Configuring Single-Touch Service; Configuring Custom File Naming - Xerox WorkCentre 7800 series Administrator's Manual

Scanning

Configuring Single-Touch Service

You can customize the naming convention of files generated during Workflow Scanning. For example,
you can:
• Assign file names in a numbered sequence.
• Select standard options or add custom text.
• Add advanced features such as including the date and time in the name.
To customize file names:
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1. In Xerox CentreWare
Click Workflow Scanning > Single-Touch Service.
2.
3. Click Create.
4. Type a name and description for the service.
5. Click Create.
Notes:
• After you create a service, you can edit the description but not the name of the service.
• You can create up to 10 services.
• The service does not appear on the control panel touch screen until you design your service and
select a scan template for your service.

Configuring Custom File Naming

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1. In Xerox CentreWare
2. Click Workflow Scanning > Custom File Naming.
3. For File Naming, select one of the following:
− Auto: Type a prefix for the scanned image file name.
Custom Naming: For Display, select the elements that you want to use to build the file name.
−
As you select display elements, they appear in the Position field. The display elements are:
• Date
Time
•
• Job ID
User ID
•
− Custom Text: Type any custom text that you that want to appear in the file name. For
example, select the first Custom Text field and then type an underscore ( _ ). The underscore
appears in the Position field. You can include up to four Custom Text strings in the file name.
Position: Click an element in the Position field. Use the Arrow buttons to move the
•
element into the correct position for the file name. The file name that generates uses all of
the elements in the Position field, in order, from top to bottom.
− Advanced: To create the file name, type a string with variables. For details, see the Help in
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Xerox CentreWare
4. Click Apply.
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184 Xerox WorkCentre
System Administrator Guide
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Internet Services, click Properties > Services.
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Internet Services, click Properties > Services.
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Internet Services.
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7800/7800i Series Color Multifunction Printer