Network Scanning (Using Templates); Overview; Smartsend Scanning Services; Scan To Pc Desktop - Xerox WorkCentre 7300 Series Administrator's Manual

Network Scanning (using templates)

Overview

Network Scanning is an optional feature for this multifunction device, available for purchase from your
Xerox Sales Representative.
Network Scanning allows a user to scan an original document and convert it to an electronic file. The final
destination of the electronic file depends on the template chosen by the user at the device's User Interface.
The template may reside on the device, or may be cached on the device from a pool of templates pulled
from a remote server.
The set up of templates, template pool servers, and file repositories is accomplished using Centreware
Internet Services (the device's internally-contained web pages) as stated in this section.
Once the scanned file is stored on the pre-determined server, the file can be redirected and manipulated
with such software as the following:

SMARTsend scanning services

Built on the Microsoft .NET platform, this server-based software works with new and legacy Multifunction
Systems to enable hardcopy documents to be scanned in black and white or color, and converted into
such standard digital formats as PDF, JPEG, and TIFF. This Web-based application requires no additional
client software installation and uses wizards to simplify workflow (template) creation. Once a workflow, or
distribution process, is created, it can be saved as a paper or electronic cover sheet. The cover sheet can
be set up to direct the scanned file to a wide variety of destinations. Such destinations include an email
address or distribution list, network folder, FTP folder, remote printer, Web URL, Domino.doc, Domino,
Microsoft SharePoint and Xerox DocuShare.

Scan to PC Desktop

For information regarding the use of Scan to PC Desktop, including Paperport, OmniPage, and
ImageRetriever applications, see the Scan to PC Desktop topic in the Options section of this guide.

Additional Notes

Network Scanning User Authentication

Authentication can be enabled to prevent unauthorized access to the Network Scanning feature. If
Authentication is enabled, users will be prompted to enter a 4 to 12 digit pass code before they can access
the Network Scanning feature. For a full description of the Authentication feature refer to the Security -
Authentication topic in this guide.

Multifunction Device Authentication

If using a SMARTsend server, a valid Windows account must be created on the SMARTsend Server for
the device's authentication. The account enables each device to communicate with the SMARTsend
server to exchange template information and other configuration data. For account creation instructions,
refer to the FreeFlow SMARTsend Installation and Administration Guide.

Template Considerations when using SMARTsend

A single Xerox multifunction device cannot use both CentreWare Network Scanning services and
SMARTsend. If legacy CentreWare Network Scanning Services templates need to be utilized within
SMARTsend, use the SMARTsend Template Importer to import the desired templates, as stated in the
FreeFlow SMARTsend Installation and Administration Guide.
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