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Xerox 5 User Manual

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Version 5.0, July 2006
FreeFlow
VI PDF Originator
User's Guide

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   Summary of Contents for Xerox 5

  • Page 1 Version 5.0, July 2006 FreeFlow ™ VI PDF Originator User’s Guide...
  • Page 2 While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.
  • Page 3: Table Of Contents

    File ready check ... 32 Command line options for the VIPO Watched Folders Client ... 33 Bulk Processing ... 34 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) Table of contents Accounting file format ... 11 Profile files ... 18 Template syntax ...
  • Page 4 Parameter definitions ... 62 Parameter defaults ... 63 Example lpr job submissions ... 63 VIPO-4 Changing passwords ... 44 Adding new users ... 44 Assigning users to groups ... 44 FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator User’s Guide...
  • Page 5 VI PDF Originator Service... 98 Constraints ... 98 FreeFlow VI PDF Originator Secure Web Service ... 98 Index VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) IncomingFolders Filters ... 82 AutoRun Filters... 84 Dispatch Rules ... 86 Table of contents...
  • Page 6 Table of contents VI PDF Originator User’s Guide VIPO-6 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 7: Using Vi Pdf Originator

    FreeFlow Variable Information Suite 5.0 (7/2006) Variable Information Suite Installation Guide NOTE — SOFTWARE SUPPORT The VI PDF Originator supports Acrobat Distiller 5.x, 6.x and Acrobat Distiller Professional 7.0. The VI PDF Originator does not support Acrobat Elements 7.0 Beginning with version 4.0, VIPO is not supported on Solaris systems.
  • Page 8: Vi Pdf Originator

    FreeFlow VI Suite Documentation “Master Table of Contents.” BOOKMARK command can be further enhanced to create SETPIF command. In the statement example above FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator User’s Guide...
  • Page 9: The Vipo Server And Client

    Server is restarted. You can restart the Server from the workstation's Start menu (Start > Programs > VI PDF Originator > Start VI PDF Originator Server). VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) Client.” Web.” “Using VIPO Web.”...
  • Page 10: Using The Vipo Local Server

    Server (that is, it returns to the task bar icon). Jobs will still be processed. To exit the VIPO Local Server, either select Exit from the File drop-down menu or select Exit from the task-bar icon's right-click menu. VIPO-10 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 11: File Menu Options

    Number Split Pages • Number Split Files The following is an example accounting file record: MYSERVER,John_Doe,bigjob.ps,2001-09-18,2001-09-18,16:35:39,16:36:19,0, Completed,,1060,bigjob.pdf,2001-09-18,2001-09-18,16:36:20,16:37:05,0, Completed,,1060,1060 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) format” for a list of fields included in accounting files. VIPO-11...
  • Page 12: Job Selection Menu Options

    These options are available from the Help drop-down menu: • VIPO Help — Provides access to the online help facility. • About — Displays the VIPO Server version information. VIPO-12 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 13: Using The Vipo Job Submission Client

    The Help drop-down menu provides access to the About option, which displays the version information of the VIPO Job Submission Client. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-13...
  • Page 14 VIPO-14 descriptions” for a description of each of the fields. NOTE Acrobat Reader is not supplied with VIPO. It can be obtained from the Adobe website at www.adobe.com. FreeFlow Variable Information Suite 5.0 (7/2006) “Job VI PDF Originator User’s Guide...
  • Page 15: Job Creation Area Field Descriptions

    The default folder for loading and saving profiles is the Profiles folder belonging to VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE Job cancellation requests are only submitted by the client; in order for jobs to be cancelled they must be processed by the VIPO Server.
  • Page 16 Only PostScript printers will be listed. You must ensure that the VI Interpreter is installed on the printer selected for VIPP job output, as well as any resources the VIPP job may need. VIPO-16 “Profile files.” FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator User’s Guide...
  • Page 17 This option is only available when the VIPO Job Type option is set to “Distill and Split into Pages” or “Split into Pages Only.” For more information, see VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) “Specifying PDF output file “Specifying an index NOTE The PDF filename is based on the name of the data submission file.
  • Page 18: Profile Files

    Default <DFNAME><DIGITS=6>.pdf <FS=’:’>FileName:InputFile: EndSplitDate:EndSplitTime: OutputDir:Pages: FileSequence:Bookmark None print_if_job_completes Default FreeFlow Variable Information Suite 5.0 (7/2006) Parameter description (Optional) VIPP startup file that prepends to the submitted data file. Valid values are: • distill_only • distill_and_split into PDF files •...
  • Page 19: Specifying Pdf Output File Names

    \ / : * ? " < > | ' ` ~ ! $ ^ & , ; [ ] { } ( ) % # = + @ tab and blank space You can modify the default behavior by setting the following value in the VIPO configuration file (xvtp.ini): output_filename_strict_checking=false VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-19...
  • Page 20 An optional range modifier that can appear in any order or number after a DFNAME or BKMARK; for example, [0..5] indicates to use character 0 through character 5 of DFNAME or BKNAME. Valid values for x and y are 0 through 99.
  • Page 21: Examples

    Add Data Filename Adds <DFNAME> to the displayed template at the current insertion point, if legal; otherwise adds it at the most logical insertion point. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) Template syntax Output file names mybigjob001.pdf mybigjob002.pdf...
  • Page 22 Output Filename Template field on the Job Submission Client window. Help Provides access to the online help facility. Cancel Closes the template window without saving any changes. VI PDF Originator User’s Guide VIPO-22 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 23: Specifying An Index File

    <Bookmark>David Kirk</Bookmark> </XVTPDOC> <XVTPDOC> <FileName>credit000001.pdf</FileName> <InputFile>credit.pdf</InputFile> <EndSplitDate>2002-07-15</EndSplitDate> <EndSplitTime>17:20:13:921</EndSplitTime> <OutputDir>C:\xvtp\users\maviles\incoming\default\ maviles_credit_vpc_2002_07_15_17_20_09</OutputDir> <Pages>1</Pages> <FileSequence>1</FileSequence> <Bookmark>Michael Sotelo</Bookmark> </XVTPDOC> <XVTPDOC> <FileName>credit000002.pdf</FileName> <InputFile>credit.pdf</InputFile> <EndSplitDate>2002-07-15</EndSplitDate> <EndSplitTime>17:20:13:968</EndSplitTime> <OutputDir>C:\xvtp\users\maviles\incoming\default\ maviles_credit_vpc_2002_07_15_17_20_09</OutputDir> <Pages>3</Pages> <FileSequence>2</FileSequence> <Bookmark>Carolyn Cliff</Bookmark> </XVTPDOC> </XVTPIF> VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-23...
  • Page 24: Template Syntax

    The first seven fields are names of corresponding fields in each line of the index file generated by VIPO. Only the names of these seven fields can be changed in the Index File Template. VIPO-24 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 25 Valid values for n are 0 through 99. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) field.” NOTE All fields in the index file header and index file record are enclosed in double quotes.
  • Page 26: Examples

    Template Bookfield2|[F2][<BFS='-'>[F2]] Index file header FldA:FldB:FldC:FldD:FldE:FldF:FlgG:Bookfield1:Bookfield2 produced Index file record outfile_003.pdf:infile:10-2-01:“13:06:14”:“c:\user\...”:7:3-80:Doe:456 produced Example 3: <FS=','>Fld1,Fld2,Fld3,Fld4,Fld5,Fld6,Fld7,FirstNam|<BFS=' '>[F0],LastNam|[F1], Template Num|[F2][<BFS='-'>[F0]] Index file header Fld1,Fld2,Fld3,Fld4,Fld5,Fld6,Fld7,FirstNam,LastNam,Num produced Index file record file_xyz.pdf,infile,10-7-01,14:29:14,c:\user\...,4,10-100,John,Doe,123 produced VIPO-26 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 27: Template Field Descriptions

    Saves your changes and closes the template window. The template created appears in the window under the Index File Template field on the Job Submission Client window. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE You can manually edit the template shown in the display window; just make sure you follow the template syntax rules.
  • Page 28: Using The Vipo Watched Folders Client

    Restore VI PDF Originator Watched Folders Client — Maximizes the VIPO Watched Folders Client window. • Exit — Exits the Watched Folders Client. If you exit the Client, folders will not be watched until the Client is restarted. VIPO-28 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 29 The VI PDF Originator Watched Folders Client window is used to control and monitor watched folders. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE When the Client is invoked, the watch process is inactive. VIPO-29...
  • Page 30: Window Elements

    Displays the current watch interval, which can be changed using the Change Interval button, and the current method used to check file readiness. It also indicates if folders are currently being watched. VIPO-30 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 31: Adding Watched Folders

    Click the Add Watch button to add the new watched folder to the current list of watched folders. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) “File ready check” for more information. VIPO-31...
  • Page 32: File Ready Check

    The range of time is from 5 to 1800 seconds, the default threshold is 120 seconds.
  • Page 33: Command Line Options For The Vipo Watched Folders Client

    — the VIPO Watched Folders Client will start in iconized size (minimized). Both of these options are to facilitate automatic command-line starting of the VIPO Watched Folders Client. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) autostart noshow NOTE The full path name of the VIPO Watched Folders Client executable may need to be specified depending on the system environment (e.g.,...
  • Page 34: Bulk Processing

    Split Only options, and the index file for each submitted job, are placed in \user\incoming\bulk. VIPO-34 NOTE Ensure that your job and file naming conventions and split templates do not cause output file name clashes that result in overwritten files. FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator User’s Guide...
  • Page 35: Using Vipo Web

    Enter the IP or web address (URL) of the web-enabled VIPO Server in the address field. • Click on Go. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) “Web-enabling your VIPO Server” in the Variable Information Suite VIPO-35...
  • Page 36 Disable Basic Authentication • Help — Provides access to the online VIPO Web Help. VIPO-36 — Provides access to VIPO jobs and functions. — Allows you to change your password. FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator User’s Guide...
  • Page 37: Job Submission/View/Retrieval

    Job Submission - upper frame For descriptions of the files and templates found on this page, see descriptions.” Use these options to submit a job to VIPO: VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) “Job creation area field VIPO-37...
  • Page 38 Index File Template (Create) Select from the drop-down list of existing options or create a new Index File Template. For more information on creating these templates, see “Specifying an index file.” VI PDF Originator User’s Guide VIPO-38 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 39 Submits your job to the VIPO Server. Refresh Status Refreshes the entries in the Job Status column of the table on the lower frame of this page. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) “Job creation area field descriptions.” VIPO-39...
  • Page 40: Job Submission - Lower Frame

    You will be able to Cancel a pending job or Delete a completed job using the option displayed in this column. Clicking Delete deletes the entire job, including the output and the folder. VIPO-40 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 41 PDF containing three bookmarks is split into three PDF files. If each split PDF file consists of four pages, the total of the split pages is twelve. Files Generated The number of files generated by your job. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-41...
  • Page 42: Change Password

    For a discussion on the four available security levels supported by VIPO, see the VIPO Web security strongly recommends setting security levels for this application. VIPO-42 levels” in the Variable Information Suite Installation Guide. Xerox FreeFlow Variable Information Suite 5.0 (7/2006) “User “Defining...
  • Page 43: User Administration

    VIPO Web User Administration Add New User option will result in the creation of these directories for that user: • example1 • example2 • example3 • bulk • default VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-43...
  • Page 44: Changing Passwords

    To remove the user from a specified group, select the user, highlight the group you want the user removed from, and click Remove This User From Group. VI PDF Originator User’s Guide VIPO-44 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 45: Server Administration

    Cycle Refresh — poll the Server(s) for its status at a short, fixed interval. • Stop Cycle Refresh — stop the polling of the Cycle Refresh option. Click Cycle Refresh to return to continuous polling. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-45...
  • Page 46 Exit the current job and terminate the process for the Server. You will not be able to restart the Server via VIPO Web; it must be restarted by someone with physical access to the Server. VIPO-46 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 47: Cluster Administration

    Refer to “VIPO configuration and use the following discussion to help determine how to set up your VIPO Web Server Clusters: VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) options” in the Variable Information Suite Installation Guide VIPO-47...
  • Page 48 (server pause, server resume, examining logs, etc.) required physical access to the individual VIPO Servers. With the addition of VIPO Web, VIPO Server A can now be administered via your web browser: VI PDF Originator User’s Guide VIPO-48 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 49 Cluster Administration via VIPO Web addresses these issues. To enable Cluster Administration for VIPO Server B, the administrator makes VIPO Server B's X:\xvtp directory (or VIPO Server B's server root directory) sharable or mountable by VIPO Server A. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-49...
  • Page 50 VIPO Server B can be remotely administered over the HTTP connection to the VIPO Web web server hosted by VIPO Server A, which acts as an intermediary and interacts with VIPO Server B on behalf of the client browser session. VI PDF Originator User’s Guide VIPO-50 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 51: Basic Authentication Quick Step

    Disable Basic Authentication on the Administration page, then clicking the Disable button. You will receive confirmation of the change. Xerox strongly recommends that you maintain an appropriate level of security on your VIPO Server network. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 52: Web Browser Notes

    When using Netscape, be aware that when a file type is opened for the first time, Netscape will prompt you to select the application to use to open that file type. VIPO-52 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 53: Using Vipo And Adobe Distiller

    (security settings passed on to “child” PDF documents do NOT include the User/Open password). Those security settings are “locked;” regular users cannot change the settings unless they know the password. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-53...
  • Page 54 Acrobat Distiller, if any. These password strings can contain any printable ASCII characters except for blank spaces. Currently, encryption/decryption of passwords is not supported in VIPO. VIPO-54 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 55: Adobe Distiller And Fonts

    Job submission failures due to the change in font setup will not occur if Acrobat Reader is installed in the same program folder as Acrobat Distiller because the ..\Resource\Font directory installed with Acrobat Reader is shared with Distiller. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-55...
  • Page 56: Assigning A Distiller Job Options File

    For instance, the following entry in the Profile file will use the High Quality job options file for distillation: DistillJobOptions=High Quality.joboptions The Profile entry must exactly match one of the option files available in the Distiller GUI Default Settings menu options. VIPO-56 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 57: Using Bookmark, Pdf Features, And Project Containers

    The following example will create a PDF bookmark containing “John Doe 687863456” (John Doe’s name and social security number) on the specified page. DBF file: FNAME:NAME:SS# John:Doe:687863456 DBM file: 600 300 MOVETO ($$FNAME. $$NAME. $$SS#.) VSUB BOOKMARK PAGEBRK VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-57...
  • Page 58: Extended Bookmarks

    John Smith with the child PDF attached. (John Smith@isp.com:April invoice:Dear John,\nAttached you will find your invoice for April.\nBest regards,\nPaul Martin) [ /EX 2 1 ] BOOKMARK VIPO-58 opt1 opt2 ) [ /EX ] BOOKMARK FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator User’s Guide...
  • Page 59: Using Vipp Pdf Interactive Features

    Export your project as a VPC from VI Designer by clicking the Export VI Project Container button on the VI Designer tool bar. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE A VPC sent to the VIPO Server must contain a production submission file;...
  • Page 60 VI PDF Originator User’s Guide VIPO-60 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 61: Using Lpr To Submit Vipo Jobs

    -P For more information on lpr command parameters, type lpr on the command line. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE Job files to be submitted through an lpr command cannot contain blank spaces, pound signs (#), equal signs (=), or colons (:) in their names.
  • Page 62: Parameter Definitions

    NOTE The initial printername must be created using the Install VI PDF Originator LPR Option in the VIPO program folder or by checking the lpr option when installing VIPO. FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator User’s Guide...
  • Page 63: Parameter Defaults

    –P XVTP3 –T “user=johndoe printfile=xyz.lm” xyz.lm • This job prints the xyz.lm file using newjob.pfl of the user johndoe: lpr –P XVTPrinter –T “user=johndoe profile=newjob.pfl printfile=xyz.lm” VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) xyz.lm VIPO-63...
  • Page 64 VI PDF Originator User’s Guide VIPO-64 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 65: Using Vipo Dispatch

    (for example, an e-mail client interface). The results of subtask processing are accumulated in a log file in the VIPO job's Incoming directory and represent the results of the overall VIPOD job. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-65...
  • Page 66: Dispatch Filters

    If you do, VIPO Dispatch will interpret the reserved words as special filter entries rather than a user name or an incoming folder name, and unexpected results will occur. FreeFlow Variable Information Suite 5.0 (7/2006) VI PDF Originator User’s Guide...
  • Page 67: Dispatch Rule Files

    RuleName RuleVars DataFileTemplate VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE Always use the GUI editing facilities to modify rule files because doing manual edits may introduce errors in the file that can result in unpredictable behavior.
  • Page 68 100 characters for each of the three integer triggers Valid characters: 0 1 2 3 4 5 6 7 8 9 < = > - | * blank space <empty> (optional) 256 characters for each of the three string triggers Invalid characters: \ / ;...
  • Page 69 The file is not deleted after the execution of the rule's command. A DataFile Template can be empty, indicating that no file creation is to take place. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-69...
  • Page 70 OS command should cause the VIPOD job to halt processing (transition from “current” to “complete,” with a status of “failure”) at the record that generated the warning. VI PDF Originator User’s Guide VIPO-70 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 71 (unless trumped by the stdout or stderr triggers, see below). Any value returned by the OS command not covered by the RetValTrigger definitions shall be treated as a “warning” return value. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-71...
  • Page 72 A simple example: StdErrTrigger=(; ; "Error:") means that the presence of the substring “Error:” in the OS command's stderr indicates an error. VI PDF Originator User’s Guide VIPO-72 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 73 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE The AutoRun setting in Dispatch Rules is completely ignored if the AutoRun filter has not been set to yield control to Dispatch Rules. The AutoRun filter setting acts as a global on/off switch that can take or give control of the automatic processing of all jobs.
  • Page 74: System Built-In Macros

    | C:\xvtp\bin\$(TempFolder)\bodytemp.txt | 0 body | C:\xvtp\bin\temp\$(BodyFileName) | 0 These CommandTemplate definitions have variable references: blat C:\xvtp\bin\$(TempFolder)\bodytemp.txt -t $mailto blat C:\xvtp\bin\$(TempFolder)\$(BodyFileName) -t $mailto xcopy $(OutputDir)\$(FileName) C:\xvtp\dispatch\MyArchiveFolder /y xcopy $(PDF_FILE_PATH) C:\xvtp\dispatch\MyArchiveFolder /y VIPO-74 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 75: Special Character Sequences In Csv And Xml Index Files

    • csv_dquotes_char_seq=(&quot;) VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE These settings apply only to CSV index files; they do not change the character sequences used in the XML index file. Be careful when redefining these character sequences as some characters are invalid and may corrupt the format of the CSV file.
  • Page 76: Vipo Dispatch Window

    Provides access to these functions, which are described in more detail below: • File menu — Pause Dispatcher — Save Logfile — Clear Logfile — Hide Dispatcher • Edit menu — IncomingFolders Filters — AutoRun Filters — Dispatch Rules VIPO-76 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 77: Pending Jobs

    Move to Top Moves the selected file to the top of the Pending Jobs list. The selected job will be the next job processed. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-77...
  • Page 78: Eligible Jobs

    Cancel Job Cancels the selected job. Once selected for cancellation, the job is removed from the list and placed in the Completed Jobs queue with a “Cancelled” status. VIPO-78 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 79: Conflict Jobs

    Cancels the selected job. Once selected for cancellation, the job is removed from the list and placed in the Completed Jobs queue with a “Cancelled” status. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) NOTE It is possible that one or more of the listed Dispatch Rules may not apply because of modifications made between the time the conflict was identified and the time at which the Dispatch Rule file is selected.
  • Page 80: Held Jobs

    Resubmits a job for processing, at which point the job’s eligibility is re-evaluated against the current set of Dispatch Rules. This may result in the job moving to the “Ineligible,” Eligible,” or “Conflict” state. VIPO-80 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 81: File Menu

    Saves the current logfile to your disk. You will be prompted to browse for the directory in which to save the logfile. Clear Logfile Clears the entries that appear on the logfile window. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-81...
  • Page 82: Edit Menu

    Sets the highlighted filter to active status to get potential VIPO jobs into the dispatcher. Delete File Deletes the selected filter file from the list and from the disk. VIPO-82 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 83 Save As Saves all the entries into a new Filter file. Reset Resets the values of the selected entries to their original state (not the factory defaults). VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-83...
  • Page 84: Autorun Filters

    This drop-down contains a list of all defined AutoRun filters. Highlight the file name you want to edit; the entries in the highlighted filter file will appear in the lower dialog. Set Active Filter Sets the highlighted filter to active status. VI PDF Originator User’s Guide VIPO-84 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 85 Save Saves all the modified entries (not just the selected information) into the existing file on disk. Save As Saves all the entries into a new Filter file. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-85...
  • Page 86: Dispatch Rules

    Delete File Select this option to delete the selected Rule file from the disk. VI PDF Originator User’s Guide VIPO-86 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 87 Pressing Yes will store the changes into the file on disk. Pressing No aborts all changes from memory and leaves rule file unchanged. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-87...
  • Page 88: Trace Menu

    Displays trace messages generated during the job eligibility portion of the job selection process where each job is reconciled with every existing dispatch rule to determine if it's eligible for processing. VIPO-88 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 89: Using Vipo Dispatch - A Simple Example

    With VIPO Dispatch available, you can extend the VIPO job that generates the PDF files to produce the e-mail bodies and other information required to have the e-mails sent automatically. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-89...
  • Page 90 %now setup bookmark fields - email text above is last entry in record ($$EMAIL.:Account $$ACCOUNTNUMBER. overdue.:$$LAWYEREMAIL.:$$.) VSUB BOOKMARK Verify that the job looks as expected in VI Designer and generate a VI Project Container containing the production data. VIPO-90 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) :ACC...
  • Page 91 In the entry shown above, the first parameter is the path of the program that will be handling the record information. This “back-end” program is not supplied by Xerox; it could be an off-the-shelf program or an application developed by the customer or a third party.
  • Page 92 Once the CommandTemplate is built, click OK and Save As to save the Dispatch Rule. It is saved as example0.rule. The rule should look as follows. VIPO-92 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 93 Submission Client and create the index file template for the job: <FS=','>FileName,InputFile,EndSplitDate,EndSplitTime,OutputDir,Pages, FileSequence,mailto|<BFS=':'>[F0],subject|[F1],cc[F2],mailtext[F3] After entering the information shown above, click OK to submit the job for Distill and Split: VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-93...
  • Page 94 Dispatch Rule; because of this, VIPO Dispatch picks up the job and indicates that it is eligible for processing. Click the Eligible Jobs tab on the VI PDF Originator Dispatch window to show the list of eligible jobs: VI PDF Originator User’s Guide VIPO-94 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 95 Finally, click the Submit Job button to submit the job. The job is processed and displayed in the dialog. The display allows you to verify that the arguments were passed to mymailprog correctly. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-95...
  • Page 96 In these cases, a custom “bridge” and/or session entity must be placed between VIPO Dispatch and the back-end program. VI PDF Originator User’s Guide VIPO-96 FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 97: Using Vipo Services

    FreeFlow VI PDF Originator Dispatch • FreeFlow VI PDF Originator Secure Web Server • FreeFlow VI PDF Originator Web Server These components, once running, perform various operations related to VI PDF Originator. VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO-97...
  • Page 98: Vi Pdf Originator Service

    VI PDF Originator distribution, and it already contains the default passphrase (pass). If you are using your own SSL certificate, alter the contents of that file to contain the correct passphrase. VIPO-98 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 99: Index

    CommandTemplate, VIPO-70 completed jobs, VIPO-80 conflict jobs, VIPO-79 Current Profile, VIPO-15 Data File, VIPO-15 DataFileTemplate, VIPO-69 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) Index Dispatch filters, VIPO-66 AutoRun, VIPO-73 RunPostProcessCmd, VIPO-73 window, VIPO-76 Edit menu, VIPO-82...
  • Page 100 Printer Action, VIPO-16 Printer for VIPP Job Output, VIPO-16 RetValTrigger, VIPO-71 RetValTriggerTrumpsStdoutStderr, VIPO-71 RuleName, VIPO-69 RuleVars, VIPO-69 Secure Web Server opening window for, VIPO-9 Server administration, VIPO-45 software support, VIPO-7 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006)
  • Page 101 IncomingFolders, VIPO-82 Rules, VIPO-67 window, VIPO-76 Edit menu, VIPO-82 File menu, VIPO-81 VI PDF Originator User’s Guide FreeFlow Variable Information Suite 5.0 (7/2006) VIPO job submission, VIPO-37 VIPO Local Server exiting, VIPO-9, VIPO-10 File menu, VIPO-11 Job Selection menu, VIPO-12...
  • Page 102 Index VI PDF Originator User’s Guide VIPO-102 FreeFlow Variable Information Suite 5.0 (7/2006)

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