Network Scanning (Using Templates); Overview - Xerox WORKCENTRE 7428 System Administrator Manual

Scanning and Faxing

Network Scanning (Using Templates)

Overview

Network Scanning is an optional feature for this printer, available for purchase from your Xerox Sales
Representative.
Network Scanning allows a user to scan an original document and convert it to an electronic file. The
final destination of the electronic file depends on the template chosen by the user at the printer.
The template may reside on the printer, or may be cached on the printer from a pool of templates
pulled from a remote server.
The set up of templates, template pool servers, and file repositories is accomplished using Centreware
Internet Services (the printer's internally-contained Web pages) as stated in this section.
Once the scanned file is stored on the pre-determined server, the file can be redirected and
manipulated with such software as the following:
SMARTsend scanning services
Built on the Microsoft .NET platform, this server-based software works with new and legacy
Multifunction Systems to enable hardcopy documents to be scanned in black and white or color, and
converted into such standard digital formats as PDF, JPEG, and TIFF. This Web-based application
requires no additional client software installation and uses wizards to simplify workflow (template)
creation. Once a workflow, or distribution process, is created, it can be saved as a paper or electronic
cover sheet. The cover sheet can be set up to direct the scanned file to a wide variety of destinations.
Such destinations include an email address or distribution list, network folder, FTP folder, remote
printer, Web URL, Domino.doc, Domino, Microsoft SharePoint and Xerox DocuShare.
Scan to PC Desktop
For information regarding the use of Scan to PC Desktop, including Paperport, OmniPage, and
ImageRetriever applications, see
Additional Notes
Network Scanning User Authentication
Authentication can be enabled to prevent unauthorized access to the Network Scanning feature. If
Authentication is enabled, users will be prompted to enter a 4 to 12 digit pass code before they can
access the Network Scanning feature. For more information see
112 WorkCentre 7425/7428/7435
System Administrator Guide
Scan to PC Desktop on page 136.
Authentication on page 62.