Page 1 ApeosPort-V 4020 DocuPrint M465 AP User Guide...
Page 2 An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. Xerox, Xerox and Design, as well as Fuji Xerox and Design are registered trademarks or trademarks of Xerox Corporation in Japan and/or other countries.
Page 3: Table Of Contents
Table of Contents Before Using the Machine ........................13 Preface ................................... 14 Types of Manuals .............................. 15 Using This Guide..............................16 Organization of This Guide ........................16 Conventions..............................17 Safety Notes................................ 18 Electrical Safety ............................19 Machine Installation..........................20 Operational Safety ............................. 23 Consumable..............................
Page 4 Entering the Power Saver Mode ......................66 Exiting the Power Saver Mode........................67 Control Panel................................68 Screens and Buttons Displayed......................71 About the Services Home Screen.........................72 Touch Screen................................76 Entering Text................................78 Copy................................79 Copying Procedure ............................80 Step 1 Loading Documents ........................80 Step 2 Selecting Features.........................82 Step 3 Entering a Quantity ........................83 Step 4 Starting the Copy Job ........................84 Step 5 Confirming the Copy Job in Job Status ................85 Operations during Copying ..........................86...
Page 5 Output Format..............................114 2 Sided Copying (Making 2 Sided Copies)..................114 Booklet Creation (Creating a Bound Booklet) ................114 Covers (Attaching Covers to Copies)....................116 Pages per Side (Copying Multiple Pages onto One Sheet)............118 Repeat Image (Making Multiple Copies on One Sheet)............119 Annotations (Adding a Comment/a Date/Page Numbers to Copies) .........120 Watermark (Printing Control Numbers on the Background of Copies).......125 Preset Repeat Image (Making Multiple Copies on a Single Sheet)........128 Copy Output (Specifying Finishing Options)..................129...
Page 6 Specifying a Destination Using the Address Book ..............167 Address Book (Specifying a Destination Using the Address Book [Type 1]) ....167 Address Book (Specifying a Destination Using the Address Book [Type 2]) ....170 Speed Dialing (Specifying a Destination Using an Address Number) ........ 172 Add New Address (Registering a Destination on the Address Book)........
Page 7 Using Auto Receive...........................218 Using Manual Receive..........................218 Using Folder Receive..........................218 Facsimile Information Services........................219 Using the Receiver ............................219 When Not Using a Receiver ........................219 Scan................................221 Scanning Procedure............................222 Step 1 Loading Documents........................222 Step 2 Selecting the Features ......................224 Step 3 Starting the Scan Job ........................227 Step 4 Confirming the Scan Job in Job Status ................228 Step 5 Saving the Scanned Data......................228 Operations during Scanning ........................230...
Page 8 (Specifying a Destination PC Using the Screen Keyboard) ............. 273 Preview (Previewing the Scanned Images during a Scan Job)..........275 Color Scanning (Selecting an Output Color).................. 275 Original Size (Specifing a Scan Size) ....................275 2 Sided Scanning (Scanning Both Sides of a Document)............275 File Format (Selecting a File Format for Output Data) .............
Page 9 Reduce/Enlarge (Specifying a Scanning Ratio) ................299 Original Orientation (Specifying the Orientation of the Loaded Document) ....300 E-mail Options/Filing Options........................301 Quality/File Size (Specifying an Image Compression Ratio When Scanning)....301 File Format (Selecting a File Format for Output Data) .............302 Read Receipts (Specifying Read Receipts)..................302 Split Send (Sending in Sections)......................303 File Name (Specifying a Name for the File to be Sent).............303 Reply To (Specifying a Reply Address) .....................304...
Page 10 Calling a Stored Program..........................336 Calling a Stored Program for Build Job.................... 337 Web Applications..........................339 Web Applications Overview ........................340 Accessing Web Applications ........................341 Accessing Using Buttons Registered on the Services Home Screen ........... 342 10 Media Print (Text) ..........................343 Overview of Media Print ..........................
Page 11 Importing to a TWAIN Compatible Application ................390 Importing Using Stored File Manager 3..................392 Importing Using CentreWare Internet Services ................395 CentreWare Internet Services ........................397 13 Appendix ..............................401 Glossary ................................402...
Page 13: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine.  Preface .............................. 14  Types of Manuals.......................... 15  Using This Guide ........................... 16 ...
Page 14: Preface
1 Before Using the Machine Preface Thank you for selecting the ApeosPort-V 4020 or DocuPrint M465 AP (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 15: Types Of Manuals
Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals  User Guide <this guide> The guide describes all the necessary steps for copy, print, scan, and fax. This guide is included in the Media (Software/Product Manual). ...
Page 16: Using This Guide
1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: ...
Page 17: Conventions
Using This Guide  13 Appendix Contains a glossary of terms used in this guide. Conventions  The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.
Page 18: Safety Notes
Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information. Follow all warning instructions marked on this product. The warning marks stand for...
Page 19: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 20: Machine Installation
 Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 21 Safety Notes Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product. Keep the minimum clearance as follows for ventilation and an access to the power plug. Unplug the product if an abnormal condition is noted. 194.5 mm 365 mm 1025 mm...
Page 22 1 Before Using the Machine To bundle wires and cables, always use the cable ties and spiral tubes that Fuji Xerox supplies. Otherwise, it may cause some defects. Others To keep this product in a good performance and condition, always use it in the following environment: Temperature: 10 - 32°C...
Page 23: Operational Safety
Safety Notes Operational Safety The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation. This product features safety design not to allow operators access to hazard areas.
Page 24 1 Before Using the Machine Laser Safety CAUTION: Any operations or adjustments not stated in the operation manual may cause hazardous light exposure and eventually burn injuries or loss of eyesight. This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard.
Page 25 Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped around the fusing unit or the heat roller. Otherwise, it may cause injuries or burns. Switch off the product immediately and contact your local Fuji Xerox representative.
Page 26 1 Before Using the Machine Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room. Provide proper ventilation to ensure the comfortable and safe environment. Do not apply excessive force to hold thick document on the document glass.
Page 27: Consumable
Safety Notes Consumable Store all consumables in accordance with the instructions given on its package or container. Never use a vacuum cleaner for spilled toner and residual toner in this product, toner cartridge or toner bottle. It may catch fire by electric sparks inside a vacuum cleaner and cause explosion.
Page 28: Regulation
1 Before Using the Machine Regulation Radio Frequency Emissions (Class B) This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand.
Page 29: Environment
Environment Environment  For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts, recycle materials or energy recovery. Proper disposal is required for toner cartridges and drum cartridges no longer ...
Page 30: About License
1 Before Using the Machine About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® ® This product includes RSA BSAFE Cryptographic software from EMC Corporation. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
Page 31: Freebsd
About License Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 32: Openldap
1 Before Using the Machine The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project. OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.
Page 33: Des
About License All rights reserved. Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.
Page 34: Aes
The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the advanced scan kit option of Fuji Xerox. These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-ShareAlike License.
Page 35: Cyrus Sasl
About License http://www.csse.monash.edu.au/~jwb/compdic_doc.html  Information Regarding the Creative Commons Attribution-ShareAlike License http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 36 1 Before Using the Machine implied, including the implied warranties of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. A copy of this license is available at http://www.opensource.org/ licenses. Any Red Hat trademarks that are incorporated in the source code or documentation are not subject to the BSD License and may only be used or replicated with the express permission of Red Hat, Inc.
Page 37 About License OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. (4) Advanced Micro Devices Copyright 1989, 1990 Advanced Micro Devices, Inc. This software is the property of Advanced Micro Devices, Inc (AMD) which specifically grants the user the right to modify, use and distribute this software provided this notice is not removed or altered.
Page 38 1 Before Using the Machine licensing terms described here, provided that the new terms are clearly indicated on the first page of each file where they apply. (11) Christopher G. Demetriou Copyright (c) 2001 Christopher G. Demetriou All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 39 About License 3. Neither the name of KTH nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY KTH AND ITS CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 40 1 Before Using the Machine Copyright (c) 1997-2002 FreeBSD Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 41 About License Copyright (c) 1998 Todd C. Miller <Todd.Miller@courtesan.com> All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 42 1 Before Using the Machine Intel hereby grants you permission to copy, modify, and distribute this software and its documentation. Intel grants this permission provided that the above copyright notice appears in all copies and that both the copyright notice and this permission notice appear in supporting documentation.
Page 43 About License WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 44 1 Before Using the Machine Sony Computer Entertainment, Incorporated, Toshiba Corporation, All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: * Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 45 About License 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. THIS SOFTWARE IS PROVIDED BY THE AUTHOR AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 46 1 Before Using the Machine (34) - Jon Beniston (only lm32-* targets) Contributed by Jon Beniston <jon@beniston.com> Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 47 About License THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDER AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 48 1 Before Using the Machine * Neither the name of Adapteva nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.
Page 49: About Qt
About QT About QT This product includes software licensed under GNU LESSER GENERAL PUBLIC License Version 2.1 and other licenses as follows: (1) GNU LESSER GENERAL PUBLIC License Version 2.1 (2) Other Licenses Under the licence agreement, the source code is available on our official website. http://www.fujixerox.co.jp/etc/oss/mfd_ui/ About software applied to LGPL This product includes software licensed under GNU LESSER GENERAL PUBLIC LICENSE...
Page 50 1 Before Using the Machine For example, if you distribute copies of the library, whether gratis or for a fee, you must give the recipients all the rights that we gave you. You must make sure that they, too, receive or can get the source code.
Page 51 About QT Although the Lesser General Public License is Less protective of the users' freedom, it does ensure that the user of a program that is linked with the Library has the freedom and the wherewithal to run that program using a modified version of the Library. The precise terms and conditions for copying, distribution and modification follow.
Page 52 1 Before Using the Machine a) The modified work must itself be a software library. b) You must cause the files modified to carry prominent notices stating that you changed the files and the date of any change. c) You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License.
Page 53 About QT must be distributed under the terms of Sections 1 and 2 above on a medium customarily used for software interchange. If distribution of object code is made by offering access to copy from a designated place, then offering equivalent access to copy the source code from the same place satisfies the requirement to distribute the source code, even though third parties are not compelled to copy the source along with the object code.
Page 54 1 Before Using the Machine b) Use a suitable shared library mechanism for linking with the Library. A suitable mechanism is one that (1) uses at run time a copy of the library already present on the user's computer system, rather than copying library functions into the executable, and (2) will operate properly with a modified version of the library, if the user installs one, as long as the modified version is interface-compatible with the version that the work was made with.
Page 55 About QT distributing the Library (or any work based on the Library), you indicate your acceptance of this License to do so, and all its terms and conditions for copying, distributing or modifying the Library or works based on it. 10.
Page 56 1 Before Using the Machine permission. For software which is copyrighted by the Free Software Foundation, write to the Free Software Foundation; we sometimes make exceptions for this. Our decision will be guided by the two goals of preserving the free status of all derivatives of our free software and of promoting the sharing and reuse of software generally.
Page 57: Other Licenses
About QT You should have received a copy of the GNU Lesser General Public License along with this library; if not, write to the Free Software Foundation, Inc., 51 Franklin Street, Fifth Floor, Boston, MA 02110-1301 USA Also add information on how to contact you by electronic and paper mail. You should also get your employer (if you work as a programmer) or your school, if any, to sign a "copyright disclaimer"...
Page 58: Legal Notice
1 Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. ...
Page 59: Product Overview
2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen.  Machine Components......................... 60  Power Source ..........................63 ...
Page 60: Machine Components
2 Product Overview Machine Components The following describes machine components and their functions.  Front view of the machine Component Function Push-button power switch Switches the power of the machine on and off. Refer to "Power Source" (P.63). Control panel Consists of operation buttons, LED indicators, and the touch screen.
Page 61 Machine Components Component Function Tray 5 (bypass tray) Used for loading non-standard paper, such as thick-stock paper and other special media, that cannot be loaded in Trays 1 to 4. Tray 1 to 4 Load paper here. Note • Trays 2 to 4 are optional. Toner cartridge Contains toner.
Page 62 2 Product Overview Component Function Rear cover Open this cover to clear paper jams, replace consumable, and clean the machine. Main power switch Switches the main power on/off of the machine. Always follow the instructions by the system administrator. Important • Always switch the power off before switching the main power off. Refer to "Power Source"...
Page 63: Power Source
Power Source Power Source The machine is provided with the push-button power switch and the main power switch.  Push-button power switch To use the machine, press the push- button power switch to switch its power on. You can start operations after the Push-button power switch machine warms up.
Page 64: Switching The Power Off
2 Product Overview For information on the Power Saver feature, refer to "Power Saver Mode" (P.66). Important • If the power is switched off, all the services of the machine will stop. When using the machine throughout the day for jobs such as receiving fax, do not switch the power off. Press the push-button power switch to switch Machine Power...
Page 65: Switching The Power Off From Remote Location
Power Source Make sure that the touch screen is blank and the <Power Saver> button is not lit. Press the main power switch to the [ position to switch the main power off. The <Main Power> indicator goes out on the control panel.
Page 66: Power Saver Mode
2 Product Overview Power Saver Mode The machine is equipped with the Power Saver mode that saves electricity by reducing power consumption. The Power Saver feature has two modes: Low Power mode and Sleep mode.  Low Power Mode In this mode, the power to the control panel is lowered to save power. ...
Page 67: Exiting The Power Saver Mode
Power Saver Mode Exiting the Power Saver Mode The machine exits the Power Saver mode by the following instances:  Pressing the <Power Saver> button on the control panel  Receiving jobs such as print and fax  Selecting [Apply] in CentreWare Internet Services Note •...
Page 68: Control Panel
2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Machine Power Services Home Log In / Out Status Status Saver Dial Copy Pause Clear All Interrupt Stop Speed (Not In Use) ...
Page 69 Control Panel Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.
Page 70 2 Product Overview Component Function <Custom Button 2> (Fax) "Fax" is assigned to this button by default. Press this button to display the [Fax] screen. Note • The Fax service is not available for some models. For more information, contact our Customer Support Center. For information on how to assign a service to the button, refer to "1 Before Using the Machine"...
Page 71: Screens And Buttons Displayed
Control Panel Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following settings may have been changed by the system administrator. Use the machine according to the changes that have been made.
Page 72: About The Services Home Screen
2 Product Overview About the Services Home Screen This section describes the fields and buttons on the Services Home screen, which is displayed by pressing the <Services Home> button. For information on how to drag or flick, refer to "Touch Screen" (P.76). Login information field Message field Additional feature buttons...
Page 73 About the Services Home Screen Login Information Field Select this field in the upper right corner of the touch screen to display the User ID entry screen for entering the System Administration mode, the Authentication mode, or the Accounting mode. When a user is authenticated, the login information is displayed in this field.
Page 74 2 Product Overview  Stored Programming You can operate stored programs. Stored Programming is a service that allows you to store settings that you expect to use frequently and call them with a single button operation. For more information, refer to "Stored Programming" (P.329). ...
Page 75: Activity Report
About the Services Home Screen Note • WSD stands for Web Services on Devices. Additional Feature Buttons Allows you to set the additional features that are not related to jobs.  Language You can select the language to be displayed on the touch screen. The setting here will be reset when the power is switched off and on.
Page 76: Touch Screen
2 Product Overview Touch Screen On the touch screen of the machine, you can switch pages and scroll a list by the following operations. Note • The touch screen of the control panel used in the machine is pressure-sensitive. Adjust the power to touch the screen.
Page 77 Touch Screen Tap the touch screen to switch the thumbnail bar to be displayed or not. Note • The operation of pinch in or pinch out (moving two fingers inward or outward) to zoom in or out screens is not supported. Double-tap a previewed image to enlarge the image.
Page 78: Entering Text
2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.
Page 79: Copy
3 Copy This chapter describes the basic operation and features for the Copy service.  Copying Procedure ........................80  Operations during Copying....................... 86  Simple Copy ............................ 89  Copy ..............................93  Image Quality ..........................100  Layout Adjustment........................103 ...
Page 80: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ................................80 Step 2 Selecting Features ................................82 Step 3 Entering a Quantity................................83 Step 4 Starting the Copy Job ...............................84 Step 5 Confirming the Copy Job in Job Status.........................85 Step 1 Loading Documents The following two methods are available to load documents:...
Page 81 Copying Procedure Load the document face up (when the document is 2-sided, load the front side up) in Confirmation indicator the center of the document feeder. Note • The Confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, load the document again.
Page 82: Step 2 Selecting Features
3 Copy Load the document face down, and align it against the top left corner of the document glass. Close the document cover. Step 2 Selecting Features The following two services are available to copy documents.  Simple Copy Allows you to only select basic features to copy documents. ...
Page 83: Step 3 Entering A Quantity
Copying Procedure If the previous settings still remain, press the Machine Power Log In / Out Status Status Saver <Clear All> button. Dial Pause Clear All Interrupt Stop Speed Dial WXYZ Start ＃ Power Data Error <Clear All> button Select each tab, and configure features as necessary.
Page 84: Step 4 Starting The Copy Job
3 Copy Step 4 Starting the Copy Job Press the <Start> button. Machine Power Log In / Out Status Status Saver Important • If the document has been loaded in the Dial document feeder, do not hold down the Pause Clear All document while it is being conveyed.
Page 85: Step 5 Confirming The Copy Job In Job Status
Copying Procedure Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status. Press the <Job Status> button. Machine Power Log In / Out...
Page 86: Operations During Copying
3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job...................................86 Changing the Number of Copies..............................87 Interrupting the Copy Job ................................88 Stopping the Copy Job To cancel a copy job in progress, use the following procedure. Press either the <Stop>...
Page 87: Changing The Number Of Copies
Operations during Copying Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 88: Interrupting The Copy Job
3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 89: Simple Copy
Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
Page 90: Reduce/Enlarge (Making Enlarged/Reduced Copies)
3 Copy Checking the Existence of Paper in the Paper Tray The icon displayed in a tray allows you to check the existence of paper loaded in the tray. You can view the icons to check the existence of paper in a tray. : Indicates that one or more papers are set in the tray.
Page 91: Sided Copying (Making 2 Sided Copies)
Simple Copy 2 Sided Copying (Making 2 Sided Copies) This feature allows you to copy 1-sided and 2-sided documents on one side or both sides of paper. Select any option.  1  1 Sided Makes a copy of a 1-sided document on one side of the paper.
Page 92: Original Orientation (Specifying The Orientation Of Loaded Documents)
3 Copy Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 93: Copy
Copy Copy You can select [Copy] or [Simple Copy] on the Services Home screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies)......................
Page 94 3 Copy  Ratios (3rd and 4th buttons) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Preset Buttons" > "Reduce/Enlarge - Button 3 - 4" in the Administrator Guide. ...
Page 95 Copy  Slight Reduction (Improves Fit) Select this check box to slightly reduce the specified copy ratio to copy the complete image onto the paper. Important • If you select [Slight Reduction (Improves Fit)] and you do not want to erase the edges of the document, set the amount of edge erase to 0 mm.
Page 96: Paper Supply (Selecting The Paper For Copying)
3 Copy Enter the width of the original document in [Original Size] of [Width - X%] using the numeric keypad. Enter the width of the output copy in [Copy Size] of [Width - X%] using the numeric keypad. In the same way, enter the length for [Original Size] and [Copy Size] of [Length - Y%]. ...
Page 97 Copy [Paper Supply] Screen This screen allows you to select a paper tray from all trays available on the machine. Select a paper tray. Note • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 98: Sided Copying (Making 2 Sided Copies)
3 Copy  Paper Size Select from [Standard Size] and [Custom Size]. When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected" (P.98) or "When [Custom Size] is Selected" (P.98), respectively.  Paper Type Select a paper type. When [Standard Size] is Selected Select [Standard Size], and from the lists displayed, select a paper size and then a paper type.
Page 99: Pages Per Side (Copying Multiple Pages Onto One Sheet)
Copy Pages per Side (Copying Multiple Pages onto One Sheet) This feature is the same as [Pages per Side] on the [Output Format] screen. For more information, refer to "Pages per Side (Copying Multiple Pages onto One Sheet)" (P.118). Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels.
Page 100: Image Quality
3 Copy Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type)........................100 Image Options (Adjusting Copy Density/Sharpness of Images) ..................101 Background Suppression (Erasing the Background Color of Documents)..............
Page 101: Image Options (Adjusting Copy Density/Sharpness Of Images)
Image Quality  Photo Select this option to make copies of photos.  Light Text Select this option for text that requires enhancement, such as handwritten pencil text. Image Options (Adjusting Copy Density/Sharpness of Images) This feature allows you to adjust the copy density and sharpness levels. Note •...
Page 102 3 Copy Select [Auto Suppression].  Off Scans the document backgrounds with no filtering.  Auto Suppression Suppresses the background of a document printed on colored paper, such as newspaper.
Page 103: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies) ..........................103 Book Copying (Copying Facing Pages onto Separate Sheets) ..................104 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ..................106 Original Size (Specifying the Scan Size for the Document)....................107 Edge Erase (Erasing Edges and Margin Shadows of the Document) ................108...
Page 104: Book Copying (Copying Facing Pages Onto Separate Sheets)
3 Copy Select this option when you copy 1-sided documents on both sides of paper.  2  2 Sided Makes a copy of a 2-sided document on both sides of paper.  2  1 Sided Makes a copy of a 2-sided document on one side of paper. ...
Page 105 Layout Adjustment Select [Book Copying]. Select any option.  Off Does not copy as a bound document.  Left Page then Right Copies the left page and then the right page of facing pages.  Right Page then Left Copies the right page and then the left page of facing pages.
Page 106: Sided Book Copying (Making 2 Sided Copies Of Facing
3 Copy  Binding Edge Erase Erases the shadow from the center section of the document. You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments. 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) This feature allows you to assign pages when making copies of facing pages in a bound document such as a booklet so that pages face each other in the same way as the document.
Page 107: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment Set [Starting Page] and [Ending Page].  Starting Page  [Left Page] / [Right Page] You can select these options when [Left Page then Right] or [Right Page then Left] is selected.  [Top Page] / [Bottom Page] You can select these options when [Top Page then Bottom] is selected.
Page 108: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
3 Copy  Standard Size Select a document size from preset options. You can change the sizes displayed on the screen. For information on the settings, refer to "5 Tools" > "Copy Service Settings" > "Original Size Defaults" in the Administrator Guide. ...
Page 109 Layout Adjustment  Individual Edges Erases the shadows of the top, bottom, left, and right edges of a document, as well as the shadow in the center of the document if it is a bound document or a booklet. You can specify values for [Top], [Bottom], [Left], [Right], and [Center] individually.
Page 110: Image Shift (Adjusting The Image Position)
3 Copy Mirror Side 1  The edge erase amounts of Side 1 and Side 2 are set symmetrically. Image Shift (Adjusting the Image Position) This feature allows you to shift the position of document images so that the images are placed on the left, right, top, bottom, or center of paper.
Page 111: Margin Shift
Layout Adjustment  Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.  Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 112: Invert Image (Making Reversed Copies Of Images)
3 Copy  Corner Shift Shifts document images so that they are placed at an edge or corner of paper. You can select from 8 shift directions. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
Page 113 Layout Adjustment Select [Original Orientation]. Select [Upright Images] or [Sideways Images] according to the orientation of the document loaded.  Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder. ...
Page 114: Output Format
3 Copy Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)..........................114 Booklet Creation (Creating a Bound Booklet) ........................114 Covers (Attaching Covers to Copies) ............................
Page 115 Output Format Important • When you use this feature, please be sure to set the original size. For more information, refer to "Original Orientation (Specifying the Orientation of Loaded Documents)" (P.112). • Ensure that the actual orientation of the original document matches the [Original Orientation] setting on the [Layout Adjustment] screen.
Page 116: Covers (Attaching Covers To Copies)
3 Copy Note • Depending on the number of pages in the original document, a blank page may be inserted before the last page of a booklet.  Binding Shift Displays the [Booklet Creation - Binding Shift] screen. Refer to "[Booklet Creation - Binding Shift] Screen" (P.116). ...
Page 117 Output Format Select [Covers]. Select any option.  Front Cover Attaches a front cover to the copies.  No front cover is attached. Blank Cover  Blank sheets of paper are attached as front covers.  Print on Side 1 The first page of the document is copied on the front side of the front cover.
Page 118: Pages Per Side (Copying Multiple Pages Onto One Sheet)
3 Copy Select the tray used for back covers.  Main Body Tray Select the tray used for the body pages of the document. When you use the bypass tray, select [Bypass] on the [Covers - Paper Supply] screen. When [Bypass] is selected, the [Tray 5] screen is displayed.
Page 119: Repeat Image (Making Multiple Copies On One Sheet)
Output Format  Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
Page 120: Annotations (Adding A Comment/A Date/Page Numbers To Copies)
3 Copy The specified number of images are evenly arranged on the paper.  Side by Side The specified number of images are arranged with no space on the paper. Annotations (Adding a Comment/a Date/Page Numbers to Copies) This feature allows you to add a comment, date, and page numbers onto copies. You can select a comment, date, and page numbers, and their print positions from preset formats.
Page 121 Output Format Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.  Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder.
Page 122 3 Copy Select any option.  Off No date is added.  On A date is added.  Apply To Displays the [Apply Date To] screen. You can select whether to add a date onto the first copy page only, or onto each copy page. ...
Page 123 Output Format Adds page numbers followed by the total number of pages, and hyphens before and after the numbers. (Example: -1/50-, -2/50-) When you select [-1/N-, -2/N-, -3/N-], the value specified in [Total Page (N)] is used.  Page 1/N, Page 2/N Adds page numbers followed by the total number of pages, and the text "Page"...
Page 124 3 Copy Note • Use [+] and [-], or the numeric keypad to enter the start and end page numbers.  Include Covers/Separators This option is available when you select [All Pages]. Select this check box to include covers and separators. ...
Page 125: Watermark (Printing Control Numbers On The Background Of Copies)
Output Format Select any option.  All Pages Adds prefix text and page numbers to all pages.  Starting Page Number Allows you to specify the start page to add prefix text and a page number, in the range from 1 to 999. Note •...
Page 126 3 Copy Select [Watermark]. Select any option.  Control Number  Do Not Add No control number is printed.  A control number is printed. Enter the starting number of the control number. You can specify a value in the range from 1 to 999, using [+] and [-] or the numeric keypad. ...
Page 127 Output Format Select this option when placing the top edge of the document against the top side of the document glass or document feeder.  Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder.
Page 128: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
3 Copy [Stored Watermarks] Screen This screen allows you to select text to print on copies. Select [On]. Select any text.  Off No text is printed.  On Text is printed. Select the text to be used for watermark. You can specify text from three preset options, or text registered in the System Administration mode.
Page 129: Copy Output (Specifying Finishing Options)
Output Format 2 Times 4 Times 8 Times Note • When you select an option other than [Auto %] in [Reduce/Enlarge], image loss may occur depending on the image size of the document. Select [Preset Repeat Image]. Select any option. ...
Page 130: Id Card Copy (Copying Both Sides Of An Id Card)
3 Copy Select any option.  Auto Copies are collated when the originals are loaded in the document feeder. Copies are also collated when originals are loaded on the document glass and any of the following features is used: 2 Sided Book Copying, Covers, Booklet Creation, Build Job, Sample Set, and Combine Original Sets.
Page 131 Output Format Specify the orientation of the document in [Original Orientation] on the [Layout Adjustment] screen. Place the document slightly away from the top left corner of the document glass, and close the document glass. Important • Always use the document glass when copying.
Page 132: Job Assembly
3 Copy Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job)............132 Sample Job (Checking the Finished Output of the Copy) ....................136 Combine Original Sets (Adding Originals)..........................
Page 133 Job Assembly  Off Build Job is not applied.  On Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job"...
Page 134 3 Copy 1) Select [Change Settings]. 2) Select the [Job Assembly] tab. 3) Select [Stored Programming]. 4) Select the number of the stored program that contains the features you want to use. For information on how to register a stored program, refer to "Registering Stored Programs for Build Job" (P.333). ...
Page 135 Job Assembly Note • You can specify different settings for each stack of documents. If you do not specify particular settings for each stack of documents, the previously specified settings are applied. Select any option.  No Separators Does not insert any separators. ...
Page 136: Sample Job (Checking The Finished Output Of The Copy)
3 Copy Sample Job (Checking the Finished Output of the Copy) When making multiple sets of copies, you can print a sample set to check the finished output and then print the remaining copy sets. You can select whether to continue or cancel the job after the confirmation.
Page 137: Combine Original Sets (Adding Originals)
Job Assembly Combine Original Sets (Adding Originals) Use this feature when you copy a document that has too many pages to be loaded into the document feeder at one time, or when you scan each document page using the document glass and have the machine process the pages as one job.
Page 138: Form Overlay (Making Copies To Overlay Documents)
3 Copy Note • You can also press the <C (Clear)> or <Clear All> button on the control panel to perform the same operation.  Last Original Select this button to end scanning documents.  Next Original Select this button when you have more documents to copy. This button is always selected when the Combine Original Sets feature is used.
Page 139 Job Assembly Select [Delete Outside/Delete Inside]. Select any option.  Off No area is deleted.  Delete Outside Deletes the outside of the selected area.  Delete Inside Deletes the inside of the selected area.  Area Settings Displays the [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] screen. You can specify up to three areas.
Page 140: Stored Programming (Calling A Stored Program For Build Job)
3 Copy You can specify a value in the range from 0 to 356 mm for the width (X) and the length (Y) in 1 mm increments. Note • Specify the 2 coordinates from the top right corner of the document. •...
Page 141: Fax
4 Fax This chapter describes the basic operations and features for the Fax services. Note • The Fax services are not available for some models. For more information, contact our Customer Support Center.  Fax Procedure..........................142  Operations during Faxing....................... 148 ...
Page 142: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 142 Step 2 Selecting Features ................................144 Step 3 Specifying Destinations..............................145 Step 4 Starting the Fax Job ............................... 146 Step 5 Confirming the Fax Job in Job Status ........................
Page 143 Fax Procedure Adjust the document guides to match the size of the document loaded. Open the document stopper. Document Glass The document glass supports a single sheet, a book, or other similar documents with size 8.5 x 14" (Legal Size). Important •...
Page 144: Step 2 Selecting Features
4 Fax Step 2 Selecting Features The following two services are available to send faxes.  Simple Fax Allows you to only select basic features to send faxes.  Fax/Internet Fax Allows you to make detailed settings to send faxes. The following procedure uses [Fax/Internet Fax] to describe how to select features.
Page 145: Step 3 Specifying Destinations
Fax Procedure When you press the <Power Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature. For more information on [2 Sided (Skip Blank Pages)], refer to "2 Sided (Skip Blank Pages)" (P.165). The following shows the reference section for each tab.
Page 146: Step 4 Starting The Fax Job
4 Fax To specify multiple recipients, select [+ Add] on the touch screen. Note • Select [Reconfirm Recipients] in the message field to check the entered value. You can hide [Reconfirm Recipients] to show the remaining memory capacity. For more information, refer to "5 Tools"...
Page 147: Step 5 Confirming The Fax Job In Job Status
Fax Procedure • When this screen or the preview screen is displayed and the time of [Auto Clear] lapsed without any operation, you can set whether or not to continue the job. For more information, refer to "5 Tools" > "Common Settings"...
Page 148: Operations During Faxing
4 Fax Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job .................................. 148 Previewing the Read Images during a Fax Job........................149 Changing the Scan Settings..............................152 Stopping the Fax Job To cancel scanning a fax document, use the following procedure.
Page 149: Previewing The Read Images During A Fax Job
Operations during Faxing Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 150 4 Fax Select any option.  (Thumbnail view) A previewed image is displayed in a thumbnail view. In the thumbnail view, the following operations are available:  Drag or flick the preview area up and down to switch pages.  Tap a thumbnail to move to the entire view.
Page 151 Operations during Faxing  (Enlarged view) A previewed image is enlarged or reduced.  When the slider is displayed  When the thumbnail bar is displayed In the enlarged view, the following operations are available:  Drag or flick the enlarged image side to side or up and down to move the position to be displayed.
Page 152: Changing The Scan Settings
4 Fax Changing the Scan Settings You can change the scan settings while scanning a document. Select [Next Original]. Select [Change Settings]. Set [Resolution], [Original Size], and [Lighten/ Darken]. For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.180), "Original Size (Specifying the Scan Size for the Original)"...
Page 153: About Internet Fax
About Internet Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
Page 154 4 Fax  Using the Broadcast Send feature You can send an Internet fax to multiple destinations by specifying multiple e-mail addresses. Also, you can mix regular fax recipients and Internet Fax recipients to send a broadcast transmission for fax and Internet Fax. Note •...
Page 155: Sending Internet Fax
About Internet Fax Features Unavailable for Sending Internet Fax The following features are available for regular fax transmission, but are not available for Internet Fax transmission.  Starting Rate  Priority Send  Delay Start Cover Page   Recipient Print Sets F Code ...
Page 156: Receiving Internet Fax
4 Fax Important • If you specify a fax number, the data will not be sent. • To specify an e-mail address for Direct Internet Fax, use the following format: - When specifying a host name, enter FQDN to the right of the @ symbol. Example: local-part@device.domain.com - When specifying an IP address, enter the IP address with brackets ("[", "]") to the right of the @ symbol.
Page 157: Useful Features
About Internet Fax  Receiving e-mail Each e-mail header and attachment (TIFF file) of received e-mail will be printed.  Split documents sent by e-mail If a document scanned by the machine is split into segments according to the [Maximum Number of Pages per Split Send] setting made with CentreWare Internet Services, each segment will be treated as individual e-mail and attached with the details of split data.
Page 158 4 Fax B O X 1 2 3 @ m y h o s t . e x a m p l e . c o m BOX (fixed characters to indicate @ + host name of the Domain name of the receiving folder) + folder number receiving machine machine...
Page 159 About Internet Fax Important • If the hard disk of the machine becomes full during Internet Fax transmission, the transmission is canceled and the document data is deleted. Note • If the hard disk of the machine becomes full during scanning of a document, a screen appears to prompt you to select whether to send the job up to the stored pages or to cancel the job.
Page 160: About Server Fax
4 Fax About Server Fax Installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically. When your machine supports both the Fax and Server Fax services, manually switch to the Server Fax service in the System Administration mode.
Page 161 About Server Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling...
Page 162: Simple Fax
4 Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes.
Page 163: Speed Dialing (Specifying A Destination Using An Address Number)
Simple Fax Press the <Start> button. Machine Power Log In / Out Status Status Saver Dial Pause Clear All Interrupt Stop Speed WXYZ Dial Start ＃ Power Data Error <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients.
Page 164: Previewing The Read Images During A Simple Fax Job
4 Fax Previewing the Read Images during a Simple Fax Job Before sending a fax, you can preview the read images while reading the next document. Check [Preview], set each item and press the <Start> button. For more information, refer to "Previewing the Read Images during a Fax Job"...
Page 165: Original Size (Selecting The Document Size)
Simple Fax Original Size (Selecting the Document Size) You can select the size of the original document. Confirm this setting before you start scanning because the machine does not detect the original size automatically. Select [Original Size]. Note • On [Simple Fax], you can select A4 , A5 , or 8.5x11"...
Page 166: Fax/Internet Fax
4 Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the Services Home screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. The following shows the reference section for each feature. Fax / Internet Fax (Selecting Fax / Internet Fax )........................
Page 167: Add (Sending Faxes To Multiple Recipients)
Fax/Internet Fax + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient. For information on the Broadcast Send feature, refer to "Broadcast Send (Transmitting to Multiple Recipients)" (P.209) Specifying a Destination Using the Address Book The following describes how to use the Address Book to specify recipients.
Page 168 4 Fax Select the item you want to set for the recipient. Important • When specifying an address from the Address Book for Internet Fax, make sure that the address does not contain a prohibited domain name. If it does, it cannot be used. Note •...
Page 169 Fax/Internet Fax  Speed Dial Displays the speed dial numbers.  Name Displays the recipient names.  Displays the details on the recipient.  Add New Address Allows you to add a new recipient. To add a new recipient, use the screen keyboard or current recipients.
Page 170: Address Book (Specifying A Destination Using The Address Book [Type 2])
4 Fax Select an advanced search condition from the drop-down menu on the right. You can select [Begins With], [Ends With], [Contains], [Equals], or [Registered] for search entries of the Advanced Search. When you select a button other than [Registered], select the box and enter the text. For information on how to enter characters, refer to "Entering Text"...
Page 171 Fax/Internet Fax Select the item you want to set for a recipient, and select [Add]. Important • When specifying an address from the Address Book for Internet Fax, make sure that the address does not contain a prohibited domain name. If it does, it cannot be used. Note •...
Page 172: Speed Dialing (Specifying A Destination Using An Address Number)
4 Fax  Select an item of which details you want to check, and select  Chain Dial Allows you to combine the fax numbers registered in speed dial and Address book respectively and the numbers entered using the numeric keypad to specify as one recipient. You do not select [Add].
Page 173: Add New Address (Registering A Destination On The Address Book)
Fax/Internet Fax • You can use wildcards only for the last digit or last two digits of address numbers. The following is not available: "*100", "**10", and "1*00" Press the <Speed Dial> button, and enter a 4- Machine Power Log In / Out Status Status Saver...
Page 174 4 Fax When [Add From Redial] is selected Select a recipient to be registered. Note • Speed Dial, Group, and Broadcast Recipients cannot be selected. Select [Next]. Note • To return to the previous screen, select [Back]. When [Add current recipient] is selected Select a recipient to be registered.
Page 175: Specifying A Destination Using The Keyboard Screen
Fax/Internet Fax Billing - Day Time, Billing - Night Time, Billing - Midnight   Internet Fax Profile  S/MIME Certificate Note • The items to be displayed on the screen depend on the Address Book entry type. • To delete the input data and return to the [Fax Address Book] screen, select [Cancel]. For more information on the setting items, refer to "5 Tools"...
Page 176: Specifying A Destination Using The Redial Feature
4 Fax Specifying a Destination Using the Redial Feature You can specify recipients using the Redial feature. Important • When transmission to a certain recipient is prohibited in the System Administration mode, [Redial List] cannot be used. Select [Redial List]. Select items you want to specify for a recipient, and select [Close].
Page 177: Removing/Confirming A Recipient
Fax/Internet Fax Removing/Confirming a Recipient You can remove or confirm recipients from the pop-up menu. Select the recipient to be removed or confirmed from the selected recipients. Select any option from the pop-up menu.  Remove Removes the recipient.  Details Displays the [Details] screen.
Page 178: Lighten/Darken (Adjusting Fax Density)
4 Fax Lighten/Darken (Adjusting Fax Density) You can adjust fax density from seven levels. Use [ ] and [ ] to adjust a density level. Original Size (Specifying the Scan Size for the Original) You can select the scan size for fax transmission from among alternatives. Confirm this setting before you start scanning because the machine does not detect the original size automatically.
Page 179 Fax/Internet Fax [2 Sided Scanning] Screen Select whether the document is one-sided or two-sided. When [2 Sided] or [2 Sided (First Page 1 Sided)] is selected, also select the orientation of the document.  1 Sided Select this option to scan one side of the document.
Page 180: Resolution (Specifying The Scanning Resolution)
4 Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.
Page 181: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals)......................181 Original Type (Selecting the Document Type) ........................181 Resolution (Specifying the Scanning Resolution).........................182 Original Size (Specifying the Scan Size for the Original) ....................182 Book Faxing (Scanning Facing Pages onto Separate Sheets)...................182 Reduce/Enlarge (Specifying a Scan Ratio)..........................183...
Page 182: Resolution (Specifying The Scanning Resolution)
4 Fax Select any option.  Text Select this option when transmitting a document that contains only text.  Photo & Text Select this option when transmitting a document that contains both text and photos. The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document.
Page 183: Reduce/Enlarge (Specifying A Scan Ratio)
Layout Adjustment  Top Page then Bottom Scans the top page and then the bottom page of facing pages.  Both Pages Scans both pages in page order.  Left Page Only Scans the left page only. You can select this option when [Left Page then Right] or [Right Page then Left] is selected.
Page 184: Lighten / Darken (Adjusting Fax Density)
4 Fax You can change the default values of scan ratios other than [100%] and [Auto %]. For more information, refer to "5 Tools" > "Fax Service Settings" > "Reduce/Enlarge Presets" in the Administrator Guide. Lighten / Darken (Adjusting Fax Density) This feature is the same as [Lighten / Darken] on the [Fax / Internet Fax] screen.
Page 185: Fax/Internet Fax Options
Fax/Internet Fax Options Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results)..................185 Starting Rate (Selecting a Communication Mode)......................187 Priority Send/Delay Start (Specifying Send Priority/Send Time) ..................188 Transmission Header Text (Adding Sender Name and Phone Number to Faxes) ............189 Cover Page (Transmitting Documents With a Cover Page)....................190...
Page 186: Confirmation Options
4 Fax Note • The optional component is required to use the Read Receipts and Delivery Receipts features. For information, contact our Customer Support Center. • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively. •...
Page 187: Starting Rate (Selecting A Communication Mode)
Fax/Internet Fax Options Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T. When you use speed dialing, group dial number or Address book to specify a recipient registered in an address number, the communication mode currently set to the address number is set and cannot be changed.
Page 188: Priority Send/Delay Start (Specifying Send Priority/Send Time)
4 Fax Select [Forced 4800 bps], and then select [Save]. Enter the recipient fax number in the same manner as when you make an international call. The following is an example: Telephone Area code Country Fax number of the company ID code other party Important •...
Page 189: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)
Fax/Internet Fax Options  Delay Start  Delay Start is not applied.  Specific Time Delay Start is applied. Note • You can specify a time within 24 hours in 1 minute increments. You cannot specify a date. • You can set [Delay Start] independently for each address number. For information on how to register address numbers, refer to "5 Tools"...
Page 190: Cover Page (Transmitting Documents With A Cover Page)
4 Fax You can change the default value of [Transmission Header Text] in the System Administration mode. For information on how to change the default value, refer to "5 Tools" > "Fax Service Settings" > "Fax Defaults" > "Transmission Header Text" in the Administrator Guide.
Page 191 Fax/Internet Fax Options [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields. Select any option.  Recipient's Comment Displays the registered comments in the recipient field. Select a comment to be used. Select [None] when no comment is added to this field.
Page 192: Internet Fax Subject (Specifying The Internet Fax Subject)
4 Fax Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject. If no subject is specified, the preset subject is automatically entered. Note • This feature is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 193: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)
Fax/Internet Fax Options You can also select [Add Comment] to select a registered comment and edit it. For information on how to enter characters, refer to "Entering Text" (P.78).  Add Comment Allows you to insert a registered comment. Select this button to display the [Add Comment] screen.
Page 194: Pages Per Side (Combining Multiple Pages Into One Sheet)
4 Fax Pages per Side (Combining Multiple Pages into One Sheet) This feature allows you to send a fax by combining multiple pages of a document into one side of a single sheet of paper. For example, if you have a document of 12 pages, and you specify 3, the machine combines the scan data into 4 pages.
Page 195 Fax/Internet Fax Options Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For information on the Folder Report setting, refer to "5 Tools" > "Common Service Settings" > "Reports" > "Folder Report" in the Administrator Guide.
Page 196 4 Fax Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen, and select [ ] to display the next page. Select [Remote Folder]. Select [On].  Off Disables the Secure Polling feature.  On Enables the Secure Polling feature.
Page 197: F Code (Using F Code Transmission)
Fax/Internet Fax Options Note • Use the keyboard on the touch screen to enter symbols such as "!" and "*". For information on how to enter characters, refer to "Entering Text" (P.78). • Enter a passcode only if necessary. • You can specify any machine that supports our DTMF method feature. By registering destinations in address numbers using the above dialing formats, you can use the address numbers for the Secure Polling feature.
Page 198 4 Fax A file received in the folder can automatically be printed depending on the folder settings. For information on the folder settings, refer to "Configuring/Starting Job Flow" (P.318). Depending on the report print settings, a Folder Report may not be printed even after a file is received in a folder. For information on the Folder Report setting, refer to "5 Tools"...
Page 199 Fax/Internet Fax Options Secure Polling (F Code Method) Select the [More Options] tab to display the [More Options] screen. Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen. Select [F Code].
Page 200: Internet Fax Profile (Specifying Internet Fax Profiles)
4 Fax  On Enables the Secure Polling feature.  F Code Select the [F Code] box, and enter the F code using the displayed keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F Code. ...
Page 201: Encryption (Sending Internet Fax Encrypted By S/Mime)
Fax/Internet Fax Options  TIFF-S This profile is the Internet Fax standard.  Encoding method : MH Stored document size : A4   Resolution : Standard (200 x 100 dpi), Fine (200 dpi) Note • [TIFF-S] is not available when [Superfine (400 dpi)] or [Superfine (600 dpi)] is selected in [Resolution] on the [Fax/Internet Fax] screen.
Page 202: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)
4 Fax Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender. Note •...
Page 203: More Options
More Options More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)....................203 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve)..........205 On-hook (Confirming Remote Machine Response Prior to Transmission) ..............207 Select [Fax/Internet Fax] on the Services Home screen.
Page 204 4 Fax Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients.  Off Disables the Remote Polling feature.  Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select the keyboard button on the [Fax/ Internet Fax] screen to display the keyboard on...
Page 205: Store For Polling
More Options Select [Poll a Remote Device]. Select [Save].  Off Disables the Secure Polling feature.  Poll a Remote Device Enables the Secure Poling feature.  Format for Auto Send Folder number Passcode of Telephone number folder on remote machine remote machine remote machine ...
Page 206 4 Fax Select [Store for Polling]. Select any option.  Off Disables the Store for Polling feature.  Store for Free Polling Stores a file in a public folder on the machine. The file in the public folder can be retrieved by a remote machine.
Page 207: On-Hook (Confirming Remote Machine Response Prior To Transmission)
More Options  Select All Selects all files stored in the public folder.  Delete Deletes the selected file. Selecting this button displays a confirmation screen. Select [Delete] on the screen to delete the file.  Print Prints the selected file. On-hook (Confirming Remote Machine Response Prior to Transmission) Use this feature when using Manual Send.
Page 208 4 Fax  More Characters Select this button to display a symbol screen, allowing you to use symbols to specify a destination.  Line Cut Cuts the line connected.
Page 209: Broadcast
Broadcast Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients).......................209 Relay Broadcast (Transmitting Documents Through a Relay Station)................210 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations).............213 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.
Page 210: Relay Broadcast (Transmitting Documents Through A Relay Station)
Multiple Relay Broadcast. The following three methods are available for Relay Broadcast:  Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature.  DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
Page 211 Broadcast DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send.  Auto Send (Transmitting without picking up the receiver) Select the keyboard button to display the keyboard on the touch screen and enter in the following format.
Page 212 • When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 213: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
The following three methods are available in Remote Relay Broadcast:  Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature.  DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
Page 214 4 Fax Select an address number or group dial number to which a remote relay broadcast is registered, and press the <Start> button. DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. For information on how to register address numbers, refer to "5 Tools"...
Page 215 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
Page 216 4 Fax Print Directive  Printing/not printing at the primary relay station 1: Printing at the primary relay station 0: No printing at the primary relay station Primary Relay Station ID  The address number for the initiating station registered at the primary relay station When the primary relay station ID is set, the initiating station is notified of the results of the Remote Relay Broadcast.
Page 217: Receiving Faxes
Receiving Faxes Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 218: Using Auto Receive
4 Fax Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax:  When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a certain period of time.
Page 219: Facsimile Information Services
Facsimile Information Services Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad or speed dial to specify the call destination, but cannot ...
Page 220 4 Fax Select [On-hook (Manual Send/Receive)] on the [More Options] screen. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service.  You can use the numeric keypad or speed dial to specify the call destination, but cannot use the Address Book.
Page 221: Scan
5 Scan This chapter describes the basic operations and features for the Scan services. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings" in the Administrator Guide.  Scanning Procedure ........................
Page 222: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 222 Step 2 Selecting the Features ..............................224 Step 3 Starting the Scan Job..............................227 Step 4 Confirming the Scan Job in Job Status........................
Page 223 Scanning Procedure Adjust the document guides to match the size of the document loaded. Open the document stopper. Document Glass The document glass supports a single sheet, a book, or other similar documents with a size 8.5 x 14" (Legal Size). Important •...
Page 224: Step 2 Selecting The Features
5 Scan Step 2 Selecting the Features On the Services Home screen, you can select the following Scan services: [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], and [Store to WSD]. You can select features for each service. Note •...
Page 225 Scanning Procedure The following table shows file formats available for each Scan service. File Format File Format can Scan be Selected Service Docu- TIFF JPEG When Works E-mail Using the control panel when Scan to PC scanning Store to USB Store &...
Page 226 5 Scan Select [Store to Folder]. If the previous settings still remain, press the Machine Power Log In / Out Status Status Saver <Clear All> button. Dial Pause Clear All Interrupt Stop Speed WXYZ Dial Start ＃ Power Data Error <Clear All>...
Page 227: Step 3 Starting The Scan Job
Scanning Procedure Step 3 Starting the Scan Job The following describes how to start a scan job. For information on how to start a scan job on the [Store to WSD] screen, refer to "Store to WSD" (P.287). Note • WSD stands for Web Services on Devices. Press the <Start>...
Page 228: Step 4 Confirming The Scan Job In Job Status
5 Scan Press the <Start> button. Machine Power Log In / Out Status Status Saver If you have more documents, repeat steps 3 and 4. Dial Pause Clear All Interrupt Stop Speed Dial WXYZ Start ＃ Power Data Error <Start>...
Page 229 Scanning Procedure  Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.392).  Import using CentreWare Internet Services Use CentreWare Internet Services. Refer to "Importing Using CentreWare Internet Services" (P.395).
Page 230: Operations During Scanning
5 Scan Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job................................230 Previewing the Scanned Images during a Scan Job......................231 Changing Scan Settings ................................234 Stopping the Scan Job To cancel scanning a document, use the following procedure.
Page 231: Previewing The Scanned Images During A Scan Job
Operations during Scanning Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. When a document starts to be read with [Preview] is checked on a Scan screen, the screen on the right is displayed.
Page 232 5 Scan Select an option.  (Thumbnail view) A previewed image is displayed in a thumbnail view. In the thumbnail view, the following operations are available: Drag or flick the preview area up and down to  switch pages.  Tap a thumbnail to move to the entire view.
Page 233 Operations during Scanning  When an output does not match a preview image, is displayed. Pressing enables you to confirm the detailed information. When PDF, DocuWorks, or XPS is selected for file format, the items which are not reflected in a preview image are displayed. The items are as follow: Note •...
Page 234: Changing Scan Settings
5 Scan  (Rotate Left) Rotates the page 90 degrees left. Note • You cannot select the [Rotate Left] button in the thumbnail view.  (Rotate Right) Rotates the page 90 degrees right. Note • You cannot select the [Rotate Right] button in the thumbnail view. ...
Page 235 Operations during Scanning Set [Color Scanning], [Original Type], [Resolution], [Lighten/Darken], [Original Orientation], [2 Sided Scanning], and [Original size]. The following shows the reference section for each feature. "Color Scanning (Selecting an Output Color)" (P.249) "Resolution (Specifying a Scanning Resolution)" (P.295) "Image Options (Adjusting Scan Density and Image Sharpness)"...
Page 236: E-Mail
5 Scan E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Address Book ....................................
Page 237: Address Book
E-mail Address Book The following describes the Address Book. When you select a recipient using the Address Book, the following restrictions should be noted.  Only the recipients set for mail service can be used. The recipients set for fax service cannot be used.
Page 238 5 Scan Select [Address Book]. Select a recipient from the address list, and then select [To], [Cc], or [Bcc] from the drop- down menu. Note • The items that appear in the screen depend on the settings in the System Administration mode.
Page 239 E-mail  Displays detailed information on the recipient.  Add New Address Allows you to add a new recipient. To add a new recipient, use the screen keyboard or current recipients. For more information on how to add new address, refer to "Add New Address (Registering a Destination PC on the Address Book)"...
Page 240: Address Book (Specifying A Destination Using The Address Book [Type 2])
5 Scan Note • When you have multiple search entries, select [Match All Entries (AND)] or [Match Any Entry (OR)] from the drop-down menu.  Name Searches with a recipient name as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword.
Page 241 E-mail  Search Public Searches recipients in the local address list. Refer to "When [Search Public] or [Search Network] is Selected" (P.242).  Search Network Searches recipients in the remote address list. Note • To search for a recipient with a keyword without setting [Name], [E-mail Address], or [Custom Item], enable the search filters on the [Custom Filters] screen of CentreWare Internet Services ([Simple Search]).
Page 242 5 Scan When [Retrieve entries using index] is Selected Specify an alphanumeric index character or a speed dial. When [Search Public] or [Search Network] is Selected Enter keywords to search for an address. Note • The screen on the right appears when [Search Public] is selected.
Page 243: Add New Address (Registering A Recipient On The Address Book)
E-mail Attribute names of custom items differ depending on the setting of [Attribute Name of Custom Items 1, 2, and 3] in the System Administration mode. For more information, refer to "5 Tools" > "Connectivity & Network Setup" > "Remote Authentication/Directory Service"...
Page 244: New Recipient (Specifying An E-Mail Address)
5 Scan Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. For information on how to enter characters, refer to "Entering Text" (P.78). To change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 245 E-mail Entering a Part of the E-mail Address Select [New Recipient]. Enter a part of the e-mail address, and then select The search result appears. For information on how to select the recipient, refer to "Address Book" (P.237). Note • The e-mail address will be searched in the Address Book selected for [Address Book Default - Scan], [Public Entries] or [Network Entries].
Page 246: Add Me (Adding The Sender's Address)
5 Scan Add Me (Adding the Sender’s Address) The sender's address can be added to [To], [Cc], or [Bcc]. Select [Add Me]. Select any option.  To Adds the sender's address to To.  Cc Adds the sender's address to Cc. ...
Page 247: From (Setting The Sender's Address)
E-mail Select [Edit]. Select any option.  E-mail Address To change the e-mail address, select [E-mail Address] and enter a new address on the displayed keyboard.  Name To change the recipient name, select [Name] and enter a new name on the displayed keyboard. When you specify a recipient from the Address Book and the recipient name is registered in the Address Book, that recipient name is displayed.
Page 248: Subject (Setting The Subject)
5 Scan Select any option from the pop-up menu displayed.  Address Book Allows you to select the sender's e-mail address from the Address Book. For information on the Address Book, refer to "Address Book" (P.237).  Keyboard Allows you to enter the sender’s e-mail address with up to 128 characters using the displayed keyboard.
Page 249: Preview (Previewing The Scanned Images During A Scan Job)
E-mail Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. Check [Preview]. The message screen on the right will be displayed. Configure each settings and press the <Start> button. Preview the scanned images after the document is scanned. Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 250: Original Size (Specifying A Scan Size)
5 Scan Original Size (Specifying a Scan Size) This feature allows you to select the scan size for a document from the preset sizes. From the menu displayed by selecting [Original Size], select any option. When [More...] is selected, the [Original Size] screen is displayed.
Page 251: File Format (Selecting A File Format For Output Data)
E-mail  2 Sided (Head to Toe) Select this option when both sides of the 2-sided document are in opposite orientations.  More Displays the [2 Sided Scanning] screen. Refer to "[2 Sided Scanning] Screen" (P.251). [2 Sided Scanning] Screen This screen allows you to select the status and orientation of original documents.
Page 252 5 Scan From the menu displayed by selecting [File Format], select any option.  TIFF/JPEG Auto Select Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages. ...
Page 253: Searchable Text
E-mail  DocuWorks Saves scanned data in DocuWorks format. Note • To browse or print DocuWorks files on a computer, one of the following software is required: - DocuWorks 4.0 or later - DocuWorks Viewer Light 4.0 or later - DocuWorks Viewer Light for Web 4.0 or later ...
Page 254: Setting Item
5 Scan Refer to "[File Format - Searchable Text] Screen" (P.256). When [MRC High When [MRC High Setting Item Compression] is Set to Compression] is Set to [Off] [On] E-mail/ Color Scanning Auto Detect, Color, Black & White , Auto Store to Folder/ Grayscale Detect, Color, Grayscale...
Page 255 E-mail A visible signature added to a file enables to detect alterations in the file, or to prevent impersonation of the sender. ® To verify the signature with Acrobat , select [Digital Signatures] under [Preferences] on Acrobat, and then select the following option for [When Verifying]. - Acrobat 6.0.x : Windows Digital Certificate Security - Acrobat 7.0.x : Adobe Default Security - Acrobat 8.0.x : Adobe Default Security...
Page 256: Language Of The Original
5 Scan  No visible signature is added.  Adds a visible signature using the certificate of the machine. Note • XPS stands for XML Paper Specification. • The items used in the signature are different depending on the machine configuration and settings in the System Administration mode.
Page 257 E-mail [File Format - PDF Security] Screen This screen allows you to encrypt a PDF file with a password, and assign the access privileges for the file operation. Select any option.  Off The file is not encrypted, and no access privilege is assigned.
Page 258 5 Scan Select [Security Password]. Select [On]. Enter the security password, and select [Save]. Likewise, re-enter the security password, and select [Save]. Select any option.  Security Password Displays the [PDF Security - Security Password] screen. [Security Password] allows to assign access privileges to files. The password is required to change the access privileges or to perform unauthorized operations.
Page 259 E-mail be opened with DocuWorks Ver. 4.0 or later. Select [Open Password] to set a password.  Password (V5 or later) Encrypts the file by the 128 bit AES method using a password. Files encrypted by this method can be opened with DocuWorks Ver. 5.0 or later. Select [Open Password] to set a password.
Page 260 5 Scan  Certificate Displays the [DocuWorks Security - Certificate] screen. Note • When you select [Certificate], the Address Book [Type1] or [Type2] will be displayed depending on the setting of [Address Book Type] in the System Administration mode. For more information, refer to "5 Tools"...
Page 261 E-mail #/Name/E-mail Address  Displays the list of names, registered numbers, and E-mail addresses.  Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list.  ] button Certificate information, such as issuer, expiration date, and persons to whom the certificate is issued, is displayed.
Page 262 5 Scan  Add Select this button to add the certificate as one of the certificates of persons who are allowed to open the file.  Grant full access to this file Configure certificates of persons who are allowed to change access privileges including editing or operating the file (full access).
Page 263: Network Scanning
Network Scanning Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.
Page 264: Preview (Previewing The Scanned Images During A Scan Job)
5 Scan Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.249). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 265: Scan To Pc
Scan to PC Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.
Page 266: Transfer Protocol (Selecting A Transfer Protocol)
5 Scan Transfer Protocol (Selecting a Transfer Protocol) You can select a transfer protocol using the following procedure. Select [Transfer Protocol]. Select any option.  FTP Transfers using the FTP protocol.  SMB Transfers using the SMB protocol.  SMB (UNC Format) Transfers using the SMB protocol (UNC Format).
Page 267: Address Book (Specifying A Destination Using The Address Book [Type 1])
Scan to PC [Type 2] Address Book (Specifying a Destination Using the Address Book [Type 1]) The following describes how to specify a destination using the Address Book [Type 1]. Select [Address Book]. Select the destination to store the data in. Important •...
Page 268: Address Book (Specifying A Destination Using The Address Book [Type 2])
5 Scan  Search Allows you to set [Simple Search] or [Advanced Search]. [Simple Search] searches by the specified keyword, and [Advanced Search] searches by the search entries. Note • For [Advanced Search], you can set multiple search entries.  Add New Address Allows you to add a new recipient.
Page 269: Add New Address (Registering A Destination Pc On The Address Book)
Scan to PC  Add Adds a selected recipient to the [Save in] box.  Save in Displays a selected recipient.  Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list.
Page 270 5 Scan  When [FTP] is selected The following items appear:  Server Save in   User Name Password   When [SMB] is selected The following items appear:  Server  Shared Name  Save in  User Name Password ...
Page 271: Browse (Specifying A Destination Pc By Browsing Your Network)
Scan to PC Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. For information on how to enter characters, refer to "Entering Text" (P.78). When you change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].
Page 272 5 Scan Select [Browse]. Select the destination to save the data in. Select [Previous] or [Next] to move to another level. Important • You can specify recipients for SMB only. Note • Scroll the list by drag or flick operation to switch the screen to be displayed.
Page 273: (Specifying A Destination Pc Using The Screen Keyboard)
Scan to PC Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard) Enter information in the fields provided for the selected protocol, to specify a forwarding destination. Important • When using the My Folder feature in computer environment earlier than Windows 98/Windows ®...
Page 274 5 Scan Note • When using the My Folder feature is enabled, [Shared Name] is automatically determined on the [Scan to PC] screen. If you change the setting of [Shared Name], the [Scan to My Folder] feature is disabled. You can use the [Scan to My Folder] feature again by selecting [Scan to My Folder] for [Transfer Protocol].
Page 275: Preview (Previewing The Scanned Images During A Scan Job)
Scan to PC Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.249). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.
Page 276: Store To Folder
5 Scan Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note •...
Page 277: Original Size (Specifing A Scan Size)
Store to Folder Original Size (Specifing a Scan Size) You can specify the size to scan a document. For more information, refer to"Original Size (Specifying a Scan Size)" (P.250). 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation.
Page 278: Store To Usb
5 Scan Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. The following describes features available on the [Store to USB] tab. Save in (Specifying a Storage Location in the USB Memory Device)................
Page 279 Store to USB • The screen status will be one of the above even when a USB memory device in which only encrypted data is stored is inserted or USB memory device in unsupported format is inserted. In such case, a warning message appears during operation and the operation is aborted.
Page 280 5 Scan When the [Media Print - Text] Screen Appears Press the <Services Home> button. Services Home Log In / Out Status Dial Copy Pause Clear All Interrupt Speed (Not In Use) PQRS WXYZ Dial Start Review ＃ Power <Services Home>...
Page 281: Save In (Specifying A Storage Location In The Usb Memory Device)
Store to USB The [Store to USB] screen appears. Important • Data stored in a USB memory device may be lost or damaged in the following cases. Make sure to back up the data in the device before use. - When disconnecting/connecting the USB memory device by methods other than described in this guide.
Page 282: (Displaying The Details Of A Storage Location In The Usb Memory Device)
5 Scan Select [Save].  Previous Allows you to move to the upper directory. Note • This button is grayed out if there is no upper directory.  Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. Details (Displaying the Details of a Storage Location in the USB Memory Device) Selecting [Details] displays the [Details] screen.
Page 283: Color Scanning (Selecting An Output Color)
Store to USB Color Scanning (Selecting an Output Color) You can set the output color to scan a document. For more information, refer to "Color Scanning (Selecting an Output Color)" (P.249). Original Size (Specifing a Scan Size) You can specify the size to scan a document. For more information, refer to "Original Size (Specifying a Scan Size)"...
Page 284: Store & Send Link
5 Scan Store & Send Link Authenticate on the machine and scan a document, and the machine will store the scanned data and sends an e-mail to your registered address to notify you of the URLs for retrieving and deleting the scanned data. Only the authenticated user who logs in to the machine can be the recipient of an e-mail transmission.
Page 285: From (Displaying The E-Mail Address Of The Authenticated User)
Store & Send Link From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure.  Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine).
Page 286: File Format (Selecting A File Format For Output Data)
5 Scan File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link service allows you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [PDF] or [DocuWorks] in [File Format] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.
Page 287: Store To Wsd
Store to WSD Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Note •...
Page 288: This Device (Storing Data Scanned By The Machine On A Network Computer)
5 Scan Load the document on the document glass or in the document feeder, and select [Operate From Computer]. The standby screen is displayed on the touch screen. Note • Select [Delete] to exit standby mode. After exiting standby mode, [Remove Your Originals] screen is displayed on the touch screen.
Page 289 Store to WSD Load the document on the document glass or in the document feeder, and select [This Device]. Computer names and 5 processing methods are displayed in the [List of Computers]. Select destination from the list in accordance with the intended use.
Page 290: Advanced Settings
5 Scan Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Color Scanning (Selecting an Output Color) .........................
Page 291: Photographs (Scanning A Color Photograph)
Advanced Settings Select [Original Type]. Select any option.  Photo & Text Select this option when scanning a document that contains both text and photos. The machine automatically identifies text and photo areas to scan each area with optimum quality. ...
Page 292: Image Enhancement
5 Scan Select [Image Options]. Select any option.  Lighten/Darken You can select a scan density level from seven levels between [Lighten] and [Darken]. Selecting an upper cell on the bar makes the scan density lighter, and selecting a lower cell makes darker.
Page 293: Shadow Suppression (Suppressing The Document Background)
Advanced Settings Shadow Suppression (Suppressing the Document Background) When you scan a 2-sided document printed on thin paper, this feature allows you to suppress the image and colors on the reverse side of each document page from appearing in the scan image. This feature is available only when [Color Scanning] is set to [Color] or [Grayscale].
Page 294 5 Scan Note • You can find ICC profile data for Device Color Space in the Media (Software/Product Manual). ICC profile is useful when using color processing application and performing special processing of data scanned based on Device Color Space. •...
Page 295: Layout Adjustment
Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution) ........................295 2 Sided Scanning (Scanning Both Sides of a Document)....................296 Book Scanning (Scanning Facing Pages on Separate Sheets)..................296...
Page 296: Sided Scanning (Scanning Both Sides Of A Document)
5 Scan Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks, or XPS files on the [File Format] screen. * : XPS stands for XML Paper Specification. •...
Page 297: Original Size (Specifying A Scan Size)
Layout Adjustment Select any option.  Off Does not scan as a bound document.  Left Page then Right Scans the left page and then the right page of facing pages.  Right Page then Left Scans the right page and then the left page of facing pages. ...
Page 298 5 Scan • If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in proportion to the ratio you specified. Select [Edge Erase]. Select any option. If you select [Parallel Edges], use [+] and [-] to specify the erase widths of top and bottom, left and right, and center of the document.
Page 299: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Select this option when placing the top edge of the document against the left side of the document glass or document feeder. Always select [Sideways Images] when the top of the document is placed facing the left side (horizontal text). Reduce/Enlarge (Specifying a Scanning Ratio) This feature allows you to set the scanning ratio for the document to be scanned.
Page 300: Original Orientation (Specifying The Orientation Of The Loaded Document)
5 Scan Original Orientation (Specifying the Orientation of the Loaded Document) This feature allows you specify the orientation of the loaded document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly. ...
Page 301: E-Mail Options/Filing Options
E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Quality/File Size (Specifying an Image Compression Ratio When Scanning)...............301 File Format (Selecting a File Format for Output Data) .......................302 Read Receipts (Specifying Read Receipts) ..........................302...
Page 302: File Format (Selecting A File Format For Output Data)
5 Scan Select [Quality/File Size]. Select any button.  Normal Quality The image is saved with high compression. Image quality degrades, but the file size decreases.  High Quality The image is saved with low compression. Image quality improves, but the file size increases. File Format (Selecting a File Format for Output Data) You can select the file format of the output data.
Page 303: Split Send (Sending In Sections)
E-mail Options/Filing Options Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data. For information on [Split Send], refer to "5 Tools"...
Page 304: Reply To (Specifying A Reply Address)
5 Scan  To set the file name Select [File Name]. Enter a file name using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.78). Note • When each page is saved as one file, the page number is added to the end of each file name. •...
Page 305: File Name (Specifying A Name For The File To Be Saved)
E-mail Options/Filing Options Select [File Name Conflict]. Select any option.  Do Not Save Cancels the job without saving the file.  Rename New File Automatically changes the file name by appending a number (0001 - 9999) to the file name, and saves the file.
Page 306: Digital Signature (Sending E-Mail With A Digital Signature By S/Mime)
5 Scan  On Sends e-mail with encryption. Digital Signature (Sending E-mail with a Digital Signature by S/MIME) When using the E-mail service, you can send e-mail with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.
Page 307: Send From Folder
6 Send from Folder This chapter describes the basic operations and features to use folders.  Folder Operating Procedure....................308  Selecting a Folder ........................310  Checking/Operating Files in a Folder ................. 311  Checking File Details......................... 313  Printing Files in a Folder......................
Page 308: Folder Operating Procedure
6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.
Page 309: Step 3 Checking/Selecting Files In A Folder
Folder Operating Procedure Select a folder on the [Send from Folder] screen. If a passcode is set for the folder, enter the passcode and select [Confirm]. Step 3 Checking/Selecting Files in a Folder Select the display style from [List] and [Thumbnail].
Page 310: Selecting A Folder
6 Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "13 Authentication and Accounting Features"...
Page 311: Checking/Operating Files In A Folder
Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen.
Page 312 6 Send from Folder Important • If power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view. In that case, display them in list view.
Page 313: Checking File Details
Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file. Select a file on the [Folder - File List] screen.
Page 314 6 Send from Folder When the page switching buttons are  displayed  When the thumbnail bar is displayed In the entire view, the following operations are available:  Drag or flick the preview area side to side to switch pages. ...
Page 315 Checking File Details  Rotates all previewed images 90 degrees right from the currently displayed angle.  Delete Deletes the selected files in the folder.  Change File Name Allows you to change the file name. Use the displayed keyboard to enter a new name. ...
Page 316: Printing Files In A Folder
6 Send from Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
Page 317: Sided Printing
Printing Files in a Folder Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in the selected order. Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is odd. For printing of multiple files, a blank page is inserted after the final page of each file.
Page 318: Configuring/Starting Job Flow
6 Send from Folder Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.
Page 319: [Link Job Flow Sheet To Folder] Screen
Configuring/Starting Job Flow Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option.  Auto Start This sets auto start of the job flow for files stored in the folder. The job flow automatically starts when a file is stored.
Page 320 6 Send from Folder • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen" (P.76). • You can sort the list in ascending or descending order by selecting either [Name] or [Updated]. Select [Job Flow Settings].
Page 321 Configuring/Starting Job Flow  Sheet Filtering Displays the [Sheet Filtering] screen. Refer to "[Sheet Filtering] Screen" (P.321). [Sheet Filtering] Screen This screen allows you to filter the job flow sheets displayed. Displayed job flow sheets may vary depending on the Authentication feature. For more information, refer to "13 Authentication and Accounting Features"...
Page 322: Job Flow Restrictions
6 Send from Folder  Search by Keyword Searches for job flows that fully match the entry. The machine searches through keywords that were registered upon each job flow creation. The entry can be up to 12 characters long. You can select from preset keywords if they have been registered in the System Administration mode.
Page 323: Job Flow Sheets
7 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. ...
Page 324: Job Flow Procedure
7 Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents. For information on job flow sheets that target files stored in folders, refer to "Configuring/Starting Job Flow"...
Page 325: Step 3 Confirming/Changing The Job Flow Sheet
Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.326). Step 4 Starting the Job Flow Sheet Load a document.
Page 326: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with Device Setup Tool. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
Page 327 Selecting/Changing a Job Flow Sheet searched. The machine searches through keywords that were registered upon each job flow creation.  Sheet Filtering Displays the [Sheet Filtering] screen on which you can filter the job flow sheets displayed. Refer to "[Sheet Filtering] Screen" (P.327). [Change Settings] Screen Select [Change Settings].
Page 328 7 Job Flow Sheets Job flow sheets displayed vary depending on the settings of the Authentication feature. For more information, refer to "13 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" > "Creating/Using Job Flow Sheet" in the Administrator Guide. Select [Sheet Filtering].
Page 329: Stored Programming
8 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings.  Stored Programming Overview .................... 330  Registering/Deleting/Renaming Stored Programs ............331  Calling a Stored Program......................336...
Page 330: Stored Programming Overview
8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 331: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. Services Home Log In / Out Status Dial Copy Pause Clear All Interrupt Speed (Not In Use) ...
Page 332: Registering Stored Programs
8 Stored Programming Registering Stored Programs Up to 100 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine. The following describes how to register actions with stored programs. Important • If registered settings such as tray paper size and comments, or default values in the System Settings are changed after a stored program is registered, the program's content also changes.
Page 333: Registering Stored Programs For Build Job
Registering/Deleting/Renaming Stored Programs - If the settings of the control panel are changed. - If the services assigned to the <Custom> buttons are changed. - If any setting is changed under [Tools] > [System Settings] > [Copy Service Settings] > [Preset Buttons].
Page 334: Deleting Stored Programs
8 Stored Programming Note • Once a job is stored to a button, it cannot be overwritten. • Select [ ] to return to the previous screen or [ ] to move to the next screen. • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 335: Assigning/Changing Icons For Stored Programs
Registering/Deleting/Renaming Stored Programs Select [Enter/Change Name]. Select the number to register or change a name. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • Scroll the list by drag or flick operation to switch the screen to be displayed. For information on how to drag or flick, refer to "Touch Screen"...
Page 336: Calling A Stored Program
8 Stored Programming Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. Services Home Log In / Out Status Dial...
Page 337: Calling A Stored Program For Build Job
Calling a Stored Program Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 338 8 Stored Programming...
Page 339: Web Applications
9 Web Applications This chapter describes how to operate web applications. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.  Web Applications Overview ....................340 ...
Page 340: Web Applications Overview
9 Web Applications Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: ...
Page 341: Accessing Web Applications
Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service Setup" > "Server Setup"...
Page 342: Accessing Using Buttons Registered On The Services Home Screen
9 Web Applications Accessing Using Buttons Registered on the Services Home Screen You can register frequently used web applications on the Services Home screen as buttons. The following describes how to access the applications by selecting the buttons. For information on how to register a web application to a button on the Services Home screen, refer to "5 Tools" > "Common Service Settings"...
Page 343: Media Print (Text)
10 Media Print (Text) This chapter describes the basic procedures and features of Media Print - Text when a USB Memory Kit is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.
Page 344: Overview Of Media Print
10 Media Print (Text) Overview of Media Print The installation of the USB Memory Kit (optional) allows the machine to retrieve and print document files (PDF, TIFF, XML Paper Specification (XPS), XDW (XBD), and JPEG (JFIF)). This feature is called Media Print. If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed.
Page 345: Supported File Formats
Overview of Media Print Supported File Formats The following file formats are available:  PDF files Extension: pdf, PDF 1.3 or later  TIFF files Extension: tif, Grayscale 4-bit/8-bit uncompressed, 8-bit/24-bit JPEG compressed, MH/ MMR compressed  XPS files Extension: xps, oxps ...
Page 346 10 Media Print (Text) You can use a USB host adapter to print from your USB memory device or via your USB  cable (as necessary), but the operation is not guaranteed.  Multiple USB memory devices cannot be used simultaneously. Use USB 2.0 compliant memory devices only.
Page 347: Inserting Usb Memory Device
Inserting USB Memory Device Inserting USB Memory Device Insert the USB memory device into the USB memory slot. One of the following occurs.  The [USB Device Detected] screen appears.  The [Store to USB] screen appears.  The [Media Print - Text] screen appears. ...
Page 348 10 Media Print (Text) When the [Store to USB] Screen Appears Press the <Services Home> button. Services Home Log In / Out Status Dial Copy Pause Clear All Interrupt Speed (Not In Use) PQRS WXYZ Dial Start Review ＃ Power <Services Home>...
Page 349 Inserting USB Memory Device When the Screen Display Does Not Change If any screen other than the Services Home Services Home Log In / Out Status screen is displayed, press the <Services Home> button. Dial Copy Pause Clear All Interrupt Speed (Not In Use) ...
Page 350: Media Print - Text
10 Media Print (Text) Media Print - Text Selecting Files You can select files using any of the following three methods:  Selecting all files  Selecting the desired files on the [Select From List] screen  Selecting one file or a range of files with index numbers Note •...
Page 351: [Select From List] Screen
Media Print - Text [Select From List] Screen This screen displays a list of files with their folder and file names and stored dates and times. You can select the desired files from a list of files. Select the desired files from a list of files. Note •...
Page 352: Selecting The Printing Options
10 Media Print (Text) Selecting the Printing Options You can set the printing options on the [Media Print -Text] and [Advanced Settings] tabs. By default, pressing the <Custom 3> (Review) button on the control panel allows you to view a list of the setting values. Media Print - Text Item Setting Value...
Page 353: Index Print
Selecting the Printing Options Index Print  In the Media Print - Text mode, names, dates when files were stored in the medium, and the total number of files are printed. You can specify only the number of print sets for Index Print, in the range from 1 - 999 sets in 1 set increments.
Page 354 10 Media Print (Text)
Page 355: 11 Job Status
11 Job Status This chapter describes how to check the status of jobs and operate the jobs.  Job Status Overview........................356  Checking Current/Pending Jobs ................... 357  Checking Completed Jobs ...................... 359  Printing and Deleting Stored Jobs ..................360 ...
Page 356: Job Status Overview
11 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. Machine Power Log In / Out...
Page 357: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. Machine Power Log In / Out Status Status Saver Dial Pause...
Page 358 11 Job Status  Next Original Select this button when you have another document to scan.  Start Resumes the suspended job.  Change Quantity Displays the [Change Quantity] screen, on which you can change the number of print sets. Enter the number using the numeric keypad.
Page 359: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. Machine Power Log In / Out Status Status...
Page 360: Printing And Deleting Stored Jobs
11 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
Page 361 Printing and Deleting Stored Jobs Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 362 11 Job Status  Print Prints the Secure Print job. After printing, the job is deleted. Refer to "When [Print] is Selected" (P.363). When [Delete] is Selected Select [Delete].  Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. ...
Page 363: Sample Set
Printing and Deleting Stored Jobs Note • This item is displayed when the booklet layout is set using a printer driver. • When the orientation of booklet creation cannot be detected, "Booklet Creation" is displayed only.  Print Prints the Secure Print job. Refer to "When [Print] is Selected"...
Page 364 11 Job Status Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
Page 365 Printing and Deleting Stored Jobs When [Delete] is Selected Select [Delete].  Delete Deletes the job. Important • Once the job is deleted, it cannot be restored.  Cancel Cancels deleting the job. When [Preview] is Selected Select any option. Note •...
Page 366: Delayed Print
11 Job Status  Print Prints the Sample Set job. Refer to "When [Print] is Selected" (P.366). When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode.
Page 367 Printing and Deleting Stored Jobs • [Print Time] shows the time to start printing. • The files in a folder can be displayed in a list or thumbnail view. You can also preview the files. • The image of a direct print job from the USB port is not previewed. •...
Page 368: Charge Print
11 Job Status  (Enlarged view) A previewed image is enlarged or reduced. In the enlarged view, the following operations are available.  Drag or flick the enlarged image to move the position to be displayed.  Double-tap the previewed image to change the ratio of the image size.
Page 369 Printing and Deleting Stored Jobs authenticated users. You can also configure the machine to store print jobs temporarily, and then print them from the machine’s control panel. If received print jobs are set to be saved as Charge Print under [Tools] > [Authentication/ Security Settings] >...
Page 370 11 Job Status Select the job to be printed or deleted.  Select All Selects all jobs. To deselect all the jobs, select this button again. Note • You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order.
Page 371 Printing and Deleting Stored Jobs  (Entire view) An entire preview image is displayed. In the entire view, the file name, Stored Date, and Pages are displayed on the right side of the preview area. Double-tap the preview area to move to the enlarged view.
Page 372: Private Charge Print
11 Job Status  Print and Save Starts printing the job. After printing, the job remains undeleted.  Cancel Cancels printing the job. Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID, and request on the machine's control panel to print the data.
Page 373 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Note • You can select up to 100 files simultaneously to print or delete the files. If you select multiple files, they are printed in the selected order.
Page 374 11 Job Status • A preview image cannot be rotated.  (Entire view) An entire preview image is displayed. In the entire view, the file name, Stored Date, and Pages are displayed on the right side of the preview area. Double-tap the preview area to move to the enlarged view.
Page 375: Public Folder
Printing and Deleting Stored Jobs  Print and Delete Starts printing the job. After printing, the job is deleted.  Print and Save Starts printing the job. After printing, the job remains undeleted.  Cancel Cancels printing the job. Public Folder This feature allows you to store data in the machine and send the data by operating on a remote machine.
Page 376 11 Job Status When [Delete] is Selected Select [Delete].  Delete Deletes the job. Important • Once the job is deleted, it cannot be restored.  Cancel Cancels deleting the job. When [Print] is Selected Starts printing the job.
Page 377: Undelivered Faxes
Printing and Deleting Stored Jobs Undelivered Faxes The following describes how to re-send or delete an undelivered fax job. Note • This feature may not appear depending on the settings in the System Administration mode. • This feature does not appear for some models. For more information, contact our Customer Support Center.
Page 378: Printing Pending Jobs
11 Job Status Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
Page 379: Handling Error Terminations
Handling Error Terminations Handling Error Terminations This section describes how to handle error terminations.  For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
Page 380 11 Job Status...
Page 381: 12 Computer Operations
12 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required.
Page 382: Features Overview
12 Computer Operations Features Overview This section describes an overview of features you can perform from a computer.  Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.383).  E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.
Page 383: Print
Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...
Page 384: Direct Printing
12 Computer Operations  Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine. Important • The print result of the Store in Remote Folder feature may be inferior to the other print results in quality.
Page 385: Setup
Print For information on how to set Private Charge Print, refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" > "Charge/Private Print Settings" in the Administrator Guide. For information on how to print a Private Charge Print job, refer to "Private Charge Print" (P.372). Setup To print from your computer, your computer must have a print driver installed.
Page 386: E-Mail Printing
12 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
Page 387: Sending Fax
Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-V 4020, DocuPrint M465 AP) in a single operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-V 4020, DocuPrint M465 AP) to this machine.
Page 388 Click [Save] in the Security Warning dialog box. Specify the destination to save the file in. Enter the IP address or Internet address of another machine (ApeosPort-V 4020, DocuPrint M465 AP) in the browser address field, and press the <Enter> key.
Page 389 Sending Fax Click the [Properties] tab, and select [Public Address Book] in the left frame on the screen. Note • [Data Import (Import Public Address Book)] on the [Properties] tab is not available for the Address Book data created based on a CSV file which is downloaded from the [Export Template with Column Headings only] or [Download Template] on [Address Book] tab.
Page 390: Importing Scanned Data
12 Computer Operations Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following four methods are available. Importing to a TWAIN Compatible Application........................390 Importing Using Stored File Manager 3 ..........................392 Importing Using CentreWare Internet Services........................
Page 391 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 392: Importing Using Stored File Manager 3
For information on how to install Stored File Manager 3, refer to the "Readme" file included in the Media (Software/Product Manual). To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3]. Note...
Page 393 Importing Scanned Data From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].
Page 394 12 Computer Operations  Importing a file by drag and drop operation Drag and drop the file to the save location such as the desktop. The dropped file is stored in the folder. Note • The file can be imported by copy and paste operation.
Page 395: Importing Using Centreware Internet Services
Importing Scanned Data Importing Using CentreWare Internet Services This following describes how to import files stored in a machine's folder using CentreWare Internet Services. When the machine is installed in a TCP/IP environment, CentreWare Internet Services allows you to import files stored in a machine's folder by accessing the machine from a computer via a web browser.
Page 396 12 Computer Operations • If the authentication feature is enabled on the machine, enter a user ID and passcode in the [User Name] and [Password] fields. Ask your system administrator for the user ID and passcode. • If communications are encrypted, you must specify an address that starts with "https" instead of "http"...
Page 397: Centreware Internet Services
CentreWare Internet Services CentreWare Internet Services CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import files stored in a folder. For information on how to import files, refer to "Importing Using CentreWare Internet Services"...
Page 398  Lower Right Frame The Fuji Xerox logo and the version information of CentreWare Internet Services are displayed. When you click the logo, our website appears in a new window. Main features of CentreWare Internet Services are listed below.
Page 399: Browser Settings
CentreWare Internet Services Browser Settings Before using this service, ensure the following settings on your browser. ® The following describes the setting procedure for Internet Explorer 8.0. Note • Depending on the web browser used on your computer, CentreWare Internet Services may not work normally.
Page 400 12 Computer Operations • If the Authentication feature is enabled on the machine, enter a user ID and passcode in the [User Name] and [Password] fields. Ask your system administrator for the user ID and passcode. • If communications are encrypted, you must specify an address that starts with "https" instead of "http"...
Page 401: 13 Appendix
13 Appendix This chapter contains a glossary of terms used in this guide.  Glossary............................402...
Page 402: Glossary
13 Appendix Glossary Term Description 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is internet_fax@mb1.abc.example.com, you can use internet_fax@example.com (alias) to reach the same location. Auto Center A feature that automatically moves an image to the center of paper when copying.
Page 403 Glossary Term Description Dial In this guide, it refers to entering a recipient's fax number. The method of dialing provided by the machine include: manual dialing using the numeric keypad, speed dialing, and using the Address book, etc. Dial Tone A tone generated from the telephone line.
Page 404 13 Appendix Term Description Fax Gateway Connects the Internet network to regular telephone lines, enabling e-mail documents to be sent as fax documents to regular fax machines. Fax Server A feature that transfers image data received by the machine to a Server Fax server and transfers image data received by a Server Fax server to the machine via a network based on the settings you made.
Page 405 Glossary Term Description Optional component This refers to a product that is sold separately. In addition to the machine's basic configuration, various optional features are available as separately-sold optional components. (For more information on optional components, contact our Customer Support Center.) Pages per Side A feature that copies two or four documents onto one sheet of paper.
Page 406 13 Appendix Term Description Scan Sensing or reading a paper document and converting the optical image of the document to an electronic image. The machine offers two scanning devices: document glass and document feeder. Screen The screen that is displayed on the touch screen. It displays messages and feature buttons.
Page 407 Index Index Symbols + Add ...................167 C (clear) button ................69 calculator % ................95 Numerics calling a stored program ............. 336 calling a stored program for Build Job......337 1000BASE-T.................61 CentreWare Internet Services ........ 395 10BASE-T/100BASE-TX connector ........61 change quantity..............358 2 pages per side (simple copy)..........91 changing a job flow sheet ..........
Page 408 Index deleting stored jobs............... 360 ferrite core..................62 deleting stored programs............ 334 file format ...............251 density levels ................292 file name................303 dial pause button ..............69 file name conflict..............304 digital signature..............306 flick....................76 direct fax..................387 folder receive................218 direct printing ................384 forced 4800 bps..............
Page 409 Index new recipient................244 next original................358 language ..................75 numeric keypad................69 language of the original............256 last original ................357 layout adjustment..........103 on-hook..................207 left cover ..................62 original orientation license.....................30 ........104 lighten/darken ..............99 original size ..........107 lighten/darken (simple copy)..........91 original type ................
Page 410 Index printing sample set jobs ............366 scanning a color photograph ..........291 printing secure print jobs............. 363 scanning facing pages on separate sheets....296 printing stored jobs..............360 screen brightness...............75 priority send................188 search network ................ 242 private charge print............ 372 search public ................
Page 411 Index specifying destinations ............145 upright images ................ 251 specifying read receipts ............302 USB 2.0 interface connector..........61 specifying the scanning resolution........164 USB memory device .............. 347 speed dial button...............69 user name.................. 274 speed dialing ................172 split send ..................303 start button..................69 watermark .................
Page 412 Index...

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Fuji Xerox ApeosPort-V 4020 User Manual

Before Using the Machine

Product Overview

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