Sending Confidential Messages (Function 12) - Ricoh FAX2900L Operator's Manual

SMTEN990427_FM.book Page 58 Thursday, September 2, 1999 10:03 AM
Other Features
Sending Confidential Messages (Function
12)
This feature is called Confidential
Transmission. Use this feature if you
do not want your message to be
picked up casually by anybody at the
other end. The message will be stored
in the memory at the other end. It will
not be printed until an ID known as
the Confidential ID is entered.
There are two types of Confidential
Transmission.
Normal Confidential Transmission
The other party can print the mes-
5
sage by entering the ID that was
previously stored using the Confi-
dential ID feature.
Confidential ID Override
If you wish to send a confidential
message to a particular person at
the other end, you can specify the
Confidential ID that person has to
enter to see that message. Any-
body entering the machine's Confi-
dential ID will not be able to see
the message. Before you send the
message, don't forget to tell the in-
tended receiver what code must be
entered to print the message.
Note
The receiving machine's Confi-
dential ID is not changed by this
process.
If the intended receiver has a
Personal Code with a Confiden-
tial ID stored with it, you can
override the receiving ma-
chine's ID with that Confiden-
tial ID. Then:
• The receiver can print the
message by inputting the
58
Confidential ID that is stored
with that person's Personal
Code.
• The intended receiver will
also be informed personally
by a Confidential File Report;
this report will have the
name of the receiver on it, if
the name was stored with the
Personal Code.
To set up a confidential transmission,
do the following.
Limitation
The machine at the other end must
have memory space available and
it must have the Confidential Re-
ception feature.
This is a proprietary feature, and
as such it only functions with ma-
chines produced by the same man-
ufacturer that have this feature.
Note
Before sending a confidential mes-
sage, it is recommended that you
call the receiver and advise them
that you are sending a fax message
in this manner.
Reference
Confidential ID: see P.71 "Storing a
Confidential ID"
Personal Codes: see P.66 "Storing a
Personal Code"
Confidential File Report: see P.73
"Confidential File Report"
Journal: see P.93 "Journal (Function
41)"