Using Auto Receive; Using Manual Receive; Using Folder Receive - Fuji Xerox ApeosPort-V 4020 User Manual

4 Fax

Using Auto Receive

When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen,
the following two methods are available to receive a fax:
 When the machine automatically switches to fax reception
When there is an incoming call, the machine automatically receives a fax after it rings for a
certain period of time.
 When the machine automatically switches between a call and fax reception
When there is an incoming fax, the machine automatically receives a fax. When there is an
incoming call, pick up the telephone receiver to talk while the machine is ringing.

Using Manual Receive

When [Fax Receiving Mode] is set to [Manual Receive], and the machine rings to notify of
an incoming call, pick up the receiver of the external telephone or select [On-hook] on the
screen displayed.
Note
4
1
When the machine rings, the receiving screen appears.
If there is a telephone, pick the receiver up. If not, select [On-hook] on the receiving screen.
2
Confirm whether the call is from a telephone or a fax machine.
If the call is from a telephone, use the receiver to talk.
If the call is from a fax machine, you will hear the sound of a fax machine.
Note
3
Press the <Start> button.
4
If you picked up the receiver, place it back in the cradle when the <Data> indicator lights up
on the control panel.
Important • Make sure to place the receiver back in the cradle properly. Otherwise, the line will remain "busy" with

Using Folder Receive

Files received using Folder Receive are stored in a folder. After a file is received in a folder,
the <Data> indicator lights up and the machine prints a Folder Report. The Folder Report
lists the folder number and folder name.
To receive files in a folder using the F Code method, notify the sender of the following
information:
 F Code (sub-address): 0 (to designate F Code transmission) and the folder number to store
the file in
 Password (if necessary): the passcode of the folder to store the file in
Note
Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For more
information on the Folder Report settings, refer to "5 Tools" > "Common Service Settings" > "Reports" > "Folder Report" in
the Administrator Guide.
For information on how to print a file stored in a folder, refer to "Printing Files in a Folder" (P.316).
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• We recommend that you set the monitor volume to [Loud] when using the On-hook feature. For
information on how to change the volume of the line monitor, refer to "5 Tools" > "Common Service
Settings" > "Audio Tones" > "Line Monitor Volume" in the Administrator Guide.
• If you select [On-hook], you will hear the sound from the machine speaker. However, you cannot talk
to the other party.
the receiver being left off the cradle.
• The DTMF method is available for Remote Folder. The supported signals are numerals, "*", and "#".