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Xerox PAGIS PRO 3.0 Manual

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  • Page 2 Portions of this product copyright © 1999, Adobe Systems, Inc.. Verity Topic® Search Technology copyrighted by Verity, Inc. AccuSoft Redlining® Toolkit copyrighted by AccuSoft Corp. Authors: Jim Cahill and Sadie DeSimone © S 9 Centennial Drive Peabody, Massachusetts 01960 Pagis Pro 3.0 User’s Guide Part Number 00–094520–00 May 1999...
  • Page 3 Index ONTENTS REFACE About this User’s Guide......xiii Typographic conventions used in this manual ..xiv Related Documents ......... xv NTRODUCTION What is Pagis Pro?......... 1–1 What Comes with Pagis Pro ......1–2 Pagis Pro Features ........ 1–3 Where to Go From Here......1–9 NSTALLING AGIS System Requirements ......
  • Page 4 Index EARNING AGIS Pagis Inbox — the Pagis control center ....3–2 Pagis ToolBar ......... 3–3 Pagis SendTo Bar ......3–5 Pagis Folders........3–6 Scanning a Document ......3–6 Copying a Document ......3–10 Faxing a Document ....... 3–13 E-mailing a XIF image ......3–16 Refining and Annotating a Document ....
  • Page 5 Index Pagis Folders........4–14 Creating a Pagis Folder...... 4–14 Removing Pagis Folder attributes ....4–14 Pagis Folders and Pagis Search Databases ..4–15 Working with Pagis Files in Windows™ ....4–15 About Pagis (XIF) files......4–16 Enhanced context menu ......4–18 Stacking documents......
  • Page 6 Index SING AGIS CONT Scanning documents ......4–46 Scanning a single-sided document to a XIF file ..4–46 Scanning a double-sided document to a XIF file..4–50 Scanning directly to an application ..... 4–52 Acquiring an image from a digital camera ..4–54 Using Prescan to scan part of a document ..
  • Page 7 Index Inserting New Pages into an Open Document ..4–88 Scanning new pages into an open document ..4–88 Pasting images from other applications ..4–90 Inserting a blank page....... 4–90 Inserting an image file....... 4–90 Re-ordering pages in a document....4–91 Image Editing and Refinement ....
  • Page 8 Index SING AGIS CONT Web Capture Tool ....... 4–112 Creating a web site shortcut ....4–112 Editing a web site thumbnail....4–114 Using a weblink shortcut....... 4–114 Pagis Search Database Manager and Update Tool..4–115 About search databases ......4–116 Exploring the Pagis Search Database Manager ..
  • Page 9 Index Other search properties ......4–137 Keywords tab ......4–137 Date tab ........ 4–138 Name and Type tab ......4–139 Advanced tab......4–139 Finding out what files a database contains ..4–142 File menu ........4–143 Open Selected Document command .... 4–143 Properties command .......
  • Page 10 Index XAMPLES AND DVANCED EATURES Sample Uses of Pagis Pro ......5–1 Scan manuscripts and photographs for a newsletter ..5–2 Scan a document and edit it in a word processor ..5–3 Scan a spreadsheet and edit it in a spreadsheet application......
  • Page 11 Index Dragging XIF files to open applications ..... 5–27 Using TextBridge Pro as a standalone application..5–27 Where to Go From Here......5–29 UPPORTED ROGRAMS AND ORMATS Supported Drag-and-Drop Programs ....A–1 Image Formats that Pagis Pro Supports ....A–6 LOSSARY OF ERMS NDEX...
  • Page 12 Contents Index REFACE Welcome to Pagis Pro from ScanSoft, Inc. Pagis Pro is your all- in-one scanning suite running in Microsoft® Windows™ 95, Windows 98, and Windows NT 4.0. Please read this preface before going on to install and use Pagis Pro.
  • Page 13 Contents Index Typographic conventions used in this manual This manual uses bold, italic, and other typographic styles to highlight different types of information in the text (Table P–1). Table P–1. Documentation Conventions bold Introduces a new term, or the first use of an important term in a chapter;...
  • Page 14 This document provides late-breaking information about Pagis Pro. You can access the Release Notes at installation time, and after installation in the Pagis Pro 3.0 installation directory. On-line Help—From Pagis Pro software, you can access context sensitive help, including topics about the menus, commands, and tools.
  • Page 15 Contents Index NTRODUCTION Welcome to Pagis™ Pro, your all-in-one scanning suite from ScanSoft, Inc. Read this chapter for information about the following topics: What is Pagis Pro? What comes with Pagis Pro Pagis Pro features Where to go from here To get started quickly, go directly to Chapter 2, “Installing Pagis Pro,”...
  • Page 16 Contents Index OMES WITH AGIS Pagis Pro includes a CD-ROM that contains the following items: Pagis Pro installation program and application software TextBridge® Pro OCR software Pagis Pro multimedia product tour On-line manuals for Pagis Pro and TextBridge Pro in Adobe® Portable Document Format (PDF).
  • Page 17 Contents Index AGIS EATURES Pagis Pro tools are designed to improve your work flow, productivity, and organization. Please read this section for highlights of the many features and benefits Pagis Pro provides. The Pagis Inbox The Pagis Inbox (Figure 1–1) is the main control center for Pagis Pro operations and the default location for scanned documents.
  • Page 18 Contents Index For organizing your scanned documents, the Pagis Inbox provides several sample Pagis Folders—Business Materials, Finances, Home, Magazine Articles, Photographs, and Recipes. You can change the names of these folders or delete them if you wish. Pagis Folders There is only one Pagis Inbox (which is actually a Pagis Folder). However, you can convert any standard Windows folder into a Pagis Folder, which has all the features of the Pagis Inbox.
  • Page 19 Contents Index SendTo Bar drag and drop to registration wizard You can add applications to the SendTo Bar at anytime. Simply drag and drop the application shortcut onto the SendTo bar. This opens the Drag and Drop Registration Wizard so you can register the application with Pagis Pro.
  • Page 20 Contents Index Web Capture Tool Pagis allows you to specify a URL address for an Internet shortcut which is saved in your Pagis Inbox or a Pagis Folder, and rendered as a URL Thumbnail. By double-clicking the thumbnail, you launch your browser and go right to the URL address. Direct scanning to many popular applications Pagis Pro allows you to scan documents directly into many applications.
  • Page 21 Contents Index URL Thumbnails Pagis allows you to save shortcuts to Internet addresses using the Web Capture tool. These shortcuts are rendered as thumbnails in the Pagis Inbox and Pagis Folders. You can annotate and edit by double-clicking the thumbnail to open it in the Pagis Editor. You can browse to the associated website by double-clicking on the Browse button.
  • Page 22 Contents Index Add searchable annotations to scanned documents The Pagis Editor enables you to add comments and draw emphasis to key parts of your scanned documents before distributing them. Some of the annotation tools include margin note, sticky note, highlighter, arrow, line, circle, rectangle, and stamp.
  • Page 23 Contents Index Search network drives and removable media Pagis allows you to search and retrieve information not only on your local system, but on network drives, Jaz™ drives, Zip™ drives, floppy disks, and CD-ROMs. Create and manage multiple search databases The Pagis Search Database Manager allows you to create and manage Pagis search databases on your system and removable media.
  • Page 24 Contents Index NSTALLING AGIS This chapter describes the Pagis Pro software installation and setup procedures. Specifically, it covers these topics: System requirements Installing and testing your scanner Installing Pagis Pro software Where to go from here Uninstalling Pagis Pro software Please read through the first three sections before proceeding with software installation.
  • Page 25 Contents Index NSTALLING AND ESTING CANNER Pagis Pro works with many popular desktop scanners. With its support of the TWAIN standard, Pagis Pro can work with scanners and other devices, such as digital cameras, that provide their own TWAIN drivers. Check the Pagis Pro home page on the World Wide Web for the Note latest list of supported scanners and digital cameras:...
  • Page 26 Contents Index NSTALLING AGIS OFTWARE After you have installed and tested your scanner, you are ready to install Pagis Pro software. This section covers these topics: If you already have TextBridge Upgrading from an earlier Pagis version Running the Pagis Pro setup program If you are a new Pagis user, go directly to “Running the Pagis Pro setup program”...
  • Page 27 Contents Index Second, you can keep your old Pagis search databases and use them with this new version of Pagis Pro. An Upgrader program is provided for this purpose. See the subsection, “Upgrading an old Pagis search database,” for information about how to do this. Uninstalling the old Pagis software You cannot have two versions of Pagis on your computer at one time.
  • Page 28 Contents Index 3. On the Pagis Main Install Window, click Install Pagis Pro. Depending on your system, a message might inform you that Microsoft DCOM is not installed on your system Figure 2–1). Click to install Microsoft DCOM if this message displays Figure 2–1.
  • Page 29 Contents Index Read the instructions Click Next to proceed Figure 2–2. Welcome dialog box 6. Click Next in the Welcome dialog box. Pagis checks your system requirements. If your system does not meet the minimum necessary requirements, a report is displayed and asks whether you wish to continue anyway.
  • Page 30 Contents Index If your system meets the minimum requirements, or if you choose to continue installing Pagis without meeting the minimum requirements, the Pagis Pro Software License Agreement is displayed in a scrolling window. 7. Read the license agreement, then: Click No if you do not accept the license agreement.
  • Page 31 Contents Index 9. Deselect any components you do not want to install, then click Next to continue. The Choose Destination Location dialog box appears (Figure 2–4). Read the instructions Click Next to proceed Figure 2–4. Choose Destination Location dialog box 10.
  • Page 32 Contents Index Read the instructions Name of the Pagis Program Folder Existing programs Click Next to proceed Figure 2–5. Select Programs Folder dialog box 11. Accept the default name or type another name for the folder in which Pagis is to be installed, then click Next. The setup program now installs Pagis Pro program files on your Start menu.
  • Page 33 Contents Index Read the instructions Click Next to proceed Figure 2–6. Choose Pagis Inbox destination location dialog box 12. Accept the default location or browse to the destination drive where you wish to create the default Pagis Inbox. 13. Click Next on the Choose Destination Location dialog box to finish installing Pagis.
  • Page 34 Contents Index It is highly recommended that you register your copy of Pagis Pro. Note This assures that you are kept up-to-date on software updates and upgrades. After you either fill out the registration screen or cancel it, the Installation Complete dialog box appears (Figure 2–7). Read the instructions These boxes, if checked, run the Multimedia Tutorial...
  • Page 35 Contents Index It is recommended that you read the Release Notes for any last minute information that may affect the way your system configuration or scanner run with Pagis. Click Finish on the Installation Complete dialog box to finish the installation process.
  • Page 36 Contents Index The program Upgrader.exe is used to upgrade Pagis search databases from Pagis 97 and Pagis SE to Pagis Pro 3.0, while Upgrader2.exe is used to upgrade search databases from Pagis 2.0 and Pagis ScanWorks to Pagis Pro 3.0.
  • Page 37 Contents Index Click to close the Upgrader and complete the operation Figure 2–9. Upgrader shows that the conversion was successful The new Pagis search database is now available with all of Pagis Pro's search and retrieval tools. 6. Click OK to complete the operation. You can now use the upgraded search database with Pagis Pro.
  • Page 38 Contents Index NINSTALLING AGIS To restore your PC to the state it was in before you installed Pagis Pro, use the following procedure. Any Pagis documents that you created after installation are not Note removed by uninstalling Pagis Pro. If any of these documents were stored in the Pagis Inbox folder, the folder is not removed either.
  • Page 39 Contents Index 5. In the Remove Shared File dialog, click Yes To All only if you know the files are not be sing used by another program; click No to All if you don't know whether any of the shared files are being used by another program. Click Yes again to confirm.
  • Page 40 Contents Index EARNING AGIS Assuming that you successfully completed the setup steps in Chapter 2, you are ready to learn more about Pagis Pro. This chapter provides step-by-step instructions to get you started, presenting the following topics: Pagis Inbox—The Pagis Control Center Pagis ToolBar Pagis SendTo Bar Pagis Folders...
  • Page 41 Contents Index — T AGIS NBOX AGIS ONTROL ENTER When you installed Pagis Pro, the Setup program places the Pagis Inbox icon on your Windows desktop. The Pagis Inbox is your main control center for accessing and using the Pagis tools and features.
  • Page 42 Contents Index The Pagis Inbox can display scanned and electronic documents (Word, Excel, and so on) as Thumbnails, miniature views of the actual documents. Each thumbnail has a small icon on its lower right corner that identifies the file type (such as Pagis, Word, or Excel).
  • Page 43 Contents Index Table 3–1. Pagis ToolBar Tools (cont.) Click To Launch The Scan Tool—which has Scanner, Copier, and Fax options to perform all of these tasks. You can also run the Scanner Setup Wizard from the Scan Tool. This tool helps you diagnose and fix scanner problems.
  • Page 44 Contents Index Pagis SendTo Bar The Pagis SendTo Bar (Figure 3–3) is a standard component of the Pagis Inbox. Also during installation, Pagis looks for all the applications on your computer and adds shortcuts for them to the SendTo Bar. Drag a scanned document to any shortcut on the SendTo Bar to import it to an application...
  • Page 45 Contents Index Netscape Navigator—Pagis Pro sends the document to TextBridge Pro, which performs document recognition and converts it to HTML format. Then Navigator opens automatically and displays the converted document. Pagis Pro’s SendTo Bar works similarly with a large number of Windows applications.
  • Page 46 Contents Index 1. Place the page(s) to be processed into the scanner. If you have a scanner with an automatic document feeder, you can load a stack of pages. If you have a flatbed scanner, place the first page of the document on the platen. 2.
  • Page 47 Contents Index 4. Click the Scan button on the Scanner dialog box. With most flatbed scanners, Pagis Pro can perform a two-pass scan. This optimizes binary (black and white) scanning for the text layer and color scanning for the graphics layer. If you select Letter as the page type, or Photograph, Pagis Pro will only perform a one-pass scan.
  • Page 48 Contents Index A More Pages dialog box appears allowing you to select a different page type for this next page (Figure 3–6). Click to scan the next page of the document Select a different page type if necessary Figure 3–6. More Pages dialog box 7.
  • Page 49 Contents Index OPYING A OCUMENT When you direct Pagis Pro to copy a document, it automatically does so in two stages: scanning the original document; then printing it to the specified printer. Pagis Pro can make very good quality copies using practically any supported scanner/printer combo.
  • Page 50 Contents Index For more details about the settings you can adjust for copying, please refer to Chapter 4. Click to start the copy Click here and type the process number of copies Specify size, enhancement, and collation as needed Figure 3–7. Copier tab on the Scan Tool 4.
  • Page 51 Contents Index Click to scan more pages to be copied Scanned pages to be copied are stored here temporarily When all pages are scanned, click to print Figure 3–8. Copier Progress dialog box 5. Insert the next page of the document in the scanner. In the Copier Progress dialog box, click More Pages.
  • Page 52 Contents Index AXING A OCUMENT In Pagis Pro, faxing a document involves three separate operations—scanning the original document; optimizing the image quality; and sending the image(s) to your fax software (for example WinFax™ Pro). After Pagis Pro sends the image to your fax software, you specify the fax phone number and send the fax as you ordinarily would.
  • Page 53 Contents Index Specify the fax Click to start the Fax quality setting process Figure 3–9. Fax tab on the Scan Tool 4. Click the Fax button to start the fax process. The first page of the document is scanned. A Fax Progress dialog displays the status of the job.
  • Page 54 Contents Index Click to scan more pages to be faxed Scanned pages to be faxed are stored here temporarily When all pages are scanned, click to send to your fax software Figure 3–10. Fax Progress dialog 7. Click the Send Fax button. All scanned pages are saved to a temporary file, then your fax software takes over.
  • Page 55 Contents Index MAILING A IMAGE If you have electronic mail (such as AOL or Microsoft Outlook) installed, you can e-mail documents of any format to other electronic mail users. Using Pagis, you can even e-mail a XIF document attached to a Pagis MiniViewer to a Windows user who does not have Pagis.
  • Page 56 Contents Index Select if the recipient has either no conversion Pagis or Pagis Viewer installed. Select if you wish to convert the XIF JPEG file to JPEG format at the recipient's end. Select if the recipient does not have Send with Viewer Pagis or Pagis Viewer installed.
  • Page 57 Contents Index Table 3–2. Editors and Viewers Supplied by Pagis Pagis Editors How to access — How each is used and Viewers Pagis Editor Pagis Pro users access the Pagis Editor by double-clicking a XIF file in the Pagis Inbox. The Pagis Editor is used to view and edit scanned image and text documents.
  • Page 58 Contents Index EFINING AND NNOTATING A OCUMENT With the Pagis Editor, you can color correct, straighten, crop, and reorder pages in a scanned XIF document. You can also add annotations and draw emphasis to key parts of the document. To perform those editing tasks on a XIF document, do this: 1.
  • Page 59 Contents Index 2. Adjust the document view. You can use the tools on the Standard Toolbar (Figure 3–14) or commands in the View menu to change the way you see your document in the Editor window. Auto Image Enhance Open Rotate Left 90°...
  • Page 60 Contents Index With a page selected in the Editor window, click this button to display the Auto Refine dialog (Figure 3–15). Here you can perform image enhancement on the current page. Click to apply the enhancements to the selected page Select enhancement options Figure 3–15.
  • Page 61 Contents Index Circle Line tool Rectangle Arrow tool Highlighter tool Tool options Margin note tool Stamp Sticky note tool Freehand Figure 3–16. Annotation toolbar For example, you can use the circle tool to draw attention to an illustration in your document (Figure 3–17). Select the Release the mouse.
  • Page 62 Contents Index CANNING AND YPING NTO A The Pagis Editor also provides tools to scan a form, detect the form fields, and enter text into these fields. For example, you might want to scan and fill out a purchase order, invoice, loan application, or tax return.
  • Page 63 Contents Index Figure 3–18. Pagis Editor with a scanned form 7. Pull down the Forms menu in the Pagis Editor and choose Detect Fields. The Editor looks for horizontal lines on the scanned image. The detected fields are placed in a layer above the image file in cyan (light blue) for higher visibility.
  • Page 64 Contents Index Before entering text in the fields, you can pull down the Forms menu and select the Options command. This displays the Forms Options dialog box, which lets you specify the font attributes (Figure 3–19). Specify font attributes Click to close the dialog box and confirm the new options Click to apply attributes to all fields...
  • Page 65 Contents Index CANNING A OCUMENT NTO A PPLICATION You can scan a document directly into a text application such as MS Word or MS Excel to begin working on it immediately. Pagis scans the document, then uses the built-in TextBridge OCR to recognize and convert the scanned document.
  • Page 66 Contents Index 3. Select the page type that most closely describes the document to be scanned. 4. Open the ScanTo box and select the text application into which the document is to be scanned. The ScanTo box lists all the applications on the SendTo Bar. 5.
  • Page 67 Contents Index EARCHING FOR A OCUMENT The Pagis Pro Search Tool provides a powerful means to find and access scanned and electronic documents on your hard drives, Jaz™ (and other removable) drives, and CD-ROMs. Using the Search Tool, you can define simple or complex searches to find any electronic text file, any scanned image file that contains text, or any file to which you assigned keywords.
  • Page 68 Contents Index Figure 3–21. Search Tool dialog box Open the Look in box and select a Pagis Search Database to update, or leave the selection on All Pagis Search Databases. Click the Update Now button to update the selected Pagis search database(s).
  • Page 69 Contents Index 2. In the Search Tool dialog box, define the search: For a practice session, enter “Erica” in the Containing text field. “Erica” is in one of the sample files provided with Pagis Pro. In the Look In list box, specify Pagis Folders. Before you begin a search, you can also specify a number of search parameters—for example, search options such as Match Case, date and time conditions, keywords that you had previously...
  • Page 70 Contents Index 4. View the document(s). You can view or open the listed document(s) just as if they were shown in a standard Windows Explorer view. When you double-click a non-XIF file, it opens in the Pagis MiniViewer; XIF documents open in the Pagis Editor. You can click the hyperlinks (blue underlined text) in a found document to display the document with the search hits highlighted.
  • Page 71 Contents Index UNNING ON A OCUMENT Built into Pagis Pro is ScanSoft’s award-winning TextBridge Pro OCR (optical character recognition) program. TextBridge Pro provides a range of features that no other OCR program can match. In addition, TextBridge Pro is designed to be very easy to use—either as a standalone program or from within Pagis Pro.
  • Page 72 Contents Index You can OCR other image types—for example, TIFF, PCX, BMP—however, they must be black and white. TextBridge can only process color documents if they are XIF documents. 2. Point to the document, and holding down the left mouse button, drag it to your word processor icon on the Pagis Send To Bar.
  • Page 73 Contents Index With a word processor such as Word or WordPerfect, the recognized document should look virtually identical to the image. The difference is now you have formatted, fully editable text. Do not use TextBridge Pro to scan forms for the purpose of filling them in.
  • Page 74 Contents Index SING AGIS In Chapter 3, you are introduced to the basic operation of Pagis Pro’s key features. This chapter provides a closer look at Pagis Pro tools, settings, and operation. Specifically, in this chapter, you can find more information about: Pagis Inbox and Pagis Folders Working with Pagis Files in Windows™...
  • Page 75 Contents Index Standard Menu bar (Pagis menu is added) Pagis ToolBar Enhanced Explorer view with document thumbnails Pagis SendTo Bar with shortcuts to other programs Figure 4–1. Open Pagis Inbox Pagis Inbox menus and commands The menu bar on the Pagis Inbox, and the menus and commands it contains, closely follow those of a standard Windows folder.
  • Page 76 Contents Index Pagis commands in the File menu In the Pagis Inbox folder, the File menu includes the standard Windows commands—New, Create Shortcut, Delete, Rename, Properties, Close and, when a file is selected, Open and SendTo. When you select a Pagis (XIF) image specifically, additional commands appear in the File menu (Figure 4–2).
  • Page 77 Contents Index When you choose the Large Icon view, Pagis automatically shows Note image files as small thumbnails. In addition, the Pagis ToolBar, Pagis SendTo Bar, and Thumbnails commands are provided to control the display of Pagis-related options in the Pagis Inbox view (see Figure 4–1). See “Document thumbnails”...
  • Page 78 Contents Index For more information about Drag and Drop Registration, see “Adding applications to the SendTo Bar” later in this chapter. Finally, the Pagis OCR Settings... command lets you change the TextBridge OCR default settings when you drag and drop a document.
  • Page 79 Contents Index The first time you open a Pagis Folder, or switch to Thumbnail Note view, Pagis creates a thumbnail image of every supported text and image file in the folder. This process can take several minutes if you have a large number of files. Check the status bar at the bottom of the window to determine when thumbnail creation is complete.
  • Page 80 Contents Index Click the Thumbnails tab; then click the checkbox labeled: To show the document’s name Show the document’s beneath the thumbnail name To show the file type (for example, Show the document’s XIF, JPEG, and so on) beneath the type thumbnail To show the document’s size in...
  • Page 81 Contents Index To hide the text labels: With the mouse, right-click anywhere on the Pagis ToolBar. Click Text Labels To change to small icons: With the mouse, right-click anywhere on the Pagis ToolBar. Click the Use Small Icons button. To detach it and make it a floating toolbar: With the mouse, click and hold on the toolbar area below a tool (not on a tool).
  • Page 82 Contents Index Pagis SendTo Bar The Pagis SendTo Bar holds shortcuts to other programs on your system (such as your Web browser, word processor or spreadsheet application). The SendTo Bar provides a quick and simple way to import scanned Pagis documents to programs that support Windows drag-and-drop capabilities.
  • Page 83 Contents Index To specify SendTo Bar options: Click the Small Icon checkbox to display smaller versions of the program icons on the SendTo Bar. Click the Show Label checkbox to display the shortcut label for the program icons on the SendTo Bar. Adding a program to the SendTo Bar During Pagis Pro installation the applications on your Start menu are added to the SendTo Bar.
  • Page 84 Contents Index Verify that the correct program path is here Click to continue the process Figure 4–7. Create New Shortcut dialog box 4. Enter a new name if desired for the shortcut. Click Next to continue. This displays a Drag and Drop Registration dialog that informs you whether the program is already registered with Pagis Pro.
  • Page 85 Contents Index Removing a program from the SendTo Bar To remove a program from the SendTo Bar: 1. Right-click on the SendTo Bar. This displays a context menu. 2. Click the SendBar Properties command. This displays the SendTo Bar Properties dialog (refer to Figure 4–6).
  • Page 86 Contents Index Changing the Pagis Inbox location in your file system The Pagis Inbox folder, by default, has the following location: C:\Pagis Inbox To store all future scanned documents on your D: drive, you could create a folder with the following path name, for example, and make this the new Pagis Inbox: D:\My Scanned Documents To specify a different folder as the Pagis Inbox location, use the...
  • Page 87 Contents Index To extend the availability of Pagis Pro tools in your Windows file AGIS OLDERS system, you can convert any standard folder to a Pagis Folder. A Pagis Folder has all the same features as the Pagis Inbox— Pagis ToolBar, SendTo Bar, Thumbnails, and so on. However, there can only ever be one Pagis Inbox.
  • Page 88 Contents Index 3. Select the Remove Pagis Attributes from Folder command. The Pagis Folder symbol is removed from the folder; when you open the folder, all Pagis enhancements are removed. Pagis Folders and Pagis Search Databases There is constant communication between Pagis Folders and the Pagis Search Database Manager, allowing the following updates to occur automatically: When you create a new Pagis Folder, it is automatically added to...
  • Page 89 Contents Index About Pagis (XIF) files To use Pagis Pro effectively, it is helpful to understand the eXtended Image File (XIF) format. This format is central to the many features that Pagis Pro provides. XIF is an image file format that provides the following key features: high fidelity image quality small file size...
  • Page 90 Contents Index Text color layer Text layer (for OCR) Color image segments (shown as one layer) Background tint layer Figure 4–8. XIF image file layers For example, the text layer is typically stored at 300 or 400 dots per inch resolution in one-bit binary (black and white) color depth.
  • Page 91 Contents Index To maintain the small file size, Pagis Pro provides optimal data compression to each layer in the XIF file. This means you can scan a full-color magazine article and save it in a file smaller than 100Kb on your hard drive. With conventional scanning software, and no file compression, the same file would be upwards of 10 Mb in size.
  • Page 92 Contents Index 1. In an Explorer view (for example, the Pagis Inbox), select the XIF files to be stacked. 2. Point to one of the files in the selected group and hold down the right mouse button. This displays the context menu (refer to Figure 4–9). 3.
  • Page 93 Contents Index Unstacking documents When you select one or more XIF documents in the Explorer, Pagis Pro loads additional commands in the File menu. One command, Unstack Document, lets you create a new XIF file for each page in the original XIF file. To unstack a document: 1.
  • Page 94 Contents Index To convert an image file to a different image format: 1. In an Explorer view on the desktop, select the image file that you want to convert. In addition to XIF, Pagis Pro can both input and output many popular image file formats including TIFF, BMP, PCX, DCX, FlashPix, JPEG, PICT, and more.
  • Page 95 Contents Index When you click the Options button, the Export Options dialog box is displayed (Figure 4–11). Specify color depth and resolution Click OK to close the dialog box Figure 4–11. Export Options dialog box Specify the appropriate color depth and resolution combination for the output file: Use this for line-art graphics, or for Black and White;...
  • Page 96 Contents Index Adding files to the Pagis Search Database A convenient way to add documents to the Pagis Search Database, and to update the database, is from the context menu of any document in a Pagis-supported format. Supported formats include most popular word processor and image formats. For a complete list, see Appendix A, “Supported Programs and File Formats.”...
  • Page 97 Contents Index With multiple documents selected, when you display the context menu, if none of the selected files are supported for inclusion in a Pagis search database, the Update Pagis Search Database command is not available. If some of the selected files are, and some are not, supported for inclusion, Pagis generates an error message: Pagis cannot update the Pagis Search Database for one or more...
  • Page 98 Contents Index To add Pagis Search Database properties, the file(s) must be in a Note Pagis Search Database, or must at least must be located in a folder that is included in a Pagis database. For more information about defining Pagis search databases, refer to “Pagis Search Database Manager and Update Tool”...
  • Page 99 Contents Index 3. Click the Pagis Search Database tab to bring it to the front. Fields for Title, Author, and Keywords are shown. If you select multiple files, the Title and Author fields are blank (unless they are identical for all files), and the Keywords field contains only those keywords that are common to all files.
  • Page 100 Contents Index 1. Right-click on the document. The context menu appears (refer to Figure 4–9). If you do not have the application that the document was originally created with, you can click the Open command. If you do have the associated application, but would like to open the document with the viewer anyway, you can click the Open using Pagis command.
  • Page 101 Contents Index File menu The File menu in the Document Viewer includes the standard Windows commands—Open, Properties, Print, Page Setup, and Exit, with some differences noted in Table 4–1. Table 4–1. File menu commands in the Pagis Document Viewer Command Function Open Allows you to open a different document in the current Pagis Document Viewer.
  • Page 102 Contents Index Edit menu The Edit menu includes the standard Windows commands—Copy, Select All, and Find. These are described in Table 4–2. Table 4–2. Edit menu commands in the Pagis Document Viewer Command Function Copy Copies the currently selected text or image to the Windows clipboard, which you can then paste into a different document.
  • Page 103 Contents Index View menu The View menu includes several commands for changing the window view, as described in Table 4–3. Table 4–3. View menu commands in the Pagis Document Viewer Command Function Page Displays the current document in the standard page Layout layout view as in MS Word, for example.
  • Page 104 Contents Index CANNER OPIER The Scan Tool (Figure 4–14) is the central document capture and communication program in Pagis Pro. It includes the scan, copy, and fax controls. The Scan Tool directly controls your scanner (or digital camera), or connects to the device’s TWAIN interface. Either way, with the Scan Tool, you can capture paper documents, and save them as XIF files, or send them to a printer or fax program.
  • Page 105 Contents Index Setting up your scanner or digital camera to work with Pagis The first time you open the Scan Tool after installing Pagis, the Scanner Setup Wizard appears. The Scanner Wizard guides you through the process of selecting your scanner or digital camera to use with Pagis Pro, and if necessary, helps you diagnose and fix any problems it encounters.
  • Page 106 Contents Index Pagis Pro can connect to, but may not be able to directly control, Note all TWAIN scanners, and digital cameras. In such cases, you start the scanning process in Pagis. The manufacturer's TWAIN interface then appears, allowing you to control scanner or camera settings and operations.
  • Page 107 Contents Index The wizard selects the default scanner on your system, if there is one Select the appropriate option Click Next to proceed Figure 4–15. Scanner Setup Wizard Dialog Box 2. Click the Select scanning source radio button to select a scanner.
  • Page 108 Contents Index Select your scanner if it is listed, or select No scanner Click Next to proceed Figure 4–16. Scanner List Dialog Box If you select a scanner from the list, the Wizard displays a dialog box and asks if you want to test your scanner configuration (Figure 4–17).
  • Page 109 Contents Index 4. Continue to follow the directions on the screens as directed by the Scanner Setup Wizard to complete all the tests. Once your scanner tests successfully with the Wizard, the Successful Scanner Connection dialog box appears. If no scanner is found, or if the connection fails, the Wizard displays the Scanner Not Found dialog box.
  • Page 110 Contents Index Specifying scanner properties In the Scan Tool, scanner properties define how you want to scan the document; specifically the color depth and resolution, the brightness and contrast levels, and the page size. To specify scanner properties, use the following procedure. If you set up Pagis Pro in the Scanner Setup Wizard to run your Note scanner with its own TWAIN interface, you will specify all...
  • Page 111 Contents Index Define the original document Define resolution, OCR quality, and color depth Depending on your original, lighten or darken the scan Specify page size if different from default Click OK when you are done Figure 4–18. Scanner properties dialog box 3.
  • Page 112 Contents Index 4. Specify color and resolution. Text—If you plan to run OCR on the scanned document, make sure to specify a resolution of 300 to 400 dots per inch (dpi). Also click the Enhance for OCR Accuracy checkbox for best results. Picture—For most practical purposes, a resolution of higher than 200 dpi is unnecessary.
  • Page 113 Contents Index 6. Specify another standard page size or a custom page size. Standard— The list box contains the default page sizes supported by your scanner (for example, Letter, A4, A5, and so on). Custom—Click this button to display the Custom Page Size dialog box (Figure 4–19), and create a new custom size that will be added to the list box.
  • Page 114 Contents Index Table 4–4. Scan Tool Page Refinement Properties Setting Description Auto If the page image is tilted, Pagis straightens it (up Straighten to 10 degrees). Auto Orient If the page image is improperly oriented (turned 90 degrees), Pagis orients it correctly. Auto Crop If the actual image is surrounded by white space, Pagis automatically crops (removes) the space.
  • Page 115 Contents Index To specify page refinement settings: 1. Click the Scan icon on the Pagis ToolBar. 2. With the Scanner, Copier or Fax tab displayed, choose the page type that most closely resembles your document, then click: This displays the Properties dialog (refer to Figure 4–18). 3.
  • Page 116 Contents Index 4. Specify the page refinements you want. Refer to Table 4–4 for details. 5. Click OK when you finish specifying Properties. Click another tab to define other types of properties. Specifying auto save properties When you select Properties from the Copier or Fax tab of the Scan Tool, you can access Scanner and Page Refinement properties.
  • Page 117 Contents Index Specify new file name Specify image format and compression level Specify if you want to locate or edit the document after scanning Click OK when you are done Figure 4–21. Auto Save properties tab 6. Specify the image format and the compression level. The default is to save the image to XIF format.
  • Page 118 Contents Index Specifying keyword properties The Scan Tool enables you to define Title, Author, and Keyword defaults for each page type. Every time you scan a document with a particular page type, it is automatically given these attributes. You can later search your Pagis search databases for documents based on this information.
  • Page 119 Contents Index Scanning documents Pagis Pro provides versatile document scanning and image acquisition features. Please read this section for step-by-step procedures to: Scan a single-sided document to a XIF file Scan a double-sided document to a XIF file Scan directly to an application Acquire an image from a digital camera Use Prescan to scan part of a document Scanning a single-sided document to a XIF file...
  • Page 120 Contents Index 3. Select the page type of the document to be scanned. Select the page type that most closely approximates the document you intend to scan. If you are not sure, the Any Document page type is the default and works well for most documents.
  • Page 121 Contents Index 5. Specify Save and Close options on the Scan Tool. The Auto Save checkbox is on by default. This automatically saves the document to the default file name and location specified in Auto Save properties. To display a standard Save As dialog box when scanning is complete, click the Auto Save checkbox off.
  • Page 122 Contents Index 7. To continue scanning go to Step 8. To end scanning and save your document, go to Step 10. A More Pages dialog box appears allowing you to select a different page type for the next page (Figure 4–24). 8.
  • Page 123 Contents Index Scanning a double-sided document to a XIF file If your scanner is equipped with an automatic document feeder (ADF), you can scan a stack of pages and have Pagis Pro process them continuously. Additionally, with an ADF, you can process double-sided docu- ments and have Pagis Pro automatically collate them.
  • Page 124 Contents Index 4. Click the Properties button to fine-tune settings for the document you are about to scan. For example, you might want to adjust scanner brightness, color depth, or resolution, or turn on or off some of the page refinement settings.
  • Page 125 Contents Index 7. Scan the reverse sides of the double-sided document. Turn the stack of pages over in the scanner so that the reverse sides of the pages are scanned in descending order (for example, 10, 8, 6, 4, and 2). Click the Other Side button to start scanning.
  • Page 126 Contents Index During scanning, Pagis Pro automatically converts the scanned data into the target application’s file format. When scanning is complete, Pagis Pro launches the target application and sends it the formatted data. To scan a document directly into an application: 1.
  • Page 127 Contents Index 8. Insert the next page into the scanner, and click the More Pages button. A More Pages dialog box appears allowing you to select a different page type for this next page (refer to Figure 4–24). 9. Specify the page type for the next page, and click the Scan button.
  • Page 128 Contents Index 1. Use your digital camera to take photographs. These photographs are stored internally in your digital camera. 2. Connect the digital camera to your PC, and install its TWAIN source driver and control software. Refer to the camera manufacturer’s instructions for completing these tasks.
  • Page 129 Contents Index The Close when done option is on by default. Click the checkbox off if you want the Scan Tool to remain open after you finish scanning a document. 8. Download the photograph(s) from your digital camera to Pagis Pro. Click the Scan button on the Scan Tool’s Scanner tab.
  • Page 130 Contents Index Using Prescan to scan part of a document If you want to capture only part of a page, use the Scan Tool’s Prescan feature, as follows. The Prescan option is grayed out when you set up Pagis Pro to Note use a TWAIN scanner’s own dialog box, or if you are using a scanner with an ADF.
  • Page 131 Contents Index The Close when done option is on by default. Click the checkbox off if you want the Scan Tool to remain open after you finish scanning a document. 6. Click the Prescan button on the Scan Tool’s Scanner tab. As the page is being scanned, a Scanner Progress dialog box tracks scanning status.
  • Page 132 Contents Index 8. When the scan area is properly sized, click the Scan button. Scanning of just the defined area begins. After scanning is complete, additional buttons appear on the Scanner Progress dialog box (refer to Figure 4–23). 9. Click the Save button. Depending on the Auto Save properties: the scanned document is automatically saved to the specified file name and location, or a Save As dialog appears for you to...
  • Page 133 Contents Index Select a printer Like most applications in Windows, Pagis Pro uses the default printer. If you only have one printer connected to your PC, you do not have to select a printer for the Copy function. However, if your PC is on a network, or you have more than one printer connected, use the following procedure to select a printer: 1.
  • Page 134 Contents Index 3. Select and set up the printer you intend to use in the Copy process. From the Printer Name list box, select the printer. Specify paper size, source, and page orientation. Click the Properties button to define additional options such as print quality.
  • Page 135 Contents Index 2. In the Reduce/Enlarge list box, select the copy size. Reduce To Fit automatically resizes the scanned page so that it will fit within the selected paper size (taking into account the selected printer’s built-in non- printable margins). reduces the scanned image to half its original size.
  • Page 136 Contents Index 4. Specify whether you want page collation. Click Collate Copies on if you are scanning more than one copy of a multiple-page document. Pagis Pro then prints all document copies in correct page order, one at a time. 5.
  • Page 137 Contents Index 3. Click the Copy button on the Copier tab to begin the copy process. As the page is being scanned, a Copier Progress dialog box tracks scanning status. After the page is completely scanned, it is printed immediately and the Copier tab (refer to Figure 4–26) is redisplayed.
  • Page 138 Contents Index 5. Click the Print Copy button. All scanned pages in the Copier Progress window are printed the specified number of times and collated. When printing is completed, the scanned pages are discarded. If you would prefer to save the document, then copy (print) it later, use the Scanner Tab to scan the document to a XIF document on your system.
  • Page 139 Contents Index Use the following procedure to select a fax printer: 1. Click the Fax tool on the Pagis ToolBar. This starts up the Pagis Scan Tool with the Fax tab in front (Figure 4–28). Click to change the Fax printer is displayed here Fax printer Figure 4–28.
  • Page 140 Contents Index 3. Select and set up the fax printer you intend to use in the Fax process. From the Printer Name list box, select the printer. Specify paper size, source, and page orientation. Click the Properties button to define additional options such as print quality.
  • Page 141 Contents Index 2. Click Enhance Text and Pictures to improve the quality of the faxed document. When you select this setting, Pagis Pro automatically: straightens the document removes dots, bleed-through, and other noise from scanned pages performs segmentation to enhance text and picture quality 3.
  • Page 142 Contents Index Click to scan more pages to be faxed Scanned pages to be faxed are stored here temporarily When all pages are scanned, click to send to your fax software Figure 4–29. Fax Progress dialog box 4. If you are faxing a multiple-page document, go to Step 5 to scan the next page.
  • Page 143 Contents Index The Pagis Editor (Figure 4–30) enables you to open, view, refine, AGIS DITOR annotate, OCR, and edit pictures in Pagis (XIF) documents. You can open and edit other image formats in the Editor, as well. Built-in TextBridge Pro optical character recognition (OCR) tools enable you to export text from the scanned document into virtually any word processor or text editor.
  • Page 144 Contents Index This section provides a closer look at Editor features and capabilities, covering the following topics: Menus and commands in the Pagis Editor Toolbars in the Pagis Editor Inserting new pages into an open document Image editing and refinement Annotating documents Filling out forms Preparing a XIF document for printing...
  • Page 145 Contents Index Most recently used file list Figure 4–31. File menu in the Pagis Editor Table 4–5 describes each command in the File menu. Table 4–5. File menu commands in the Pagis Editor Command Function Creates a new document with one blank page. You can import external image files, or scan a paper document, into this new file.
  • Page 146 Contents Index Command Function Save As Displays a standard Windows Save As dialog box to enable you save the current document to another name and/or location. A checkbox in the Save As dialog box enables you to save the current page only. The current page is the page currently displayed in the Pagis Editor page view area.
  • Page 147 Contents Index Command Function Scan Displays a version of the Scan Tool, customized for scanning pages directly into the open Editor document. For more information, see “Scanning new pages into an open document” later in this chapter. Exit Closes the Pagis Editor. If you made any changes to the document, it asks you first if you want to save the changes.
  • Page 148 Contents Index Table 4–6. Edit menu commands in the Pagis Editor Command Function Undo Restores the document to the state it was in before you performed the last operation. For example, if you created an annotation on the page, the Undo command erases the annotation.
  • Page 149 Contents Index Command Function Move Page Lets you reposition the currently selected page. For more information, see “Re-ordering pages in the Editor” later in this chapter. Reverse Orders pages correctly when you have a scanner Page Order with an ADF that feeds pages in reverse order. For more information, see “Re-ordering pages in the Editor”...
  • Page 150 Contents Index Command Function Fit in Zooms the page so that it fits entirely in the page Window view area. Fit to Zooms the page so that its width is properly sized to Width fit in the page view area. (Typically, the full height of the page is not displayed at this zoom value.) Toolbars Displays a dialog box with five checkboxes that you...
  • Page 151 Contents Index Insert menu This section provides brief summaries, and highlights important features, of the commands in the Pagis Editor’s Insert menu (Figure 4–34). Inserts page(s) from a file in Inserts a blank page in front of the current page front of the current page Figure 4–34.
  • Page 152 Contents Index Access TextBridge OCR tools Define the mouse pointer tool Define general and currently in effect export preferences Figure 4–35. Tools menu in the Pagis Editor Table 4–9 provides a brief description of the commands in the Tools menu. Table 4–9.
  • Page 153 Contents Index Command Function Zoom Places the mouse pointer in Zoom mode, which is indicated by the symbol. The plus sign (+) indicates that the Zoom command is in Zoom In mode. Hold down the Ctrl (Control) key on your keyboard, and it changes to a minus (–), indicating that the Zoom command is in Zoom Out mode.
  • Page 154 Contents Index Table 4–10 provides a brief description of the commands in the Page menu. Table 4–10. Page menu commands in the Pagis Editor Command Function Auto Refine Displays a dialog box with checkboxes for page, text, picture, and background refinement settings. See “Image Editing and Refinement”...
  • Page 155 Contents Index Command Function Blur Applies an image enhancement filter to the current page, providing a softer appearance. Resize Displays a dialog box that lets you adjust the actual size of the current page. See “Resizing pages” later in this chapter for more information. Change Displays a dialog box to modify the resolution (dots Resolution...
  • Page 156 Contents Index Commands to create annotations Edit mode for a text annotation Change how annotations appear Figure 4–37. Annotate menu in the Pagis Editor Table 4–11 provides a brief description of the commands in the Annotate menu. For additional information, please see “Toolbars in the Pagis Editor”...
  • Page 157 Contents Index Command Function which you can draw an arrow pointing to any area on the page. Line changes the mouse pointer to the line tool, with which you can draw a line on any area of the page. Circle changes the mouse pointer to the circle tool, with which you can create a circle on any area of the page.
  • Page 158 Contents Index Command to create and edit form fields Change text settings for form fields Figure 4–38. Forms menu in the Pagis Editor Table 4–12 provides a brief description of the commands in the Forms menu. For related information, please refer to “Filling Out Forms”...
  • Page 159 Contents Index Toolbars in the Pagis Editor This section describes the Editor’s toolbars—Standard ToolBar, Annotation ToolBar, and Image ToolBar. All tools on the Editor’s toolbars have command equivalents. Note Please refer to the previous section, “Menus and commands in the Pagis Editor,”...
  • Page 160 Contents Index Annotation toolbar In the Pagis Editor, the Annotation toolbar provides access to the same commands that are provided in the Annotate menu. Please refer to the “Annotate menu” section earlier in this chapter for more information. Figure 4–40 provides summary descriptions of the Annotate toolbar.
  • Page 161 From the Pagis Editor, you can launch the Scan Tool and import the new document, ready for editing. Use the following steps: 1. Place the document in the scanner. 2. Launch the Pagis Editor: Start Programs Pagis Pro 3.0 Pagis Editor 4–88 Pagis Pro User’s Guide...
  • Page 162 Contents Index 3. Pull down the File menu and choose the Scan command. The Scan Tool appears with only the Scanner Tab visible. 4. On the Scanner Tab, specify the Page Type and, optionally, any additional Properties. For complete information about Scan Tool options, refer to ‘Scan Tool (Scanner, Copier, Fax)”...
  • Page 163 Contents Index Pasting images from other applications The Pagis Editor can import a number of popular image formats, including TIFF, JPEG, BMP, PCX, DCX, PhotoShop, and many more. (See Appendix A for information.) 1. Select and copy an image from any imaging application (for example, PhotoShop) onto the Windows clipboard.
  • Page 164 Contents Index 2. Navigate to, and select, an image file to insert into the current document. You can select any image file format that Pagis Pro supports, including BMP, TIFF, JPEG, FlashPix, and many others. The image(s) from the selected file are inserted directly in front of the current page.
  • Page 165 Contents Index The Reverse Page Order command is useful when you have a scanner with an ADF that feeds pages in reverse order. With such scanners, when you open the document in the Editor, the first page scanned will be Page 1, the second page scanned Page 2, and so on.
  • Page 166 Contents Index Auto refinement In the Tools menu of the Pagis Editor, the Auto Refine command displays a dialog box with checkboxes for page, text, picture, and background refinement settings. Check on or off the settings that you want to apply to the current page, then click OK in the Auto Refine dialog box.
  • Page 167 Contents Index Table 4–13. Refine commands Command Use it Auto if the page (or pages) were scanned crookedly (only Straighten available for unsegmented pages). Auto Crop to trim off the white space around, for example, a scanned photograph. Note: This option may not work properly with some TWAIN scanners that perform their own cropping process.
  • Page 168 Contents Index Straightening pages In the Editor’s Page menu, the Manual Straighten command turns the mouse pointer to a “carpenter’s square” (right-angle ruler). This tool enables you to draw a reference line on the displayed page and straighten the page along the reference line. When you click the Manual Straighten command, the Manual Straighten dialog box appears (Figure 4–43).
  • Page 169 Contents Index Rotating pages In the Page menu of the Pagis Editor, the Rotate command provides a cascading menu with four options—Right 90°, Left 90°, 180°, and Any Angle. The first three commands rotate the entire page the specified number of degrees. The Any Angle command, which only works on unsegmented pages, displays a dialog box that lets you manually specify degree and direction of rotation (Figure 4–44).
  • Page 170 Contents Index Adjusting brightness and contrast In the Editor’s Page menu, the Brightness & Contrast command displays the Brightness & Contrast dialog box (Figure 4–45). Click OK when done Adjust the slider controls upward or downward Figure 4–45. Brightness and Contrast dialog box In this dialog box, you can lighten or darken a page and increase or decrease the contrast between lighter and darker colors.
  • Page 171 Contents Index Resizing pages In the Editor’s Page menu, the Resize command displays a dialog box that lets you adjust the actual size of the current page (Figure 4–46). Click OK when Enter a new percentage done to decrease or increase image size Figure 4–46.
  • Page 172 Contents Index The Black & White (1-bit) command provides a dialog box that lets you define how the grays and colors in the image are to be converted (Figure 4–47). You can select an output mode that is either best for text or for pictures. Click OK when done Specify conversion mode...
  • Page 173 Contents Index Making Annotations in a Pagis document To make comments on scanned documents and to highlight information, you can use annotation tools provided in the Pagis Editor. Annotation tools include a Highlighter, Margin Note, Sticky Note, Arrow, Line, Circle, Square, Freehand, and Stamps. Annotation tools are described in Table 4–11 and illustrated in Figure 4–40 earlier in this chapter.
  • Page 174 Contents Index 3. Create the annotation. If it is a text annotation (Margin Note, Sticky Note), a typing cursor appears and you can type in the text of your annotation. You can change to the selection arrow to resize the box that contains the text annotation.
  • Page 175 Contents Index Table 4–14. Annotation Default Options Group Option Description Highlighter Color Select a color from the list box. Default is yellow. Text Text Color Select a color from the list box. Default is blue. Font Select a font from the list box. Default is Times New Roman.
  • Page 176 Contents Index Filling Out Forms Pagis Pro enables you to scan a blank form, then use tools to detect, and enter text into, the individual fields on the form. These features provide simple, efficient means to fill out college applications, loan applications, and so on. Please note that the Forms menu commands and toolbar tools are described earlier in this chapter.
  • Page 177 Contents Index Analyze and fill out the form 1. Scan the form into the Editor. For best results, scan, touch up, scale and otherwise prepare the blank form before filling it out. 2. Detect fields. The Detect Fields command runs an analysis of the currently displayed form, detects fields, and inserts empty text annotations in each field.
  • Page 178 Contents Index To resize the field, click and hold on a corner or side handle, and drag the mouse. To create a new field, choose the Add Field command from the Forms menu, the Add Field command changes the mouse pointer to a text annotation symbol: Click and drag the mouse any where on the displayed page to create a new, rectangular text field.
  • Page 179 Contents Index Preparing a XIF Document for Printing In the Pagis Editor’s File menu, the Page Setup command displays a dialog box to view and change the print properties of the document (Figure 4–50). Accept or change settings to affect the printed output Click to change your printer...
  • Page 180 Contents Index Exporting XIF to Other Image Formats After you scan a document into a XIF file, from the Pagis Editor you can export it to other image formats. This section describes the following tasks: Specify Save/Export preferences Using the Export command Using the SendTo command Specify Save/Export preferences In the Tools menu of the Pagis Editor, the Options command...
  • Page 181 Contents Index In XIF format, Pagis Pro uses JPEG compression, which supports a range of compression ratios. The trade-off is loss of image quality for more compression. If you are archiving a lot of images and are most concerned about file size, adjust the slider accordingly.
  • Page 182 Contents Index In the Export File dialog box, you specify the Save In location, and the File name. From the Save as type list box, you select the output image format for the document. For some output formats, namely TIFF Uncompressed, PCX, DCX, and BMP, you can click the Options button to further define the type of data that will be stored.
  • Page 183 Contents Index Using OCR To Capture Text from the Editor The OCR command enables you to launch the built-in TextBridge optical character recognition software on part or all of the displayed document. The recognized data is output to the file name and format that you specify. With a document displayed in the Editor, select the OCR command to display the OCR dialog box (Figure 4–54).
  • Page 184 “Running OCR on a Document” (in Chapter 3) “Running TextBridge Pro as a standalone application (Chapter 5) TextBridge Pro User’s Guide, which you can access by clicking: Start Programs Pagis Pro 3.0 Documentation TextBridge User’s Guide 4–111 Using Pagis Pro...
  • Page 185 Contents Index Web Capture Tool Using the Web tool on the Pagis ToolBar, you can easily create shortcuts to your favorite websites. When you capture a web page, its “shortcut” is maintained as a XIF document in the Pagis Inbox or other Pagis Folder.
  • Page 186 Contents Index Then click OK Type the web address here Figure 4–56. Web Capture Tool dialog box 3. Click OK to start your browser and find the web site. Your browser opens and finds the designated web site, then shows the found web site in the Web Capture Tool display window (Figure 4–57).
  • Page 187 Contents Index Editing a web site thumbnail Editing a web site shortcut is just like editing any other XIF document. Open the Pagis Inbox or Pagis Folder containing the web site shortcut, then: 1. Double-click on the web site thumbnail to open it in the Pagis Editor.
  • Page 188 Contents Index AGIS EARCH ATABASE ANAGER AND PDATE You probably add one or more new files to your Windows file system every day—documents you scan; documents you create in your word processor or spreadsheet program; documents you download from the World Wide Web; documents you receive as e-mail attachments.
  • Page 189 Contents Index For information about the Search Tool, please refer to “Searching for a Document” in Chapter 3, and “Search Tool” later in this chapter. Specifically, this section covers the following topics: About search databases Exploring the Pagis Search Database Manager Creating and defining a database Indexing removable media Sharing databases in a networked environment...
  • Page 190 Contents Index If you want to manage many files across a number of drive locations, however, you may find it easier to create multiple databases. For example, you might maintain the Pagis Search Database as the database for your local hard drive. You could then use the Search Database Manager to create other databases that point to CD-ROMs, Jaz™...
  • Page 191 Contents Index All search databases that you create are displayed here. Pagis Folders is the default database. Figure 4–58. Pagis Search Database Manager main window The view area of the Search Database Manager shows the databases that have been defined on your system. Initially, only the default Pagis Search Database is shown.
  • Page 192 Contents Index Click OK Enter a name for when done the new index Enter path of folder in which to save the index Define the index contents and update schedule Figure 4–59. Search Database Information dialog box When you click the Directories button, a Windows Explorer-like view appears.
  • Page 193 Contents Index When you click on a Pagis database in the Search Database Manager, then click on the Configure Search Database command, the Database Information dialog box shown in Figure 4–59 appears. Here you can change any of the information (directories, extensions, and schedule) that you originally defined for the database.
  • Page 194 Contents Index Click OK Click to specify when done automatic update Specify days of the week Specify time of the update is to occur day the update is to occur Figure 4–60. Schedule dialog box in the Search Database Manager The Manual Update radio button is the default.
  • Page 195 Contents Index Attach to Search Database command The Attach to Search Database command enables you to connect to a Pagis search database on a networked file server. When you select this command, the Attach Search Database dialog box is displayed (Figure 4–61). Enter the name of the database you want to attach.
  • Page 196 Contents Index Detach from Search Database command The Detach from Search Database command detaches a remote database from your Pagis Search Database Manager. In the Search Database Manager, select the remote database. From the Database menu, select the Detach from Search Database command.
  • Page 197 Contents Index Update Attach Schedule Detach Create Configure Help Delete Properties Figure 4–62. Search Database toolbar Now that you have explored indexing tools, the next several subsections provide step-by-step procedures to use these tools. Creating and defining a search database To create and define a search database, use the following step-by- step procedure: 1.
  • Page 198 Contents Index 5. Enter a name for the new database. Enter a meaningful name for the database. This becomes the name of the folder that contains the data. (The file name can contain up to 255 characters, including spaces. It cannot contain any of the following characters: \ / : * ? <...
  • Page 199 Contents Index Click OK when done Check folders to be included Uncheck folders to be excluded Figure 4–63. Select Directories and Files dialog box 8. Define the file types to be included in the search database. In the Search Database Information dialog box, click the Extensions button.
  • Page 200 Contents Index Click OK when done Uncheck file extensions to be excluded from the index Figure 4–64. Extensions dialog box Uncheck the file extensions to be excluded from the database. Click OK in the Extensions dialog box. 9. Schedule when the database is to be updated. In the Search Database Information dialog box, click the Schedule button.
  • Page 201 Contents Index 11. To update the database, click on its name. Then, select Update Search Database from the Database menu, or click the Update Search Database icon from the toolbar. Alternatively, if you have scheduled an Automatic Update, wait for the database to be updated automatically. Updating a search database for removable media Updating a search database for removable media is very similar to the same procedure for your hard drives, with a few exceptions.
  • Page 202 Contents Index If you want to store a search database and all related documents on a CD-ROM, there is a workaround: Copy all the documents to a Jaz™ cartridge, index the Jaz cartridge, and store the database there. Then, copy the entire contents of the Jaz cartridge onto a CD- ROM.
  • Page 203 Contents Index 6. Define the file types to be included in the database. In the Search Database Information dialog box, click the Extensions button to display the Extensions dialog box (refer Figure 4–64). Uncheck the file extensions not to be included in the database.
  • Page 204 Contents Index Provided all users have the necessary file permissions, they will be able to access, even modify or add to, the documents on the file server. With Pagis tools, they can attach to databases on the server, and search for documents in them. Following are the tasks required to share databases in a networked environment: In Windows, make sure the file server is available under Network...
  • Page 205 Contents Index Using the Search Tool, you can define simple or complex searches to find electronic text files, scanned image files that contain text, or any file to which you assigned attributes such as Author, Title, and Keywords. The Search Tool is only limited by the search database(s) that you define and update on your system.
  • Page 206 Contents Index Search properties Enter search string here Select database to search on Click to start the search Files found are displayed here in order of rank and relevance Figure 4–65. Search Tool main window 2. Choose the Pagis search database the Search Tool will look in.
  • Page 207 Contents Index 4. Type a search string in the Containing text: box. Search strings can be very simple (a single word or a phrase), or they can be quite complex. See the next subsection, “Defining search strings” for information about refining your search. 5.
  • Page 208 Contents Index Simple searches In its simplest form, a search string is a word or phrase contained in the document or documents you want to search for. For example, to find documents about scanning, you simply type: scanning To broaden the search, you can use the comma ( , ) as a separator. For example, if you wanted to search for documents that contained information about any computer device, you could type: hard disk, scanner, printer, fax, CD-ROM...
  • Page 209 Contents Index Proximity searches Another way to define a search is by the nearness of words in the search string. You can use the operators “near”, “sentence” or “paragraph”. Here are several examples: finds documents in which the 32-bit near scanner terms “32-bit”...
  • Page 210 Contents Index Search by example Another way to construct a search string is to use the like expression. For example: like (“The book was about a baby gorilla”) This example finds documents that contain similarities to the sample text, and rates them by relevance. Other search properties On the Search Tool main window (refer to Figure 4–65), in addition to Search Text tab, you can use four other groups of...
  • Page 211 Contents Index In Pagis Pro, any file type that Pagis Pro includes in a search database can be assigned a Title, Author, and Keywords. You can enter these attributes while scanning, or at anytime thereafter. (For more information, refer to “Defining keywords and other search database properties for a file”...
  • Page 212 Contents Index To search for documents created or modified within a timeframe, click the Find all files created or modified radio button, then select one of the radio buttons under this. Select: to specify a period with a starting and between ending month, day, and year.
  • Page 213 Contents Index This search string finds only documents scanner and fax that contain both words, “scanner” and “fax”. In contrast, consider this search string: This string finds documents containing scanner or fax either the words “scanner” or “fax”, not necessarily both words.. Use the “not”...
  • Page 214 Contents Index Enhanced Boolean searches—The Enhanced Boolean search allows you to: find roots of words (stemming) allow for typos and OCR errors (fuzzy search) find words that sound alike (soundex) Stemming—The stemming feature finds documents that contain any variation of the word searched for. For example, if you search for the word “scan”, stemming finds words such as “scanning”, “scanner”, “scanners”, “scans”, “scanned”, and so on.
  • Page 215 Contents Index Finding out what files a database contains You can display a list of all documents in a database (or all databases on your PC) without defining any attributes. Do this: 1. Click the Search Tool icon on the ToolBar. This displays the Search Tool dialog box with the Search Text tab in front.
  • Page 216 Contents Index File menu This section provides brief summaries, and highlights important features, of all commands in the Search Tool’s File menu (Figure 4–68). Operate on found files Save to conduct the Close the Search Tool same search later Figure 4–68. File menu in the Search Tool Open Selected Document command The Open Selected Document command becomes available after a search when you select one of the found files from the Search...
  • Page 217 Contents Index Please refer to “Pagis Search Database property sheets” earlier in this chapter for more information. Open Containing Folder command The Open Containing folder command becomes available after a search when you select one of the found files from the Search Tool’s file view area.
  • Page 218 Contents Index Copy command The Copy command becomes available after a search when you select one of the found files from the Search Tool’s file view area. The Copy command copies the file to the Windows Clipboard. You can then paste a copy of the file into some other folder. Select All command The Select All command selects all found files in the Search Tool’s file view area.
  • Page 219 Contents Index Small Icons command The Small Icons command displays found files in the Search Tool’s file view area as standard Windows small icons. List command The List command displays found files in the Search Tool’s file view area as a standard Windows file list. Details command The Details command, the default view, displays found files in the Search Tool’s file view area with file information such as location,...
  • Page 220 Contents Index Update Search Databases command The Update Search Databases command launches the Update Tool, which allows you to select one or more databases and start the update process. Please refer to “Pagis Search Database Manager and Update Tool” earlier in this chapter. Manage Search Databases command The Manage Search Database command launches the Pagis Search Database Manager, which enables you to create,...
  • Page 221 Contents Index Columns provide data about found files Found files are shown in an Explorer-like view; icons show the file type Status bar shows the results of the search Figure 4–72. File view area in the Search Tool main window In addition to the standard Windows-type information (location, size, type, date last modified), the Search Tool adds three other columns of information.
  • Page 222 Contents Index Viewing search hits in found documents For a found document, click the hyperlink (blue underlined text) in the Words Found column to view the search hits. The document is displayed in the Pagis Editor or Pagis Document Viewer with the found words highlighted. The found words, or search hits, are actual text within a document, not to the Title, Author, or Keywords.
  • Page 223 Contents Index HERE TO See Chapter 5 for additional tips and techniques, as well as some examples of how Pagis Pro can be used to improve your productivity and your creativity. 4–150 Pagis Pro User’s Guide...
  • Page 224 Contents Index XAMPLES AND DVANCED EATURES Chapter 4 provides details about Pagis Pro features and operation. This chapter describes some sample uses of Pagis Pro, and offers some tips and techniques for getting the most out of the product. AMPLE SES OF AGIS Pagis Pro is designed as an “all-in-one scanning suite,”...
  • Page 225 Contents Index Scan a picture, add keywords, and add it to a database Scan photos of possessions for insurance purposes Please refer to the Pagis site on the World Wide Web to view user Note stories, ideas, technical notes, and much more. The Pagis web address is: http://www.scansoft.com Scan manuscripts and photographs for a newsletter...
  • Page 226 Contents Index Scan a document and edit it in a word processor Rather than scan documents to XIF files, it can also be very useful to scan documents directly into a word processor application, such as MS Word or WordPerfect. You can then edit the documents, and save them on your PC, or store backup copies on a floppy disk or other removable media.
  • Page 227 Contents Index Create a library of company documents Most companies that use computers have some type of local area network with shared file servers. In such environments, business documents can be stored on a centralized file server and made accessible to all employees. Users with Pagis Pro on their local machines can use the Pagis Search Databases to access shared company documents, such as policy documents, employee manuals, business plans, functional...
  • Page 228 Contents Index Use annotations to comment on scanned design drawings In the Pagis Editor, you can review and annotate scanned design drawings, such as architectural drawings, computer-aided design (CAD) drawings, landscape designs, and so on. Annotations provide an excellent way to provide feedback to the originator of the document.
  • Page 229 Contents Index Scan invoices and e-mail them to customers As more people are using computers and becoming connected to the World Wide Web, using electronic mail for commerce and as a primary communication method has become more commonplace. With that in mind, if you are a small business owner, consultant or service provider, you can make use of Pagis Pro and electronic mail to send invoices to your customers.
  • Page 230 Contents Index Pagis Pro’s Fax feature sends scanned documents directly to your fax software. Before it does, however, Pagis Pro uses its built-in image enhancement technologies to provide crisp, clean fax images before they are sent. If the document contains photographs, Pagis Pro converts them to high-quality halftones in the fax image.
  • Page 231 Contents Index “Pagis Search Database Manager and Update Tool” (Chapter 4) “Search Tool” (Chapter 4) Eliminate office clutter With the tools that Pagis Pro provides, it is possible to eliminate a lot of paper documents that clutter up your office. Even if you do not achieve the goal of a paperless office completely, you can certainly reduce the amount of paper, and become more organized in the process.
  • Page 232 Contents Index Alternatively, you can rename the folders or create additional folders to store your documents, and locate these folders anywhere in your Windows file system. When you scan a document, you have the option of assigning Author, Title, and Keyword entries to it. You also have the option of adding it to an existing search database on your system for later search and retrieval.
  • Page 233 Contents Index Scan receipts and other financial documents for tax purposes With the eXtended Image File (XIF) format, you have the option of scanning multiple hard copy documents into one or many XIF files, as you see fit. One idea is to scan and organize all of your tax documents into XIF files.
  • Page 234 Contents Index For information about scanning and editing pictures, adding keywords and other information, and adding files to a search database, refer to: “Scanning documents” (Chapter 4) “Specifying keyword properties” (Chapter 4) “Defining keywords and other properties for a file” (Chapter 4) “Refining and Annotating an Image”...
  • Page 235 Contents Index “Acquiring an image from a digital camera” (Chapter 4) “Refining and Annotating an Image” (Chapter 3) “Annotate menu” (Chapter 4) IPS AND ECHNIQUES This section provides some additional suggestions and tips to help you get the most out of Pagis. Specifically, it presents the following topics: Using the Pagis Print Driver to create XIF documents Downloading the Pagis Viewer...
  • Page 236 Contents Index You can do this with the Pagis Print Driver. When you install Pagis Pro software, the Pagis Print Driver is automatically included. You select it in Windows just as you would any other printer on your system. The Pagis Print Driver works in Windows 95 and Windows 98 Note only.
  • Page 237 Contents Index 4. Optionally, specify print properties for paper size and graphics (Figure 5–1)..or select Custom to Select a standard define custom page page size. . . width and depth Specify page orientation Figure 5–1. Paper properties for the Pagis Print Driver Click the Properties button to display a tabbed dialog box with Paper properties in front.
  • Page 238 Contents Index To specify a custom size, type a new width and length, and click OK to close the User-Defined Size dialog box. In the Properties dialog box, click the Graphics tab to bring this set of properties to the front (Figure 5–3). Specify resolution Specify dither pattern...
  • Page 239 Contents Index Specify a lighter or darker Intensity, which controls how dark to print graphics in the resulting XIF document. Click the Color button to define how color graphics are to be treated in the resulting XIF document. The Graphics – Color dialog box is displayed (Figure 5–4).
  • Page 240 Contents Index 5. Pull down the File menu and click the Print command. This immediately starts the Print to XIF process. The XIF file is automatically created and given the name: Pagis (n).xif where n is a sequential number. With each successive XIF document that you create, the number is incremented (n + 1).
  • Page 241 Contents Index Sending XIF files as e-mail attachments Pagis Pro works with most popular electronic mail programs that support drag and drop technology, and some that do not. In most cases, you can simply drag and drop a XIF document onto the mail program’s icon.
  • Page 242 Contents Index 2. Drag the document onto the America Online (AOL) icon. This displays the AOL Welcome screen, prompting you for a password. 3. Type in your AOL password and click OK. AOL dials and makes the connection to the server as usual. Then, AOL goes through the process of attaching the selected file, opening an Attached File Window, and opening up a new mail message dialog box.
  • Page 243 Contents Index When you have the Eudora window open, you can drag and drop documents into the open window. They will be attached to your mail message. 2. Send the message as usual. Lotus cc:Mail and Lotus Notes Follow these steps to attach a document to a mail message using Lotus cc:Mail or Lotus Notes: 1.
  • Page 244 Contents Index Netscape Mail Follow these steps to attach a document to a mail message using Netscape Mail: If Netscape was not installed on your system when you installed Note Pagis Pro, the Netscape Mail icon will not be created on your system once you do install Netscape.
  • Page 245 Contents Index Registering Netscape and Netscape Mail If you do not have the Netscape Mail icon on your system, you probably either removed it from your system or installed Netscape after you installed Pagis Pro. To register Netscape and Netscape Mail, follow these steps: 1.
  • Page 246 Contents Index Click the Application radio button Click Next to continue Figure 5–6. Choose Application or Printer on Drag and Drop Registration dialog box 4. Click the Application radio button, then click the Next button to continue. You can either type in the path and name of the application, or browse to the application to select it on this screen (Figure 5–7).
  • Page 247 Contents Index Browse to the application ( or ) Type in the path and name of the application Then click Next to continue Figure 5–7. Browse to the application on the Drag and Drop Registration dialog box You are then asked to indicate if the program you are registering is an email application (Figure 5–8).
  • Page 248 Contents Index 6. If the application you are registering is an e-mail application, check the box; then click the Next button to continue to the next dialog box. On the next dialog box allows you can indicate whether the application you are registering allows long filenames (Fig 5–9). Check this box if the application accepts long filenames Click Next to continue...
  • Page 249 Contents Index Type a label for the application as you wish it to appear on the SendTo Bar Click Next to continue Figure 5–10. Adding a label for the application 8. Type a label for the application you are registering as you wish it to appear on the Pagis SendTo Bar, then click Next to continue.
  • Page 250 Contents Index Check Finish to finish registering the application and quit the Drag and Drop Registration wizard. Dragging XIF files to open applications If you are working in an application, such as Microsoft Word™ or PowerPoint™, that supports in-place activation, you can place a XIF image in the application’s open document, as follows: 1.
  • Page 251 Contents Index TextBridge Pro is tightly integrated into Pagis Pro. It is used during drag-and-drop operations and for full-text indexing of scanned and other image documents. However, you can also run TextBridge Pro as a standalone program, accessing all of its automatic and manual processing tools.
  • Page 252 Contents Index HERE TO This chapter is the last of the main chapters of the Pagis Pro User’s Guide. The Glossary, Appendix, and Index provide additional reference information about Pagis Pro. The Glossary of Terms defines the technical terms used in this manual, and serves as a good primer to scanning and imaging concepts.
  • Page 253 Contents Index UPPORTED ROGRAMS AND ORMATS This appendix provides information about other Windows programs with which Pagis Pro works. It also provides a list of image formats that Pagis Pro can import and export. Specifically, these topics are presented: Supported Drag-and-Drop Applications Image Formats that Pagis Pro Supports UPPORTED ROGRAMS...
  • Page 254 Contents Index Table A–1. Supported Programs Application File name (.exe) Convert to Comments Adobe PageMill 2.0 PageMill.exe Adobe PhotoDeluxe 1.0 PD.exe Adobe PhotoDeluxe 1.0 PD.exe Adobe PhotoShop LE PhotosLe.exe Adobe PhotoShop 3.0 outputs a single page only PhotoShp.exe Adobe PhotoShop 4.0 outputs a single page only PhotoShp.exe America On Line...
  • Page 255 Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments Corel Presentations 7 Prwin.exe Corel Presentations 8 Prwin.exe Corel Presentations 9 Prwin.exe Corel Quattro Pro 7 QPW.exe Corel Quattro Pro 8 QPW.exe Corel Quattro Pro 9 QPW.exe Corel Web.PhotoPaint webpaint.exe...
  • Page 256 Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments Kai's Power Goo 1.0 Must be registered as a TIF. Powergoo.exe Although PowerGoo can also read the BMP format, only TIF opens correctly. If you register with Pagis as BMP, the resulting image is incorrectly drawn in PowerGoo Kid Pix...
  • Page 257 Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments MS PaintBrush PaintBrush.exe MS Photo Editor Photoed.exe Outputs a single page only MS Power Point 4.0 Powerpnt.exe MS Power Point 7.0 Powerpnt.exe MS Power Point 8.0 Powerpnt.exe MS Power Point 9.0 Powerpnt.exe...
  • Page 258 Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments PhotoImpact GIF Animator Only 8-bit color images can be GA_Main.exe converted to color GIF files. If the original is a 24-bit color XIF, the resulting gif will be black and white! PhotoShop LE photosle.exe PhotoStudio...
  • Page 259 Contents Index Table A–2. Supported Image Formats Format Ext. Import Export Options Comments XIF 3.0 Pagis 2.0 document format .xif XIF 2.0 XIF 2.0 is the version of XIF used in .xif Pagis 1.0. It does not have a back- ground tint layer or a color text layer.
  • Page 260 Contents Index Table A–2. Supported Image Format (cont.) Format Ext. Import Export Options Comments JPEG Progressive Single page only .jpg Kofax .kfx Laserview Macintosh Paint .mac Macintosh Pict Single page only .pct MIOCA Group 3 Output is high-resolution binary .mod only;...
  • Page 261 Contents Index Table A–2. Supported Image Format (cont.) Format Ext. Import Export Options Comments TIFF Group 3 2D Output is high-resolution binary .tif only; multi-page output is supported TIFF Group 4 Output is high-resolution binary .tif only; multi-page output is supported TIFF Huffman Multi-page output is supported .tif...
  • Page 262 Contents Index LOSSARY OF ERMS This glossary defines terms and concepts used in this manual. For readers who are new to scanning, imaging, and character recog- nition concepts, this glossary may be useful not only as a refer- ence, but also as a primer on optical character recognition technology.
  • Page 263 Contents Index Create New Shortcut wizard—A program in Pagis Pro that enables you to add new program shortcuts to the Pagis SendTo Bar. digital camera—A device that resembles and works like a typical film camera. Instead of film, however, a digital camera uses built-in computer memory to store photographs as bits of data (digitally), typically in JPEG format.
  • Page 264 Contents Index edit box—In Microsoft Windows dialog boxes, a rectangular field into which you can type new text (for example, a file name) or make changes to (“edit”) existing text. For example, in Windows, when you click on a file name, it changes to an edit box so you can change the file name.
  • Page 265 Contents Index grayscale—A method of storing each pixel of an image as more than one bit of data. For example, four-bit grayscale data stores each pixel of an image as four bits of data. This enables a finer representation of the original data than simple binary (black and white, or one-bit) data.
  • Page 266 Contents Index JPEG—Pronounced JAY-peg, this is a compressed graphic image format. It is created by choosing from a range of compression qualities (actually, from one of a suite of compression algorithms). When a JPEG is created or converted from another image format, some trade-off is made between image quality and file size.
  • Page 267 Contents Index page image—A binary (black and white) or color representation of a page stored in computer memory, or on disk in an image file. Pagis Editor—One of a suite of programs in Pagis Pro, enabling you to view, refine, annotate, picture edit, and otherwise manipulate scanned XIF documents (and other image file formats).
  • Page 268 Contents Index Pagis ToolBar—In Pagis Pro, a program in the Pagis Inbox that holds icon buttons to launch all the main programs built into Pagis Pro. pixel—Short for picture element, one of many individual units that together make up an electronic picture. portrait orientation—Describes a page on which lines of print flow across the more narrow dimension (or width) of the page.
  • Page 269 Contents Index scale to gray—An image enhancement process that converts a binary (black and white) image into 4-bit or 8-bit grayscale to give it a smoother appearance. See also grayscale. scanner driver—A software module that serves as an interface between a software application and a scanner. The scanner driver sends requests from the application to the scanner in a language the scanner can understand.
  • Page 270 Contents Index Thumbnail—A miniature view of a document that appears, like a file icon, in a Windows folder. In Pagis Pro, the Pagis Inbox and Pagis Folders support a large thumbnail view that helps you easily identify the contents of documents. TIFF image—A representation of one or more pages or graphics stored in Tag Image File Format, an industry-standard image format.
  • Page 271 Contents NDEX Add keywords to scanned photographs, 5–10 Adobe Acrobat™ Reader, 1–2 Adjustable scan rectangle, 4–58 Advanced tab, 4–139 America Online, 5–18 Annotating documents, 1–8 Annotations, searching on, 1–8 Arrange Items command in Search Tool, 4–146 Arrow command, 4–83, 4–84 Autorun program, 2–4 Annotating a document, 3–21 Annotate menu...
  • Page 272 Contents Auto Image Enhance when to use, 4–94 Auto Image Enhance, 4–41 Auto Orient, 4–41 Auto Refine command, 4–81, 4–93 Auto Refine tool, 3–20 Auto Save specifying, 4–51 Auto Save properties specifying, 4–43 Auto Save properties, specifying, 4–43 Auto Save properties tab, 4–44 Auto Straighten, 4–41, 4–94 Automatic document feeders on scanners, 4–50 Background tint, 4–77, 4–99...
  • Page 273 Contents Close when done Specifying, 4–51 Collate Copies setting, 4–63 Color Copy setting, 4–63 Color copying, 1–6, 1–7, 4–59 Color depth, converting in the Pagis Editor, 4–98 Configure Search Database command, 4–119 Context menu with Pagis enhancements, 4–18 Contrast 4–97 Convert Color Depth command, 4–98 Copier Progress dialog box, 4–64 Copier tab in Scan Tool, 4–60...
  • Page 274 Contents sharing in a networked environment, 4–130 Date Modified tab in the Search Tool, 4–138 Default properties for scanned documents Changing, 4–36 Defining keywords and other properties, 4–24 Delete Search Database command, 4–120 Detach from Pagis Search Database command, 4–123 Details command in Search Tool, 4–146 Detect Fields command, 4–28, 4–29, 4–30, 4–85, 4–104...
  • Page 275 Contents Edit Text command, 4–84 Editing a document in Pagis Pro, 3–19 a scanned picture, 3–26 pictures in the Pagis Editor, 4–79 Editors and Viewers Supplied by Pagis, 3–18 Electronic Thumbnails, 1–6 electronic registration, 2–10 E-mail Pagis XIF dialog box, 3–16 Enhance Text and Pictures setting, 4–62, 4–68 Enhance Text Display command, 4–77 Enhanced Boolean searches, 4–141...
  • Page 276 Contents FlashPix, 4–108 Forms menu in Pagis Editor, 4–84 Options, 3–25 scanning, 4–47 scanning and filling in, 1–8 scanning and typing into, 3–23 tools for editing, 4–84 Freehand command, 4–84 Fuzzy searches, 4–141 Graphics – Color dialog box for Pagis Printer driver, 5–16 Halftone setting, 4–67 Highlighter command, 4–83 HTML, scanning documents into, 4–52...
  • Page 277 Contents In-place activation, 5–27 Indexing file types that are OCR’d for full-text search and retrieval, 4–126 Insert menu in Pagis Editor, 4–78 Installation of Pagis Pro, 2–1 Instant Access OCR, 3–32 Invert Colors command, 4–81 Invert Selection command in Search Tool, 4–145 ISIS drivers, 4–32 Jaz™...
  • Page 278 Contents Lotus WordPro, scanning documents into, 4–47 Make copies, 4–63 Make Text Black, 4–41 main control center, 3–2, 4–1 Manage Search Databases command, 4–147 Manual refinement command, 4–93 Manual Straighten command, 4–95 Margin Note command, 4–83 Memory requirements, 2–1 Microprocessor needed to run Pagis Pro, 2–1 Microsoft Outlook, 5–20 Microsoft Word, 1–4, 3–5, 5–13 scanning documents into, 4–52...
  • Page 279 Contents settings, accessing, 3–5 Settings command, 4–5 Online Help, xv Open Containing Folder command in Search Tool, 4–144 Open Selected command in Search Tool, 4–143 Options command in Pagis Editor, 4–80, 4–107 Options command, 4–101, 4–103 Other Side button, 4–51 Page menu, in Pagis Editor, 4–80 Page Refinements, 3–21 specifying, 4–40, 4–42...
  • Page 280 Contents Brightness & Contrast command, 4–97 editing pictures in, 4–79 Forms menu, 4–84 image types it can open, 4–72 inserting image files into, 4–78, 4–91 menus and commands, 4–28 moving pages in, 4–91, 4–92 OCR in, 4–110 Options command, 4–80, 4–107 picture of, 3–19 Refine commands in, 4–81, 93 rotating pages in, 4–96...
  • Page 281 Contents Pagis menu in the Pagis Inbox, 4–4 Pagis MiniViewer, 1–2, 3–18 Pagis Print Driver, 5–12 Graphics properties for, 5–15 Pagis Pro related documents,, xv user’s guide,, xv color copying with, 1–6, 1–7 context menu, enhancements to, 4–18 create a library of company documents, 5–4 custom installation, 2–7 default search database for, 4–116 default search database in, 3–28...
  • Page 282 Contents scanner installation steps, 2–2 scanner setup, 4–1, 4–32 scanners supported, 2–2 scanning manuscripts and photographs for a newsletter, 5–2 scanning photos of possessions for insurance purposes, 5–11 search and retrieval over networks, 4–130 Search Tool, 1–8 search tools, 4–115 searching for documents, 3–28 searching for documents, 4–131 SendTo Bar program shortcuts, adding, 4–10...
  • Page 283 Contents Pagis Search Database, 4–116 properties, 4–24, 4–25 toolbar, 4–123 Pagis Search Database Manager, 1–9, 3–28, 4–115, 4–117 commands, 4–118 exploring, 4–117 main window, picture of, 4–118 toolbar on, 4–123 Pagis SendTo Bar, 1–3 Pagis XIF file opened in Pagis MiniViewer picture of, 3–17 Pagis ToolBar, 1–3, 1–4, 3–3, 4–7 modifying, 4–7...
  • Page 284 Contents Removable media indexing, 4–128 updating and searching on, 1–9 Requirements, 2–1 Remove All Fields command, 4–85 Remove Background Tint, 4–41 command, 4–99 Remove Bleed-through, 4–41 Remove Dots, 4–41 Remove Lines, 4–41, 4–94 Remove Shading, 4–41, 4–94 Remove Specks, 4–94 Resize command, 4–98 Resolution, changing in the Pagis Editor, 4–98 Rotate command, 4–96...
  • Page 285 Contents installation steps, 2–2 installing and testing, 2–2 Scanner Setup Wizard, 1–5, 2–2 Scanners supported by Pagis Pro, 2–2 Scanner Progress dialog box, 3–8, 3–9 Scanning a document, procedure for, 3–6 two-pass versus one-pass on flatbed scanners, 3–8 Search Database upgrading from an older version of Pagis, 2–4, 2–12 Search Database Manager, 3–28, 4–115 Search databases, 1–9...
  • Page 286 Contents specifying keyword properties, 4–45 specifying properties for scanned documents, 4–36 with Scanner tab in front, 4–31 Scanned documents, specifying keyword properties, 4–45 Scanner brightness specifying, 4–39 Scanner List Dialog Box, 4–35 Scanner properties dialog box, 4–38 specifying, 4–37 Scanner resolution specifying, 4–39 Scanner setup with Pagis Pro, 4–32 Scanner Setup Wizard Dialog Box, 4–34...
  • Page 287 Contents Search Database toolbar, 4–124 Search databases, 4–132 about, 4–116 creating and defining, 4–124 displaying all documents in, 5–4 sharing in a networked environment, 4–130 Search string Boolean, 4–139 by example, 4–137 defining, 4–134 natural language, 4–136 proximity modifiers, 4–136 wild-card operators in, 4–135 Search Tool, 4–115, 4–131 Boolean searches, 4–139...
  • Page 288 Contents Select All command in Search Tool, 4–145 Select Directories and Files dialog box, 4–126 Select Output Format dialog box, 4–21 Send To command in Pagis Editor, 4–73, 4–109 SendTo Bar, 4–9 adding a program shortcut to, 4–10 changing options, 4–9 options, 4–9 properties, 4–9 removing program shortcuts from, 4–12...
  • Page 289 Contents Table 4–1. File menu commands in the Pagis Document Viewer, 4–28 Table 4–2. Edit menu commands in the Pagis Document Viewer, 4–29 Table 4–3. View menu commands in the Pagis Document Viewer, 4–30 Table 4–4. Scan Tool Page Refinement Properties, 4–41 Table 4–5.
  • Page 290 Contents TextBridge Pro, 1–2, 1–9 in the Pagis Editor, 4–110 uninstalling an old version, 2–3 on the SendTo Bar, 3–5 Standalone, 3–32 Using Drag and drop with, 3–32 user’s guide, xv using standalone, 5–27 ways to run it in Pagis Pro, 3–32 Thumbnail Size Tool, 3–4 thumbnail appearance of, 4–6...
  • Page 291 Contents User-defined size dialog box, 5–14 User’s guide what it covers, xiii View menu in the Pagis Document Viewer, 4–30 in the Pagis Editor, 4–76 in the Search Tool, 4–145 Virtual memory, 2–1 Volume labels, 4–128 Web Capture Tool, 1–6, 3–4, 4–112 dialog box, 4–112 web site shortcut, 4–114 Web site thumbnail...
  • Page 292 Contents dragging and dropping for OCR, 3–32 property sheets for, 4–24 sending as a e-mail attachment, 5–18 XIF file layers picture of, 4–17 XIF Image E-mailing 3–16 Zip™ drives, indexing files on, 4–128 I–22 Pagis Pro User’s Guide...