Download  Print this page

Xerox Phaser 8510 User Manual

Xerox multifunction printer user guide
Hide thumbs

Advertisement

Table of Contents
Phaser
®
8560MFP/8860MFP
multifunction printer

User Guide

Guide d'utilisation
Guida dell'utente
Benutzerhandbuch
Guía del usuario
Guia do Usuário
Gebruikershandleiding
Användarhandbok
Betjeningsvejledning
www.xerox.com/support

Advertisement

Table of Contents
loading

  Summary of Contents for Xerox Phaser 8510

  • Page 1: User Guide

    Phaser ® 8560MFP/8860MFP multifunction printer User Guide Guide d’utilisation Guida dell'utente Benutzerhandbuch Guía del usuario Guia do Usuário Gebruikershandleiding Användarhandbok Betjeningsvejledning www.xerox.com/support...
  • Page 2 Copyright © 2007 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.
  • Page 3: Table Of Contents

    Xerox Support Centre ........
  • Page 4 Installing the Printer Drivers ..........2-10 Available Drivers .
  • Page 5 Using the Xerox Scan Utility ........
  • Page 6 Deleting Image Files from the System ........5-27 Deleting Image Files from the Xerox Scan Utility ......5-29 Adding a Password for Scanning to Your Computer .
  • Page 7 Print Quality Controlling the Quality of Your Prints ......... 7-2 Selecting a Print-Quality Mode.
  • Page 8 Getting Help ............9-27 Control Panel Messages .
  • Page 9: Printer Features

    Printer Features This chapter includes: Parts of the Printer on page 1-2 ■ ■ Printer Configurations on page 1-6 ■ Control Panel on page 1-10 More Information on page 1-16 ■ Phaser® 8560MFP/8860MFP Multifunction Printer...
  • Page 10: Parts Of The Printer

    Parts of the Printer This section includes: ■ Front View on page 1-3 ■ Side View on page 1-4 Back View on page 1-4 ■ ■ Open View on page 1-5 Phaser® 8560MFP/8860MFP Multifunction Printer Parts of the Printer...
  • Page 11: Front View

    Front View Phaser 8560MFP/D Printer and Phaser 8860MFP Printer Tray 4 (optional) Tray 3 (optional) Tray 2 Tray 1 Output tray Exit cover Control panel Document feeder Duplex automatic document feeder Interface cover Side door Front cover release Phaser® 8560MFP/8860MFP Multifunction Printer Phaser 8560MFP/N Printer 8860mfp-001 Document cover...
  • Page 12: Side View

    Side View Back View Hard drive RAM slots Stabilizer Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance kit Waste tray Power cord connection Power switch Scanner cable connection USB connection RJ-11 fax modem connection Configuration card Ethernet 10/100 Base-Tx connection 8860mfp-002 8860mfp-003 Flash memory Parts of the Printer 8860mfp-135...
  • Page 13: Open View

    Open View Phaser® 8560MFP/8860MFP Multifunction Printer Long paper extension Short paper stop Exit cover Ink cover Scanhead transportation lock 8860mfp-004 Parts of the Printer...
  • Page 14: Printer Configurations

    Printer Configurations This section includes: ■ Standard Features on page 1-6 ■ Available Configurations on page 1-7 Options on page 1-9 ■ ■ Upgrade on page 1-9 ■ Accessory on page 1-9 Printer and Scan Drivers on page 1-9 ■ Standard Features Your Phaser 8560MFP/8860MFP Multifunction Printer offers many standard features to meet your office needs.
  • Page 15: Available Configurations

    Available Configurations Phaser 8560MFP Printer Standard System Configurations 8560MFP/N Memory Hard Drive Flash Memory Automatic 2-Sided Printing Duplex Automatic Document Feeder 525-Sheet Feeder (Tray 3) 525-Sheet Feeder (Tray 4) System cart Copy Scan to PC or Macintosh computer Scan to Email Scan to System Hard Drive * This option can be purchased separately for this configuration.
  • Page 16 Phaser 8860MFP Printer Standard System Configuration Memory Hard Drive Flash Memory Automatic 2-Sided Printing Duplex Automatic Document Feeder 525-Sheet Feeder (Tray 3) 525-Sheet Feeder (Tray 4) System cart Copy Scan to PC or Macintosh computer Scan to Email Scan to System Hard Drive * This option can be purchased separately for this configuration.
  • Page 17: Options

    Printer drivers enable your computer and system to communicate and provide access to your system features. Xerox makes printer driver installation easy with its Walk-Up Technology. Scan drivers enable you to scan images directly to your personal computer and place scanned images directly into an application.
  • Page 18: Control Panel

    Control Panel This section includes: ■ Control Panel Features on page 1-10 ■ Control Panel Layout on page 1-10 Information Pages on page 1-14 ■ ■ Menu Map on page 1-14 ■ Sample Pages on page 1-14 Control Panel Features The control panel: Displays the system’s operating status (for example, ■...
  • Page 19 Left Side of the Control Panel Color Mode The left side of the control panel contains the following copy, scan, and fax function buttons and LEDs. A lighted LED indicates the current selection. Color Mode button and LEDs Press the Color Mode button to select black and white or color for your copy or scan job.
  • Page 20 Middle of the Control Panel Copy Ready to Copy Paper Supply... Reduce/Enlarge... Lighten/Darken... Original Size... Copy button Copy Press to view the menu on the display screen. Scan button Scan Press to view the menu on the display screen. Print button Print Press to view the menu on the display...
  • Page 21 Right Side of the Control Panel Speed Dial A B C 2 = : ( ) , ! / * Alphanumeric keys Press each alphanumeric key several times ■ to cycle through numbers and letters. Press the * and # keys several times to ■...
  • Page 22: Information Pages

    Information Pages Your system comes with a set of information pages to help you obtain the best results from your system. Access these pages from the control panel. Print the Menu Map to see where these information pages are located in the control panel menu structure. Note: This print icon appears before the titles of information pages that can be printed.
  • Page 23 Select one of the following options, and then press the OK button to print: ■ CMYK Sampler Pages ■ PANTONE Color Sampler Pages (Phaser 8860MFP printer) See also: Advanced Features Guide at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Phaser® 8560MFP/8860MFP Multifunction Printer (Phaser 8560MFP printer) RGB Sampler Pages , or CMYK Sampler Pages 1-15...
  • Page 24: More Information

    More Information This section includes: ■ Resources on page 1-16 ■ Xerox Support Centre on page 1-18 Obtain information regarding your system and its capabilities from the following sources. Resources Phaser 8560MFP Printer: Information Installation Guide* Quick Use Guide* User Guide (PDF)*...
  • Page 25 Information pages * Also available on the Support website. Phaser® 8560MFP/8860MFP Multifunction Printer More Information Source Packaged with system Packaged with system www.xerox.com/office/8860MFPsupport www.xerox.com/office/8860MFPsupport www.xerox.com/office/8860MFPsupport www.xerox.com/office/8860MFPsupport Recommended Media List (United States) Recommended Media List (Europe) www.xerox.com/office/8860MFPdrivers www.xerox.com/office/8860MFPsupport www.phaserSMART.com...
  • Page 26: Xerox Support Centre

    Xerox Support Centre The Xerox Support Centre is a utility that is installed during printer driver installation. It is available for systems with Windows 2000 and later or Mac OS X, version 10.3 and higher. The Xerox Support Centre icon appears on the desktop for Windows systems or is placed in the Mac OS X dock.
  • Page 27: Network Basics

    Configuring the Network Address Installing the Printer Drivers on page 2-10 ■ This chapter provides basic information about setting up and connecting to your product. See also: Advanced Features Guide at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Phaser® 8560MFP/8860MFP Multifunction Printer on page 2-2 on page 2-5...
  • Page 28: Overview Of Network Setup And Configuration

    For information on driver installation, see the section in this chapter for the specific operating product you are using. If the Software and Documentation CD-ROM is not available, you can download the latest driver from the Xerox Drivers and Downloads website: ■ www.xerox.com/office/8560MFPdrivers ■...
  • Page 29: Setting Up The Network

    Setting Up the Network This section includes: ■ Choosing a Connection Method ■ Connecting via USB on page 2-3 Connecting via Ethernet (Recommended) ■ Choosing a Connection Method Connect the product via Ethernet or USB. A USB connection is a direct connection and not used for networking.
  • Page 30 Network Connection Depending on your particular setup, the following hardware and cabling is required for Ethernet. ■ If you are connecting to one computer, an Ethernet RJ-45 crossover cable is required. If you are connecting to one or more computers with a hub, an Ethernet hub and two ■...
  • Page 31: Configuring The Network Address

    DSL router, see your router’s documentation for information on IP addressing. See also: Online Support Assistant at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Automatically Setting the Printer’s IP Address If the product is connected to a small established TCP/IP network without a DHCP server, use the installer on the Software and Documentation CD-ROM to detect or assign an IP address to your product.
  • Page 32: Dynamic Methods Of Setting The Printer's Ip Address

    Dynamic Methods of Setting the Printer’s IP Address Set the product’s IP address using any of the following methods. DHCP is enabled by default on all Phaser printers. ■ DHCP ■ CentreWare IS ■ AutoIP Information Required for Manual IP Addressing Information Internet Protocol (IP) address of the product Network Mask...
  • Page 33 Changing or Modifying the IP Address Using CentreWare IS CentreWare IS provides a simple interface that enables you to manage, configure, and monitor networked products from your desktop using an embedded web server. For complete information about CentreWare IS, click the Help button in CentreWare IS to go to the CentreWare IS Online Help.
  • Page 34 ■ DDNS: Set to ON. ■ Release Host Name: Set to NO. ■ DDNS/WINS Name: Use the default name provided by Xerox or enter another name. ■ Primary WINS Server (optional) ■ Secondary WINS Server (optional) Click Save Changes when you are finished entering the settings.
  • Page 35: Manually Setting The Printer's Ip Address

    , and then press the OK button. TCP/IP Address Enter the product’s IP address, and then press the OK button. See also: Advanced Features Guide at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Phaser® 8560MFP/8860MFP Multifunction Printer Configuring the Network Address , and then press the OK button.
  • Page 36: Installing The Printer Drivers

    Macintosh OS X, Version 10.3 and Higher ■ Available Drivers To access special printing options, use a Xerox printer driver. Xerox provides drivers for a variety of page description languages and operating products. The following printer drivers are available: Printer Driver Windows PostScript Driver...
  • Page 37: Windows 2000 Or Later

    Select Install Printer Driver. Select the installation method you want to use, and then follow the onscreen instructions. See also: For the Phaser 8560MFP: Advanced Features Guide at www.xerox.com/office/8560MFPsupport Online Support Assistant at www.xerox.com/office/8560MFPsupport For the Phaser 8860MFP: Advanced Features Guide at www.xerox.com/office/8860MFPsupport...
  • Page 38: Macintosh Os X, Version 10.3 And Higher

    Select the installation method you want to use, and then follow the onscreen instructions. Click Finish when the installation completes. See also: For the Phaser 8560MFP: Advanced Features Guide at www.xerox.com/office/8560MFPsupport Online Support Assistant at www.xerox.com/office/8560MFPsupport For the Phaser 8860MFP: Advanced Features Guide at www.xerox.com/office/8860MFPsupport...
  • Page 39: Printing Basics

    Printing on Both Sides of the Paper ■ Printing on Specialty Media on page 3-30 Creating Custom Paper Types ■ See also: Using paper trays video tutorials at www.xerox.com/office/8860MFPsupport Phaser® 8560MFP/8860MFP Multifunction Printer on page 3-26 on page 3-59 www.xerox.com/office/8560MFPsupport...
  • Page 40: Overview Of Basic Steps

    Overview of Basic Steps Load paper in the tray. If you are prompted by the control panel, either confirm the paper type and size or change it as required. From the software application, access the Print dialog box, and then select printing options in the printer driver.
  • Page 41: Supported Paper And Media

    Caution: Damage caused by using unsupported paper, transparencies, and other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.
  • Page 42: Paper Usage Guidelines

    Paper Usage Guidelines The system trays accommodate most sizes and types of paper, transparencies, or other specialty media. Follow these guidelines when loading paper and media in the trays: Use only recommended Xerox transparencies; print quality may vary with other ■ transparencies.
  • Page 43: Paper That Can Damage Your Printer

    Paper That Can Damage Your Printer Your system is designed to use a variety of media types for print and copy jobs. However, some media can cause poor output quality, increased paper jams, or damage to your system. Unacceptable media includes: ■...
  • Page 44: Supported Paper Sizes And Weights

    Supported Paper Sizes and Weights The following sections provide information about paper sizes and weights that can be used in the system trays. For more information about supported paper and other media, print the Paper Tips page: On the control panel, press the System button. Select , and then press the OK button.
  • Page 45 Paper Sizes and Weights for Tray 1 60–220 g/m (16–40 lb. Bond, 50–80 lb. Cover) Index Card Statement Executive Letter US Folio Legal B5 JIS ISO B5 #10 Commercial Monarch Baronial (#5 ½) #6 ¾ 6 x 9 Phaser® 8560MFP/8860MFP Multifunction Printer Supported Paper and Media 8860mfp-128 3.0 x 5.0 in...
  • Page 46 Paper Sizes and Weights for Tray 2, 3, or 4 60–120 g/m (16–32 lb. Bond, 22–45 lb. Cover) Statement 5.5 x 8.5 in. Executive 7.25 x 10.5 in. Letter 8.5 x 11.0 in. US Folio 8.5 x 13.0 in. Legal 8.5 x 14.0 in.
  • Page 47: Loading Paper

    Loading Paper This section includes: ■ Loading Paper in Tray 1 on page 3-9 ■ Using Manual Feed on page 3-14 ■ Loading Paper in Tray 2, 3, or 4 Loading Paper in Tray 1 Use Tray 1 for a wide range of media including: ■...
  • Page 48 To load paper or other media in Tray 1: Pull up and out on the handle to open Tray 1. Open the tray extension. Phaser® 8560MFP/8860MFP Multifunction Printer 8860mfp-011 8860mfp-012 3-10 Loading Paper...
  • Page 49 Insert paper or other media into the tray. Single-sided printing: Insert the side to be printed facedown with the top of the page ■ entering the system first. Note: When using pre-punched paper, adjust the print margins to accommodate the holes. Printing over the holes may cause ink to transfer onto subsequent pages.
  • Page 50 2-sided printing: Insert side one faceup with the bottom of the page entering the ■ system first. Adjust the paper guides to fit the paper loaded in the tray. On the control panel, press the OK button to use the paper size and type displayed as the current setup, or change the paper size and type: Select , and then press the OK button.
  • Page 51 It prints from Tray 1 if the tray is selected or Tray 1 contains the requested paper. If no tray has the requested paper, you can select Tray 1 when prompted on the control panel. See also: Advanced Features Guide at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Phaser® 8560MFP/8860MFP Multifunction Printer 3-13...
  • Page 52: Using Manual Feed

    Using Manual Feed If you are using paper, such as letterhead, and do not want others to use it by mistake, you can set the system to prompt you when it is time to load the paper for your print job. Windows To select manual feed using Windows 2000, Windows XP, Windows Server 2003, or Windows Vista:...
  • Page 53: Loading Paper In Tray 2, 3, Or 4

    Loading Paper in Tray 2, 3, or 4 Use Tray 2, 3, or 4 for a wide range of media including: ■ Plain paper and letterhead ■ Card stock ■ Labels ■ Envelopes ■ Transparencies ■ Specialty media (including photo paper, postcards, pre-punched paper, duradocument paper, and trifold brochures) Pre-printed paper (paper already printed on one side) ■...
  • Page 54 To load paper, envelopes, or other media in Tray 2, 3, or 4: Remove the tray from the system. Insert paper, transparencies, envelopes, or specialty media into the tray. ■ Single-sided printing: Insert the side to be printed faceup with the top of the page toward the front of the tray.
  • Page 55 ■ Envelopes: Insert the envelopes with the flap side down and the flap toward the left side of the tray. ■ 2-sided printing: Insert side one facedown with the top of the page toward the back of the tray. Caution: Do not load paper or media above the fill line indicated on the tray.
  • Page 56 Adjust the paper guides to fit the paper loaded in the tray (if necessary). Length guide: Press the sides, then slide the guide until the arrow on the guide points ■ to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.
  • Page 57 Insert the tray into the slot and push it completely into the system. Adjust the output tray for short or long media. For media shorter than 190 mm (7.5 in.), flip up the paper stop. Phaser® 8560MFP/8860MFP Multifunction Printer 8860mfp-098 8860mfp-016 For media longer than 297 mm (11.7 in.), extend the output tray.
  • Page 58 On the control panel, press the System button. Select , and then press the OK button. Paper Tray Setup Select Tray 2 Paper Tray 3 Paper Select Use current setup change the paper type: ■ Select Tray 2 Paper Type press the OK button.
  • Page 59: Selecting Printing Options

    Selecting Options for an Individual Job (Macintosh) ■ See also: Advanced Features Guide at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Selecting Printing Preferences (Windows) Printer preferences control all of your print jobs, unless you override them specifically for a job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.
  • Page 60: Selecting Options For An Individual Job (Windows)

    Selecting Options for an Individual Job (Windows) If you want to use special printing options for a particular job, change the driver settings before sending the job to the system. For example, if you want to use the High-Resolution print-quality mode for a particular graphic, select this setting in the driver before printing that job.
  • Page 61: Selecting Options For An Individual Job (Macintosh)

    Windows Server 2003 Color Options tab Layout/Watermark tab Advanced tab Note: If your driver does not display the options listed in the table above, go to the Xerox Drivers and Downloads website to download the latest driver: ■ www.xerox.com/office/8560MFPdrivers www.xerox.com/office/8860MFPdrivers ■...
  • Page 62 See the following table for specific printing options: Macintosh PostScript Driver Settings Operating System Driver Drop-Down Title Mac OS X, Version Copies & Pages 10.4 and 10.5 Layout Paper Handling ColorSync Cover Page Paper Feed Job Type Image Quality Printer Features Phaser®...
  • Page 63 Macintosh PostScript Driver Settings (Continued) Operating System Driver Drop-Down Title Mac OS X, Version Copies & Pages 10.3 Layout Paper Handling ColorSync Cover Page Paper Feed Finishing Options Job Types Image Quality Printer Features Phaser® 8560MFP/8860MFP Multifunction Printer Selecting Printing Options Printing Options Copies ■...
  • Page 64: Printing On Both Sides Of The Paper

    ■ Transparencies ■ Envelopes ■ Labels See also: Supported Paper and Media on page 3-3 Printer Configurations on page 1-6 Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Both Sides of the Paper on page 3-26 or www.xerox.com/office/8860MFPsupport. (16-32 lb. Bond). 3-26...
  • Page 65 Select Print on Both Sides. Click the Binding icon that matches the edge to bind. Note: If your driver does not display the options listed in the table above, go to the Xerox Drivers and Downloads website to download the latest driver: ■...
  • Page 66: Manual 2-Sided Printing

    Manual 2-Sided Printing You can manually print on both sides of the paper when you are using paper types that are either too small or too heavy for automatic 2-sided printing. You can also manually print on the second side of paper that has been pre-printed on side one by this system or another solid-ink system or printer.
  • Page 67 Printing Side Two Remove the paper from the output tray and reload it in the paper tray: ■ Tray 1: Insert side two facedown with the top of the page entering the system first. Tray 2, 3, or 4: Insert side two faceup with the top of the page toward the front of the ■...
  • Page 68: Printing On Specialty Media

    Caution: Damage caused by using unsupported paper, transparencies, and other specialty media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.
  • Page 69 Guidelines Remove all paper before loading transparencies in the tray. ■ ■ Handle transparencies by the edges using both hands. Fingerprints or creases can cause poor print quality. ■ Do not load more than 50 transparencies in Tray 1. Do not load more than 400 transparencies in Tray 2, 3, or 4.
  • Page 70 Printing Transparencies from Tray 1 To print transparencies: Pull down and out on the handle to open Tray 1. Open the tray extension. Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Specialty Media 8860mfp-011 8860mfp-012 3-32...
  • Page 71 Insert transparencies into the tray. Note: Do not load transparencies above the transparency fill line inside the tray. On the control panel, press the OK button if the correct paper size and displayed as the current setup, or select the transparency size and type: Select , and then press the OK button.
  • Page 72 Printing Transparencies from Tray 2, 3, or 4 To print transparencies: Remove the tray from the system. Insert transparencies into the tray. Note: Do not load transparencies above the transparency fill line inside the tray. Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Specialty Media 8860mfp-020 8860mfp-029 3-34...
  • Page 73 Adjust the paper guides to fit the transparencies (if necessary). Length guide: Press the sides, and then slide the guide until the arrow on the guide ■ points to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.
  • Page 74 Insert the tray into the tray slot, and then push it completely into the system. On the control panel, press the System button. Select , and then press the OK button. Paper Tray Setup Select Tray 2 Paper Tray 3 Paper Select Use current setup change the paper type:...
  • Page 75: Printing Envelopes

    Caution: Never use envelopes with windows or metal clasps; they can damage the printer. Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details.
  • Page 76 Printing Envelopes from Tray 1 To print envelopes: Pull down and out on the handle to open Tray 1. Open the tray extension. Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Specialty Media 8860mfp-011 8860mfp-012 3-38...
  • Page 77 Insert envelopes into the tray with the flap side up and the flap of the envelopes toward the left side of the tray. Adjust the paper guides to fit the envelopes. On the control panel, press the OK button if the correct envelope size and type are displayed as the current setup, or select the envelope size and type: Select , and then press the OK button.
  • Page 78 Printing Envelopes from Tray 2, 3, or 4 To print envelopes: Remove the tray from the system. Insert envelopes into the tray, flap side down with the flap toward the left side of the tray. Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Specialty Media 8860mfp-020 8860mfp-026 3-40...
  • Page 79 Adjust the paper guides to fit the envelopes. Length guide: Press the sides, and then slide the guide until the arrow on the guide ■ points to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place. ■...
  • Page 80 Insert the tray into the tray slot, and then push it completely into the system. On the control panel, press the System button. Select , and then press the OK button. Paper Tray Setup Select Tray 2 Paper Tray 3 Paper Select Use current setup change the paper type:...
  • Page 81: Printing Labels

    Printing Labels Labels can be printed from any tray. To order paper, transparencies, or other specialty media, contact your local reseller or go to the Xerox Supplies website for your printer: ■ www.xerox.com/office/8560MFPsupplies ■ www.xerox.com/office/8860MFPsupplies See also: Paper Sizes and Weights for Tray 1...
  • Page 82 Printing Labels from Tray 1 To print labels: Pull down and out on the handle to open Tray 1. Open the tray extension. Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Specialty Media 8860mfp-011 8860mfp-012 3-44...
  • Page 83 Insert labels into the tray with the side to be printed facedown and the top of the page entering the system first. Adjust the paper guides to fit the labels loaded in the tray. On the control panel, press the OK button if the correct paper size and displayed as the current setup, or select the label size and type: Select Change setup...
  • Page 84 Printing Labels from Tray 2, 3, or 4 To print labels: Remove the tray from the system. Insert a maximum of 400 sheets of labels into the tray with the side to be printed faceup and the top of the page toward the front of the tray. Phaser®...
  • Page 85 Adjust the paper guides to fit the labels (if necessary). ■ Length guide: Press the sides, and then slide the guide until the arrow on the guide points to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.
  • Page 86 Insert the tray into the tray slot, and then push it completely into the system. On the control panel, press the System button. Select Paper Tray Setup , and then press the OK button. Select Tray 2 Paper Tray 3 Paper Select Use current setup the paper type:...
  • Page 87: Printing Glossy Paper

    Printing Glossy Paper Glossy paper can be printed, 1- or 2-sided, from any tray. To order paper, transparencies, or other specialty media, contact your local reseller or go to the Xerox Supplies website for your printer: ■ www.xerox.com/office/8560MFPsupplies ■ www.xerox.com/office/8860MFPsupplies Guidelines ■...
  • Page 88 Printing Glossy Paper from Tray 1 To print glossy paper: Pull down and out on the handle to open Tray 1. Open the tray extension. Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Specialty Media 8860mfp-011 8860mfp-012 3-50...
  • Page 89 Insert glossy paper in the tray. Adjust the paper guides to fit the paper. On the control panel, press the OK button if the correct paper size and type are displayed as the current setup, or select the appropriate paper size and type: Select Change setup , and then press the OK button.
  • Page 90 Printing Glossy Paper from Tray 2, 3, or 4 To print glossy paper: Remove the tray from the system. Insert glossy paper into the tray. Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Specialty Media 8860mfp-020 8860mfp-042 3-52...
  • Page 91 Adjust the paper guides to fit the glossy paper (if necessary). Length guide: Press the sides, and then slide the guide until the arrow on the guide ■ points to the appropriate paper size imprinted on the bottom of the tray. When properly positioned, the guide clicks into place.
  • Page 92 Insert the tray into the tray slot, and then push it completely into the system. Note: Do not load glossy paper above the transparency fill line inside the tray. Overloading the tray may cause jams. On the control panel, press the System button. Select , and then press the OK button.
  • Page 93: Printing Custom Size Paper

    Printing Custom Size Paper In addition to the wide variety of standard paper sizes that you can use for printing, you can also print on custom size paper within the following dimensions. Note: Print custom size paper from Tray 1 only. Single-Sided Printing Short edge 76–216 mm (3.0–8.5 in.)
  • Page 94 Printing Custom Size Paper from Tray 1 To print custom size paper: Pull down and out on the handle to open Tray 1. Open the tray extension. Phaser® 8560MFP/8860MFP Multifunction Printer Printing on Specialty Media 8860mfp-011 8860mfp-012 3-56...
  • Page 95 Insert custom size paper into the tray. ■ Single-sided printing: Insert the side to be printed facedown with the top of the page entering the system first. ■ 2-sided printing: Insert side one faceup with the bottom of the page entering the system first.
  • Page 96 Adjust the output tray for short or long media. For media shorter than 190 mm (7.5 in.), flip up the paper stop. On the control panel, press the OK button if the correct paper size and type are displayed as the current setup, or select the appropriate paper size and type: Select , and then press the OK button.
  • Page 97: Creating Custom Paper Types

    Creating Custom Paper Types Using CentreWare IS, you can create your own custom paper type with specific settings that you can reuse for routine print jobs, such as, monthly reports. Access these custom types in the printer driver, control panel, and CentreWare IS. Note: Creating custom paper types is not available on Phaser 8560MFP printers.
  • Page 98: Copying

    Copying This chapter includes: Basic Copying on page 4-2 ■ ■ Adjusting Copying Options on page 4-3 ■ Managing Copy Functions on page 4-20 Note: Some of the features described in this chapter may not be available on your system configuration.
  • Page 99: Basic Copying

    Basic Copying Use either the document glass or the document feeder to make copies. Load the originals to be copied and follow the steps below to make copies. To clear the settings from the previous job, press the Clear All button once. Note: For additional copying information, print the Copying Guide.
  • Page 100: Adjusting Copying Options

    Adjusting Copying Options This section includes: ■ Basic Settings on page 4-3 ■ Image Adjustments on page 4-8 Image Placement Adjustments ■ ■ Output Adjustments on page 4-16 ■ Advanced Copying on page 4-18 Basic Settings You can change the following basic settings: Selecting a Tray to Use for Copies ■...
  • Page 101 Setting the Copy Default Tray To set the default paper supply tray for copy jobs: On the control panel, press the System button. Select , and then press the OK button. Job Defaults Setup Select , and then press the OK button. Copy Defaults Setup Select , and then press the OK button.
  • Page 102 Specifying 2-Sided Originals or Copies When you use the document feeder with 2-sided originals, one or both sides can be scanned for copying. You can also create 1-sided or 2-sided copies. Press the 2-Sided button on the control panel to select one of the following options: ■...
  • Page 103 Selecting the Quality of the Copies Press the Output Quality button on the control panel to select one of the following output-quality modes: Output-Quality Mode Hi-Res/Photo Enhanced (factory default setting) Standard Fast Color Mode Phaser® 8560MFP/8860MFP Multifunction Printer Adjusting Copying Options Type of Copy Job Highest-quality mode for copies.
  • Page 104 Selecting the Document Type The scanner optimizes the appearance of the output based on the contents of the original. Press the Document Type button on the control panel to select one of the following options: ■ Photo: For photograph prints ■...
  • Page 105: Image Adjustments

    Image Adjustments You can change the following image adjustment settings: ■ Selecting an Original Size on page 4-8 ■ Using the Prescan Glass Option ■ Reducing or Enlarging the Image ■ Lightening or Darkening the Image ■ Adjusting the Contrast of the Image ■...
  • Page 106 Using the Prescan Glass Option When using the document glass, you can prescan originals when using the auto center, edge erase, auto reduce/enlarge, and poster options. To select a prescan setting: On the control panel, press the Copy button. Select , and then press the OK button.
  • Page 107 Lightening or Darkening the Image To lighten or darken an image when it is copied, press the Lighten/Darken button on the control panel to select a lighten/darken option. Adjusting the Contrast of the Image To reduce or increase the contrast of the image when it is copied: On the control panel, press the Copy button.
  • Page 108 Adjusting the Color Balance If colors on the copies do not match the colors on the original, you can adjust the levels of each primary color: cyan, magenta, yellow, and black to optimize the color. Note: You can also change the color settings to achieve a special color effect for your copies. To adjust these color levels: On the control panel, press the Copy button.
  • Page 109 Erasing the Edges of Copy Documents You can clean the edges of your copies, eliminating unwanted material from printing, by specifying the amount to erase on the right, left, top, and/or bottom edge. To erase edges on copies: On the control panel, press the Copy button. Select , and then press the OK button.
  • Page 110: Image Placement Adjustments

    Image Placement Adjustments You can change the following image placement adjustment settings: ■ Printing Multiple Images on a Sheet (N-Up) ■ Printing Posters on page 4-14 ■ Repeating Images on a Sheet ■ Centering the Image on page 4-14 ■ Shifting the Image on page 4-15 Printing Multiple Images on a Sheet (N-Up)
  • Page 111 Printing Posters The poster option enables you to copy one original onto several pages that can be assembled into a poster. The current reduce/enlarge setting is applied. To select the poster option: On the control panel, press the Copy button. Select , and then press the OK button.
  • Page 112 Shifting the Image In some cases, you may want to change the placement of the image on the copy page. To change image placement: On the control panel, press the Copy button. In the menu, select Margin Shift To increase the margin on the long edge of the copy: Select , and then press the OK button.
  • Page 113: Output Adjustments

    Output Adjustments You can change the following output adjustment settings: ■ Collating Copies on page 4-16 ■ Making Copy Documents with Covers ■ Using Blank Separation Pages Collating Copies When you make several copies of a multi-page document, you can collate the output. For example, if you are making three single-sided copies of a six-page document, the copies are printed in this order when you select collated: 1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6, 1, 2, 3, 4, 5, 6...
  • Page 114 Using Blank Separation Pages When you create copies on transparencies or other special media, you can insert blank separation pages between each copy. To turn on blank separation pages: Select the tray that contains the media you want to use for the copies. On the control panel, press the Copy button.
  • Page 115: Advanced Copying

    Advanced Copying You can change the following advanced copying options: ■ Copying Books on page 4-18 ■ Creating Booklets on page 4-19 Copying Books When copying a book, magazine, or pamphlet, you can copy both the left and right pages as a separate image or you can copy only the left or right page.
  • Page 116 Creating Booklets You can copy two document pages onto each side of a sheet of paper in the correct order so that you can fold the copy pages into a booklet. The size of the images are reduced proportionally to fit on the copy pages. You can combine this feature with the Book Copy option to reproduce bound documents.
  • Page 117: Managing Copy Functions

    Managing Copy Functions This section includes: ■ Setting the Print Job Interrupt Option Using a Color Copy Password ■ Setting the Print Job Interrupt Option Print and fax jobs are normally interrupted when users make copies. Printing or faxing continues while the system scans the originals. When the copies are ready to print, the print or fax job pauses, the copies print, and then the print or fax job resumes.
  • Page 118: Scanning

    ■ Calibrating the Scanner on page 5-31 See also: Using the Scanner (Windows) tutorial at www.xerox.com/office/8860MFPsupport Using the Scanner (Macintosh) tutorial at www.xerox.com/office/8860MFPsupport Note: Some of the features described in this chapter may not be available on your system configuration.
  • Page 119: Overview

    If you plan to import scanned images directly into an application (such as Photoshop or Word), or scan images directly to your computer, you must install the Xerox scan driver. Xerox provides scan drivers for the Windows and Macintosh operating systems along with the printer drivers on the Software and Documentation CD-ROM that came with your system.
  • Page 120: Basic Scanning

    Basic Scanning This section includes: ■ Scanning Originals at the Printer ■ Using Walk-Up Scanning on page 5-6 Note: For additional scanning information, print the Scanning Guide. On the control panel, press the Scan button, select Scanning Guide guide. Follow the steps below for your Phaser 8560MFP/8860MFP printer to scan images at the control panel.
  • Page 121: Scanning Originals At The Printer

    Scanning Originals at the Printer Select one of three destinations for images when scanning originals at the printer’s control panel: Public Folder, private folder, or user name. Note: Printing can continue while you are scanning originals at the system. Scanning to the Public Folder To scan originals to the Public Folder at the control panel: Press the Scan button, select Scan To...
  • Page 122 When you finish scanning, press the Clear All button. This prevents the next person who uses the system from scanning files to or deleting files from that location. Return to your computer and retrieve the images using the Xerox Scan Utility. See also:...
  • Page 123: Using Walk-Up Scanning

    Using Walk-Up Scanning With the Xerox Scan Utility, you can scan documents to your computer from any Xerox multifunction system that has Walk-Up scanning capability. You do not need to install the specific scan drivers for each system. To perform Walk-Up scanning on the Phaser 8560MFP/8860MFP printer: Access the Xerox Scan Utility on your computer: ■...
  • Page 124: Retrieving Scanned Images

    This section includes: ■ Using CentreWare IS to Retrieve Images ■ Using the Xerox Scan Utility on page 5-9 ■ Importing Images into an Application The method you use to view and retrieve images depends on how the system is connected to your computer, the destination you choose for the scanned image, and the operating system, as displayed in the following table.
  • Page 125: Using Centreware Is To Retrieve Images

    Using CentreWare IS to Retrieve Images If your Phaser 8560MFP/8860MFP printer is connected to a network, use CentreWare IS to view, retrieve, or delete images scanned from the Public Folder or from a private folder on the product’s hard drive. To retrieve a scanned image using CentreWare IS: Launch your web browser.
  • Page 126: Using The Xerox Scan Utility

    ■ Copying Scanned Images to Folders Use the Scan to Email or Copy to Folder tabs in the Xerox Scan Utility to view and retrieve images scanned to your computer from a Phaser 8560MFP/8860MFP printer. You can save the images in a specific folder or include the images as attachments in email messages.
  • Page 127 Select one or more images you want to send in an email. If desired, enter a different name in the Base Attachment Name field. The Xerox Scan Utility adds the base name to the front of the file name. Enter the appropriate email information in the To, CC, Subject, and Message fields.
  • Page 128 If desired, enter a different name in the Base File Name field and select a new folder location. The Xerox Scan Utility adds the base file name to the front of the file name. Click the Copy to Folder button to copy the selected images to the folder.
  • Page 129: Importing Images Into An Application

    Using the WIA Image Manager in a Windows Application ■ Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN) You can import images scanned to your computer from a Phaser 8560MFP/8860MFP printer into Windows or Macintosh applications on your computer.
  • Page 130 Select From Scanner or Camera. Select the scanner, and then click the OK button. In the Get Pictures from WIA Xerox Phaser 8560MFP (or Phaser 8860MFP) window, open the folder to view thumbnails of the images. The filename appears below each thumbnail.
  • Page 131 Select From Scanner or Camera. Select the scanner, and then click the Acquire button. The Scan to Email and Copy to Folder tabs on the Xerox Scan Utility display thumbnails of the images. Information about each image, including the template used, resolution, size of the image file, and the profile name and settings appears to the right of the thumbnail.
  • Page 132: Scanning Options

    Scanning Options This section includes: ■ Setting the Scan Resolution on page 5-15 ■ Automatically Suppressing Background Variations Setting the Color Mode on page 5-16 ■ ■ Setting 1-Sided or 2-Sided Originals ■ Setting the Document Type on page 5-18 Setting the Original Size on page 5-19 ■...
  • Page 133: Automatically Suppressing Background Variations

    Automatically Suppressing Background Variations When you are using originals printed on thin paper, text or images printed on one side of the paper can sometimes be seen on the other side of the paper. To prevent this from happening in your scanned document, and to improve the quality for two-sided scanned pages, use the setting on the control panel.
  • Page 134: Setting 1-Sided Or 2-Sided Originals

    Setting 1-Sided or 2-Sided Originals Note: If your system does not have a document feeder, you can manually perform 2-sided scanning from the document glass. When you use the document feeder to scan 2-sided originals, select a 2-sided option to scan both sides of the paper to produce a multi-page scanned image file.
  • Page 135: Setting The Document Type

    Setting the Document Type You can optimize the appearance of the scanned output according to the type of information contained in the original. Press the Document Type button on the control panel to change the selection to: ■ Photo: Optimizes for photograph prints. Graphics: Optimizes for constant-colored areas.
  • Page 136: Setting The Original Size

    Setting the Original Size To specify the size of the original: On the control panel, press the Scan button. Select , and then press the OK button. Original Size Select one of the following options, and then press the OK button: ■...
  • Page 137: Managing Scan Templates

    Managing Scan Templates This section includes: ■ Creating a Template with the Thumbnail Image Option ■ Creating a Template to Scan Images Directly to a Folder Deleting Templates on page 5-23 ■ You can create scan templates that contain specific settings, such as file type, resolution, and original size.
  • Page 138: Creating A Template With The Thumbnail Image Option

    ■ Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select Programs, select Xerox Office Printing, select Scanning, and then select Xerox Scan Utility.
  • Page 139: Creating A Template To Scan Images Directly To A Folder

    To enter the base name to be used for naming the scanned images, enter a file name in the Base File Name field. The Xerox Scan Utility adds the base file name to the front of the file name.
  • Page 140: Deleting Templates

    ■ Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select Programs, select Xerox Office Printing, select Scanning, and then select Xerox Scan Utility.
  • Page 141: Managing Folder And Email Profiles

    Deleting Folder Profiles on page 5-26 With the Xerox Scan Utility, you can create profiles to be reused when sending scanned images as email attachments or when copying scanned images to specific folders. Profiles eliminate the need for re-entering the same email or folder destination information.
  • Page 142: Creating Or Editing Email Profiles

    ■ Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select Programs, select Xerox Office Printing, select Scanning, and then select Xerox Scan Utility.
  • Page 143: Creating Or Editing Folder Profiles

    ■ Windows: Right-click the Xerox Scan Utility icon on the taskbar, and then select Xerox Scan Utility. If the icon does not appear in the taskbar, click Start, select Programs, select Xerox Office Printing, select Scanning, and then select Xerox Scan Utility.
  • Page 144: Managing Files And Scanning Policies

    Managing Files and Scanning Policies This section includes: ■ Deleting Image Files from the System ■ Deleting Image Files from the Xerox Scan Utility ■ Adding a Password for Scanning to Your Computer ■ Creating a Private Folder on page 5-30 ■...
  • Page 145 Using the Control Panel To remove all scan files from the Public Folder: On the control panel, press the Scan button. Select , and then press the OK button. Scan To Select Public Folder, and then press the OK button. Select , and then press the OK button.
  • Page 146: Deleting Image Files From The Xerox Scan Utility

    Deleting Image Files from the Xerox Scan Utility Scanned images displayed in the Xerox Scan Utility are stored on your computer’s hard drive. To delete scanned images that are no longer needed from the Xerox Scan Utility: Access the Xerox Scan Utility on your computer: ■...
  • Page 147: Creating A Private Folder

    Creating a Private Folder You can create a private folder on the Phaser 8860MFP printer’s hard drive for your scanned images. You can also protect your private folder with a password to prevent others from viewing or retrieving your scanned images. To create a private folder on the system’s hard drive using CentreWare IS: Launch your web browser.
  • Page 148: Calibrating The Scanner

    Calibrating the Scanner This section includes: ■ Starting the Calibration Procedure ■ Calibrating the Scanner at the Document Glass Calibrating the Scanner at the Document Feeder ■ Perform the scanner calibration procedure if your scanner, document feeder, or document cover is replaced. Scanner calibration adjusts the output quality of the front and back pages of 2-sided originals in relation to each other.
  • Page 149: Calibrating The Scanner At The Document Glass

    Calibrating the Scanner at the Document Glass To calibrate the scanner at the document glass: Place the Scanner Calibration page on the document glass, with the top edge of the page toward the left. Note: Make sure the calibration page is aligned correctly. If the page is misaligned, the calibration procedure will fail.
  • Page 150: Calibrating The Scanner At The Document Feeder

    For more information about calibrating the scanner, see the Online Support Assistant at www.xerox.com/office/8560MFPsupport Phaser® 8560MFP/8860MFP Multifunction Printer Calibrating the Scanner , and then press the OK button to , press the OK button. The calibration Success , press the OK button, and then repeat Steps 1–3. Failure or www.xerox.com/office/8860MFPsupport. 5-33 LTR/LGL...
  • Page 151: Faxing

    6-17 ■ Solving Fax Problems on page 6-25 See also: Using the Fax tutorial at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Note: Some of the features described in this chapter may not be available on your system configuration. Phaser® 8560MFP/8860MFP Multifunction Printer...
  • Page 152: Basic Faxing

    Basic Faxing This section includes: ■ Sending a Fax from the Printer Sending a Fax from Your Computer ■ Note: For additional faxing information, print the Faxing Guide. On the control panel, press the Fax button, select Faxing Guide Sending a Fax from the Printer To quickly send a fax from the system to a single recipient using factory defaults: Select one of the following methods: ■...
  • Page 153: Sending A Fax From Your Computer

    Sending a Fax from Your Computer You can send a fax to the system from an application on your Windows or Macintosh computer. Windows Applications To send a fax from a Windows 2000, Windows XP, Windows Server 2003, or Windows Vista application: Access the application’s Print dialog box, select your Phaser 8560MFP/8860MFP printer, and then click the Properties button to open the printer driver.
  • Page 154 Macintosh Applications To send a fax from a Macintosh OS X, version 10.3 and higher application: Access the application’s Print dialog box. Select your Phaser 8560MFP/8860MFP printer in the Printer drop-down list. Select Fax from the Job Type drop-down list, and then click the Lan Fax Setup button. Click the Fax Recipients button and then select one of the following options: ■...
  • Page 155: Adding Individual And Group Speed Dial Entries

    Adding Individual and Group Speed Dial Entries This section includes: ■ Adding an Individual on page 6-6 Adding a Group on page 6-8 ■ ■ Editing or Deleting an Individual Speed Dial Entry ■ Editing or Deleting a Group Speed Dial Entry You can create and save fax information for individuals or groups to whom you often send faxes.
  • Page 156: Adding An Individual

    Adding an Individual Set up and save individual names and fax numbers to easily access them when you want to send a fax. Using the Control Panel To add an individual speed dial entry: On the control panel, press the Speed Dial button. Select , and then press the OK button.
  • Page 157 Using CentreWare IS To add an individual speed dial entry: Launch your web browser. Enter your system’s IP address in the browser’s Address field. Select the Properties tab, and then click Individual Directory in the Fax Settings folder. Select one of the following options: Import: Click the Import option in the Individual Directory field, and then browse to select an individual’s information stored on your computer’s hard drive.
  • Page 158: Adding A Group

    Adding a Group Set up and save group names to easily access them when you want to send a fax to a group. Groups can include both individual and group entries once they have been set up. Note: Individual entries must be set up before groups can be defined. Using the Control Panel Use the control panel to add or remove individuals or groups from the speed dial group.
  • Page 159 Removing an Entry from a Group To remove an entry: On the control panel, press the Speed Dial button. Select , and then press the OK button. Group Select the group you want to change from the list displayed, and then press the OK button. To remove an individual from this group: Select Remove Individual...
  • Page 160: Editing Or Deleting An Individual Speed Dial Entry

    Using CentreWare IS To add a group speed dial entry: Launch your web browser. Enter your system’s IP address in the browser’s Address field. Select the Properties tab, and then click Group Directory in the Fax Settings folder. Click the Add button and then enter the appropriate information in the following fields: ■...
  • Page 161: Editing Or Deleting A Group Speed Dial Entry

    Editing or Deleting a Group Speed Dial Entry To revise or remove groups: On the control panel, press the Speed Dial button. Select , and then press the OK button. Group Select a group name in the list displayed, and then press the OK button. Select one of the following options: ■...
  • Page 162: Faxing Multiple Recipients Using Send List

    Faxing Multiple Recipients Using Send List This section includes: ■ Setting Up a Send List of Fax Recipients Viewing or Editing the Send List ■ Setting Up a Send List of Fax Recipients You can select one or more recipients when sending a fax. The Send List fax feature enables you to create a list of recipients that includes fax numbers, individuals, and groups.
  • Page 163: Viewing Or Editing The Send List

    Viewing or Editing the Send List Before sending a fax, you may want to verify or edit the list of recipients you selected for the fax. To do this: On the control panel, press the Send List button. Select View/Edit Send List , and then press the OK button.
  • Page 164: Selecting Fax Options

    Selecting Fax Options This section includes: ■ Setting the Fax Destination on page 6-14 ■ Setting the Fax Resolution on page 6-15 Selecting the Original Size on page 6-15 ■ ■ Selecting Auto Suppression on page 6-15 ■ Selecting the Starting Rate on page 6-16 Delay Sending a Fax on page 6-16...
  • Page 165: Setting The Fax Resolution

    Setting the Fax Resolution To set the fax resolution: On the control panel, press the Fax button. Select , and then press the OK button. Resolution Select an option from the list displayed, and then press the OK button. Note: The factory default is Fine.
  • Page 166: Selecting The Starting Rate

    Selecting the Starting Rate Select the highest starting rate unless the fax destination for the fax you are sending has special requirements. To select the transmission speed for a fax: On the control panel, press the Fax button. Select , and then press the OK button. Starting Rate Select an option from the list displayed, and then press the OK button.
  • Page 167: Managing Fax Functions

    Managing Fax Functions This section includes: ■ Printing a Transmission Report Enabling or Disabling Secure Faxes ■ ■ Printing or Clearing Secure Faxes ■ Clear Pending Faxes on page 6-20 ■ Enabling or Disabling Junk Fax Prevention ■ Printing Fax Reports on page 6-22 ■...
  • Page 168: Enabling Or Disabling Secure Faxes

    Enabling or Disabling Secure Faxes Additional security may be set for receiving faxes. When the Secure Fax option is enabled, a password is required before faxes can be printed or removed. To enable or disable a Secure Receive fax: On the control panel, press the System button. Select , and then press the OK button.
  • Page 169: Printing Or Clearing Secure Faxes

    Printing or Clearing Secure Faxes If the Secure Fax option is enabled, you must enter your numeric password to print or clear a received fax: Using the Control Panel To print or clear all secure faxes: On the control panel, press the Fax button. Select one of the following options, follow the onscreen prompts, and then press the OK button: ■...
  • Page 170: Clear Pending Faxes

    Clear Pending Faxes You can view the faxes waiting to be sent. If needed, you can clear one or more faxes. Using the Control Panel To clear pending faxes: On the control panel, press the Fax button. Select , and then press the OK button. Clear Pending Faxes Select Pending Jobs Report,...
  • Page 171: Enabling Or Disabling Junk Fax Prevention

    Enabling or Disabling Junk Fax Prevention Junk fax prevention allows you to turn off/on printing faxes received from phone numbers in the individual speed dial directory. Using the Control Panel To turn off/on the junk fax prevention option: On the control panel, press the System button. Select , and then press the OK button.
  • Page 172: Printing Fax Reports

    Printing Fax Reports Several fax reports are available to provide information about faxing activities, directories, and pending jobs. The Activity Report provides information about completed fax jobs. The Dial Directory Report and the Group Directory Report display information about fax numbers, individual, or group recipients.
  • Page 173: Inserting Pauses In Fax Numbers

    Inserting Pauses in Fax Numbers Some fax numbers require one or more pauses during the dialing sequence. To insert pauses in a fax number: On the control panel, press the Fax button. Select , and then press the OK button. Fax To When entering a fax number using the alphanumeric keypad, press the Pause button to insert a pause (represented by a comma) in the fax number where appropriate.
  • Page 174: Changing Default Settings

    Changing Default Settings Select one of the following methods to change the default settings for the system’s fax function. Using the Control Panel To change default settings: On the control panel, press the System button. Select , and then press the OK button. Job Defaults Setup Select , and then press the OK button.
  • Page 175: Solving Fax Problems

    Solving Fax Problems This section includes: ■ Configuring the Modem on page 6-25 ■ Printing the Protocol Monitoring Report Resetting Fax Options to the Factory Default ■ Configuring the Modem To adjust modem settings: On the control panel, press the System button. Select , and then press the OK button.
  • Page 176: Resetting Fax Options To The Factory Default

    Resetting Fax Options to the Factory Default When you reset fax settings, all settings are returned to factory default values. Any incoming or outgoing faxes are cancelled or deleted. Note: Speed Dial entries and the Country and Line ID settings are not affected when you select the option.
  • Page 177: Print Quality

    Print Quality This chapter includes: ■ Controlling the Quality of Your Prints ■ Solving Print-Quality Problems Phaser® 8560MFP/8860MFP Multifunction Printer on page 7-2 on page 7-6...
  • Page 178: Controlling The Quality Of Your Prints

    Note: Driver settings override the control panel settings. See also: Advanced Features Guide at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Selecting a Print-Quality Mode Print-quality modes available with the Phaser 8560MFP/8860MFP printer include: Print-Quality Mode...
  • Page 179 10.3 and higher Select a print-quality mode from the Print Quality drop-down list. Note: If your driver does not display the options listed in the table above, go to the Xerox Drivers and Downloads website to download the latest driver: ■...
  • Page 180: Adjusting Color

    Black and White User Printer Control Panel Setting See also: Online Support Assistant at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport. Phaser® 8560MFP/8860MFP Multifunction Printer Controlling the Quality of Your Prints Description Applies the best color correction to each graphic element: text, artwork, and photographs.
  • Page 181 Select the desired color correction from the Color Correction drop-down list. Note: If your driver does not display the options listed in the table above, go to the Xerox Drivers and Downloads website to download the latest driver: ■ www.xerox.com/office/8560MFPdrivers ■...
  • Page 182: Solving Print-Quality Problems

    Solving Print-Quality Problems This section includes: ■ Smudges or Smears on page 7-7 ■ Random Light Stripes on page 7-8 ■ Predominate Light Stripes on page 7-10 ■ Transparency Images Are Too Light or Too Dark ■ Colors Are Wrong on page 7-12 ■...
  • Page 183: Smudges Or Smears

    Smudges or Smears Problem Smudges or smears appear on the page. Solution To prevent smudges or smears from appearing on the page: Verify that the paper you are using is the correct type for the system and is properly loaded in the tray.
  • Page 184: Random Light Stripes

    Random Light Stripes Problem Light stripes appear randomly on the test page when one or more color bars is missing. Light Stripes Test Solution To prevent random light strips from appear on the page: On the control panel, press the System button. Select , and then press the OK button.
  • Page 185 If the problem continues, call your local service provider or Xerox technical support. To continue printing until your system can be serviced, select Jet Substitution Mode to substitute a jet for the malfunctioning jet causing the light stripe. To select Jet Substitution Mode: On the control panel, press the System button.
  • Page 186: Predominate Light Stripes

    Predominate Light Stripes Problem Light stripes appear prominently on the test page when all four color bars are missing. Solution To prevent predominate light stripes from appear on the page: Open the exit cover: Remove debris from the paper-exit area. Raise the lower paper guide and wipe the plastic paper release blade with a lint-free cloth.
  • Page 187: Transparency Images Are Too Light Or Too Dark

    Select Information Pages Select , and then press the OK button. Paper Tips Page Note: Use only recommended Xerox transparencies. See also: For the Phaser 8560MFP: Recommended Media List (United States) Recommended Media List (Europe) For the Phaser 8860MFP: Recommended Media List (United States) Recommended Media List (Europe) Phaser®...
  • Page 188: Colors Are Wrong

    Colors Are Wrong Problem The color produced by the system is wrong or differs from the color that it must match. Solution See the Online Support Assistant for information about color matching at www.xerox.com/office/8560MFPsupport or www.xerox.com/office/8860MFPsupport. Phaser® 8560MFP/8860MFP Multifunction Printer 7-12...
  • Page 189: Pantone Colors Do Not Match

    PANTONE Colors. See also: Advanced Features Guide at www.xerox.com/office/8560MFPsupport www.xerox.com/office/8860MFPsupport Phaser® 8560MFP/8860MFP Multifunction Printer Solving Print-Quality Problems...
  • Page 190: Maintenance

    Maintenance and Cleaning on page 8-2 ■ ■ Ordering Supplies on page 8-23 ■ Moving and Repacking the Printer See also: Maintenance video tutorials at www.xerox.com/office/8860MFPsupport Replacing supplies video tutorials at www.xerox.com/office/8860MFPsupport Phaser® 8560MFP/8860MFP Multifunction Printer on page 8-25 www.xerox.com/office/8560MFPsupport www.xerox.com/office/8560MFPsupport...
  • Page 191: Maintenance And Cleaning

    Maintenance and Cleaning This section includes: ■ Routine Maintenance on page 8-2 ■ Cleaning the Paper Release Blade Cleaning the Maintenance Kit Wiper Blade ■ ■ Cleaning the Outside of the Printer ■ Cleaning the Document Glass and Document Feeder See also: User Safety on page A-1...
  • Page 192 To load ink: Lift the control panel. Open the ink cover. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-052 8860mfp-053...
  • Page 193 Warming Up ready for printing. Note: To minimize ink waste and optimize performance, leave the system on at all times. To order ink, contact your local reseller or go to the Xerox Supplies website for your printer: ■ www.xerox.com/office/8560MFPsupplies ■...
  • Page 194 Emptying the Waste Tray Empty the waste tray when the control panel displays a message stating that the waste tray is full. Warning: The system’s interior may be hot. Do not touch the hot surfaces! To empty the waste tray: Open the side door.
  • Page 195 Pull the waste tray (labeled B) completely out of the system. Warning: The waste tray may be hot; handle it carefully. Note: The waste tray may be locked if the system is in a warm-up cycle or if the ink is cooling following the Eliminate Light Stripes locked, close the door and wait 15 minutes before repeating Steps 1 and 2.
  • Page 196 Insert the waste tray into the system and push it completely into the waste tray slot. Close the side door. Caution: Do not attempt to reuse the waste ink in the system; it can damage the system. This damage is not covered under the system warranty. Phaser®...
  • Page 197 Order a new maintenance kit when the control panel displays a message that the maintenance kit is low. Replace it when the control panel prompts you to replace the maintenance kit. To order a replacement maintenance kit, contact your local reseller or go to the Xerox Supplies website for your printer: ■...
  • Page 198 Remove the maintenance kit (labeled A) from the maintenance kit slot. Insert the replacement maintenance kit and push it completely into the maintenance kit slot. Follow the illustrated instructions included with the maintenance kit for full installation and disposal information. Phaser®...
  • Page 199 Maintenance and Cleaning Close the side door. 8860mfp-059 Phaser® 8560MFP/8860MFP Multifunction Printer 8-10...
  • Page 200: Cleaning The Paper Release Blade

    Cleaning the Paper Release Blade To clean the paper release blade: Lift the control panel. Remove paper from the output tray. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-052 8860mfp-076 8-11...
  • Page 201 Open the exit cover. Lift the lower paper guide toward the front of the system. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-077 8860mfp-079 8-12...
  • Page 202 Wipe the plastic paper release blade on the paper guide with a pre-soaked alcohol cloth (using 90 percent isopropyl alcohol). Return the paper guide to its original position. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-062 8860mfp-063 8-13...
  • Page 203 Close the exit cover. Close the control panel. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-081 8860mfp-082 8-14...
  • Page 204: Cleaning The Maintenance Kit Wiper Blade

    Cleaning the Maintenance Kit Wiper Blade The maintenance kit contains a wiper blade that removes excess ink. To clean the maintenance kit wiper blade: Open the side door on the system. Remove the maintenance kit (labeled A) from the maintenance kit slot. Phaser®...
  • Page 205 Use a lint-free cloth to clean the top and upper edges of the flexible plastic wiper blade located next to the roller. Insert the maintenance kit and push it completely into the maintenance kit slot. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-064 8860mfp-061 8-16...
  • Page 206 Maintenance and Cleaning Close the side door. 8860mfp-059 Phaser® 8560MFP/8860MFP Multifunction Printer 8-17...
  • Page 207: Cleaning The Outside Of The Printer

    Cleaning the Outside of the Printer To remove stains, clean the outside of the system using a soft, damp, cloth moistened with a mild neutral detergent. Do not spray detergent directly onto the system. Warning: To prevent electric shock, turn the system off and unplug the power cord from the electrical outlet before cleaning the system.
  • Page 208 Wipe the document glass with the cloth or cotton swab. Close the document feeder. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-065 8860mfp-095 8-19...
  • Page 209 Document Feeder To clean the document feeder: Open the jam access door on the document feeder. Moisten a soft cloth or cotton swab with alcohol (90 percent isopropyl alcohol). Wipe the feeding roller and inside the document feeder with the cloth or cotton swab. Phaser®...
  • Page 210 Close the jam access door. Lift the document feeder. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-092 8860mfp-093 8-21...
  • Page 211 Wipe the underside of the document feeder with the cloth or cotton swab. Close the document feeder. Phaser® 8560MFP/8860MFP Multifunction Printer Maintenance and Cleaning 8860mfp-067 8860mfp-095 8-22...
  • Page 212: Ordering Supplies

    Phaser 8860MFP printers: Genuine Xerox Phaser 8860MFP Solid Ink (Cyan, Magenta, Yellow, and Black) Note: When ordering ink from your local reseller or from the Xerox Supplies website at www.xerox.com/office/8560MFPsupplies sure to order the correct ink for your system. Ink shapes differ for both products. Ink used with Phaser 8560MFP products cannot be used with Phaser 8860MFP printers.
  • Page 213: Routine Maintenance Items

    Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this system. The Total Satisfaction Guarantee is available in the United States and Canada.
  • Page 214: Moving And Repacking The Printer

    Moving and Repacking the Printer This section includes: ■ Precautions for Moving the Printer ■ Moving the Printer Within the Office Preparing the Printer for Shipment ■ Caution: Parts of the system are hot. To avoid personal injury or damage to the system, allow the ink to solidify.
  • Page 215 Wait for the system to complete the cool-down period for the ink to solidify. The fan shuts down when it is cool enough to move the system. Caution: If you turn off the system but do not select the control panel, the fan does not run, so you must wait longer for the ink to solidify. Wait at least 30 minutes for the system to cool completely before moving or packing it.
  • Page 216: Preparing The Printer For Shipment

    Pack the system. See Packing the Printer Repack the system using the original packing material and boxes or a Xerox repackaging kit. Additional instructions for repacking the system are provided in the repackaging kit. If you do not have all the original packaging, or are unable to repackage the system, contact your local Xerox service representative.
  • Page 217 Removing the Maintenance Kit and Waste Tray Before turning off the system, remove the maintenance kit and waste tray. Open the side door on the system. Remove the maintenance kit (labeled A) and place it in a plastic bag for storage. Phaser®...
  • Page 218 Remove the waste tray (labeled B) from the waste tray slot. Warning: The waste tray may be hot; handle it carefully. Empty the waste, and then place the tray in a plastic bag for storage. Caution: Shipping the system with the maintenance kit and waste tray installed can damage the system.
  • Page 219 Turning Off the Printer To turn off the system: Press the power switch located under the interface cover on the side of the system. Within 10 seconds after turning off the system, select the control panel. Caution: If you receive a Power Down Error-Head not Parked panel, the system is not ready to be moved.
  • Page 220 Turn the scanhead transportation lock clockwise to lock the scanhead. Caution: Scanhead damage can occur if the lock is not fully tightened. Wait for the system to complete the cool-down period for the ink to solidify. The fan shuts down when it is cool enough to move the system. Caution: If you turn off the system but do not select the control panel, the fan does not run, so you must wait longer for the ink to solidify.
  • Page 221 Removing the Document Feeder and Scanner Remove the document feeder and scanner, pack them separately from the rest of the system. Disconnect the cable between the document feeder and the scanner. Lift the document feeder. Pinch the hinges, and then lift the document feeder away from the document glass. Phaser®...
  • Page 222 Disconnect the cable between the scanner and the rest of the system. Using a pen, slide both the scanner latches to the unlocked position, and then slide the scanner back and lift it away from the system. Pack the scanner separately from the rest of the system. Fold the stabilizers in toward the system.
  • Page 223 If the system has an optional Tray 3 or 4, lift the system off the trays. Packing the Printer Repack the system using the original packing material and boxes or a Xerox repackaging kit. Additional instructions for repacking the system are provided in the repackaging kit. If you do not have all the original packaging, or are unable to repackage the system, contact your local Xerox service representative.
  • Page 224: Troubleshooting

    Troubleshooting This chapter includes: ■ Clearing Paper Jams on page 9-2 ■ Getting Help on page 9-27 See also: Troubleshooting video tutorials at www.xerox.com/office/8860MFPsupport Print Quality on page 7-1 Phaser® 8560MFP/8860MFP Multifunction Printer www.xerox.com/office/8560MFPsupport...
  • Page 225: Clearing Paper Jams

    Clearing Paper Jams This section includes: ■ Jam at Exit Cover on page 9-2 ■ Jam at Exit Path on page 9-8 ■ Jam at Front Cover on page 9-11 ■ Jam at Tray 2, 3, or 4 on page 9-18 ■...
  • Page 226 Remove paper from the output tray. Open the exit cover. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-076 8860mfp-077...
  • Page 227 Pull the jammed paper slowly out of the system. Confirm that all paper fragments are removed. If you did not find paper in Step 4, lift the paper guides. Remove any jammed paper. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-078 8860mfp-079 8860mfp-080...
  • Page 228 Close the exit cover. Close the control panel. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-081 8860mfp-082...
  • Page 229 If you did not find paper in the previous steps, follow these steps. Pull up the latch on the front of the system to open the front cover. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are removed.
  • Page 230 Clearing Paper Jams Close the front cover. 8860mfp-085 Phaser® 8560MFP/8860MFP Multifunction Printer...
  • Page 231: Jam At Exit Path

    Jam at Exit Path To clear a jam at the exit path: Lift the control panel. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are removed. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-075 8860mfp-086...
  • Page 232 Remove paper from the output tray. Close the control panel. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-076 8860mfp-082...
  • Page 233 Adjust the output tray for short or long paper. For media shorter than 190 mm (7.5 in.), flip up the paper stop. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-016 For media longer than 297 mm (11.7 in.), extend the output tray. 9-10 8860mfp-017...
  • Page 234: Jam At Front Cover

    Jam at Front Cover To clear a jam at the front cover: Pull up the latch on the front of the system to open the front cover. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are removed.
  • Page 235 Close the front cover. If you did not find paper in Step 2, follow these steps: Lift the control panel. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-085 8860mfp-075 9-12...
  • Page 236 Open the exit cover. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are removed. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-077 8860mfp-078 9-13...
  • Page 237 Lift the paper guides. Remove jammed paper. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-079 8860mfp-080 9-14...
  • Page 238 Close the exit cover. Close the control panel. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-081 8860mfp-095 9-15...
  • Page 239 If you did not find jammed paper in the previous steps, follow these steps. Pull all the trays completely out of the system and removed jammed paper. Pull the jammed paper slowly out of the system. Confirm that all paper fragments are removed.
  • Page 240 Clearing Paper Jams Replace all trays and push each one completely into the system. 8860mfp-098 Note: Use only the approved paper type, weight, and size for this tray. Print custom size paper from Tray 1 only. Phaser® 8560MFP/8860MFP Multifunction Printer 9-17...
  • Page 241: Jam At Tray 2, 3, Or 4

    Jam at Tray 2, 3, or 4 To clear a jam from the tray specified on the control panel: Pull the tray specified on the control panel completely out of the system. Remove the top sheet from the tray. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-088 8860mfp-087...
  • Page 242 Remove jammed paper inside the system tray slot. Verify that any torn pieces of paper are removed. Push the tray completely into the system. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-100 8860mfp-098 9-19...
  • Page 243 If you did not find paper in the previous steps, follow these steps. Pull all the trays completely out of the system. Pull up the latch on the front of the system to open the front cover. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-088 8860mfp-083...
  • Page 244 Remove any jammed paper. Verify that any torn pieces of paper are removed. Verify that the paper is loaded correctly in the tray. Adjust the length and width tray guides for the paper loaded in the tray. ■ Length guide: Press the sides, then slide the guide until the arrow on the guide points to the appropriate paper size imprinted on the bottom of the tray.
  • Page 245 Close the front cover. Replace all trays and push each tray completely into the system. Verify that you are printing custom paper sizes from Tray 1 only. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-085 8860mfp-098 9-22...
  • Page 246: Jam At The Document Feeder

    Jam at the Document Feeder Note: A jam at the document feeder prevents faxing or scanning but does not prevent printing activities. To clear a jam at the document feeder: Remove the originals from the document feeder and catch tray. Open the jam access cover on the document feeder.
  • Page 247 Remove jammed paper from the document feeder. Close the jam access cover on the document feeder. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-091 8860mfp-092 9-24...
  • Page 248 Lift the document feeder. Remove any jammed paper from under the document feeder or from the document glass. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-093 8860mfp-094 9-25...
  • Page 249 Close the document feeder. Reinsert originals in the document feeder. Phaser® 8560MFP/8860MFP Multifunction Printer Clearing Paper Jams 8860mfp-095 8860mfp-096 9-26...
  • Page 250: Getting Help

    The Help button is labeled with a ? symbol. PrintingScout Alerts PrintingScout is a tool that is installed with your Xerox printer driver. It automatically checks the printer status when you send a print job. If the printer is unable to print your job, PrintingScout automatically displays an alert on your computer screen to let you know that the printer needs attention.
  • Page 251: Fax And Scan Alerts

    Fax and Scan Alerts Alerts provide messages and instructions for helping the user solve problems that may arise when faxing or scanning. Alerts can be viewed through CentreWare IS or through the Xerox Support Centre utility. Note: Fax errors do not prevent scanning, copying, or printing activities.
  • Page 252: Web Links

    Xerox provides several websites that offer additional help on your Phaser 8560MFP/8860MFP printer. A set of Xerox links is installed in your web browser’s Favorites folder when you install the Xerox printer drivers on your computer. Use the following websites to obtain more information.
  • Page 253 System registration: Material Safety Data Sheets identify materials, and provide information on safely handling and storing hazardous materials: Information about recycling supplies: Phaser® 8560MFP/8860MFP Multifunction Printer Link www.phasersmart.com www.xerox.com/office/8860MFPsupport www.xerox.com/office/8860MFPsupplies www.xerox.com/office/businessresourcecenter www.xerox.com/office/worldcontacts www.xerox.com/office/register www.xerox.com/msds (U.S. and Canada) www.xerox.com/environment_europe (European Union) www.xerox.com/gwa...
  • Page 254: User Safety

    User Safety Your system and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your system. Electrical Safety ■ Use the power cord supplied with your system. ■...
  • Page 255 Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance and could create a hazardous condition. ■ Do not burn any consumables or routine maintenance items. For information on Xerox supplies recycling programs, go to www.xerox.com/gwa. Phaser® 8560MFP/8860MFP Multifunction Printer...
  • Page 256 Operational Safety Your system and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines helps to ensure the continued, safe operation of your system.
  • Page 257 Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this system. The Total Satisfaction Guarantee is available in the United States and Canada.
  • Page 258 Moving the Printer Follow these guidelines to avoid injuring yourself or damaging the system: ■ Use the mode on the control panel for best results. Shut Down Always allow the system to cool before it is moved to avoid ink spills which can damage ■...
  • Page 259 Always remove the document feeder before shipping the system. ■ ■ Always remove the scanner before shipping the system. ■ Always move the system separately from optional Trays 3 and 4. ■ The system is heavy and must be lifted by two people. ■...
  • Page 260 For more information about Xerox environmental programs, visit www.xerox.com/environment. If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, perchlorate, and other materials whose disposal may be regulated to environmental considerations.
  • Page 261: Copy Regulations

    Copy Regulations United States Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. Obligations or Securities of the United States Government, such as: Certificates of Indebtedness Coupons from Bonds Silver Certificates...
  • Page 262 Immigration papers. Draft Registration Cards. Selective Service Induction papers that bear any of the following Registrant’s information: Earnings or Income ■ ■ Court Record ■ Physical or mental condition ■ Dependency Status ■ Previous military service Exception: United States military discharge certificates may be photographed. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various Federal Departments, such as FBI, Treasure, etc.
  • Page 263 Canada Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. Current bank notes or current paper money. Obligations or securities of a government or bank. Exchequer bill paper or revenue paper.
  • Page 264: Fax Regulations

    Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual.
  • Page 265 Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service provider. This applies at any time during or after the service warranty period.
  • Page 266 Canada Note: The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
  • Page 267 Europe Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and...
  • Page 268 New Zealand Telecom Warning Notice The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
  • Page 269 Index Numerics 2nd side printing, 3-28, 3-29 2-sided printing, 3-26 automatic, 3-26 binding edge options, 3-27 manual, 3-28 pre-printed paper, 3-28 selecting, 3-27 accessory system cart, 1-9 activity report, 6-22 adding a group, 6-8 an individual, 6-6 group speed dial entry, 6-8 individual speed dial entry, 6-6 send list, 6-12 adding ink, 8-2...
  • Page 270 CentreWare IS changing or modifying the printer’s IP address, 2-7 creating custom paper types, 3-59 setting the printer’s IP address dynamically, 2-6 using to retrieve scanned images, 5-8 changing the IP address using CentreWare IS, 2-7 characters control panel buttons, 1-13 entering with the control panel keypad, 6-5 inserting in names and numbers, 6-2...
  • Page 271 PostScript, 2-10 printer, 1-9 scan, 1-9 selecting 2-sided printing, 3-27 UNIX, 2-10 Windows 2000 or later, 2-11 Xerox Support Centre, 1-18 duplex automatic document feeder, 3-4 Dynamic Domain Name Service (DDNS), 2-7 dynamically setting the printer’s IP address, 2-6 Index-3...
  • Page 272 1-7 standard, 1-6 folder Copy to Folder tab, 5-21, 5-22 creating a private scan folder, 5-30 My Scanned Images, 5-7 private, 5-7 public, 5-7 selecting settings for scanned images, 5-11 Xerox Scan Utility, 5-21, 5-22 Index-4 Index...
  • Page 273 4-13 reducing or enlarging, 4-9 retrieving scanned images, 5-7 retrieving scanned images with CentreWare IS, 5-8 retrieving with the Xerox Scan Utility, 5-9 scanning 1-sided or 2-sided originals, 5-17 selecting preview option when creating a...
  • Page 274 individual adding a speed dial entry, 6-6 adding fax information, 6-12 deleting, 6-10 editing, 6-10 editing or deleting an entry from the send list, 6-13 fax directory, 6-6 setting fax destination, 6-14 individual entries for faxes, 6-5 information about your printer, 1-16 Advanced Features Guide, 1-16 information pages, 1-16 Installation Guide, 1-16...
  • Page 275 Macintosh application, 5-14 selecting printing options for an individual job, 3-23 sending a fax from your computer, 6-4 Xerox Support Centre, 1-18 Macintosh OS X, version 10.3 and higher printer drivers, 2-12 maintaining your printer, 8-2 maintenance...
  • Page 276 Office Color color correction, 7-4 Online Support Assistant, 9-28 operating systems printer drivers, 2-10 operational safety, A-3 options additional trays, 1-9 hard drive, 1-9 memory, 1-9 printing, 3-21 system, 1-9 ordering supplies, 8-23, 8-24 original size scanning template setup, 5-20 setting for faxes, 6-15 setting for scanning, 5-19 setting up a scan template, 5-20...
  • Page 277 2-12 operating systems, 2-10 page description languages, 2-10 PCL, 2-10 PostScript, 2-10 UNIX, 2-10 Windows 2000 or later, 2-11 Xerox Support Centre, 1-18 printing 2-sided, 3-27 automatic 2-sided, 3-26 basics, 3-2 binding edge options, 3-27 custom size paper, 3-55...
  • Page 278 5-9 scanned images placing in Windows or Macintosh applications, 5-12 retrieving, 5-7 retrieving with the Xerox Scan Utility, 5-9 using CentreWare IS to retrieve, 5-8 scanning 1-sided or 2-sided originals, 5-17 adding a password to scan to your...
  • Page 279 sensitivity to laser originals, 4-10 setting scan resolution, 5-15 setting up template, 5-20 specifying original size, 5-19 specifying the document type, 5-18 suppress background color, 5-16 template, 5-20 to private folder, 5-4 to Public Folder, 5-4 to user name, 5-5 using email profiles when attaching images to emails, 5-9 using the WIA manager, 5-13...
  • Page 280 information resources, 1-16 location, A-3 maximum print speed, 1-6 maximum resolution (dpi), 1-6 options, 1-9 packing for moving, 8-34 precautions for moving, A-5 registration, 9-29 shut down for moving, A-5 standard features, 1-6 supplies, A-4 trays, 1-6 turning off, A-5 TCP/IP addresses, 2-5 technical support, 1-16 template...
  • Page 281 3-14 printing options, 3-22 selecting printing options for an individual job, 3-22 sending a fax from your computer, 6-3 WIA image manager, 5-13 Xerox Support Centre, 1-18 Windows PostScript driver, 2-10 wiper blade cleaning, 8-15 Xerox supplies recycling programs, 8-24...

This manual is also suitable for:

Phaser 8860mfpPhaser 8560mfp