Accounting And Assigning Rights Overview - Neopost IS-480 User Manual

Accounting and Assigning Rights Overview

5.1 Accounting and Assigning Rights
Overview
Postage Tracking and Access Control
Your Mailing System allows you to track postage by account/department and to add
security to prevent unauthorized use of a variety of functions.
Track postage expenditures: the Accounts function
•
Control user access with PIN code to the machine: the Access Control function.
•
You can activate these two functions independently. If both are activated, the user will
login with a secure PIN code and only have access to assigned accounts. If con-
nected to MAS advanced postal expense management software, postal expenses
and system usage can be tracked at the user level.
Postage tracking can be done using your Mailing system, on line, or with a MAS.
The Accounts Function
Activating the Accounts Function in the Mailing System is a convenient way to
monitor, track and control postage expenses by, for example, associating accounts
to departments in your organization (Marketing, Sales, etc.) or to different companies,
if the Mailing System is shared.
When the Accounts Function is activated, the currently selected account is charged
each time the user applies postage to mail.
Reports can be generated for each account, or groups and subgroups of accounts,
depending on how the supervisor has set up their structure. For more information see
Reports
p.133).
Accounts from the User's Perspective
If the Accounts Function is activated, users of the Mailing System must select an
account when starting their work session.
Afterwards, users can change accounts to allocate postal expenditures as needed.
The Access Control Function
As supervisor, you can set the Mailing System to ask for a PIN code when a user
wakes the machine up to start a session.
This allows you to protect the system and restrict the usage of your funds.
The different access control policies you can implement as the supervisor are:
No PIN code: unlimited access
•
Unique System PIN Code: Single PIN code for all users
•
Personal PIN Codes: users enter their PIN code to access the system.
•
In this mode, the operators use only the accounts you allow them to access.
To control the use of funds, each account can be allocated a bud-
get that cannot be overrun. This optional feature is described in
Advanced Reporting User Guide
the .
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