Extron electronics TouchLink User Manual page 14

Data fields (see
figure 3
1
each of which can display a variety of informational messages, defined using the Room
Agent software (see Layout tab
the position of the
Reserve
or button ( , the Room Unavailable display) on the panel. Each field can be
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left blank or can display any one of the following:
The room name
•
The meeting subject
•
The meeting organizer (full name or first initial and last name)
•
The meeting duration
•
The current date, time, or both, displayed in a variety of formats (such as 12-hour or
•
24-hour time)
NOTE: With Google, Microsoft Exchange, or Office 365 calendars, there is an
option to create private meetings. For these meetings, the subject title defaults to
Private Meeting and the meeting organizer is hidden.
Room available (green) flag — Indicates the room is free for the selected block of
2
time (see Timeline,
4
shown (if it is programmed to appear using the Room Agent software, see
Green LEDs on the panel bezels provide at-a-glance room availability status from down
the hall.
Room unavailable (red) flag — Indicates the room is reserved for the selected block
3
of time (see Timeline,
and ( ) buttons may also be displayed (if they are programmed to appear
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using the Room Agent software, see
Red LEDs on the panel bezels provide at-a-glance room availability status from down
the hall.
NOTE: These indicators show that the room is reserved, not that the meeting has
taken place.
Timeline — Indicates a 4-hour span of time, in half-hour increments, starting from the
4
current half hour. The panel displays the controls and indicators for a selected half-hour
block. Unless you have selected a different block, the current half hour is the time block
displayed. The bottom edge displays the availability of the room for the entire 4 hours;
green is free, red is reserved.
The block selected (white) is usually the current half-hour. To select a different block
of time, touch the desired half-hour increment for approximately 5 seconds. The
other panel controls, such as Reserve (
selected block of time, whether the current or future half hour block.
NOTE: The timeline increments are half-hour blocks, but the display of availability
and unavailability along the bottom edge is not limited to half hours. See the brief
meeting in the 9:00 block on the Room Unavailable display in
on the previous page) — Five fields, of various type sizes,
on page 26). Four fields are above and one is below
button ( , the Room Available display shown in figure 3)
6
). When the room is free, the
). When the room is reserved, the
4
).
Layout tab
) and Release (
6
Room Scheduling System • Panel Overview
button ( ) may also be
6
Reserve
Layout tab
( ),
7
Extend Release
), are displayed for the
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figure 3 .
).
( ),
8
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