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Read This First
Manuals Provided with This Machine
Safety Information for This Machine
Other Information for This Machine
Appendix
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in this manual before using the
machine.

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Table Of Contents

Troubleshooting

   Also See for Ricoh MP C6502 series

   Related Manuals for Ricoh MP C6502 series

   Summary of Contents for Ricoh MP C6502 series

  • Page 1

    Read This First Manuals Provided with This Machine Safety Information for This Machine Other Information for This Machine Appendix For information not in this manual, refer to the HTML/PDF files on the supplied CD-ROM. Read this manual carefully before you use this machine and keep it handy for future reference.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Read the Manuals..........................3 Symbols Used in the Manuals........................3 Disclaimer................................3 Notes................................4 Machine Types............................... 4 1. Manuals Provided with This Machine Manuals for This Machine..........................5 Manuals List..............................7 On-screen Operating Instructions........................9 Formats of the Operating Instructions......................9 Reading the HTML Manuals on the CD-ROM.....................9 Installing and Opening the HTML Manuals....................

  • Page 4

    Trademarks............................... 35...

  • Page 5: How To Read The Manuals

    How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

  • Page 6: Notes

    Notes The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products. For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

  • Page 7: Manuals For This Machine

    1. Manuals Provided with This Machine This chapter explains manuals for this machine. Manuals for This Machine Read this manual carefully before you use this machine. Refer to the manuals that are relevant to what you want to do with the machine. •...

  • Page 8

    1. Manuals Provided with This Machine Copy/ Document Server Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to specify the settings for originals. Explains Facsimile functions and operations. Print Describes how to print using the printer driver. It also describes the functions available for printing. Scan Describes how to scan paper data using this machine and how to send the scanned data to a computer and store the data.

  • Page 9: Manuals List

    Manuals for This Machine • You can download information about the machine's certification, which is based on an IT security certification system (hereafter CC Certification), from http://support-download.com/services/ device/ccmanual/mp_c6502_c8002/en/download_admin.html and http://support- download.com/services/device/ccmanual/mp_c6502_c8002/en/download_user.html. This information is about how to set up the machine. If you have purchased a CC Certified machine, be sure to read it before operating the machine so you can make the correct settings before using it.

  • Page 10

    1. Manuals Provided with This Machine Printed Manuals HTML Manuals PDF Manuals Manual Name Provided Provided Provided PostScript 3 Extended Feature Settings Security Guide Driver Installation Guide • Driver Installation Guide and HTML manuals are available in English, German, French, Italian, Spanish, Dutch, and Russian.

  • Page 11: On-screen Operating Instructions

    On-screen Operating Instructions On-screen Operating Instructions This chapter describes the on-screen operating instructions of this machine. The on-screen operating instructions are included in the supplied manual CD-ROM. Formats of the Operating Instructions The operating instructions of this machine are provided in the following formats: •...

  • Page 12: Installing And Opening The Html Manuals

    1. Manuals Provided with This Machine Installing and Opening the HTML Manuals This section describes how to install and open the HTML manuals on your computer. For your convenience, we recommend you install these manuals on your computer. Insert the CD-ROM in the CD-ROM drive of your computer. Select a language, and then click [OK].

  • Page 13

    On-screen Operating Instructions Insert the CD-ROM in the CD-ROM drive of your computer. Select a language, and then click [OK]. Click [Read PDF manuals]. • To view the PDF manuals, you need to have Adobe Acrobat Reader/Adobe Reader installed on your computer.

  • Page 14

    1. Manuals Provided with This Machine...

  • Page 15: Safety Information

    2. Safety Information for This Machine This chapter describes the safety precautions. Safety Information Safety During Operation In this manual, the following important symbols are used: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

  • Page 16

    2. Safety Information for This Machine • Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur. • Do not place heavy objects on the machine. Doing so can cause the machine to topple over, possibly resulting in injury.

  • Page 17

    Safety Information • Do not use power cords that are damaged, broken, or modified. Also, do not use power cords that have been trapped under heavy objects, pulled hard, or bent severely. Doing so could result in fire or electric shock. •...

  • Page 18

    2. Safety Information for This Machine • Be sure to disconnect the power cord from the wall outlet at least once a year and check for the following: • The power cord's inner wires are exposed, broken, etc. • The power cord's coating has a crack or dent. •...

  • Page 19

    Safety Information • Be sure to locate the machine as close as possible to a wall outlet. This will allow easy disconnection of the power cord in the event of an emergency. • If the machine emits smoke or odours, or if it behaves unusually, you must turn off its power immediately.

  • Page 20

    2. Safety Information for This Machine • Contact your service representative if you need to lift the machine (such as when relocating it to another floor). Do not attempt to lift the machine without the assistance of your service representative. The machine will be damaged if it topples or is dropped, resulting in malfunction and risk of injury to users.

  • Page 21

    Safety Information • When removing jammed paper, make sure not to trap or injure your fingers. • When loading paper, take care not to trap or injure your fingers. • Keep your hands clear of the booklet finisher tray when removing misfed paper, pulling out or pushing in the finisher's staple unit.

  • Page 22

    2. Safety Information for This Machine • The following explains the warning messages on the plastic bag used in this product's packaging. • Keep the polythene materials (bags, etc.) supplied with this machine away from babies and small children at all times. Suffocation can result if polythene materials are brought into contact with the mouth or nose.

  • Page 23

    Safety Information • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your skin. If toner comes into contact with your skin, wash the affected area thoroughly with soap and water. • Do not attempt to print on stapled sheets, aluminum foil, carbon paper, or any kind of conductive paper.

  • Page 24: Safety Labels Of This Machine

    2. Safety Information for This Machine Safety Labels of This Machine This section explains the machine's safety information labels. Positions of WARNING and CAUTION labels This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

  • Page 25

    Safety Labels of This Machine Keep your hands clear of the parts a label indicates. Otherwise, you might trap your fingers and an injury might occur. This label indicates the weight of the unit. However, this label is meant for customer engineers and operators who have received training.

  • Page 26

    2. Safety Information for This Machine Paper trays CUZ107 The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur. The inside of the machine could be very hot. Do not touch the parts which a label is put on. Otherwise, an injury might occur.

  • Page 27

    Safety Labels of This Machine Finisher SR4090 or Booklet Finisher SR4100 CUZ103 During operation, rollers for transporting the paper revolve. Take care not to touch rollers during operation. Otherwise, an injury might occur. Keep your hands clear of the booklet finisher tray when pulling out or pushing in the finisher's staple unit, or removing paper jam.

  • Page 28: Power Switch Symbols

    2. Safety Information for This Machine Multi-Folding Unit CUZ204 Do not touch the parts a label indicates. The inside of the Multi-Folding Unit could be very hot. Caution should be taken when removing misfed paper. Do not touch the parts a label indicates. The inside of the Multi-Folding Unit could be very hot. Caution should be taken when removing misfed paper.

  • Page 29: Laws And Regulations

    3. Other Information for This Machine This chapter describes laws and regulations related to this machine. Laws and Regulations Duplication and Printing Prohibited Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

  • Page 30

    7. If trouble is experienced with this equipment, for repair or warranty information, please contact Ricoh Americas Corporation Customer Support Department at 1-800-FASTFIX. If this device is...

  • Page 31: Important Safety Instructions For Facsimile Unit

    Laws and Regulations causing problems with your telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8. In the event of operation problems (document jam, copy jam, communication error indication), see the manual provided with this machine for instruction on resolving the problem. 9.

  • Page 32: Notes To Canadian Users Of Facsimile Unit

    3. Other Information for This Machine Save these instructions. IMPORTANTES MESURES DE SÉCURITÉ de l'unité Fax Certaines mesures de sécurité doivent être prises pendant l'utilisation de material téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques-unes: •...

  • Page 33: Other Information

    Other Information Other Information ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® This company is a participant in the ENERGY STAR Program. This machine is compliant with the regulations specified by the ® ENERGY STAR Program. ®...

  • Page 34: Notes To Users In The State Of California (notes To Users In Usa)

    3. Other Information for This Machine Sleep mode • If this machine remains idle for a specified period or when the [Energy Saver] key is pressed, it enters Sleep mode to further reduce its electrical consumption. • The default delay time the machine waits before entering Sleep mode is 60 minutes. This default time can be changed.

  • Page 35: Specifications

    4. Appendix This appendix describes trademarks and specifications for the machine. Specifications For specifications not described in this manual, see "Specifications", Maintenance and Specifications Warm-up time • Type 1: 50 seconds • Type 2: 45 seconds First copy/print time • Type 1 •...

  • Page 36

    4. Appendix Power consumption when using the facsimile function • Immediate Transmission: • Type 1: approx. 200 W • Type 2: approx. 220 W • Memory Transmission: • Type 1: approx. 200 W • Type 2: approx. 220 W • Memory Reception: •...

  • Page 37

    Trademarks Trademarks Adobe, Acrobat, PostScript, PostScript 3, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Firefox is a registered trademark of the Mozilla Foundation. Macintosh and Safari are trademarks of Apple Inc., registered in the United States and other countries. Microsoft, Windows, Windows Server, Windows Vista, and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

  • Page 38

    4. Appendix • The product names of Windows Server 2003 R2 are as follows: ® ® Microsoft Windows Server 2003 R2 Standard Edition ® ® Microsoft Windows Server 2003 R2 Enterprise Edition • The product names of Windows Server 2008 are as follows: ®...

  • Page 39

    © 2013...

  • Page 40

    D136-7413...

  • Page 41: User Guide

    User Guide What You Can Do with This Machine Getting Started Copy Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting For information not in this manual, refer to the HTML/PDF files on the supplied CD-ROM. For safe and correct use, be sure to read the Safety Information in "Read This First"...

  • Page 42

    Guide to the Names and Functions of the Machine's Control Panel This illustration shows the control panel of the machine with options fully installed. [Home] key [Interrupt] key Press to display the [Home] screen. For details, Press to make interrupt copies. See "Interrupt see "How to Use the [Home] Screen".

  • Page 43

    [Simple Screen] key Data In indicator (facsimile and printer mode) Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax [ # ] key (Enter key) and Print Press to confirm values entered or items specified.

  • Page 44

    Quick Reference Copy Guide Tips How to select a color mode... (Color Copying) Paper Size A Select a color mode. Paper Size You can check the paper size using the scale on the exposure glass. Auto Image Density Dark texture originals will be copied so that How to save paper...

  • Page 45: Advanced Features

    How to finish your document... Document Server (Basic Copying) (Basic Copying) Why use it... Staple • To store often used documents centrally A Press [Finishing]. and print on demand. B Press [Finisher]. • To reduce network load. C Select one of the stapling positions (Copies will be sorted automatically).

  • Page 46

    Quick Reference Fax Guide How to send a fax... How to program a Destination key... (Transmission) (Registering Addresses and Users, Connecting the A Specify a transmission mode: Machine/ System Settings • Memory Transmission, or A Press the {User Tools/Counter} key. •...

  • Page 47: Advanced Fax Features

    How to cancel a transmission... How to send at a specific time (Send Later) (Transmission) (Other Transmission Features) Memory + Immediate Before the original is scanned = before Using this function, you can instruct the pressing the {Start} key: machine to send the fax at a later time via Memory Transmission.

  • Page 48

    Quick Reference Scanner Guide G Specify the destination(s). You can specify To use the scanner functions, several multiple destinations. settings must be made beforehand. For details about these settings, For scan to e-mail: see "Accessing User Tools", Connecting Before you select destination(s), make the Machine/ System Settings sure you have selected [To].

  • Page 49

    How to save to the machine’s hard How to save to the machine’s hard disk... Registering an E-mail destination... disk... (Storing and Saving the Scanned Documents) (Registering Addresses and Users, Connecting the Machine/ System Settings A Press the {Home} key on the top left of A Press the {User Tools/Counter} key.

  • Page 51: Table Of Contents

    TABLE OF CONTENTS How to Read the Manuals..........................6 Symbols Used in the Manuals........................6 Model-Specific Information..........................7 Names of Major Features..........................8 1. What You Can Do with This Machine Reducing my Costs............................. 9 Converting Documents to Electronic Formats Easily..................10 Registering Destinations...........................11 Operating the Machine More Effectively......................

  • Page 52: Table Of Contents

    Turning On the Main Power........................49 Turning Off the Main Power........................49 When the Authentication Screen Is Displayed....................51 User Code Authentication Using the Control Panel.................. 51 Logging In Using the Control Panel......................51 Logging Out Using the Control Panel......................52 Placing Originals..............................53 Placing Originals on the Exposure Glass....................53 Placing Originals in the Auto Document Feeder..................

  • Page 53: Table Of Contents

    Canceling a Transmission While the Original Is Being Scanned.............83 Canceling a Transmission After the Original Is Scanned................. 84 Storing a Document............................85 Sending Stored Documents.........................86 Printing the Journal Manually..........................88 5. Print Quick Install..............................89 Displaying the Printer Driver Properties......................90 Standard Printing..............................91 When Using the PCL 6 Printer Driver......................91 Printing on Both Sides of Sheets........................

  • Page 54: Table Of Contents

    Basic Procedure for Storing Scan Files......................111 Checking a Stored File Selected from the List..................112 Specifying the File Type..........................113 Specifying Scan Settings..........................114 7. Document Server Storing Data..............................115 Printing Stored Documents..........................117 8. Web Image Monitor Displaying Top Page............................. 119 9.

  • Page 55: Table Of Contents

    When the Machine Makes a Beeping Sound.....................173 When You Have Problems Operating the Machine...................174 When Multiple Functions Cannot Be Executed Simultaneously............179 Messages Displayed When Using the Copy/Document Server Function..........181 When Using the Connect Copy Function....................184 Messages Displayed When Using the Facsimile Function................. 186 When There Is a Problem Specifying the Network Settings..............

  • Page 56: Symbols Used In The Manuals

    How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

  • Page 57

    Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CUV210 The following information is region-specific.

  • Page 58: Names Of Major Features

    Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder • LCIT RT4020 Large Capacity Tray (LCT) • LCIT RT4030 Wide Large Capacity Tray (Wide LCT) • Multi-Folding Unit FD4000 Multi-folding unit...

  • Page 59: What You Can Do With This Machine, Reducing My Costs

    1. What You Can Do with This Machine You can search for a description by what you want to do. Reducing my Costs BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server See "Combine Two Originals", Fax...

  • Page 60

    1. What You Can Do with This Machine Converting Documents to Electronic Formats Easily BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan...

  • Page 61: Registering Destinations

    Registering Destinations Registering Destinations BRL060S Using the control panel to register destinations in the Address Book See "Registering Entered Destinations to the Address Book", Fax See "Registering a destination in the address book manually", Scan Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax Downloading destinations registered in the machine to the LAN-Fax driver destination list See "Using the machine's Address Book as the LAN-Fax destination list", Fax...

  • Page 62: Operating The Machine More Effectively

    1. What You Can Do with This Machine Operating the Machine More Effectively BQX139S Registering and using frequently-used settings (Program) See "Registering Functions in a Program", Convenient Functions Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Fax/Scanner)) See "Changing the Default Functions of the Initial Screen", Convenient Functions Registering frequently-used printing settings to the printer driver See "Using One Click Presets", Print Changing the initial settings of the printer driver to frequently-used printing settings...

  • Page 63

    Customizing the [Home] Screen Customizing the [Home] Screen The icons of each function are displayed on the [Home] screen. CUM001 • You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons. •...

  • Page 64: Making Copies Using Various Functions

    1. What You Can Do with This Machine Making Copies Using Various Functions CJQ601 • You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish. See "Copying in Color", Copy/ Document Server •...

  • Page 65

    Making Copies Using Various Functions • The finisher allows you to sort, staple, and punch holes in your copies. See "Finishing", Copy/ Document Server...

  • Page 66: Printing Data Using Various Functions

    1. What You Can Do with This Machine Printing Data Using Various Functions CJQ614 • This machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application.

  • Page 67: Utilizing Stored Document

    Utilizing Stored Document Utilizing Stored Document You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network.

  • Page 68: Connecting Two Machines For Copying

    1. What You Can Do with This Machine Connecting Two Machines for Copying You can connect two machines together with copy connector. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simultaneously (Connect Copy).

  • Page 69: Sending And Receiving Faxes Without Paper

    Sending and Receiving Faxes without Paper Sending and Receiving Faxes without Paper Reception You can store and save received fax documents as electronic formats in the machine's hard disk without printing them. CJQ604 You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents).

  • Page 70

    1. What You Can Do with This Machine CJQ605 • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • You can also check the sent image data. •...

  • Page 71: Sending And Receiving Faxes Via The Internet

    Sending and Receiving Faxes via the Internet Sending and Receiving Faxes via the Internet xxx@xxx.com xxx@xxx.com xxx.xxx.xxx.xxx xxx.xxx.xxx.xxx xxx@xxx.com xxx@xxx.com xxx.xxx.xxx.xxx xxx.xxx.xxx.xxx CJQ606 E-mail Transmission and Reception This machine converts scanned document images to e-mail format, and transmits and receives the e-mail data over the Internet.

  • Page 72

    1. What You Can Do with This Machine • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings...

  • Page 73

    Sending and Receiving Faxes by Using the Machine without Fax Unit Installed Sending and Receiving Faxes by Using the Machine without Fax Unit Installed You can send and receive faxes through a different machine's fax functions via a network (Remote Fax). CJQ612 •...

  • Page 74: Network Environment

    1. What You Can Do with This Machine Using the Facsimile and the Scanner in a Network Environment CJQ607 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Overview of E-mail Transmission Function", Fax See "Basic Procedure for Sending Scan Files by E-mail", Scan •...

  • Page 75: Embedding Text Information In Scanned Files

    Embedding Text Information in Scanned Files Embedding Text Information in Scanned Files You can extract text information from a scanned document and embed it in the file without using a computer. If you scan a document using this function, embedded text can be searched by using the text search function or copied to another document.

  • Page 76

    1. What You Can Do with This Machine Preventing Information Leakage (Security Functions) CJQ608 • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization.

  • Page 77

    Centrally Controlling Scan Conditions and Distribution Centrally Controlling Scan Conditions and Distribution You can use the distributed scan management (DSM) system in Windows Server 2008 R2 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data.

  • Page 78

    1. What You Can Do with This Machine Monitoring and Setting the Machine Using a Computer Using Web Image Monitor, you can check the machine's status and change the settings. CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings.

  • Page 79: Preventing Unauthorized Copying

    Preventing Unauthorized Copying Preventing Unauthorized Copying You can print embedded patterns on printouts to prevent unauthorized copying. CUM003 • Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages are grayed out in the copy.

  • Page 80

    1. What You Can Do with This Machine...

  • Page 81

    2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Front and left view CUV201 1.

  • Page 82

    2. Getting Started 5. Drawer Pull out the drawer when a paper jam occurs. 6. Paper trays (Trays 1–3) Load paper here. Tray 1 is a tandem tray where paper on the left side automatically moves to the right when paper there has run out.

  • Page 83

    Guide to Names and Functions of Components Front and right view CUV202 1. ADF's extender Pull this extender to support large paper. 2. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 3.

  • Page 84

    2. Getting Started Rear and left view CUV203 1. Vents Prevent overheating.

  • Page 85

    Guide to Functions of the Machine's Options Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options CUV204 1. Copy tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 2.

  • Page 86

    2. Getting Started 7. Twin interposer Inserts cover or slip sheets into copied or printed paper. To use the twin interposer, Finisher SR4110 is required. 8. Multi-folding unit The Multi-folding unit can apply the following folds: Half Fold, Letter Fold-out, Letter Fold-in, Double Parallel Fold, Gate Fold, and Z-fold.

  • Page 87: Changing The Display Language

    Changing the Display Language Changing the Display Language You can change the language used on the display. English is set as default. Press the [User Tools/Counter] key. CUP009 Press language key until the language you want to display appears. Press the [User Tools/Counter] key.

  • Page 88

    2. Getting Started How to Use the [Home] Screen The icons of each function are displayed on the [Home] screen. You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.

  • Page 89

    How to Use the [Home] Screen 7. Shortcut icon You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register shortcuts, see page 39 "Adding Icons to the [Home] Screen". The program number appears on the bottom of the shortcut icon.

  • Page 90

    2. Getting Started • You can change the position of icons. For details, see "Changing the Order of Icons on the [Home] Screen", Convenient Functions Adding icons to the [Home] screen using Web Image Monitor Start Web Image Monitor. For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings Log in to Web Image Monitor as an administrator.

  • Page 91

    How to Use the [Home] Screen Press [Edit Home]. Press [Add Icon]. Press the [Program] tab.

  • Page 92

    2. Getting Started Make sure that [Copier Program] is selected. Select the program you want to add. Specify the position where [Blank] is displayed. Press [OK]. Press the [User Tools/Counter] key. • Press [ ] on the upper-right corner of the screen to check the position on the simple screen.

  • Page 93: Registering Functions In A Program

    Registering Functions in a Program Registering Functions in a Program Depending on the functions, the number of programs that can be registered is different. • Copier: 25 programs • Document Server: 25 programs • Facsimile: 100 programs • Scanner: 25 programs The following settings can be registered to programs: Copier: Color mode, original type, density, Special Original, paper tray, Store File (except for User Name,...

  • Page 94

    2. Getting Started Press the [Program] key. CUP008 Press [Program]. Press the program number you want to register. Enter the program name. Press [OK]. Press [Exit]. • The number of characters you can enter for a program name varies depending on the functions as follows: •...

  • Page 95: Example Of Programs

    Registering Functions in a Program [Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first. For details, see "System Settings", Connecting the Machine/ System Settings • Destinations that are registered in the machine's Address Book can be registered to a program of the scanner mode.

  • Page 96

    2. Getting Started Program name Program description Effect Unified-size copy Specify [Mixed Sizes] in [Special You can print various size copies Original] and [Auto Reduce / onto one size of paper, so they are Enlarge] in the initial display. easier to manage. Stamping Specify [User Stamp] in [Edit / You can stamp the name of your...

  • Page 97

    Registering Functions in a Program Program name Program description Effect Unified-size scan In [Scan Settings], select [Mixed You can skip this procedure to unify Original Sizes] in [Scan Size] and the size when reprinting scanned specify the finished size of scanned data.

  • Page 98

    2. Getting Started Program name Program description Effect Specified time fax Specify [Send Later] in [TX Mode]. You can send a fax at a specified transmission time. Departmental fax Specify [Fax Header Print] in [TX This setting can be used if the transmission Mode].

  • Page 99: Turning On The Main Power, Turning Off The Main Power

    Turning On/Off the Power Turning On/Off the Power The main power switch is on the left side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator on the right side of the control panel goes out.

  • Page 100

    2. Getting Started Open the main power switch cover, and then push the main power switch. The main power indicator goes out. The main power turns off automatically when the machine shuts down. If the screen on the control panel does not disappear, contact your service representative.

  • Page 101: When The Authentication Screen Is Displayed, User Code Authentication Using The Control Panel

    When the Authentication Screen Is Displayed When the Authentication Screen Is Displayed If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is active, you cannot use the machine until you enter the User Code.

  • Page 102: Logging Out Using The Control Panel

    2. Getting Started Press [Login]. Enter a Login User Name, and then press [OK]. Enter a Login Password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.

  • Page 103: Placing Originals, Placing Originals On The Exposure Glass, Placing Originals In The Auto Document Feeder

    Placing Originals Placing Originals Placing Originals on the Exposure Glass • Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched. •...

  • Page 104

    2. Getting Started CVA052 1. Sensors Adjust the original guide to the original size. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page should be on the top. CVA053 1.

  • Page 105: Basic Procedure

    3. Copy This chapter describes frequently used copier functions and operations. For the information not included in this chapter, see Copy/ Document Server on the supplied CD-ROM. Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF. When placing the original on the exposure glass, start with the first page to be copied.

  • Page 106

    3. Copy Press the [Start] key. When placing the original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] key when placing originals in the ADF.

  • Page 107

    Auto Reduce / Enlarge Auto Reduce / Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select. CKN008 • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically.

  • Page 108

    3. Copy Press [Auto Reduce / Enlarge]. Select the paper size. Place the originals, and then press the [Start] key.

  • Page 109: Duplex Copying

    Duplex Copying Duplex Copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin. CKN009 There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided page on one 2-sided page.

  • Page 110

    3. Copy Original Original Placing originals Orientation Copy Orientation Top to Top Top to Bottom Press [Dup./Combine/Series]. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex]. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the document to be output.

  • Page 111: Specifying The Original And Copy Orientation

    Duplex Copying Select the original orientation, and then press [OK]. Press the [Start] key. Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper.

  • Page 112

    3. Copy Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. Select [Top to Top] or [Top to Bottom] for [Copy:]. Press [OK].

  • Page 113: Combined Copying

    Combined Copying Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly.

  • Page 114

    3. Copy CKN010 • Originals read from right to left CKN017 One-Sided Combine Combine several pages onto one side of a sheet. CKN014 There are six types of One-Sided Combine. 1 Sided 2 Originals Combine 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Combine 1 Side Copies four 1-sided originals to one side of a sheet.

  • Page 115

    Combined Copying 2 Sided 4 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet. 2 Sided 8 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for [Original:].

  • Page 116

    3. Copy CKN074 There are six types of Two-Sided Combine. 1 Sided 4 Originals Combine 2 Sides Copies four 1-sided originals to one sheet with two pages per side. 1 Sided 8 Originals Combine 2 Sides Copies eight 1-sided originals to one sheet with four pages per side. 1 Sided 16 Originals Combine 2 Sides Copies 16 1-sided originals to one sheet with eight pages per side.

  • Page 117

    Combined Copying Select [1 Sided] or [2 Sided] for [Original:]. Press [Combine 2 Sides]. Press [Orientation]. Select [Top to Top] or [Top to Bottom] for [Original:] and/or [Copy:], and then press [OK]. Select the number of originals to combine. Press [OK]. Select the paper size.

  • Page 118: Bypass Tray

    3. Copy Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 139.7–487.7 mm (5.50–19.20 inches) and a vertical length of 90.0–330.2 mm (3.55–13.00 inches) can be fed in from the bypass tray. Note however that the limitation on the horizontal and vertical length range will vary depending on which options are installed.

  • Page 119: Copying Onto Envelopes, Copying Onto Envelopes From The Bypass Tray

    Copying onto Envelopes Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes. Place the original on the exposure glass and place the envelope in the bypass tray or paper tray. Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see page 146 "Recommended Paper Sizes and Types".

  • Page 120: Copying Onto Envelopes From The Paper Tray

    3. Copy Load the envelopes face up in the bypass tray. The bypass tray ( ) is automatically selected. Press the [ ] key. Press [Paper Size]. Specify the envelope size, and then press [OK] twice. Place the originals, and then press the [Start] key. Copying onto Envelopes from the Paper Tray Before using this function, specify the paper size and type under [Tray Paper Settings] in User Tools.

  • Page 121

    Sort Sort The machine assembles copies as sets in sequential order. • You cannot use the bypass tray with Rotate Sort. Sort/Shift Sort Copies are assembled as sets in sequential order. To use Shift Sort, a finisher is required. Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job.

  • Page 122: Changing The Number Of Sets

    3. Copy Press [Finishing]. Press [Finisher]. Select [Sort] or [Rotate Sort], and then press [OK]. Enter the number of copy sets using the number keys. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. Press the [Start] key. Changing the Number of Sets You can change the number of copy sets during copying.

  • Page 123

    Sort Enter the number of copy sets with the number keys. Press [Continue]. Copying starts again.

  • Page 124: Storing Data In The Document Server

    3. Copy Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. You can check the stored documents on the Document Server screen. For details about the Document Server, see page 115 "Storing Data".

  • Page 125

    4. Fax This chapter describes frequently used facsimile functions and operations. For the information not included in this chapter, see Fax on the supplied CD-ROM. Basic Procedure for Transmissions (Memory Transmission) This section describes the basic procedure for transmitting documents using Memory Transmission. You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations.

  • Page 126

    4. Fax Make sure [Immed. TX] is not highlighted. Place the original into the ADF. Make the scan settings such as scan size and resolution. Configure the transmission settings such as [TX Mode] as necessary. Specify a destination. You can enter the destination's number or address directly or select from the Address Book by pressing the destination key.

  • Page 127: Sending Originals Using The Exposure Glass (memory Transmission)

    Basic Procedure for Transmissions (Memory Transmission) If you send documents to Internet Fax or e-mail destinations or enable the E-mail TX Results function, specify a sender. Press the [Start] key. Sending Originals Using the Exposure Glass (Memory Transmission) Make sure [Immed. TX] is not highlighted. Place the first page of the original face down on the exposure glass.

  • Page 128: Registering A Fax Destination

    4. Fax Registering a Fax Destination Press the [User Tools/Counter] key. Press [Address Book Mangmnt]. Check that [Program / Change] is selected. Press [New Program]. Press [Change] under "Name". The name entry display appears. Enter the name, and then press [OK]. Press [ Next].

  • Page 129: Deleting A Fax Destination

    Basic Procedure for Transmissions (Memory Transmission) Enter the fax number using the number keys, and then press [OK]. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode". Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Deleting a Fax Destination •...

  • Page 130

    4. Fax Press [Delete All], and then press [OK] under "Fax Destination". Press [OK]. Press [Exit]. Press the [User Tools/Counter] key.

  • Page 131

    Transmitting while Checking Connection to Destination (Immediate Transmission) Transmitting while Checking Connection to Destination (Immediate Transmission) Using Immediate Transmission, you can send documents while checking the connection to the destination. You can specify fax or IP-Fax destinations. If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the transmission mode is automatically switched to Memory Transmission.

  • Page 132: Sending Originals Using The Exposure Glass (immediate Transmission)

    4. Fax Specify a destination. If you make a mistake, press the [Clear] key, and then enter again. Press the [Start] key. Sending Originals Using the Exposure Glass (Immediate Transmission) Press [Immed. TX]. Place the first page face down on the exposure glass. Specify a destination.

  • Page 133: Canceling A Transmission, Canceling A Transmission Before The Original Is Scanned

    Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. Press the [Reset] key. CUH002 Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned.

  • Page 134: Canceling A Transmission After The Original Is Scanned

    4. Fax Press [Cancel Scanning] or [Cancel TX]. Depending on the transmission mode and function you use, either [Cancel Scanning] or [Cancel TX] is displayed. Canceling a Transmission After the Original Is Scanned Use this procedure to cancel a transmission after the original is scanned. You can cancel transmission of a file while the file is being sent, stored in memory, or if it fails to transmit.

  • Page 135: Storing A Document

    Storing a Document Storing a Document You can store and send a document at the same time. You can also just store a document. The following information can be set for the stored documents as necessary: User Name You can set this function if necessary to know who and what departments stored documents in the machine.

  • Page 136: Sending Stored Documents

    4. Fax Set the user name, file name, and password as necessary. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. •...

  • Page 137

    Storing a Document Press [Select Stored File]. Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [User Name] to place the documents in order by programmed user name. •...

  • Page 138: Printing The Journal Manually

    4. Fax Printing the Journal Manually To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User]. Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print per User Prints the results of communications by individual senders.

  • Page 139: Quick Install

    5. Print This chapter describes frequently used printer functions and operations. For the information not included in this chapter, see Print on the supplied CD-ROM. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set.