Scheduled Meetings; View Scheduled Meetings With The Touch Control; Calendar Meetings; Join A Scheduled Meeting From The Calendar Screen - Polycom RealPresence Group Series User Manual

Scheduled Meetings

If your RealPresence Group system is configured to connect to the Microsoft Exchange Server, you can
view scheduled meetings on the Home screen.
To view more information about a meeting on the calendar, highlight the meeting. Depending on how your
system is configured, private meeting details might not be visible. You might also see reminders displayed
on the system a short time before each meeting.
User Tip: Scheduled meetings
• Meetings are displayed as days of the week, starting with the current day.
• The calendar meeting list displays the next 15 meetings scheduled for the current day and the next
6 days, ending at midnight.

View Scheduled Meetings with the Touch Control

To view scheduled meetings from the calendar using the Touch Control:
» On the Home screen, touch
Scheduled meetings are listed for the current day and for the next 6 days.

Calendar Meetings

RealPresence Group systems can connect to Microsoft Exchange Server 2010 or 2013 and retrieve
calendar information, including meeting details. If the meeting was created using the Polycom Conferencing
Add-in for Microsoft Outlook, the RealPresence Group system can:
● Identify video-enabled meetings with a
● Let users join the meeting without knowing the connection details.
If your RealPresence Group system is configured to connect to the Microsoft Exchange Server, and the
Polycom Conferencing for Microsoft Outlook add-in is installed at your site, you can join a scheduled
meeting from the Calendar screen. If the home screen does not display calendar information, the system is
not registered with the Microsoft Exchange Server. If no meetings are scheduled, a "No Meetings Today"
message is displayed.

Join a Scheduled Meeting from the Calendar Screen

To join a scheduled meeting from the Calendar screen:
1 From the Home screen, touch
2 Touch Join to call into the meeting. Only meetings scheduled with the Polycom Conferencing
Add-In for Microsoft Outlook display a Join button.
Touch in the day view to see the meeting details and to join the meeting.
If the Calendar screen is blank, these criteria have not been met, or no meetings are scheduled in
Microsoft Outlook.
Polycom, Inc.
Calendar or the date and time display at the top of the screen.
icon displayed on the system calendar.
Calendar or the date and time display at the top of the screen.
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