Authentication For Job Flow Sheets And Folders; Creating / Using Job Flow Sheet - Fuji Xerox ApeosPort-VII C4421 User Manual

Authentication for Job Flow Sheets and Folders

Creating / Using Job Flow Sheet

You can create the job flow sheets for the documents stored in folders.
The restrictions of the two job flow sheets created when the authentication feature is used
and when that is not used, are different. Also, the restrictions of the job flow sheets created
on the [Send from Folder], or [Create Job Flow Sheet] screen are different.
Important
 When you switch the Login to Local Accounts feature from "enable" to "disable" or vice versa, all the job flow
sheets used till then become unavailable besides for the system administrator. In this case, delete all the job
flow sheets and create new ones.
 When you change [Login Type] to [Log In to Remote Accounts] or to another login type from [Log In to
Remote Accounts], the job flow sheets that was used before the change will be deleted.
 When a job flow sheet which becomes unavailable due to the change of the login type is associated with a
folder, the job flow sheet is available, but cannot be edited or copied. However, when the association is
invalid, the job flow sheet will not be displayed.
 A Job flow sheet created from the [Send from Folder] screen works only with the folder where the job flow
sheet was created. Not available on other folders.

The job flow sheets created on the network cannot be edited or copied on the device.
Note
 When using Device Setup Tool, the job flow sheets for the documents stored in the folders and the scan
documents can be created on the network. Device Setup Tool can be downloaded from the product page of
ApeosWare Management Suite 2 where can be accessed via our membership portal site "Fuji Xerox Direct".
Reference

For how to create job flow sheets on the device, refer to "Creating Job flow Sheet Triggered by Folder" (P.197).
When the Authentication Feature is Enabled
Note

When the Authentication feature is enabled, the following users can use the job flow sheets.

A login user and a system administrator when [Login Type] is set to [Log In to Local Accounts]
 A login user besides guest user when [Login Type] is set to [Log In to Remote Accounts]
 A login user when [Verify User Details] is set to [Yes] in [Network Accounting] and [Customize User
Prompts] is set to [Display User ID & Account ID Prompts] or [Display User ID Prompt Only]
 Creating Job Flow Sheet on the [Send from Folder] screen
The following shows the creator of job flow sheet, manageable user, and available
operations.
Creator of Job Flow
Login User
System Administrator
* : You can operate only in the System Administration mode.
Note
 A user copies a job flow sheet becomes the creator of the copied job flow sheet.
Manageable User
Sheet
Creator/System
Administrator
All Login User/System
Administrator
Authentication for Job Flow Sheets and Folders
Available Operations
Edit, Display, Copy, Delete, Select, Run,
Link to Folder
*
Edit , Display, Copy, Delete
Link to Folder
*
, Select, Run,
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