Creating A Mailbox And Linking To A Job Flow Sheet (For Automatic Processing) - Xerox WorkCentre 7300 Series Administrator's Manual

Creating a Mailbox and linking to a Job Flow Sheet (for automatic
processing)
Before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use. In
the process of creating the mailbox, you can link to your newly created Job Flow Sheet.
To create a mailbox and link it to a Job Flow Sheet (for automatic processing), perform the following steps.
1. Press the Log In / Out button on the Device's Control Panel.
2. Press the "1" key on the numeric keypad five consecutive times.
3. Press the rectangular Enter button on the touch screen.
4. Press the Machine Status button on the Control Panel, then touch the Tools tab.
5. Select the Setup & Calibration button.
6. Press the Create Mailbox button.
7. When the numbered list of Mailboxes is shown on screen, use the supplied arrow keys to scroll
through the list to locate an unassigned Mailbox number.
8. Select an unassigned Mailbox number from the displayed list.
9. Press the rectangular Create & Delete button in the lower right corner of the Mailbox selection screen.
10. When the New Mailbox - Passcode screen displays, use the On and Off buttons on the left-hand side
of the screen to determine whether or not a password will be required to access the Mailbox. If On is
selected, use the Device's numeric keypad to enter in a numbered passcode of up to 20 digits.
11. Press the Save button to save your settings. (To exit the screen, without saving settings, press the
Cancel button.)
12. When the Mailbox settings screen displays (after assigning a password), note that you have five
setting selections displayed on five numbered horizontal lines. The available selections include:
Mailbox Name, Check Passcode, Delete Documents After Retrieval, Delete Expired Documents, and
Link Job Flow Sheet to Mailbox.
13. To assign a name to the Mailbox, press the Mailbox Name selection line.
14. Press the rectangular Change Settings button.
15. Use the touch screen keyboard to enter in a name for your Mailbox.
16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To
exit the screen, without saving changes, press the Cancel button.)
17. On the Mailbox settings screen, press any other selection lines of interest and use the Change
Settings button, as previously described, to access and make setting changes. Use the Save button
to save your changes.
18. To link this Mailbox with your Job Flow Sheet, touch Link Job Flow Sheet to Mailbox and touch
Change Settings.
19. Touch Create/Change Link to set the Mailbox link to a previously-created Job Flow Sheet. Note: If no
Job Flow sheets are displayed, press Create to create one and follow the instructions supplied in the
Creating Job Flow Sheets topic in this section.
20. Select your Job Flow Sheet from the list (clicking Refresh, if necessary) and touch Save.
21. Touch the Auto Start checkbox to place a checkmark in the box for automatic processing of
documents as they are received in the Mailbox.
22. To exit the Link Job Flow Sheet to Mailbox screen, press the rectangular Close button in the upper
right corner of the screen.
23. To exit the Mailbox settings screen, press the rectangular Close button in the upper right corner of the
screen.
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