Export The Accounting Log - Xerox 6100BD - Phaser Color Laser Printer Manual

Export the Accounting Log

1. From the DocuSP Display Screen, logon as the Trusted User or System Administrator.
See the Related Items below for additional information.
2. Click on [Administration] from the toolbar, then click [Accounting]. The Accounting
window will be displayed and the Accounting Log will be retrieved.
3. Click on the [Export] button. The Export Accounting Log window will be displayed.
4. Select the directory in which you want to save the Accounting Log file by clicking on each
directory in the directory's path, including the directory you want to use. The final
directory selection will be displayed in the Directory field. Make sure to select a directory
from which you will easily be able to retrieve the file.
NOTE: It is recommended that you create a directory specifically for the accounting files
to make these files easier to locate and manage. For example: /opt/accounting.
5. Select the required file properties such as Type, Encoding, and File Format. Select an
option from each pull-down menu. If necessary, experiment with the correct file format to
allow direct import into a spreadsheet or database. Standard formats such as Tab or
Comma Separated Value files are the easiest.
6. To maintain data and blank fields Under File Format, select [Record Layout Definition].
•
Full DocuSP: A File Property type characterized by a fixed length log entry. All
null values are included as blanks between delimiters.
•
Condensed DocuSP: Used only for Version 2, this File Property type enables the
log entry to contain only that data that is pertinent to DocuSP 1.4. Log entries
that use this method are variable in length.
7. Select an Encoding option for the exported Accounting Log:
•
ASCII: Formats that end in '0' (for example, 5.0) are ASCII based export files.
•
EBCDIC: Formats that end in '1' (for example, 5.1) are EBCDIC bases export
files.
8. Select a File Format for the exported Accounting Log data:
•
Name-Value Pairs: A database file format that contains the 'name = value'
grouping for each variable in every log entry. The file consists of the record
attributes in the order in which the records are displayed with attribute names.
The field values are separated by a colon, and the records are separated by a
carriage return.
•
Record Layout Definition: A database file format that defines the order of
variables at the front in order to facilitate using delimited variables with no name
necessary. This type of database works well when converting to standard
database and spreadsheet software.
NOTE: The defaults for File Properties field are 2 for Version, Condensed
DocuSP for Type and ASCII for Encoding.
9. Select an action on a single record, a range of records, or all records.
•
To specify a single job, click on the [Job ID] radio button, then place an entry in
the blank entry field below the Job ID field.
•
To specify a range of jobs, click on the [Log Entries] radio button, then enter a
range of Job IDs in the two blank entry fields between the To field. To select all
jobs, click on the [All] check box to place a check mark for this selection.
10. Click [OK]. The accounting records will be saved in the format you indicated with a file
name prefix of AccExport and a date and time stamp. When multiple files are stored, it is
recommended that they be placed in a tar file to preserve the full file names.
NOTE: Use the UNIX Tape Archiving (tar) command to create a tar file and back-up
your data.
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