen settings back to their original state when the device was setup at the...
Page 285: Service Settings
Service Settings Service Settings The Service Settings are used to customize options which are specific to individual services, such as Copy, Fax or Print. Copy Service Settings Select the Copy Service Settings option to access the following settings: • Feature Defaults on page 285 •...
Page 286: Image Shift Presets
Service Settings Edge Erase Presets Enables you to setup the Edge Erase pre- set entries. There are 2 pre-named preset options and an Available setting. All of the presets can be customized with names and settings to meet your needs. Note The device applies an automatic edge deletion to all printed...
Page 287: Reading Order Options
Service Settings Reduce/Enlarge Presets This feature enables you to set 10 proportional reduce/enlarge preset ratios and 4 preset independent reduce/enlarge ratios. • Select Proportional and then enter the preset ratios required for each preset option. Between 25% and 400% can be entered. •...
Page 288: Auto Image Rotation
Service Settings Auto Image Rotation The Auto Image Rotation feature optimizes image output based on the job settings selected. Disabling Auto Rotation may result in image loss. • Use the When Auto R/E Selected options to instruct the system how to proceed if the Auto Reduce/Enlarge feature is selected.
Page 289: Feature Defaults
Service Settings Feature Defaults Use to select the default settings for each programing feature within the Embedded Fax service. • Select the default required for each feature in each of the programing tabs. • Select Save Defaults. The settings selected become the default settings for each fax job.
Page 290 Service Settings Line 2 Setup If the Extended Fax option is installed the device can support two analogue fax lines. This option enables you to set up Line 2. • Fax Number is the number of the phone line your system is attached to. Enter the number for Line 2 using the numeric keypad.
Page 291: Transmission Defaults
Service Settings Ring Volume This setting enables the user to hear a ringing tone from the device when an incoming fax is being received. • Enabled instructs the device to sound the tone when a fax is received. Select High, Medium or Low.
Page 292 Service Settings Automatic Resend If the device connects to the receiving fax machine but the fax transmission is unsuccessful the device automatically attempts to resend the fax. Use this setting to specify how may attempts should be made to resend the fax, and which pages should be resent. •...
Page 293: Mailbox Setup
Service Settings Mailbox & Polling Policies Use this option to specify how long the system keeps documents received or stored in mailboxes before deleting. • Received Documents is used to specify the policy for documents received from remote machines. • Delete On Print deletes the document after printing.
Page 294: Print Fax Reports
Service Settings • Delete Mailbox is used to delete a mailbox which has already been setup. A confirmation screen displays a warning that the mailbox and its contents are deleted if Confirm is selected. • Print Mailbox List is used to print a list of all the mailboxes available on the system. Setup Fax Reports There are 3 fax reports available, Activity Report, Confirmation Report and...
Page 295: Job Sheets
Paper Color. Service Plan This option is used to change your Xerox Service Plan. To change the plan, contact the Xerox Support Center with your machine serial number. Xerox will provide you with a Service Plan Authorization Number. Enter the number and select the Change Service Plan button.
Page 296: Network Settings
These settings must only be accessed and entered or changed by the System Administrator. Network Logs Only use this option if instructed to do so by the Xerox Support Center. It is used to download log information which can help to troubleshoot network related problems. USB Settings This option is used to setup the USB port located at the rear of the device.
Page 297: Accounting Settings
Internet Services user interface. Once enabled, the IP address of the device is entered and Xerox Standard Accounting can be setup. • Network Accounting is a feature of the device which automatically tracks print, scan, server fax and copy usage for each user.
Page 298: Xerox Standard Accounting
Accounting Settings Xerox Standard Accounting Xerox Standard Accounting provides the ability to track usage of print, copy, scan and fax job services. It is provided as standard and is setup using Internet Services. Select Save to enable Xerox Standard Accounting.
Page 299: Security Settings
Security Settings Security Settings The Security Settings are used to manage the security features of the device. Job Deletion rights and Image Overwrite Settings can be configured. Detailed instructions for Security Settings are provided in the System Administrator Guide. Authorization Use this option to setup the deletion rights for authenticated users.
Page 300: Ip Sec
Security Settings A Full Overwrite takes approximately 60 minutes and includes all data. Select the Overwrite option required and select Overwrite Now to run the overwrite process. IP Sec IP Sec is a security protocol enabled using Internet Services. To disable IP Sec on the device, select the Disable IP Sec option.
Page 301: Troubleshooting
Troubleshooting Troubleshooting These settings are used to troubleshoot any problems that maybe occurring on the device. They provide various tests to check the functionality of the system and identify performance levels. Support Pages A list of reports and support pages for identifying image quality problems are displayed.
Page 302: Resets
Troubleshooting Automatic Light Lines Fix Use this option to fix any Banding problems. • Quick Banding Fix corrects banding temporarily and may slow print speeds until a Full Banding Fix is completed. On is used to correct banding • when it is detected. •...
Page 303: Network
Troubleshooting • Copy Software resets the copier software. Supply Counter Reset This option is used to reset the counter when a listed supply is replaced. • Select the supply and then select Reset Counter. • Select Reset to confirm. Network The Network options are used to trouble- shoot problems relating to the network connection.
Page 304 Troubleshooting ColorQube™ 9301/9302/9303 Administration and Accounting...
Page 305: General Care And Troubleshooting
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 General Care and Troubleshooting...
Page 306 ©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 307 Contents Power Options ............... . . 308 Power On .
Page 308: Power Options
Power Options Power Options Power On • Press the Power On/Off button. The device begins the power on procedure. • Some functions will be ready before others. The device will be ready to scan in approximately 3 minutes. Power Off •...
Page 309 Power Options • If Quick Restart is selected and confirmed the device will restart. Any copy jobs in the job list will be deleted, print jobs in the job list are recovered. If Cancel is selected the power down options will be cancelled and the device will be available for use.
Page 310: General Care
To place an order for consumables or replacement units, please contact your Xerox Representative giving your Company Name, product number and the device serial number. An option is available within Internet Services which allows the device to contact Xerox automatically to order units when required. Refer to the System Administrator Guide for more information.
Page 311: Cleaning Unit
Replace the unit using the instructions provided on the touch screen and within the packaging of the new unit. Recycle the old unit as directed on the packaging or your local Xerox Representative. Note The warning period can be customized by the System Administrator using Tools or Internet Services.
Page 312: Emptying The Waste Ink Tray
General Care Detailed instructions are provided on the touch screen. Follow the instructions and labels provided when replacing the staple cartridge. Office and High Volume Finisher Staple Cartridge: Open the finisher door. If using the Office Finisher, rotate the staple access handle (a green cog) clockwise until the staple unit is accessible.
Page 313: Emptying The Hole Punch Waste Container
General Care The waste tray will need to be emptied approximately 4 times per year or more depending on usage. CAUTION: If you remove the waste ink tray you must always empty it before replacing it. Emptying the Hole Punch Waste Container The hole punch waste container is a catch tray that collects the waste punched paper.
Page 314: Cleaning Tasks
Use of such cleaners can result in a risk of explosion and fire. Document Glass and Constant Velocity Transport Glass • Apply Xerox Cleaning Fluid or Xerox Anti-Static Cleaner, to a lint-free cloth. Liquid should never be poured directly onto the glass.
Page 315: Troubleshooting
If rebooting the device does not resolve the problem, use the instructions contained in this guide to identify and solve the problem. If you still cannot fix the problem, contact the Xerox Support Center for advice.
Page 316: Status Messages
Troubleshooting • Reset Fault this can be cleared by powering the device off then on again. Status Messages Status Messages are informal messages that do not impact the device from functioning properly. There are two categories of Status Messages: Warning Messages are informational and usually have to do with replacing consumables. The •...
Page 317: Fault Logs
Troubleshooting Fault Logs Fault information can be accessed using the Machine Status button. Machine Status provides information about the device, the status of the paper trays, consumables and any current faults. Usage counters are also available. The Faults tab displays fault listings and the device error logs.
Page 318: Paper Problems
Troubleshooting Fault History The Fault History is a log of the last 20 faults occurring on the device. The fault code associated with each fault and the date and time a fault occurred is displayed. It also displays the device image count at the time each fault occurred and any relevant paper or document size information.
Page 319: Document Feeder Problems
Troubleshooting • If the paper curls excessively, flip the paper over in the applicable paper tray. • Check the correct paper size has been selected for the paper loaded in the tray. • To correct stapling problems, use less than 50 sheets of paper if the paper is heavier than 80 gsm (20 lb).
Page 320: Image Quality Problems
Troubleshooting • Check that your originals are within specification and that the loaded originals do not cover the maximum fill line on the document feeder guides. Refer to www.xerox.com for specifications information. Image Quality Problems Additional options for correcting image quality problems are available in Tools.
Page 321: Problem Statements
Troubleshooting Advanced Use this option to select a quick or full fix for the light line problems, or fix the problem of ink smears. Select the option required and then select Confirm when the confirmation screen is displayed. • Light Lines (Quick) corrects Light Lines when detected, until a Full Fix is completed.
Page 322 • Make sure the defect is not on the original. and document glass. • Use originals within specification. Refer to www.xerox.com for specifications information. • Make sure originals are correctly loaded in the document feeder. Smears and smudges appear on the output •...
Page 323 Troubleshooting Problem Potential Solution Copy color is not what was expected. • Reprint the job. • Use a higher quality print mode. • Select a different Original Type. • Fix the image quality problems. Refer to Image Quality Problems on page 320 for instructions. Small white specks or graininess appears on •...
Page 324: Further Assistance
Further Assistance Further Assistance For any additional help visit our customer web site at www.xerox.com or contact the Xerox Welcome and Support Center quoting the device serial number. • Press the Machine Status button on the control panel. The Machine Information tab is displayed.
Page 325: Safety And Regulations
Version 1.0 09/10 ® Xerox ColorQube™ 9301/9302/9303 Safety and Regulations...
Page 326 ©2010 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX®, XEROX and Design® and ColorQube® are trademarks of Xerox Corporation in the United States and/or other countries.
Page 327 Contents Notices and Safety ..............328 Safety Labels and Symbols .
Page 328: Notices And Safety
Please read the following instructions carefully before operating the equipment. Refer to them as needed to ensure the continued safe operation of your equipment. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
Page 329: Safety Labels And Symbols
Safety Labels and Symbols Safety Labels and Symbols All warnings and instructions marked on or supplied with the product should be followed. WARNING: This label alerts users to an area of the equipment which includes a sharp edge which could cause laceration in the event that extreme force is used on the guard which prevents contact in normal use.
Page 330: Operational Safety Information
Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times: Electrical Supply This section provides important electrical supply safety information that you should read before installing or using the device.
Page 331: Equipment Safety
• Always exercise care when moving or relocating equipment. Please contact your local Xerox dealer to arrange relocation of the equipment to a location outside of your building. •...
Page 332: Maintenance Information
Operational Safety Information Emergency Power Off If any of the following conditions occur, turn off the equipment immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.
Page 333: Product Safety Certification
Operational Safety Information Product Safety Certification This product is certified by the following Agency using the Safety standards listed. Agency Standard Canadian Standards Association UL60950/CSA 22.2 No 60950 Canadian Standards Association IEC60950/EN60950 This product has been manufactured under a registered ISO9001 Quality system. ColorQube™...
Page 334: Basic Regulations
Consult the dealer or an experienced radio/television technician for help. Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the equipment. To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.
Page 335: Turkey Rohs Regulation
To ensure compliance with European Union regulations, use shielded interface cables. A signed copy of the Declaration of Conformity for this product can be obtained from Xerox. Turkey RoHS Regulation In compliance with Article 7 (d) We hereby certify "It is compliant with the EEE Regulation."...
Page 336: Copy Regulations
Copy Regulations Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. Obligations or Securities of the United States Government, such as: •...
Page 337 Copy Regulations Passports. Foreign Passports may be photographed. Immigration papers. Draft Registration Cards. Selective Service Induction papers that bear any of the following Registrant’s information: • Earnings or Income • Court Record • Physical or mental condition • Dependency Status •...
Page 338: Canada
Copy Regulations Canada Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. Current bank notes or current paper money. Obligations or securities of a government or bank. Exchequer bill paper or revenue paper.
Page 339: Fax Regulations
Fax Regulations Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business,...
Page 340: Canada
Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service provider. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.
Page 341: Europe
DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification. South Africa This modem must be used in conjunction with an approved surge protection device.
Page 342: Material Safety Data
Material Safety Data Material Safety Data For Material Safety Data information regarding your printer, go to: North America: www.xerox.com/msds European Union: www.xerox.com/environment_europe For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts. ColorQube™ 9301/9302/9303 Safety and Regulations...
Page 343: Product Recycling And Disposal
(1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html. If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations.
Page 344 Product Recycling and Disposal Information for Users on Collection and Disposal of Old Equipment and Used Batteries These symbols on the products, and/or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste.
Page 345: Energy Program Compliance
Energy Program Compliance All Markets ENERGY STAR ® The Xerox ColorQube™ 9301/9302/9303 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Imaging Equipment Program is a team effort between U.S., European...
Page 346: Eh&S Contact Information
EH&S Contact Information EH&S Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA: 1-800 828-6571 Canada: 1-800 828-6571 Europe: +44 1707 353 434 Product safety information is also available on the Xerox website: www.xerox.com/about-xerox/environment...
Page 347 Server Fax, 80 Constant Velocity Transport Glass (CVT), 314 Workflow Scanning, 148 Consumables Safety Information, 332 All Services Default, 273 Contacting Xerox, 324 Annotations, 34 Contention Management Settings, 279 Audio Tones Setting, 274 Contrast, 20, 61, 87, 102, 154, 187...
Page 348 Creating Templates, 163 Enlarge/reduce, 11 Current Faults, 317 Entering a Fax Number, 51 Custom Original Size, 62, 89, 105, 157, 167 Server Fax, 81 Customer Replaceable Units, 310 Entry Screen Default Setting, 273 Cleaning Unit, 311 Equipment Safety, 331 Ink Sticks, 310 Erasing the Image, 158, 167 Staple Cartridges, 311 European Union, 334...
Page 349 Further Assistance, 324 Job Deletion Setting, 299 Job List, 257 Job Log, 168 General Care, 310 Job Sheets Setup, 295 Group Fax Number, 55 Job Status, 257 Job Submission using Internet Services, 228 Jobs, 227 Active Jobs, 227 Handling Paper Stock, 318 Saved Jobs, 227 Health &...
Page 350 Modifying Templates, 163 Print from USB, 214 Multi-Page TIFF, 106, 159 Print From..., 200 Multipoll Report, Activity Report, 294 Create New Folder, 205 Managing Saved Jobs, 205 Modify or Delete Folder, 205 Printing Saved Jobs at the device, 201 Naming the File, 159 Printing Saved Jobs from Internet Network Accounting, 299 Services, 202...
Page 351 Supply Counter Reset, 281 Scan to Mailbox, 169 Timers, 276 Scan to USB, 212 Transmission Defaults, 291 Secure Faxes, 75 Xerox Customer Support, 273 Secure Polling, 70 Settings, 270, 271 Security Settings, 299 Setup Accounting, 297 Selecting a Template, 150...
Page 352 Workflow Scanning Service, 148 Supplies Assistant, 224 Workflow Scanning Templates, 149 Supplies Information, 264 Supply Counter Reset, 281 Suppressing Background, 20, 60, 86, 101, 153, Xerox Customer Support Setting, 273 Suppression Background, 154 Xerox Standard Accounting, 299 XPS, 159 Template Image Settings, 168...

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Xerox ColorQube 9303 User Manual

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