Using Department Codes - Muratec MFX-1200 Operating Instructions Manual

Advanced features

Using department codes

You can keep track of how your machine is used through its department code feature.
When the department code setting is activated, the machine reminds each user to
enter the department code before sending or polling a document. The Activity
Journal then keeps track of fax transactions by department.
After you turn on this setting, assign specific code numbers to your office s fax users
and tell them to enter these department codes before sending faxes.
Note: Please note that using this setting may block access to the fax machine.
Entering a department code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1
Press Program key, , 3, 0, 2,
C
already entered a department code, the
Enter Dept. Code
001:_
Note: If department code operation is protected (see page 3.57), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
If you have not entered any codes in your fax, skip to step 4.
Otherwise, go on to step 3.
3
To enter a new code in a department code list that s already been started,
press . The fax will skip to the next empty position in the list.
ENTER
Note: If you want to modify an existing entry in the department code, you
first clear a department code you want to modify and then enter a
new code (see Clearing a department code, right column).
4
Use the numeric keypad to enter the four-digit department code, 0000 9999.
Here, we ve entered 1555:
Enter Dept. Code
001:1555
To change one digit, press
is under the digit, then use the numeric keypad to enter the correct number.
5
Press to save the setting.
ENTER
To enter another department code, repeat steps 4 5.
To stop entering department codes, press
3.56
. Depending upon whether you ve
ENTER
shows:
LCD
Select Department No
or
001:1555
to move left or to move right until the cursor
to return to standby mode.
STOP
Clearing a department code
1
Press Program key, , 3, 0, 2,
C
Select Department No
001:1555
Note: If department code operation is protected (see next page), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
Press or until you see the code you want to clear. Here, we ve selected
3111 .
Select Department No
005:3111
3
Press . The shows:
CANCEL LCD
3111:Erase Dpt. Code
Check Enter/Cancel
Note: If you want to quit without erasing the department code you ve
selected, press
CANCEL
4
Press . The code you selected will be cleared.
ENTER
To clear another department code, repeat steps 2 3.
If you don t want to clear another department code, press
standby mode.
Turning the department code setting on and off
1
Press Program key, , 3, 0, 3,
C
Dept. Setting :Off
← ← / → → /Enter
Note: If department code operation is protected (see next page), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
Important: To turn the department code setting on, at least one depart-
ment code must be existed in your machine.
2
Press or until you see the setting you want.
Dept. Setting :On
← ← / → → /Enter
3
Press .
ENTER
. The shows:
ENTER LCD
. The machine will return to step 2.
to return to
STOP
. The shows:
ENTER LCD