16 Appendix; Xerox Standard Accounting; Overview; Installation Checklist - Xerox WorkCentre 7132 System Administration Manual

16 Appendix

Xerox Standard Accounting

Overview

When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print,
Network Scanning, E-mail, Internet Fax and Embedded Fax jobs (when these features
are installed on the machine), for each user. Usage limits can also be applied to users
to restrict the total numbers of copy, print, fax and scan jobs that a user can perform.
Administrators can print a report which contains all XSA data.
XSA is set up through CentreWare Internet Services, the machine's HTTP pages
displayed on your web browser. Administrators must create accounts and specify limits
before users are authorized to access the machine.
When XSA is set up, users must enter their account details at the machine to use the
device. When they have finished their job, their XSA allocation is reduced by the
number of prints, copies or scans performed. When XSA is enabled, users must enter
their account details in the print driver to print documents from their workstations.
The XSA feature is mutually exclusive from any other accounting feature. If XSA is
enabled at the device,
You cannot enable Foreign Device Interface, Auditron or Network Accounting.
Each device supports unique XSA User IDs and Group Accounts.
All user IDs must be assigned to one or more group accounts.
NOTE: The XSA settings and account data are stored in the machine. It is strongly
recommended that you back up the settings and data regularly using the Cloning hot
link available under the XSA folder of Internet Services as described in this section.
Should the machine lose your XSA data and settings you can restore them from the
backup file that you produced by the Cloning process.

Installation Checklist

Before starting the installation procedure, please ensure the following items are
available or have been performed.
1.
Ensure that your device is fully functioning on the network.
2.
Ensure that the TCP/IP and HTTP protocols are configured on the device and fully
functioning. This is required to access CentreWare Internet Services to configure
Xerox Standard Accounting. The Internet Services function is accessed through
the embedded HTTP server on the machine and allows System Administrators to
configure XSA with a web browser.
Xerox WorkCentre 7132 System Administration Guide 169