Forwarding - Ricoh SP 5200S Operating Instructions Manual

Forwarding

Print documents received and forward to a specified End Receiver. This is useful if, for example, you are
visiting another office and would like a copy of your documents to be sent to that office. You can also
specify a "e-mail" and "folder" as the forwarding destination.
• You can select end receivers only from among destinations programmed in the Address Book.
A fax number, IP-Fax destination, Internet Fax destination, e-mail address, and folder destination can be
set as the forwarding destination.
When you wish to change the end receivers depending on the senders, specify the end receivers by the
senders, at "Program Special Sender". Documents not received from specified senders are sent to the
destination specified in this function. For details about how to program Special Sender, see "Special
Senders to Treat Differently".
According to the "Reception File Setting" setting in the "Facsimile Features", you can specify whether or
not to print or store forwarded documents. See "Parameter Settings" (switch 11, bit 6).
Deleting a destination specified as a forward destination from the destination list causes the settings of
the forward destination to be deleted, so they must be registered again. When a destination is changed,
a document is transmitted to the new destination. If there is no destination of the specified type, you can
set which destination to be used as an alternative destination. See "Parameter Settings" (switch 32, bit
0).
You can program one of the Quick Operation keys with operations for this function. See "General
Settings".
If you have specified e-mail destination or folder destination for forwarding, you can specify the file
format used for forwarding. See "Parameter Settings" (switch 21, bit 3).
User Parameters (switch 37, bit 4) on the Facsimile Features menu allows you to include the sender's
name in the names of files sent to folders. However, garbling of the file name and data loss can result if
the receiver's operating system cannot accept certain characters in file names. To prevent this, use User
Parameters (switch 37, bit 5) to limit the file names to plain characters only. If you limit file names to
plain characters only but errors still occur, disable display of the sender's name in the file name of
documents forwarded to folders. For details, see "Parameter Settings".
• p.335 "General Settings"
• p.375 "Parameter Settings"
• p.385 "Special Senders to Treat Differently"
Forwarding
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