Accounting And Access Rights Overview - Neopost IS-240 User Manual

5.1 Accounting and Access Rights
Overview
Postage Tracking and Access Control
Your mailing system allows you to track postage by account/department and provides
security features to prevent unauthorized use.
• Track postage expenditures: the Accounts function
• Control user access to the machine with PIN codes: the Access Control function.
The Accounts Function
Activating the Accounts function in the mailing system is a convenient way to monitor, track
and control postage expenses by, for example, associating accounts to departments in
your organization (Marketing, Sales, etc.) or to different companies, if the mailing system
is shared.
When the Accounts function is activated, the currently selected account is charged each
time the user applies postage to mail.
Then you can issue reports on each account usage (for information about reports, see
Reports on page 85 ).
Accounts from the User's Perspective
If the Accounts function is activated, users of the mailing system must select an account
when starting their work session.
Afterwards, users can change accounts to allocate postal expenditures.
The supervisor can associate PIN codes to accounts to restrict the usage of the accounts.
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