Page 1 System Administrator’s Guide 701P47693 WorkCentre 7328/7335/7345...
Page 2: Copyrights And Trademarks
Mandrake and Linux-Mandrake are trademarks of MandrakeSoft. CUPS is a trademark of Easy Software Products. VIPP® (Variable-data Intelligent PostScript Printware) is a registered trademark of Xerox Corporation. XEROX®, CentreWare® and WorkCentre® are registered trademarks of Xerox Corporation. FreeFlow™ and SMARTsend™ are trademarks of Xerox Corporation.
Page 3: Table Of Contents
Table of Contents Network Connectivity... 1 Installation Steps ... 1 Xerox Unicode 3.0 for SAP Font Kit ... 2 Configuration Report ... 3 Ethernet Speed Setting ... 4 To Change the Network Speed ...4 Go to your Device ... 4 Enable Internet Services (HTTP) ...
Page 4 To access LPD Settings at the Device ... 29 Port Status (LPD Enablement) ... 30 LPD Port Number ... 30 LPD Maximum Number of Sessions... 30 Exiting the LPD Selections Menu ... 30 Exiting the Port Settings Menu and returning to the Device's Tools tab screen ... 30 TCP/IP Dynamic Addressing ...
Page 5 Common UNIX Printing System (CUPS) ...61 Overview ... 61 Before You Start ... 61 Installing CUPS on the UNIX workstation ... 62 Installing the Xerox PPD on the workstation...62 Adding the Xerox printer ... 63 Printing with CUPS ... 63 Options ... 64 Enabling Options with Software Keys ...
Page 6 Enter the Fax Repository Details via Internet Services ...107 Configure General Settings ...108 Configure the Fax Server...108 Test Faxing through the Server...108 Configure a Fax Filing Repository using SMB ...109 Installation Checklist ...109 Enter the Fax Repository Details via Internet Services ...110 Configure General Settings ...111 Configure the Fax Server...111 Test Faxing through the Server...111...
Page 7 Using the Scan to PC (FTP/SMB) Feature...143 Setup and Use of Job Flow Sheets with Mailboxes ...144 Overview ...144 Features supported for Job Flow ...144 Enabling Ports and Setting TCP/IP ...145 Configuring the SNMP Port ...147 Creating Job Flow Sheets ...148 Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing)...149 Manually linking a Job Flow Sheet to documents in a Mailbox ...151 Testing Job Flow Sheet operation (for automatic processing) ...151...
Page 8 Configuring Xerox Secure Access (Authentication) ...181 Secure Access and Accounting ...181 Information Checklist ...181 Configuring Xerox Secure Access to work with Remote Authentication ...182 Configure Remote Authentication for Kerberos (Windows 2000) ...183 Configure Remote Authentication for Kerberos (Solaris) ...184 Configure Remote Authentication for SMB ...185 Configure Remote Authentication for LDAP ...186...
Page 9 Create a Group Account...216 Create a User Account and Set Usage Limits...217 Maximum Usage Limits and Resetting Individual Usage Limits...218 To Reset User Limits (if necessary)...218 Using XSA at the machine ...219 Resetting Usage Data ...220 Print a Usage Report...221 Enable XSA in your Print Drivers ...222 Backing Up XSA data and settings and Cloning to another device...223 Check that the device you want to clone settings to supports XSA...223...
Page 10 To access Internet Services Settings at the Device ...238 Internet Services (HTTP) Enablement ...239 Internet Services Port Number ...239 Exiting the Internet Services Selection Menu ...239 Exiting the Port Settings Menu and returning to the Tools tab screen...239 Overview ...240 Status Tab ...241 Jobs Tab ...242 Print Tab ...243...
Page 11 Print a Configuration Report at the Device and perform these tasks: ...282 At the Macintosh workstation ...283 Scanning to Hard Drive Troubleshooting ...284 Before you start ...284 Check Physical Media and Network Interface Cards ...284 Print a Configuration Report at the Device and perform these tasks: ...285 At the Device ...285 At the Workstation ...286...
Page 13: Network Connectivity
Network Connectivity Installation Steps Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite end of the cable to the RJ-45 socket at the rear of the Device. Step 2. Set the Device's power switch to ON and wait until the Main screen is displayed. Note: The actual screen displayed as the Main screen is selectable.
Page 14: Xerox Unicode 3.0 For Sap Font Kit
A Unicode font kit is available for this multifunction device. Installation of the Unicode fonts, per the kit’s instructions, provides the required character sets to print documents in multiple languages, in an SAP printing environment. To order the kit, contact your Xerox representative.
Page 15: Configuration Report
Configuration Report To print a Configuration Report, with the Device switched ON, perform the following steps: 1. Press the Machine Status button. 2. Press the Print Reports button. 3. Press the Copy Reports button. 4. Press the Configuration Report button. 5.
Page 16: Ethernet Speed Setting
Ethernet Speed Setting The Device's Ethernet Interface has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto. To Change the Network Speed Go to your Device 1.
Page 17: Enable Internet Services (Http)
Enable Internet Services (HTTP) Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation. Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.
Page 18: Internet Services (Http) Enablement
Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled.
Page 19: Proxy Server Settings
Proxy Server Settings To use the Web Service button on the machine (if available), which enables the machine to access HTTP file servers on the Internet, you need to enter your Proxy Server information as described here. 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.
Page 20: Parallel Port Configuration
Parallel Port Configuration To view or change the settings of the Device's parallel port, perform the following steps: Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware before you can configure this port. To access Parallel Port Settings at the Device 1.
Page 21: Port Status (Parallel Port Enablement)
Port Status (Parallel Port Enablement) 1. On the Parallel Port selections menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Parallel Port Status screen, note which of the two buttons is highlighted as the current setting for Parallel Port Enablement.
Page 22: Pjl (Printer Job Language)Setting
PJL (Printer Job Language)Setting 1. On the Parallel Port selections menu, press the selection line labeled PJL. 2. Press the Change Settings button. 3. On the settings screen, note which of the two buttons is highlighted as the current setting for Job Control Language.
Page 23: Bi-Directional Communications
Bi-Directional Communications 1. Select the down arrow on the screen to see this setting. 2. On the Parallel Port selections menu, press the selection line labeled Bi-directional communications. 3. Press the Change Settings button. 4. On the settings screen, note which of the two buttons is highlighted as the current setting for Bi- Directional Communications.
Page 24: Exiting The Parallel Port Selections Menu
Exiting the Parallel Port Selections Menu To exit the Parallel Port Selections Menu, which returns you to the Port Settings menu, press the rectangular Close button in the upper right corner of the touch screen. Exiting the Port Settings Menu and returning to the Device's Tools tab screen 1.
Page 25: Usb Configuration
USB Configuration The file folder on the Properties page of Internet Services (the device’s internal web pages) contains a folder, labeled Physical Connections. To access this folder, enter the IP address of the device in the Address line of your browser and press Enter.
Page 26: Snmp Configuration
SNMP Configuration SNMP (Simple Network Management Protocol) provides a method to remotely monitor and diagnose device performance on the network. Once SNMP has been enabled at the device, SNMP Management software, running on a host computer connected to the network, polls the device's agents for operating information and responds to traps from the device regarding specific events.
Page 27: Port Status (Snmp Enablement)
Port Status (SNMP Enablement) 1. On the SNMP selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for SNMP Enablement.
Page 28: Configuring Snmp Community Names With Internet Services
Configuring SNMP Community Names with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder. 4.
Page 29: Changing The Administrator Password
Changing the Administrator Password There are two Administrator Passwords that control access to the Device's feature settings. One password is a numeric password (login ID) that controls access through the Device's Control Panel. The second password is an alphanumeric password (pass code) that controls access through the Device's Internet Services (embedded HTTP server application residing in the Device).
Page 30: To Change The Alphanumeric Password Used By Internet Services
To Change the Alphanumeric Password used by Internet Services Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.
Page 31: Setting The Auto Clear Timer
Setting the Auto Clear Timer For security purposes, the Auto Clear service will automatically log the System Administrator out of the machine’s Tools tab, after a period of inactivity determined by the Auto Clear timer. To set the Auto Clear Timer to a duration of up to 240 seconds, perform the following steps. 1.
Page 32: Add Or Remove All Services Screen Buttons
Add or Remove All Services Screen Buttons To Add or Remove All Services Screen Buttons: 1. Press the [Log In / Out] button to enter System Administration Mode. 2. Type the administrator password (11111 or current password). 3. Touch [Enter] 4.
Page 33: Smart Esolutions (Meter Assistant And Supplies Assistant)
Note that this feature may currently be available only in the U.S.A. Information Checklist Make sure that you have an account on Xerox.com. Add all devices in inventory that you wish to register for Automatic Meter Readings to your account. This is supported by Dallas eSupport 888-998-9922.
Page 34 14. Place a check mark in the Request Registration box and Server Communication box. Note that you can now schedule Xerox Communication Server polling time. Make sure to check the server communication Enabled box. 15. Click Apply and supply the administrator User Name and Password, if prompted.
Page 35: Machine Software Upgrades
Obtain the new software upgrade file (Controller ROM or Controller + PS ROM) for your machine from the www.xerox.com web site, or from your Xerox Customer Support Representative. b. Download the upgrade file to a local or network drive.
Page 36: Nos Selection
NOS Selection TCP/IP Protocol Configuration To view or change the settings of the Device's TCP/IP Protocol Configuration, perform the following steps: To access the TCP/IP Protocol Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2.
Page 37: Ethernet Setting (Ethernet Rated Speed)
Ethernet Setting (Ethernet Rated Speed) 9. On the Protocol Settings menu, press the selection line labeled Ethernet Rated Speed. 10. Press the Change Settings button. 11. On the settings screen, note which one of the buttons is highlighted as the current setting for Ethernet Speed.
Page 38: Ipv4 Ip Address
IPv4 IP Address 1. Used for static IP Addressing (with "STATIC" selected as your addressing method), on the Protocol Settings menu, press the selection line labeled IPv4 Address. Note that the IP Address may be viewed, but not changed, with dynamic addressing enabled. 2.
Page 39: Ipv4 Ip Filter (Ip Address Restriction)
IPv4 IP Filter (IP Address Restriction) 1. Use your workstation's web browser to access the Internet Services (web pages) residing on the Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature, either here or with Internet Services. This will prevent unintentionally locking yourself out from communicating with the Device from your own IP address.
Page 40: Exiting The Protocol Settings Menu And Returning To The Device's Tools Tab Screen
Exiting the Protocol Settings Menu and returning to the Device's Tools tab screen 1. To exit the Protocol Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Protocol Settings menu screen. 2.
Page 41: Tcp/Ip Lpd Enablement
TCP/IP LPD Enablement To support TCP/IP printing through the workstation's LPR port in the case of Windows XP, the LPD (Line Printer Daemon) MUST be enabled at the device. To view or change the Device's LPD setting, perform the following steps: To access LPD Settings at the Device 1.
Page 42: Port Status (Lpd Enablement)
Port Status (LPD Enablement) 1. On the LPD selections menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the LPD Port Status screen, note which of the two buttons is highlighted as the current setting for LPD Enablement.
Page 43: Tcp/Ip Dynamic Addressing
TCP/IP Dynamic Addressing 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Connectivity, then the Protocols file folder. 4.
Page 44: Tcp/Ip Configuration Selection List
Gateway Address entry box. To be filled in manually ONLY when Static addressing is selected. Domain Name Enter the fully qualified domain name here. For example: xerox.com. DNS Configuration DHCP Address Resolution check box. If enabled with a check mark, the Device will contact the DHCP Server for the IP Addresses of up to three DNS Servers.
Page 45: Ip Filtering (Ip Address Restriction)
IP Filtering (IP Address Restriction) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of the Security file folder. 4.
Page 46: Configure Port 9100 (Raw Printing)
Configure Port 9100 (Raw Printing) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of the Connectivity, then the Protocols file folder. 4.
Page 47: Microsoft (Netbios Over Ip) Networks
Microsoft (NetBIOS over IP) Networks Before You Start 1. Print a Configuration Report as stated in the Network Connectivity section of this guide. 2. Referring to the report, verify that SMB is enabled. To enable SMB at the Device, if required, follow the procedure below.
Page 48 7. Press Port Settings. 8. When the Port Settings menu displays, press the SMB selection line. 9. Press the Change Settings button in the lower right corner of the Port Settings menu screen. 10. When the SMB selection menu displays, note that you have only one setting available on a single, numbered horizontal line.
Page 49: Viewing Or Configuring The Smb Host Name Or Wins Server With Internet Services
Viewing or Configuring the SMB Host Name or WINS Server with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4.
Page 50: Note Regarding Dns/Wins Netbios Name Resolution
Note regarding DNS/WINS NetBIOS Name Resolution To use the Device's NetBIOS name over the TCP/IP Network, the DNS and WINS Servers MUST be configured for NetBIOS name to IP address resolution. Also, make sure that the Device is informed of the addresses of the DNS/WINS Servers, using the instructions supplied in the TCP/IP Dynamic Addressing and Microsoft (NetBIOS over IP) Networks topics of this guide.
Page 51: Ipp Configuration
IPP Configuration The Internet Printing Protocol provides a convenient way to print over the Internet or Intranet using the device's IP address. To support this type of printing, make sure that Port 9100 is enabled at the device as stated in the Note at the bottom of the Configure Port 9100 procedure, in the Internet Services section of this guide.
Page 52: Port Status (Ipp Enablement)
Port Status (IPP Enablement) 1. On the IPP selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the IPP Port Status screen, note which of the two buttons is highlighted as the current setting for IPP Enablement.
Page 53: Exiting The Port Settings Menu And Returning To The Tools Tab Screen
Exiting the Port Settings Menu and returning to the Tools tab screen 1. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen. 2.
Page 54: Ethertalk (Appletalk) Configuration
EtherTalk (AppleTalk) Configuration The EtherTalk Protocol enables workstation to Device communications over the EtherTalk (AppleTalk) network. To access EtherTalk Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3.
Page 55: Port Status (Ethertalk Enablement)
Port Status (EtherTalk Enablement) 1. On the EtherTalk selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for EtherTalk Enablement.
Page 56: Configuring Ethertalk Settings With Internet Services
Configuring EtherTalk Settings with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4.
Page 57: As400 Printing
AS400 Printing AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose This is the procedure to set up printing to a multifunction device from an AS/400 using the SNMP drivers. Assumptions This procedure is intended for users familiar with the AS/400 system, especially those experienced with printing in an AS/400 environment.
Page 58 8. The default [TRAP Community Name] is SNMP_trap, which you can use without changing. The Default TRAP community name is used to specify the default community name for all traps generated by this machine. 9. Click your browser Back button to return to the SNMP Configuration page, then click the [Advanced] button.
Page 59: As400 Printing Using Lpr (Crtoutq)
AS400 Printing using LPR (CRTOUTQ) Creating a remote queue (LPR) on the AS400 At the command line, issue CRTOUTQ and press F4, then F9 for additional parameters. The setup is as follows: Output queue: queue name Library: Library name Maximum spooled file size Number of pages: *NONE Starting time: Time Ending time: Time...
Page 60: Only Change The Parameters In Bold
ONLY CHANGE THE PARAMETERS IN BOLD. At this point, a spool file (document) should be able to be sent tot he WorkCentre. Note: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizing object as *none.
Page 61: Print Drivers
Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD- ROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com. Verify that TCP/IP is installed in the workstation On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties.
Page 62 Add the Printer to the Windows 2000 or Windows XP\Vista Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s). 2.
Page 63: Netbios Over Ip Peer To Peer Printing
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.
Page 64: An Alternate Procedure For Setting Up Netbios Over Ip Peer To Peer Printing
An Alternate Procedure for Setting up NetBIOS over IP Peer to Peer Printing EXPERIENCED SYSTEMS ADMINISTRATORS can use the following procedure: 1. On Windows 2000 and XP workstations, from the "Properties selection" of the "Local Area Connection" icon, verify that the Internet Protocol (TCP/IP) is installed. Select the protocol and click Properties.
Page 65: Netbios Over Ip Client/Server Printing
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.
Page 66: Windows 2000 & Xp Professional Workstation Print Driver Installation
Windows 2000 & XP Professional Workstation Print Driver Installation Verify that the Correct Protocols and Services are installed in the workstation 1. Verify that the Internet protocol (TCP/IP) is installed in the Workstation. On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties.
Page 67: Add The Printer To The Windows 2000 Or Windows Xp Desktop
Add the Printer to the Windows 2000 or Windows XP Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. 2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a printer.
Page 68: Ipp Printing (Windows 2000\Xp\Vista)
1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.
Page 69: Verify That Tcp/Ip Is Installed In The Workstation
Verify that TCP/IP is installed in the workstation On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties. Right mouse click on the Local Area Connection icon and select Properties. On the Windows XP desktop, click Start, Control Panel, and double click Network Connections.
Page 70: Configure The Print Driver
Configure the Print Driver 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s). 2. Right click on the Printer's icon and select Properties. Use the available Tabs to set the Printer's job processing defaults, including enabling Bi-Directional Communication.
Page 71: Ethertalk (Appletalk) Peer To Peer Printing
CD-ROMs that came with your Device. They are also typically available for downloading in self-extracting file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated in the Network Connectivity section of this guide.
Page 72: Installation Instructions For 10.X (Os X)
Installation Instructions for 10.x (OS X) 1. Double click to open the folder containing the drivers for version 10.x. 2. Double click to open the [machine model.dmg]. 3. Double click to open the [machine model.pkg] file. 4. When the Welcome screen displays, click Continue. 5.
Page 73: Common Unix Printing System (Cups)
Common UNIX Printing System (CUPS) Overview The Common Unix Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Printer (LP) system designed in the 1970's for printing text to line printers. Currently available for downloading from a number of sources on the Internet, such as www.cups.org, CUPS is offered in both source code and binary distributions.
Page 74: Installing Cups On The Unix Workstation
Also, CUPS is the default printing system used by Mandrake Linux. Installing the Xerox PPD on the workstation The Xerox PPD for CUPS should be available on one of the CD-ROMs that came with your device and available for downloading from the Internet at www.xerox.com.
Page 75: Adding The Xerox Printer
Adding the Xerox printer 1. Use the PS command to make sure that the CUPS daemon is running. The daemon can be restarted from Linux using the init.d script that was created when the CUPS RPM was installed. The command is >...
Page 76: Options
Options Enabling Options with Software Keys Options such as Scanning (E-Mail, Mailbox, Network, Twain), Security (Disk Overwrite, Secure Watermark), Internet Fax (iFAX), Server Fax, and Job Based Accounting, require purchase and subsequent enabling with a supplied 12 character key before they will work. Software keys are uaually included with the kit documentation as a sticker on the manual, or they may be already installed on the device as per the purchase agreement.
Page 77: Hidden Features
They are minor changes, such as changing the durations of built-in timers, that allow users to customize the device to their own needs. Contact your Xerox representative for further information about hidden features. To enable a hidden feature: 1.
Page 78: Xerox Extensible Interface Program (Xeip)
Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device. Users can enter their authentication login at the device and access a set of features and options designed specifically for their business needs.
Page 79 e. Click [Apply]. If changes were made to the SSL settings you may need to: • Reboot the system. • Close and reopen the client browser. 5. To enable the ports: a. Click the [Properties] tab. b. Click the [Connectivity] folder, then Port Settings. c.
Page 80: Scan To Home
2. Enable the Scan to Home option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scan to Home option.
Page 81: Configure Scan To Home
Configure Scan to Home Note: Scan to Home does not work without Remote Account mode. 1. At the device, press the [Log In / Out] button to enter System Administration Mode. 2. On the keypad enter [11111] or the current password. Touch [Enter] when finished. 3.
Page 82: Scanning To The Device's Hard Drive (Mailboxes)
It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option. Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the machine with the supplied 12 character key.
Page 83: Setting Up Mailboxes At The Device
Setting Up Mailboxes at the Device Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up Mailboxes, perform the following steps: 1.
Page 84: Configuring Expiration Settings For Stored Documents
14. Press the rectangular Change Settings button. 15. Use the touch screen keyboard to enter in a name for your Mailbox. 16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.) 17.
Page 85: Setting Up Mailboxes With Internet Services
Setting Up Mailboxes with Internet Services Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To set up Mailboxes, perform the following steps: 1.
Page 86: Scanning To Mailboxes
Scanning to Mailboxes Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To learn how to set up an individual Mailbox, refer to the Setting Up Mailboxes topics in the Scanning to the Device's Hard Drive (Mailboxes) section of this guide, and follow the instructions supplied.
Page 87: Retrieving Images From Mailboxes
Retrieving Images from Mailboxes 1. Images are retrieved from Mailboxes using Internet Services. To access Internet Services from your workstation, with your Internet Browser program running, enter the Device's IP Address (as seen on the Configuration Report) into the Address or Location field of the browser. Press the Enter key on your keyboard.
Page 88: Installing And Using The Network Scanner Utility
1. From the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then double click Add/Remove programs. On the Windows XP desktop, click Start, Control Panel, then double click Add or Remove Programs. 2. Select Fuji Xerox Network Scanner Utility, then click Add Remove. 3. Click Yes.
Page 89: Importing Scanned Data From The Mailbox To An Image-Editing Application
Importing Scanned Data from the Mailbox to an Image-Editing Application 1. Start a TWAIN-compatible application program, such as Photoshop. 2. From the File menu, select the command for selecting the scan source (Import/Twain Source, in Photoshop). 3. Select FX Network Scan from the displayed list and click Select. 4.
Page 90: Importing Scanned Data From The Mailbox Using Mailbox Viewer
Importing Scanned Data from the Mailbox using Mailbox Viewer 1. On your Windows desktop, select Start\Programs\FujiXerox\Network Scanner Utility\Mailbox Viewer. 2. Select the scanner for connection from the displayed list, then click Select Scanner. 3. If no items are shown in the list, click Refresh, then Options, then Change Display and register the scanner’s IP address and name.
Page 91: Scan To E-Mail
E-mail Overview It is assumed that you purchased the Scanning option to enable Scanning to the E-mail with your Device. If you did not, contact your Xerox Representative to purchase this option. The machine is capable of exchanging E-mails. The following features are available by exchanging E-mails.
Page 92: Preparations
Preparations The following items are required in order to use the E-mail feature. Item Description TCP/IP The TCP/IP address address for the machine. TCP/IP is used for e-mail. Subnet mask Required when the network is divided into subnets. Gateway Required when address multiple networks are...
Page 93: Registering An E-Mail Account
Item Description SMTP If an SMTP authentication server requires user name authentication, and password specify the authentication user name. Also specify a password as required. POP3 server If a POP3 server is used to receive E- mails, register the machine's E-mail address and a user to the POP3...
Page 94: Installation Procedure
Installation Procedure Installation Overview This section describes the configuration procedure to use the E-mail feature on the machine. The following two steps are necessary to use the E-mail feature. • Enabling the E-mail ports and setting TCP/IP Set the machine to be able to use TCP/IP. •...
Page 95: Enabling The E-Mail Ports And Setting Tcp/Ip
Enabling the E-mail Ports and Setting TCP/IP First enable the E-mail ports, then set the IP address. Note: The configuration can also be performed using CentreWare Internet Services. Note: For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.
Page 96 3. Set an IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as stated below.
Page 97: Configuring The E-Mail Environment
Configuring the E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a.
Page 98 If [POP3] has been selected for the [Mail Receiving Protocol] Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.com.
Page 99 [POP3 Server Port Number] Enter a value in the range from 1 to 65535. The default is 110. Note: Do not use the numbers of any other ports. [POP3 Server Check Interval] Set the interval for checking the e-mail on the POP3 server. [POP3 Server Login Name] Enter the name to log in to the POP3 server and press Save.
Page 100 [SMTP Server Port Number] Enter a value in the range from 1 to 65535. The default is 25. Note: This configuration is not necessary if [SMTP] has been selected for the [Mail Receiving Protocol] and has already been configured. [E-mail Send Authentication] Select one from [Off], [POP before SMTP], or [SMTP AUTH].
Page 101 5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not visible, use the scrolling arrow to display it. b. Select S/MIME Settings and set the following items. Device Certificate - S/MIME Link a certificate to the machine.
Page 102 6. Select Close repeatedly until the Tools tab screen is displayed. 7. Wait several seconds for the Auto Clear service to log you out. 8. After the machine is restarted, print a Configuration Report to confirm that each item is configured. For information on how to print a Configuration Report, refer to the Configuration Report topic in the Network Connectivity section of this guide.
Page 103: Internet Fax (Ifax)
Note: It is assumed that you purchased the Internet Fax option to enable iFAX with your Device. If you did not, contact your Xerox Representative to purchase this option. Preparations The following describes the necessary conditions to use iFAX on the machine.
Page 104: Installation Procedure
Installation Procedure Installation Overview The configuration procedure to use the iFAX feature on the machine is comprised of the following steps. 1. Enable the ports which are used for the iFAX feature, and set an IP address of the machine. 2.
Page 105: Enabling The E-Mail Ports And Setting Tcp/Ip
Enabling the E-mail Ports and Setting TCP/IP First enable the ports for the e-mail feature, then set the IP address. The procedure for setting the machine is as follows. First enable the E-mail port, then set the IP address. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.
Page 106 3. Set the IP address. If an IP address is already set, this step is not necessary. Also, in an environment with DHCP or BOOTP, configure the way to obtain an IP address. If the address cannot be obtained automatically or static configuration is preferred, configure an IP address, a subnet mask, and a gateway address as stated below.
Page 107: Configuring The E-Mail Environment
Configuring the E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a.
Page 108 If [POP3] has been selected for the [Mail Receiving Protocol] Specify a POP user name to an account name (the left side of the @ mark), and a POP3 receiving mail server to an address (the right side of the @ mark). A user can decide an alias such as mymail@example.com.
Page 109 [POP3 Server Port Number] Enter a value in the range from 1 to 65535. The default is 110. Note: Do not use the numbers of any other ports. [Polling Interval] Set the interval for checking the e-mail on the POP3 server. [Login Name] Enter the name to log in to the POP3 server and press Save.
Page 110 4. Set the protocol for sending E-mail. a. From the Connectivity & Network Setup list, select Outgoing/Incoming, then select SMTP Server Settings, and then set the following items for the SMTP server. [SMTP Server Name/Address] Enter the SMTP Server Name/IP Address and press Save. Note: Enter the address in the format “xxx.xxx.xxx.xxx”.
Page 111 5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not visible, use the scrolling arrow to display it. b. Select S/MIME Settings and set the following items: Device Certificate - S/MIME Link a certificate to the machine.
Page 112 6. Select Close repeatedly until the Tools tab screen is displayed. 7. Wait several seconds for the Auto Clear service to log you out. 8. After the machine is restarted, print a Configuration Report to confirm that each item is configured. For information on how to print a Configuration Report, refer to the Configuration Report topic in the Network Connectivity section of this guide.
Page 113: Testing Ifax
Testing iFAX Send from the Device to another iFAX-capable Machine Test the iFAX transmission from the machine. 1. Press the All Services button, then touch the Internet Fax button to display the Internet Fax screen. 2. Select New Recipient, then the To button, in the Recipient’s drop-down list. 3.
Page 114: Server Fax
(see Enabling Options with Software Keys in this guide). As stated in this section, you will be setting up a network connection to a Xerox-certified, third party fax server (server running fax management software) which will receive, store, and redirect incoming documents to the server's fax boards, or other destinations determined by fax server software setup.
Page 115: Installation Checklist
1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option.
Page 116 Networks topic of this guide. To enable FTP, use the same SMB enabling procedure, and simply choose FTP as the port to enable. 8. Install and configure the Xerox-certified, third party fax server per the fax management software manufacturer's instructions.
Page 117: Configure A Fax Filing Location (Repository)
Configure a Fax Filing Location (Repository) Faxing from the multifunction device to a fax server is very similar to the other methods of faxing available to users on the multifunction device. The user simply selects the Fax button from the All Services screen, enters a Recipient phone number when prompted, places a document in the document handler, and presses Start.
Page 118: Configure A Fax Filing Repository Using Ftp
Configure a Fax Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the fax server where images scanned by the machine will be stored. Write down the IP address or Host Name. 2.
Page 119: Enter The Fax Repository Details Via Internet Services
Enter the Fax Repository Details via Internet Services 5. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 6. Click the Properties tab. 7. Click the Services folder. 8.
Page 120: Configure General Settings
Configure General Settings 18. Click the Defaults link. 19. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server.
Page 121: Configure A Fax Filing Repository Using Smb
Configure a Fax Filing Repository using SMB Installation Checklist 1. Following the fax server software manufacturer's instructions, create a shared folder on the fax server to be used as a scan filing location (repository) for scanned documents. Write down the Share Name of the folder and the Computer Name or Server Name.
Page 122: Enter The Fax Repository Details Via Internet Services
Enter the Fax Repository Details via Internet Services 4. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 5. Click the Properties tab. 6. Click the Services folder. 7.
Page 123: Configure General Settings
Configure General Settings 17. Click the Defaults link. 18. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server.
Page 124: Configure A Fax Filing Repository Using Smtp
Configure a Fax Filing Repository using SMTP Installation Checklist 1. Ensure that the TCP/IP protocol is configured on the device and is fully functional. To configure TCP/ IP, refer to the TCP/IP Configuration topic in the NOS Selection section of this guide. 2.
Page 125: Enter The Fax Repository Details Via Internet Services
Enter the Fax Repository Details via Internet Services 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Services folder. 4.
Page 126: Configure General Settings
Configure General Settings 10. Click the Defaults link. 11. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server.
Page 127: Features That Can Be Set In Support Of Server Fax
Features that can be set in support of Server Fax Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers. Note that a maximum of 50 characters can be designated for each destination and that only fax destinations can be used. Also note that all Address Book information other than Fax Number, Destination Name, and Index Character will be ignored.
Page 128: Fax Mode Settings (Screen Defaults And Fax Defaults Such As Delayed Start)
Fax Mode Settings (Screen Defaults and Fax Defaults such as Delayed Start) These settings include Screen Defaults and Fax Defaults. Screen Defaults sets the screen displayed at the device's Control Panel when the Fax button is pressed. Fax defaults lets you set the parameters for Delayed Start communications. This can be a useful feature for saving time-based phone charges.
Page 129: Fax
Fax feature. Note: It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your Device. If you did not, contact your Xerox Representative to purchase this option. Checking and Setting Critical Fax Parameters Refer to the Fax Settings Topic (including Fax Defaults and Fax Control) in this section to determine if Fax Defaults and Fax Control parameters are correctly set for your environment.
Page 130: Local Terminal Information Settings
Local Terminal Information Settings 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Enter when finished. 3. Press the Machine Status button on the Control Panel. 4.
Page 131: Address Book Setup
Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers, which can be used to support speed dialing. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or the current password. Touch Enter when finished. 3.
Page 132 11. Select the items you would like to enter information for and touch Change Settings. a. Fax Number, up to 128 characters, then touch Save. b. Name, up to 18 characters, then touch Save. c. Index, only 1 digit (used for a quick find), then touch Save. d.
Page 133: Group Send Setup
Group Send Setup This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a pre- designated group. Refer to the Group Send topic in the Device’s User Guide for full information. To set up a Group, perform the following steps. 1.
Page 134: Comments
Comments This feature can be used to add comments to a Cover Note (Cover Page). 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or the current password. Touch Enter when finished. 3.
Page 135: Create A Mailbox
Create a Mailbox The machine has 200 mailboxes available. A mailbox must be created before you can use Remote Mailbox or route received documents into mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receive or Private Polling documents are stored in the Mailbox.
Page 136 8. Touch Create/Delete. a. Check Passcode – Select On or Off, then touch Save. Note that it is recommended that you select On, then provide a password, to secure access to your Mailbox. b. Mailbox Name – Enter a name, then touch Save. c.
Page 137: File Destination / Output Destination
File Destination / Output Destination Received Fax documents will be routed to the output tray or Mailbox specified by these settings. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Enter when finished. 3.
Page 138: Fax Settings (Including Fax Defaults And Fax Control)
Fax Settings (including Fax Defaults and Fax Control) Common Settings: Audio Tones and Reports. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Enter when finished. 3.
Page 139 8. Touch Reports. Select each item of interest, then touch Change Settings to modify the desired setting. Touch Save to save any new settings. a. Job History Report - Automatically print every 50 print operations. Default is 0=0ff. b. Activity Report - Automatically print every 100 transactions. Select either On or Off. c.
Page 140: Fax Mode Settings (Including Fax Defaults And Fax Control)
Fax Mode Settings (including Fax Defaults and Fax Control) These settings include: Screen Defaults, Fax Defaults, Fax Control, File Destination / Output Destination, Reduce/Enlarge Presets, Original Size Defaults, and Local Terminal Information. For information on File Destination / Output Destination settings and Local Terminal Information settings refer to the separate topics, with those names, in this Fax section of this guide.
Page 141 8. Touch Close until the Fax Mode Settings selections are again displayed. 9. Touch Fax Control. 10. Select the Line to enter or change, then touch Change Settings. Touch Save to save any new settings. • Re-enter Recipients • Re-enter Broadcast Recipients •...
Page 142 • Fax Receiving Mode. Leave this setting at Auto Receive for unattended operation. • Border Limit. • Auto Reduce on Receipt. • Tray for Printing Incoming Faxes. • 2 Pages up on Receipt. • 2 Sided Print. • Edge Erase – Top & Bottom Edges. •...
Page 143: To Configure Fax To Mailbox
To Configure Fax to Mailbox 1. Log in at the device. 2. On the Tools tab, touch System Settings. 3. In the Group column, touch Fax Service Settings. 4. Touch System Settings. Under Group, select Fax Service Settings. Under Features, touch Fax Control. •...
Page 144: Lan Fax (Pcl Drivers)
LAN Fax (PCL Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port.
Page 145: Lan Fax (Postscript Drivers)
LAN Fax (PostScript Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port.
Page 146: Adding A Recipient To A Fax Phonebook
Adding a Recipient to a Fax Phonebook 1. From the File menu of your program, select Print to display the Print dialog. 2. Check that the correct (PS) printer is selected, and then click Properties to display the Properties dialog. 3.
Page 147: Sending The Fax
Sending the Fax 1. When the Print dialog is displayed, click OK. 2. On the Fax Recipient dialog, to send to the previously-entered, new recipient, click Look Up Phonebook. 3. Double click the name of the new individual previously entered (in step 6 above) and click OK. Note: Alternatively, you can manually enter in a Name (of up to 30 characters) and a Fax Number.
Page 148: Scan To Pc (Ftp/Smb)
It is assumed that you purchased the Scanning option to enable Scanning to FTP/SMB with your Device. If you did not, contact your Xerox Representative to purchase this option. For scanning to SMB, make sure that a shared folder is created for saving scanned data on the network.
Page 149: Installation Procedure
Installation Procedure This section describes the configuration procedure to use the Scan to PC (FTP/SMB) feature on the machine. The following two steps are necessary to use the Scan to PC (FTP/SMB) feature. • Enabling the required ports and Setting TCP/IP Enable the FTP port and SMB port on the Device, and then set the machine’s IP address.
Page 150: Enabling Ports And Setting Tcp/Ip
Enabling Ports and Setting TCP/IP To use Scan to PC (FTP/SMB) you need to enable the applicable Ports (SMB or FTP client) on the Device, and make sure that an IP address has been set on the machine. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.
Page 151 3. When using the FTP protocol, enable the FTP client port. a. From the Tools tab screen, select Connectivity & Network Setup, then Port Settings. b. From the Port Settings screen, select FTP Client and then select Change Settings. c. Select Port Status and then select Change Settings. d.
Page 152 5. Select Close until the Tools tab screen is displayed. 6. Wait several seconds for the Auto Clear service to log you out. 7. If you changed any settings, the Device will automatically reboot to register and enable your new settings.
Page 153: Receiving Computer Configuration
Receiving Computer Configuration The following describes the configuration procedure for the receiving computer (server or workstation). Using with FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images scanned by the machine will be stored. Note down the IP address or host name. 2.
Page 154: Adding The Receiving Computer's Address To The Address Book
Adding the Receiving Computer’s Address to the Address Book To direct your scanned documents to the appropriate receiving computer (server or workstation) you will need to add the Receiving Computer’s Address to the machine’s Address Book as follows. 1. Press the Log In / Out button on the Device’s Control Panel. 2.
Page 155: Using The Scan To Pc (Ftp/Smb) Feature
Using the Scan to PC (FTP/SMB) Feature After the appropriate Ports have been enabled, TCP/IP has been configured, and the receiving computers address added to the Address Book, the Scan to PC (FTP/SMB) feature can be used as follows. 1. Select Scan to PC from the All Services screen. 2.
Page 156: Setup And Use Of Job Flow Sheets With Mailboxes
Setup and Use of Job Flow Sheets with Mailboxes Overview Job flow is a feature for executing a series of registered actions. The target of a job flow is documents stored in a Mailbox. Two methods are available: 1) automatically start a job flow when a document is stored in a Mailbox, or 2) select a job flow to manually act on documents stored in a Mailbox.
Page 157: Enabling Ports And Setting Tcp/Ip
Enabling Ports and Setting TCP/IP In order to use the job flow service, you must enable the SOAP port, the SNMP port, the Internet Service (HTTP) port, and set IP addresses. The procedure for setting the machine is as follows. Note: The configuration can also be performed using CentreWare Internet Services.
Page 158 3. Enable the SNMP port. a. Select SNMP and then select Change Settings. b. Select Port Status and then select Change Settings. c. Select Enabled then select Save. d. Select Close until the Port Settings screen is displayed. e. Enable the Internet Service (HTTP) port using the same process as stated above. Select Close repeatedly until the Tools tab screen is displayed.
Page 159: Configuring The Snmp Port
Configuring the SNMP Port Configure the transport protocol for the SNMP port using CentreWare Internet Services. 1. Start a web browser on a network connected workstation. 2. Enter the machine’s IP address in the address box of the browser and press Enter. 3.
Page 160: Creating Job Flow Sheets
Creating Job Flow Sheets Before you can link a job flow sheet to a mailbox, you need to create at least one job flow sheet. To create a job flow sheet, perform the following steps. 1. Press the Log In / Out button to enter System Administration Mode. 2.
Page 161: Creating A Mailbox And Linking To A Job Flow Sheet (For Automatic Processing)
Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing) Before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use. In the process of creating the mailbox, you can link to your newly created Job Flow Sheet. To create a mailbox and link it to a Job Flow Sheet (for automatic processing), perform the following steps.
Page 162 14. Press the rectangular Change Settings button. 15. Use the touch screen keyboard to enter in a name for your Mailbox. 16. When finished entering in a name, press the Save button in the upper right corner of the screen. (To exit the screen, without saving changes, press the Cancel button.) 17.
Page 163: Manually Linking A Job Flow Sheet To Documents In A Mailbox
Manually linking a Job Flow Sheet to documents in a Mailbox 1. Touch Send from Mailbox on the All Services screen. 2. Select a Mailbox, enter the password, then touch Confirm. 3. On the Document List screen, select a document. 4.
Page 164: Scan To Pc Desktop
Scan to PC Desktop Overview Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office. What was once called Scan to PC Desktop Deluxe is now known as Scan to PC Desktop Professional.
Page 165: Preparations
Network Installation Guide, Version 7.0. This document should have come with your software license package, and is also available from www.support.xerox.com. If you go to the website, type Scan to PC Desktop in the upper right corner Search box and press Enter. Select Support under FreeFlow Scan to PC Desktop.
Page 166: Network Scanning (Using Templates)
Such destinations include an email address or distribution list, network folder, FTP folder, remote printer, Web URL, Domino.doc, Domino, Microsoft SharePoint and Xerox DocuShare. Scan to PC Desktop For information regarding the use of Scan to PC Desktop, including Paperport, OmniPage, and ImageRetriever applications, see the Scan to PC Desktop topic in the Options section of this guide.
Page 167: Additional Notes
FreeFlow SMARTsend Installation and Administration Guide. Template Considerations when using SMARTsend A single Xerox multifunction device cannot use both CentreWare Network Scanning services and SMARTsend. If legacy CentreWare Network Scanning Services templates need to be utilized within SMARTsend, use the SMARTsend Template Importer to import the desired templates, as stated in the FreeFlow SMARTsend Installation and Administration Guide.
Page 168: Installation Checklist
1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option.
Page 169: Configure A Scan Filing Location
Configure a Scan Filing Location Scanning with the machine is accomplished through user selection of templates on the device that route scanned jobs to network servers. After storage on the server, the files can be retrieved at any properly configured networked workstation. A dedicated file server is not required to receive scans. A dedicated server is required, however, for the installation and use of SMARTsend software to remotely manage the pool of templates (workflows), displayed locally to device users, if so desired.
Page 170: Configure A Scan Filing Repository Using Ftp
Configure a Scan Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the server or workstation where images scanned by the machine will be stored. Write down the IP address or host name. 2.
Page 171: Configure General Settings
Configure General Settings 19. Click the General hot link. 20. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down menu. 21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log. The Job Log works with the Document Management Fields feature and is filed with the scan job.
Page 172: Configure A Scan Filing Repository Using Smb
Configure a Scan Filing Repository using SMB Installation Checklist 1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note the Share Name of the folder and the Computer Name or Server Name. 2.
Page 173: Configure General Settings
Configure General Settings 19. Click the General hot link. 20. To print a Confirmation Sheet after every scan job, select On from the Confirmation Sheet drop-down menu. 21. Check the User Name and Domain Name boxes if you want these items to appear on the Job Log. The Job Log works with the Document Management Fields feature and is filed with the scan job.
Page 174: Configure Scan To Http
Configure Scan to HTTP The device can be configured to scan to either an HTTP or an HTTPS destination. To set up a remote template pool repository, see the next procedure. To configure the Scan Repository Details using CentreWare Internet Services: 1.
Page 175: Setting Up A Remote Template Pool Repository (Optional)
Make changes as needed, then click Apply. e. On the Script path and filename (from HTTP root) line, type the script path and filename (from HTTP root). Example: /xerox.asp On the Document Path line, type the HTTP address. Example: /Inetpub/wwwroot/scans/ g.
Page 176: Configuring The Default Template With Internet Services
Configuring the Default Template with Internet Services You need to create at least one template for users to select to scan their documents to the pre-configured repository. This template is often referred to as the Default Template. The template can be created with either Internet Services or SMARTsend software running on a remote template pool server.
Page 177 enabling the text of the document to be searched on, copied, and pasted, as desired. To set the device to create searchable PDF files: a. On the Default Template page, in the Network Scanning Image Settings area, click Edit. b. In the Searchable PDF Defaults area, click Searchable. c.
Page 178: Setting Up A Remote Template Pool Repository (Optional)
Setting up a Remote Template Pool Repository (optional) 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Services folder, then the Network Scanning file folder. 4.
Page 179: Testing Network Scanning (Using Templates)
Testing Network Scanning (using templates) 1. Go to the machine and press the All Services button. 2. Press the Network Scanning button. 3. See if the template you created is displayed on screen. 4. If it is, press it. If it is not, return to the beginning of this section and repeat the required procedures. 5.
Page 180: Web Service (If Available)
Web Service (if available) The Web Service button on the machine, if available, enables users to view Internet or Intranet web servers on the machine’s User Interface, and to send scanned files to web servers through job flow sheets, if the server login and password are valid as entered on the job flow sheet. In addition to performing the set up procedure described here, make sure to refer to the Proxy Server Settings topic, in the Network Connectivity section of this guide, for instructions on setting up Proxy Server parameters (similar to setting up connections for a standard web browser).
Page 181: Security - Authentication
ID and up to 128 characters for a password. Note, however, for SMB the password limit is 32 characters. Login Type set to Xerox Secure Access with Accounting Disabled– When the Login Type is set to Xerox Secure Access, you will also need to configure a networked Authentication Server to supply credentialing information to the Secure Access Server.
Page 182: Services Managed By User Id Authentication
Services Managed by User ID Authentication The services that can be managed by user ID authentication vary depending on the selected Authentication mode. The following tables provide a summary of these managed services for each mode. When Local Machine Access is enabled Service Copy Print...
Page 183: Effects Of Authentication On Job Flow Sheets And Mailboxes
Effects of Authentication on Job Flow Sheets and Mailboxes When Login to Local Accounts is enabled, even if authentication is not enabled for the copy, fax, scan, or print services, authentication will be required for mailbox and job flow sheet operations. For full details on the effects of Authentication on Job Flow Sheets and Mailboxes, refer to that topic in the Device’s User Guide.
Page 184: Configuring Remote Authentication
Configuring Remote Authentication When Login to Remote Accounts is enabled, users of the device will be asked to provide a user name and password to be validated by the designated authentication server. If this validation is successful, the machine and any restricted services will be available for individual use. Preparations: 1.
Page 185: Configure Remote Authentication For Kerberos (Windows 2000)
Configure Remote Authentication for Kerberos (Windows 2000) At your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2.
Page 186: Configure Remote Authentication For Kerberos (Solaris)
Configure Remote Authentication for Kerberos (Solaris) At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2.
Page 187: Configure Remote Authentication For Smb
Configure Remote Authentication for SMB At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.
Page 188: Configure Remote Authentication For Ldap
6. Click LDAP Server, and under Server Information, enter the IP address (or host name) in the box supplied. Note: If entering a fully qualified host name (for example, ldapserver.xerox.com), make sure that the specified domain name matches the device’s TCP/IP configuration (domain name shown under DNS on the device’s Configuration Report).
Page 189: Ldap User Mappings
Unless you are very familiar with LDAP, do not add text strings to the User Name. LDAP Group Access LDAP server user groups can be used to control access to certain areas of the Xerox device. For example, the LDAP server may contain a group of users called "Admin." You can configure the "Admin"...
Page 190: Configuring Network Authentication (By A Remote Accounting Server)
Configuring Network Authentication (by a Remote Accounting server) Network authentication uses the user information managed on a remote Accounting server to manage authentication (access) to available machine services. Enable Network Authentication To enable Network Authentication for use with this Device, at your networked workstation, perform the following steps: 1.
Page 191: Configure Communications Between The Accounting Server And The Device
• Install the Controller Interface for Xerox at the server. • Verify that you have purchased a license for the Controller Interface for Xerox, as well as a license for each device communicating with the server. • Register each multifunction device at the server (using the device's IP address for identification).
Page 192: Enable The Accounting Option In Workstation Print Drivers
Enable the Accounting option in workstation print drivers Use the Windows Add Printer dialogs to add the multifunction device's print driver to individual, networked workstations. For instructions, if needed, refer to the Print Drivers section of this guide. In the print driver default setting dialogs, locate and then enable the Accounting option. This step assures that print jobs from individual workstations will be recognized by the authentication system, rather than being unrecognized and deleted by the multifunction device.
Page 193: Configuring Xerox Secure Access (Authentication)
Reader) is installed and communicating with the multifunction device. Follow the installation instructions from the manufacturer of the authentication solution to correctly set the devices up. 3. Ensure that SSL (Secure Sockets Layer) is configured on the multifunction device. The Xerox Partner authentication solution communicates with the multifunction device via HTTPS.
Page 194: Configuring Xerox Secure Access To Work With Remote Authentication
4. In the Authentication Configuration > Step 1 of 2 area: a. Select [Xerox Secure Access] from the Login Type drop-down list. b. Select the [Enabled] box for each service that you wish to restrict access to. For explanations of each service, select the [Help] button.
Page 195: Configure Remote Authentication For Kerberos (Windows 2000)
Configure Remote Authentication for Kerberos (Windows 2000) At your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2.
Page 196: Configure Remote Authentication For Kerberos (Solaris)
Configure Remote Authentication for Kerberos (Solaris) At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2.
Page 197: Configure Remote Authentication For Smb
Configure Remote Authentication for SMB At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.
Page 198: Configure Remote Authentication For Ldap
6. Enter the Primary Server IP address (or host name) in the box supplied. Note: If entering a fully qualified host name (for example, ldapserver.xerox.com), make sure that the specified domain name matches the device’s TCP/IP configuration (domain name shown under DNS on the device’s Configuration Report).
Page 199 12. Fill in the Search Root Entry DN (for example, ou=users, dc=xerox, dc=com), and select All Levels below Root Entry for Scope of Search. 13. In the Referral and Referral Hop Limit boxes, decide whether or not to perform referrals and specify the hop limit.
Page 200: Enable Specific Xerox Secure Access Settings
3. Select the Security folder. 4. In the Security folder, select the Remote Authentication Servers folder. 5. In the Remote Authentication Servers folder, select Xerox Secure Access Settings. 6. In the Xerox Secure Access Settings area: a. Enter text in the Default Prompt and Default Title boxes to create the prompt and prompt title that will be displayed on the multifunction device’s screen informing users how to authenticate...
Page 201: Using Secure Access
Add the Secure Access to the Server 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s). 2. On Windows 2000 or XP, click Add a Printer. 3.
Page 202: Configure Color Copy Access For Ldap Group
On the IP Address / Host Name & Port line, type the IP address (or host name). Note: If entering a fully qualified host name (for example, ldapserver.xerox.com), make sure that the specified domain name matches the device’s TCP/IP configuration (domain name shown under DNS on the device’s Configuration Report).
Page 203: Ldap Authentication
LDAP Authentication To set LDAP authentication: 9. Click the Properties tab, click the Connectivity folder, click the Protocols folder, then click the LDAP folder. 10. In the LDAP folder, click the LDAP Authentication link. 11. On the LDAP Authentication page, in the LDAP Authentication box: a.
Page 204 Authentication System To set Authentication System: 24. Click the Properties tab, click the Security folder, then click the Remote Authentication Servers folder. 25. In the the Remote Authentication Servers folder, click the Authentication System link. 26. On the Authentication System page, in the Authentication Type box: a.
Page 205: 802.1X Authentication
EAP-MS-CHAPv2 Information Checklist Create a user name and password on your authentication server which will be used to authenticate the Xerox device. Ensure your 802.1Xx authentication server and authentication switch are available on the network. Configure 802.1X with Internet Services 1.
Page 206: Security - Encryption
Note: You may have to purchase the Security Kit option to enable encryption with your Device. If you cannot generate a self-signed certificate, or enable SSL/TLS Communication, as stated under Configuration of HTTP Communication Encryption, in this section, contact your Xerox Representative to purchase the option.
Page 207 E-mail Encryption/Digital Signature S/MIME certificates, imported from a Certificate Authority (in PKCS7 format), can be used on the machine’s HTTP server for E-mail Encryption. Note: To import S/MIME certificates, use the Machine Digital Certificate Management hot link in the Security folder on the Properties Page of CentreWare Internet Services. Encryption/Digital Signature of Scanned Files (PDF/XPS Documents) While no digital signatures are required to encrypt PDF and XPS documents, these documents can be signed with imported PKCS12 Digital signatures.
Page 208: Configuration Of Https (Ssl/Tls) Communication Encryption
Configuration of HTTPS (SSL/TLS) Communication Encryption Installation Overview Configuration on the Machine Two methods are available depending on the type of certificate. - Create a self-signed certificate on the machine with Internet Services, and enable HTTPS. This method is used primarily for Server certificates. - Enable HTTPS, and import a signed certificate from a Certificate Authority, using the Machine Digital Certificate Management hot link in the Security folder on the Properties Page of CentreWare Internet Services.
Page 209: Configuring Certificates With Centreware Internet Services
Configuring certificates with CentreWare Internet Services Two methods are available to configure certificates with CentreWare Internet Services: creating a self- signed certificate (for SSL server), and importing a signed certificate from a Certificate Authority. This section describes how to create a self-signed certificate (for SSL server). Important When performing SSL communication using a self-signed certificate created on the machine, or a certificate with which the character code is indicated by UTF-8, the following phenomena occur.
Page 210: Configuration On A Computer
Configuration on a Computer The following describes the configuration for a computer. When encrypting communication between a web browser and the machine, enter an address beginning with "https" instead of "http" into the address column in the web browser. Example of the IP address entry https://192.168.1.1/ When encrypting IPP communications (Internet printing), enter an address beginning with "https"...
Page 211: Configuration Of E-Mail Encryption/Digital Signature
Configuration of E-mail Encryption/Digital Signature Installation Overview Configuration on the Machine Import an S/MIME certificate from a Certificate Authority (in PKCS7 format), then configure the certificate on the machine using CentreWare Internet Services. Configuration on a Computer No special configuration is needed for remote computer receipt of encrypted e-mail. For sending encrypted e-mail to the machine, however, you will need a copy of the device’s S/MIME certificate on your workstation to allow you to encrypt email being sent to the device.
Page 212: Configuring S/Mime Certificates With Centreware Internet Services
Configuring S/MIME certificates with CentreWare Internet Services To configure S/MIME certificates with CentreWare Internet Services, first enable HTTP communications (as stated under Configuration of HTTP Communication Encryption in this section). Next, import an S/ MIME certificate from a Certificate Authority (in PKCS7 format). Finally, enable S/MIME. 1.
Page 213 8. Refresh the web browser. 9. Click [+] on the left of Security to display the items in the folder. 10. Configure the certificate. a. Click Trusted Certificates Management. b. Select [Local Device] for Category, [S/MIME] for Certificate Purpose, and then click the Display the List button.
Page 214 15. Apply the settings. a. Click Apply. b. The right frame on the web browser will change to the machine reboot display. c. Click Reboot Machine. The machine will be unavailable for a short period of time. 16. Configure the settings for S/MIME. a.
Page 215: Configuration On A Computer
Configuration on a Computer The following describes the configuration for a remote, networked computer. Sending scanned data by S/MIME encrypted E-mail from the machine to a computer An S/MIME certificate MUST be imported, configured, and stored on the machine as stated in this section under Configuring S/MIME certificates with CentreWare Internet Services.
Page 216: Configuration Of Scan File Signatures (Pdf/Xps Documents)
Configuration of Scan File Signatures (PDF/XPS Documents) Installation Overview Configuration on the Machine Import a certificate from a Certificate Authority (in PKCS12 format), then configure the certificate on the machine using CentreWare Internet Services. Configuration on a Computer Prepare for verification of the PDF or XPS signature.
Page 217: Configuring Scan File Certificates With Centreware Internet Services
Configuring Scan File certificates with CentreWare Internet Services To configure certificates with CentreWare Internet Services, first enable HTTP communications (as stated under Configuration of HTTP Communication Encryption in this section). Next, import a certificate from a Certificate Authority (in PKCS12 format). Finally, set the certificate as a scan file certificate. 1.
Page 218 9. Configure the certificate. a. Click on Trusted Digital Certificate Management. b. Select [Local Device] for Category, [Scan File] for Certificate Purpose, and then click the Display the List button. c. Place a check mark in the box in front of the Certificate you wish to view details for. d.
Page 219: Configuration On A Computer
Configuration on a Computer Confirm that the digital certificate being used by the machine to encrypt PDF and XPS files has been imported and is registered on the recipient’s computer. This will assure the ability to conduct two way digital signing of files, should this capability be desired or needed.
Page 220: Ip Sec
IP Sec IP Sec (IP Security) is comprised of the IP Authentication Header and IP Encapsulating Security Payload protocols, that secure IP communications at the network layer of the protocol stack, using both authentication and data encryption techniques. The ability to send IP Sec encrypted data to the printer is provided by the use of a public cryptographic key, following a network negotiating session between the initiator (client workstation) and the responder (printer or server).
Page 221: Scheduled Image Overwrite
Scheduled Image Overwrite A TCP/IP network-connected device can be set to overwrite image data on a scheduled basis. Note: The Image Overwrite will delete all image data from the hard disk! To enable a scheduled image overwrite, perform the following steps: 1.
Page 222: Security - Secure Watermark
Secure Watermark works with copy job, client print, mailbox print, media print, incoming fax prints and reports. Note: It is assumed that you have purchased the Security option to enable this feature. If you did not, contact your Xerox Representative to purchase the option. Secure Watermark configuration items include: •...
Page 223 13. Place the copy just made into the document handler of the same, or an identical model, machine, and attempt to make a copy. Note that copying of this document is prohibited.
Page 224: Security - Secure Print
Security – Secure Print Supported by the device’s print driver, or Internet Services print page, this feature directs the printing of confidential documents, or documents which should not be seen by third parties, to a User Account on the machine. The user can then access his or her Account, with a numeric password, at the device, and privately print out the stored documents.
Page 225 To use the Secure Print feature from Internet Services, a series of web pages installed on the printer, perform the following steps. 1. On a TCP/IP networked workstation, start your web browser. 2. Enter the IP address of the printer in the address box of the browser and press Enter. 3.
Page 226: Xerox Standard Accounting
Xerox Standard Accounting Overview When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform.
Page 227: Enable Xerox Standard Accounting (From Internet Services)
3. Select the Accounting folder, then click the Accounting Configuration hot link. 4. Select Xerox Standard Accounting from the Accounting Type drop-down list. Note: It is also possible to select Xerox Accounting for use with an Authentication Server, as described in the Security – Authentication section of this guide.
Page 228: Create A Group Account
Group Account can be numeric values up to a maximum of 32 characters. Group Account ID's must be unique. 4. Enter a name for the group account in the Account Name box (for example Xerox). The group name can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be unique.
Page 229: Create A User Account And Set Usage Limits
Create a User Account and Set Usage Limits Note: At least one group account must be created before you create user accounts. 1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree.
Page 230: Maximum Usage Limits And Resetting Individual Usage Limits
Note: The system administrator has unlimited access to the machine. To Reset User Limits (if necessary) 1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 2. Click the Manage Accounting link.
Page 231: Using Xsa At The Machine
When you enable XSA, users must enter a valid user name at the machine to access any services to which access restriction has been applied. Refer to Enable Xerox Standard Accounting in this section for the specific service restricting procedure.
Page 232: Resetting Usage Data
Press Enter. 2. Click the Properties tab. 3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. To reset all usage data to zero, click the Reset Usage Data button.
Page 233: Print A Usage Report
1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. Click the Generate Report button.
Page 234: Enable Xsa In Your Print Drivers
Enable XSA in your Print Drivers Refer to the driver documentation for the steps to follow to enable XSA in your print drivers.
Page 235: Backing Up Xsa Data And Settings And Cloning To Another Device
Press Enter. 2. Click the Properties tab. 3. See if the Xerox Standard Accounting is shown in the directory tree (under the Accounting folder). If it is not, then you cannot clone XSA settings to this machine.
Page 236: To Restore Settings Or Clone Settings To Another Machine
Configuration Report, verify that some or all of your settings have been cloned to the new machine. Also, note that it may be necessary for you to use your web browser to view the Xerox Standard Accounting set up of Users and Groups on the new machine.
Page 237: Audit Log
Audit Log Overview With TCP/IP and HTTP-based processes running on the device, exposure to access attacks, eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased. The Audit Log, regularly reviewed by the Security Administrator, often with the aid of third party analyzing tools, helps to assess attempted security breaches, identify actual breaches, and prevent future breaches.
Page 238: Annotation (Bates Stamping)
Annotation (Bates Stamping) Overview Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An Annotation button is accessed by pressing the Copy button on the device's Main (All Services) screen, then by pressing the Output Format tab. Bates Stamping is one of the selections available by pressing the Annotation button.
Page 239: Configuring A Precise Bates Stamp Location (If Available)
Configuring a precise Bates Stamp location (if available) 1. Press the Log In / Out button on the Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password.") 3. Press the rectangular Enter button on the touch screen. 4.
Page 240: Media Card Reader
Media Card Reader Overview The Media Card Reader is available as an optional kit for the WorkCentre 328/7335/7345. If the Media Card Reader is installed on the WorkCentre 7328/7335/7345, image data (Exif) taken by digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7328/7335/7345. For further information, refer to the Media Card Reader User Guide.
Page 241: Important Notes And Restrictions
• Use media formatted by digital cameras or computers (FAT12, 16, 32 only). • Only use media recommended by Xerox. For the information on recommended media, contact our Customer Support Center. • If anything is wrong with a media card, the process aborts within a few minutes and an error message appears.
Page 242: Media Print Text Tab
Media Print Text Tab The Media Print Text tab allows you to select from a variety of printing options. The options for the Media Print Text tab include: • Output Color – you can choose Color or Black & White. •...
Page 243: Index Print
Index Print The Index Print button allows you to print a collection of miniature (30mm x 40mm) images onto one page from the files on the media card. When you select the Index Print button, you will only be able to specify the number of copies printed.
Page 244: Usb Printing
USB Printing Overview The USB Printing is available as an optional kit for the WorkCentre 7328/7335/7345. If the Media Card Reader is installed on the WorkCentre 7328/7335/7345, image data (Exif) taken by digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7328/7335/7345. Note: “Exif”...
Page 245 • If characters not supported by the machine are used in file names, the file names will not be displayed on the screen. • Characters up to 255 can be recognized as a file name. However, not more than 100 characters will be displayed.
Page 246: Selecting And Printing Text Files
Selecting and Printing Text Files To Select and Print Text Files: 1. Insert the USB drive into the USB slot. 2. Press the All Services button. 3. Touch the Media Print – Text icon. 4. After the files are imported, touch the appropriate button. You can choose from: •...
Page 247: Selecting And Printing Photo Files
Selecting and Printing Photo Files To Select and Print Photo Files: Note: The photo files MUST be in the format that they were stored in on the camera. Copy the folder, (for instance, a DCIM folder) to the USB drive. 1.
Page 248: Thumbnail Preview
Thumbnail Preview Thumbnail Preview is an optional feature and may not be available on your machine. Review the instructions that are included in the Thumbnail kit. To view a thumbnail preview and print a document 1. At the device, select [All Services]. 2.
Page 249: Hard Disk Data Encryption
Hard Disk Data Encryption The controller hard disk data encryption is enabled by default on your WC 7300 series product. This encryption feature provides an additional level of data security on the device, while operating at a low level within the operating system. The impact on performance is very small. Note: Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization.
Page 250: Internet Services
Internet Services Enable Internet Services (HTTP) Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation. Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.
Page 251: Internet Services (Http) Enablement
Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled.
Page 252: Overview
• Support: Provides a Software Upgrade hot link, and displays System Administrator and Xerox Support information. By clicking on Change Settings, the displayed System Administrator information can be modified as desired. Note that Machine Software is best upgraded using the Machine...
Page 253: Status Tab
Status Tab The Status tab allows you to retrieve the status of the Device’s Trays and Consumables. Click either the Trays or Consumables hot link to view the status of the desired item. Click the General hot link for a general description of the machine currently being communicated with. Click the Refresh button at any time to refresh the status screens.
Page 254: Jobs Tab
Jobs Tab Clicking the Jobs tab allows you to view the current job queue, as well as a history of processed jobs. Click on the Active Jobs hot link to view the current job queue. If you click on the folder labeled Job History List you will see the Job History hot link which, when clicked, displays a list of jobs that have been processed from the dates indicated on the screen.
Page 255: Print Tab
Print Tab The Print tab features the Job Submission hot link. Job Submission allows you to send print-ready jobs to the Device. Note: The print-ready jobs must be in a file format that the Device recognizes (PostScript files with a .ps file extension, for example). Delivery methods include Immediate Print, Proof Print, Delayed Print, and Secure Print.
Page 256: Scan Tab
Scan Tab Includes the Mailbox, Job Templates, and Job Flow Sheets hot links. The Mailbox link lets you create individual mailboxes into which you can direct scanned documents. These documents can then be retrieved and printed, either at the device or locally at your workstation, as explained in the Scanning to the Device’s Hard Drive (Mailbox) topic.
Page 257: Properties Tab
Note: Internet Services is being enhanced to make it more consistent with similar Xerox products. As of the published date of this guide, the list of individual links and folders on this tab is as stated below.
Page 258: Connectivity Folder
The Power Saver Settings hot link displays the settings for low power mode and sleep mode. Low Power Mode is selectable from 1 to 240 minutes. Sleep Mode is selectable from 1 to 240 minutes. To have the Device register changes made to any settings, click the rectangular Apply button. The Stored Document Settings hot link enables you to set a minimum passcode length for jobs stored on the device.
Page 259 • Receive E-mail • E-mail Notification Service • Internet Services • FTP Client • • UPnP Discovery • WebDAV • Bonjour • • SOAP...
Page 260: Physical Connections Subfolder
Physical Connections subfolder The file folder, labeled Physical Connections, contains Ethernet, Parallel Port (if available), and USB (if available) hot links. Note that the Parallel Port and USB hot links need an optional kit installed before they can be displayed. Click on the Ethernet hot link to view or change Ethernet (speed) Settings from a drop-down selection list.
Page 261: Services Folder
Services Folder This folder contains several subfolders. The Printing subfolder contains a hot link labeled Print Mode, and another sub-folder labeled Language Emulations. Click on the Print Mode hot link to set the Page Description Language emulation used by the Printer's Input Ports displayed on the screen.
Page 262: Accounting Folder
The Xerox Services subfolder contains a link to setting up the Xerox Communication Server. This is the Xerox server that supports automatic billing and supplies reporting, set up as stated in the Smart eSolutions (Meter Assistant and Supplies Assistant) topic in this guide.
Page 263: Security Folder
Security folder This file folder now contains the contents found in previous products in the Security folder. The Authentication Configuration hot link is used for setting up the machine with local and remote Authentication, and for the use of Authentication in conjunction with Accounting methods. The folder also contains a hot link for Audit Log settings, as well as a link for setting up the details of the log in used by users to access device services.
Page 264: Support Tab
Support Tab The Support tab provides a Software Upgrade hot link, and displays System Administrator and Xerox Support information. By clicking on Change Settings, the displayed information can be modified as desired.
Page 265: Additional Details Of Some Properties Tab Features
Additional Details of some Properties Tab features Setting TIFF (and other PDL) Processing Properties To set the Printer's default TIFF / JPEG, PostScript, PCL, or HP-GL/2 processing properties, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.
Page 266: Setting Pdl Emulations
Setting PDL Emulations To set the PDL (Page Description Language) Emulations, used by the Device's Input Ports, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.
Page 267: Banner Sheet Printing
Banner Sheet Printing When documents are sent to print at the machine, a banner sheet is printed identifying the PC that sent the print job. The banner sheet is printed on paper from a selected tray. When the selected tray is empty, the device will automatically switch to another tray with the same size paper and print the banner sheet from that tray.
Page 268: Set The Ethernet Speed
Set the Ethernet Speed 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Connectivity folder, then the Physical Connections folder. 4.
Page 269: Configure Tcp/Ip Settings
Configure TCP/IP Settings 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4.
Page 270: Tcp/Ip Configuration Selection List
Gateway Address entry box. To be filled in manually ONLY when Static addressing is selected. Domain Name Enter the fully qualified domain name here. For example: xerox.com. DNS Configuration DNS Server Address Resolution check box. If enabled with a check mark, the Device will contact the DHCP Server for the IP Addresses of up to three DNS Servers.
Page 271: Configure Lpd
Configure LPD 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4.
Page 272: Configure Snmp
Community Name (Read/Write)—This is the password for SNMP SET requests from the SNMP Manager to the Agent in the Device. Applications, such as Xerox Printer Map or CentreWare Conductor, which set information on the device by SNMP use this password.
Page 273: Configure Microsoft Networking (Also Known As Smb)
Configure Microsoft Networking (also known as SMB) For full instructions on configuring this device for Microsoft Networking, refer to the Microsoft (NetBIOS over IP) Networks topic in the NOS Selection section of this guide.
Page 274: Configure Ipp
Configure IPP 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4.
Page 275: Modify The Http (Internet Services) Settings
Modify the HTTP (Internet Services) Settings 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4.
Page 276: Configure Web Services On Devices
Configure WSD (Web Services on Devices) As stated by Microsoft, WSD is Microsoft’s implementation of the Devices Profile for Web Services (DPWS) standard, a specification that enables devices, such as printers, cell phones, cameras, and home entertainment centers, to use standard Web-based protocols (HTTP and UDP) to discover one another, advertise their services over the IP (versions 4 or 6) network, and report on their operational status.
Page 277: Configure Port 9100 (Raw Printing)
Configure Port 9100 (Raw Printing) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4.
Page 278: Ip Filtering (Ip Address Restriction)
IP Filtering (IP Address Restriction) Using Internet Services, access to the Device's Services can be restricted by Host IP Address. To restrict device access, perform the following steps: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.
Page 279: Configure Ethertalk (Appletalk)
Configure EtherTalk (AppleTalk) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4.
Page 280: E-Mail, Smtp, And Pop3 Settings
E-mail, SMTP, and POP3 Settings The Protocols hot links for SMTP, and POP3, and the E-mail subfolder under the Services folder (on the Properties page of Internet Services) can be used instead of the settings at the machine’s User Interface, to configure E-mail scanning with the machine.
Page 281: Bonjour (If Available For Selection)
Bonjour (if available for selection) Bonjour, also known as zero-configuration networking, supports communicating with other devices using 169.254/16 IPv4 addressing, over the same physical or logical link (such as in ad hoc, or isolated (non- DHCP) networks). When the Bonjour protocol is enabled on ALL communicating devices, and those devices are connected, Host names of the individual devices will be resolved to IPv4 addressing, without the use of a DNS server, and IP communications can then take place.
Page 282: Troubleshooting
Troubleshooting General Troubleshooting Procedure 1. Make sure that the machine is switched ON and that the Main screen (typically the All Services screen) is displayed. Note: The actual screen displayed as the Main screen is selectable. To determine the screen you would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111), press Enter, and press the Machine Status button.
Page 283 5. At any networked workstation, or at your laptop connected to the Device with a crossover cable, open your Web browser and enter the TCP/IP address of the Device (as shown on the Configuration Report) into the Address or Location field. Press Enter. If the HTTP port is enabled at the Device, you should see the Internet Services series of web pages.
Page 284: Tcp/Ip Troubleshooting
TCP/IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network. Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling for Token Ring networks.
Page 285: At The Workstation, Perform These Tasks
At the workstation, perform these tasks: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device.
Page 286 5. If the correct Port is being used by the driver but you are still unable to print, perform the following procedure. In Windows 2000/XP, follow the instructions for TCP/IP Peer to Peer (LPR) Printing, under the Print Drivers Tab of this guide, to verify that Print Services for Unix are installed in the workstation.
Page 287: Netbios Over Ip Troubleshooting
NetBIOS over IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network. Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling for Token Ring networks.
Page 288: At The Dns Or Wins Server
At the DNS or WINS Server Refer to the Server Operating System documentation for the appropriate procedure to use to enable Host name to IP address resolution on the Server. Make sure that the Device's TCP/IP (internet) Host Name and NetBIOS (SMB Host) Name (which should be identical for DNS) is being mapped to an IP Address on the Server.
Page 289: At The Workstation, Perform These Tasks
At the workstation, perform these tasks: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device.
Page 290 5. From your Workstation's Desktop, click Start/Settings/Printers (Start/Printers and Faxes in XP), right mouse click on the Printer's icon and select Properties. From the Ports Tab (Windows 2000) determine the Port that the driver is using to print through. For peer to peer communications, the port name should match the SMB Host name of the Device as shown on the Configuration Report.
Page 291: Ipp Troubleshooting
IPP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network. Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling for Token Ring networks.
Page 292: At The Windows 2000 Workstation, Perform These Tasks
At the Windows 2000 workstation, perform these tasks: Note: As IPP (the Internet Printing Protocol) is supported by all Windows 2000 workstations, the following procedure is written specifically for Windows 2000. The IPP printing "service" is available for other workstation operating systems through downloads from the Microsoft web site. In general, troubleshooting procedures for other operating systems will be similar to this one.
Page 293 4. If Web browser and Ping Tests are successful but you are still unable to print to the Device, verify that the driver is using an IPP Port to print through. From the Windows desktop, select Start, Settings, Printers (Start/Printers and Faxes in XP), right click on the Printer's icon, and select Properties. Select the Ports Tab and verify that the IPP Port being printed through matches the IP Address, or fully qualified Domain Name, of the Printer.
Page 294: Ethertalk Troubleshooting
Report. NOTE: If a PostScript license is NOT installed in the Device, EtherTalk will NOT be displayed on the Configuration Report, and will be unavailable for configuration using Internet Services. Consult your Xerox Representative for assistance.
Page 295: At The Macintosh Workstation
At the Macintosh workstation Verify that the Printer is visible in the Chooser. If it is NOT, install the Driver and PPD file as stated in the EtherTalk (AppleTalk) Peer to Peer Printing topic of the Print Drivers section of this guide.
Page 296: Scanning To Hard Drive Troubleshooting
Before you start It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option. Check Physical Media and Network Interface Cards 1.
Page 297: Print A Configuration Report At The Device And Perform These Tasks
Print a Configuration Report at the Device and perform these tasks: 1. Under the Ethernet Rated Speed data label on the Report, verify that your communications speed is correctly set for your network and that you have a MAC address listed. The driver for your NIC works at the Media Access Control (MAC) layer of the protocol stack.
Page 298: At The Workstation
At the Workstation 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy server and repeat the procedure.
Page 299 Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Translated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU Copyright 2007 by Xerox. All rights reserved.
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This manual is also suitable for:

Workcentre 7345 Workcentre 7328

Xerox WorkCentre 7335 System Administrator Manual

Network Connectivity

Installation Steps

Configuration Report

Ethernet Speed Setting

Enable Internet Services (HTTP)

Proxy Server Settings

Parallel Port Configuration

USB Configuration

SNMP Configuration

Changing the Administrator Password

Setting the Auto Clear Timer

Add or Remove All Services Screen Buttons

Smart Esolutions (Meter Assistant and Supplies Assistant)

Machine Software Upgrades

NOS Selection

TCP/IP Protocol Configuration

TCP/IP LPD Enablement

TCP/IP Dynamic Addressing

IP Filtering (IP Address Restriction)

Configure Port 9100 (Raw Printing)

Microsoft (Netbios over IP) Networks

IPP Configuration

Ethertalk (Appletalk) Configuration

Print Drivers

TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing

Netbios over IP Peer to Peer Printing

Netbios over IP Client/Server Printing

IPP Printing (Windows 2000\Xp\Vista)

Ethertalk (Appletalk) Peer to Peer Printing

Common UNIX Printing System (CUPS)

Options

Enabling Options with Software Keys

Hidden Features

Xerox Extensible Interface Program (XEIP)

Scan to Home

Scanning to the Device's Hard Drive (Mailboxes)

Installing and Using the Network Scanner Utility

Scan to E-Mail

Internet Fax (Ifax)

Server Fax

Fax

Scan to PC (FTP/SMB)

Setup and Use of Job Flow Sheets with Mailboxes

Scan to PC Desktop

Network Scanning (Using Templates)

Web Service (if Available)

Security - Authentication

Security - Encryption

Scheduled Image Overwrite

Security - Secure Watermark

Security - Secure Print

Xerox Standard Accounting

Audit Log

Annotation (Bates Stamping)

Media Card Reader

USB Printing

Thumbnail Preview

Hard Disk Data Encryption

Quick Links

Troubleshooting

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Summary of Contents for Xerox WorkCentre 7335