Page 1: User Guide
User Guide What You Can Do with This Machine Getting Started Copy Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting For information not in this manual, refer to the HTML/PDF ﬁles on the supplied CD-ROM. For safe and correct use, be sure to read the Safety Information in "Read This First"...
Page 2: Control Panel Names And Functions
Guide to the Names and Functions of the Machine's Control Panel This illustration shows the control panel of the machine with options fully installed. [Home] key [Interrupt] key Press to display the [Home] screen. For details, Press to make interrupt copies. See "Interrupt see "How to Use the [Home] Screen".
Page 3 [Simple Screen] key Data In indicator (facsimile and printer mode) Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started Flashes when the machine is receiving print jobs or LAN-Fax documents from a computer. See Fax [ # ] key (Enter key) and Print Press to confirm values entered or items specified.
Page 4: Quick Reference Copy
Quick Reference Copy Guide Tips How to select a color mode... (Color Copying) Paper Size A Select a color mode. Paper Size You can check the paper size using the scale on the exposure glass. Auto Image Density Dark texture originals will be copied so that How to save paper...
Page 5: Advanced Features
How to finish your document... Document Server (Basic Copying) (Basic Copying) Why use it... Staple • To store often used documents centrally A Press [Finishing]. and print on demand. B Press [Finisher]. • To reduce network load. C Select one of the stapling positions (Copies will be sorted automatically).
Page 6: Quick Reference Fax
Quick Reference Fax Guide How to send a fax... How to program a Destination key... (Transmission) (Registering Addresses and Users, Connecting the A Specify a transmission mode: Machine/ System Settings • Memory Transmission, or A Press the {User Tools/Counter} key. •...
Page 7: Advanced Fax Features
How to cancel a transmission... How to send at a specific time (Send Later) (Transmission) (Other Transmission Features) Memory + Immediate Before the original is scanned = before Using this function, you can instruct the pressing the {Start} key: machine to send the fax at a later time via Memory Transmission.
Page 8: Quick Reference Scanner
Quick Reference Scanner Guide G Specify the destination(s). You can specify To use the scanner functions, several multiple destinations. settings must be made beforehand. For details about these settings, For scan to e-mail: see "Accessing User Tools", Connecting Before you select destination(s), make the Machine/ System Settings sure you have selected [To].
Page 9 How to save to the machine’s hard How to save to the machine’s hard disk... Registering an E-mail destination... disk... (Storing and Saving the Scanned Documents) (Registering Addresses and Users, Connecting the Machine/ System Settings A Press the {Home} key on the top left of A Press the {User Tools/Counter} key.
Page 11: Table Of Contents
TABLE OF CONTENTS How to Read the Manuals..........................6 Symbols Used in the Manuals........................6 Model-Specific Information..........................7 Names of Major Features..........................8 1. What You Can Do with This Machine Reducing my Costs............................. 9 Converting Documents to Electronic Formats Easily..................10 Registering Destinations...........................11 Operating the Machine More Effectively......................
Page 12 Turning On the Main Power........................49 Turning Off the Main Power........................49 When the Authentication Screen Is Displayed....................51 User Code Authentication Using the Control Panel.................. 51 Logging In Using the Control Panel......................51 Logging Out Using the Control Panel......................52 Placing Originals..............................53 Placing Originals on the Exposure Glass....................53 Placing Originals in the Auto Document Feeder..................
Page 13 Canceling a Transmission While the Original Is Being Scanned.............83 Canceling a Transmission After the Original Is Scanned................. 84 Storing a Document............................85 Sending Stored Documents.........................86 Printing the Journal Manually..........................88 5. Print Quick Install..............................89 Displaying the Printer Driver Properties......................90 Standard Printing..............................91 When Using the PCL 6 Printer Driver......................91 Printing on Both Sides of Sheets........................
Page 14 Basic Procedure for Storing Scan Files......................111 Checking a Stored File Selected from the List..................112 Specifying the File Type..........................113 Specifying Scan Settings..........................114 7. Document Server Storing Data..............................115 Printing Stored Documents..........................117 8. Web Image Monitor Displaying Top Page............................. 119 9.
Page 15 When the Machine Makes a Beeping Sound.....................173 When You Have Problems Operating the Machine...................174 When Multiple Functions Cannot Be Executed Simultaneously............179 Messages Displayed When Using the Copy/Document Server Function..........181 When Using the Connect Copy Function....................184 Messages Displayed When Using the Facsimile Function................. 186 When There Is a Problem Specifying the Network Settings..............
Page 16: How To Read The Manuals
How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
Page 17: Model-Specific Information
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CUV210 The following information is region-specific.
Page 18: Names Of Major Features
Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Document Feeder • LCIT RT4020 Large Capacity Tray (LCT) • LCIT RT4030 Wide Large Capacity Tray (Wide LCT) • Multi-Folding Unit FD4000 Multi-folding unit...
Page 19: What You Can Do With This Machine
1. What You Can Do with This Machine You can search for a description by what you want to do. Reducing my Costs BRL059S Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server See "Combine Two Originals", Fax...
Page 20: Converting Documents To Electronic Formats Easily
1. What You Can Do with This Machine Converting Documents to Electronic Formats Easily BQX138S Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan...
Page 21: Registering Destinations
Registering Destinations Registering Destinations BRL060S Using the control panel to register destinations in the Address Book See "Registering Entered Destinations to the Address Book", Fax See "Registering a destination in the address book manually", Scan Using Web Image Monitor to register destinations from a computer See "Registering Internet Fax Destination Information Using Web Image Monitor", Fax Downloading destinations registered in the machine to the LAN-Fax driver destination list See "Using the machine's Address Book as the LAN-Fax destination list", Fax...
Page 22: Operating The Machine More Effectively
1. What You Can Do with This Machine Operating the Machine More Effectively BQX139S Registering and using frequently-used settings (Program) See "Registering Functions in a Program", Convenient Functions Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document Server/Fax/Scanner)) See "Changing the Default Functions of the Initial Screen", Convenient Functions Registering frequently-used printing settings to the printer driver See "Using One Click Presets", Print Changing the initial settings of the printer driver to frequently-used printing settings...
Page 23: Customizing The [Home] Screen
Customizing the [Home] Screen Customizing the [Home] Screen The icons of each function are displayed on the [Home] screen. CUM001 • You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons. •...
Page 24: Making Copies Using Various Functions
1. What You Can Do with This Machine Making Copies Using Various Functions CJQ601 • You can make copies in full color. You can switch the color copy mode depending on the type of originals used and the desired finish. See "Copying in Color", Copy/ Document Server •...
Page 25 Making Copies Using Various Functions • The finisher allows you to sort, staple, and punch holes in your copies. See "Finishing", Copy/ Document Server...
Page 26: Printing Data Using Various Functions
1. What You Can Do with This Machine Printing Data Using Various Functions CJQ614 • This machine supports network and local connections. • You can send PDF files directly to the machine for printing, without having to open a PDF application.
Page 27: Utilizing Stored Document
Utilizing Stored Document Utilizing Stored Document You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network.
Page 28: Connecting Two Machines For Copying
1. What You Can Do with This Machine Connecting Two Machines for Copying You can connect two machines together with copy connector. When you set up a copy job on one machine (the main machine), data is transferred to the other (the sub-machine) so that copies can be made on both machines simultaneously (Connect Copy).
Page 29: Sending And Receiving Faxes Without Paper
Sending and Receiving Faxes without Paper Sending and Receiving Faxes without Paper Reception You can store and save received fax documents as electronic formats in the machine's hard disk without printing them. CJQ604 You can use Web Image Monitor to check, print, delete, retrieve, or download documents using your computer (Storing received documents).
Page 30 1. What You Can Do with This Machine CJQ605 • To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination. • You can also check the sent image data. •...
Page 31: Sending And Receiving Faxes Via The Internet
Sending and Receiving Faxes via the Internet Sending and Receiving Faxes via the Internet xxx@xxx.com xxx@xxx.com xxx.xxx.xxx.xxx xxx.xxx.xxx.xxx xxx@xxx.com xxx@xxx.com xxx.xxx.xxx.xxx xxx.xxx.xxx.xxx CJQ606 E-mail Transmission and Reception This machine converts scanned document images to e-mail format, and transmits and receives the e-mail data over the Internet.
Page 32 1. What You Can Do with This Machine • For details about the machine's settings, see "Network Settings Requirements", Connecting the Machine/ System Settings...
Page 33: Sending And Receiving Faxes By Using The Machine Without Fax Unit Installed
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed Sending and Receiving Faxes by Using the Machine without Fax Unit Installed You can send and receive faxes through a different machine's fax functions via a network (Remote Fax). CJQ612 •...
Page 34: Using The Facsimile And The Scanner In A Network Environment
1. What You Can Do with This Machine Using the Facsimile and the Scanner in a Network Environment CJQ607 • You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See "Overview of E-mail Transmission Function", Fax See "Basic Procedure for Sending Scan Files by E-mail", Scan •...
Page 35: Embedding Text Information In Scanned Files
Embedding Text Information in Scanned Files Embedding Text Information in Scanned Files You can extract text information from a scanned document and embed it in the file without using a computer. If you scan a document using this function, embedded text can be searched by using the text search function or copied to another document.
Page 36: Preventing Information Leakage (Security Functions)
1. What You Can Do with This Machine Preventing Information Leakage (Security Functions) CJQ608 • You can protect documents from unauthorized access and stop them from being copied without permission. • You can control the use of the machine, as well as prevent machine settings from being changed without authorization.
Page 37: Centrally Controlling Scan Conditions And Distribution
Centrally Controlling Scan Conditions and Distribution Centrally Controlling Scan Conditions and Distribution You can use the distributed scan management (DSM) system in Windows Server 2008 R2 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data.
Page 38: Monitoring And Setting The Machine Using A Computer
1. What You Can Do with This Machine Monitoring and Setting the Machine Using a Computer Using Web Image Monitor, you can check the machine's status and change the settings. CJQ609 You can check which tray is running out of paper, register information in the Address Book, specify the network settings, configure and change the system settings, manage jobs, print the job history, and configure the authentication settings.
Page 39: Preventing Unauthorized Copying
Preventing Unauthorized Copying Preventing Unauthorized Copying You can print embedded patterns on printouts to prevent unauthorized copying. CUM003 • Using the copier function or the printer driver, you can embed a pattern in the printed document. If the document is copied on a machine with the Copy Data Security unit, protected pages are grayed out in the copy.
Page 40 1. What You Can Do with This Machine...
Page 41: Getting Started
2. Getting Started This chapter describes how to start using this machine. Guide to Names and Functions of Components • Do not obstruct the machine's vents. Doing so risks fire caused by overheated internal components. Front and left view CUV201 1.
Page 42 2. Getting Started 5. Drawer Pull out the drawer when a paper jam occurs. 6. Paper trays (Trays 1–3) Load paper here. Tray 1 is a tandem tray where paper on the left side automatically moves to the right when paper there has run out.
Page 43 Guide to Names and Functions of Components Front and right view CUV202 1. ADF's extender Pull this extender to support large paper. 2. Paper guides When loading paper in the bypass tray, align the paper guides flush against the paper. 3.
Page 44 2. Getting Started Rear and left view CUV203 1. Vents Prevent overheating.
Page 45: Guide To Functions Of The Machine's Options
Guide to Functions of the Machine's Options Guide to Functions of the Machine's Options Guide to Functions of the Machine's External Options CUV204 1. Copy tray If you select this as the output tray, copied/printed paper and fax messages are delivered here face down. 2.
Page 46 2. Getting Started 7. Twin interposer Inserts cover or slip sheets into copied or printed paper. To use the twin interposer, Finisher SR4110 is required. 8. Multi-folding unit The Multi-folding unit can apply the following folds: Half Fold, Letter Fold-out, Letter Fold-in, Double Parallel Fold, Gate Fold, and Z-fold.
Page 47: Changing The Display Language
Changing the Display Language Changing the Display Language You can change the language used on the display. English is set as default. Press the [User Tools/Counter] key. CUP009 Press language key until the language you want to display appears. Press the [User Tools/Counter] key.
Page 48: How To Use The [Home] Screen
2. Getting Started How to Use the [Home] Screen The icons of each function are displayed on the [Home] screen. You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by pressing the shortcut icons.
Page 49: Adding Icons To The [Home] Screen
How to Use the [Home] Screen 7. Shortcut icon You can add shortcuts to programs or Web pages to the [Home] screen. For details about how to register shortcuts, see page 39 "Adding Icons to the [Home] Screen". The program number appears on the bottom of the shortcut icon.
Page 50 2. Getting Started • You can change the position of icons. For details, see "Changing the Order of Icons on the [Home] Screen", Convenient Functions Adding icons to the [Home] screen using Web Image Monitor Start Web Image Monitor. For details, see "Using Web Image Monitor", Connecting the Machine/ System Settings Log in to Web Image Monitor as an administrator.
Page 51 How to Use the [Home] Screen Press [Edit Home]. Press [Add Icon]. Press the [Program] tab.
Page 52 2. Getting Started Make sure that [Copier Program] is selected. Select the program you want to add. Specify the position where [Blank] is displayed. Press [OK]. Press the [User Tools/Counter] key. • Press [ ] on the upper-right corner of the screen to check the position on the simple screen.
Page 53: Registering Functions In A Program
Registering Functions in a Program Registering Functions in a Program Depending on the functions, the number of programs that can be registered is different. • Copier: 25 programs • Document Server: 25 programs • Facsimile: 100 programs • Scanner: 25 programs The following settings can be registered to programs: Copier: Color mode, original type, density, Special Original, paper tray, Store File (except for User Name,...
Page 54 2. Getting Started Press the [Program] key. CUP008 Press [Program]. Press the program number you want to register. Enter the program name. Press [OK]. Press [Exit]. • The number of characters you can enter for a program name varies depending on the functions as follows: •...
Page 55: Example Of Programs
Registering Functions in a Program [Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first. For details, see "System Settings", Connecting the Machine/ System Settings • Destinations that are registered in the machine's Address Book can be registered to a program of the scanner mode.
Page 56 2. Getting Started Program name Program description Effect Unified-size copy Specify [Mixed Sizes] in [Special You can print various size copies Original] and [Auto Reduce / onto one size of paper, so they are Enlarge] in the initial display. easier to manage. Stamping Specify [User Stamp] in [Edit / You can stamp the name of your...
Page 57 Registering Functions in a Program Program name Program description Effect Unified-size scan In [Scan Settings], select [Mixed You can skip this procedure to unify Original Sizes] in [Scan Size] and the size when reprinting scanned specify the finished size of scanned data.
Page 58 2. Getting Started Program name Program description Effect Specified time fax Specify [Send Later] in [TX Mode]. You can send a fax at a specified transmission time. Departmental fax Specify [Fax Header Print] in [TX This setting can be used if the transmission Mode].
Page 59: Turning On/Off The Power
Turning On/Off the Power Turning On/Off the Power The main power switch is on the left side of the machine. When this switch is turned on, the main power turns on and the main power indicator on the right side of the control panel lights up. When this switch is turned off, the main power turns off and the main power indicator on the right side of the control panel goes out.
Page 60 2. Getting Started Open the main power switch cover, and then push the main power switch. The main power indicator goes out. The main power turns off automatically when the machine shuts down. If the screen on the control panel does not disappear, contact your service representative.
Page 61: When The Authentication Screen Is Displayed
When the Authentication Screen Is Displayed When the Authentication Screen Is Displayed If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is active, the authentication screen appears on the display. The machine only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is active, you cannot use the machine until you enter the User Code.
Page 62: Logging Out Using The Control Panel
2. Getting Started Press [Login]. Enter a Login User Name, and then press [OK]. Enter a Login Password, and then press [OK]. When the user is authenticated, the screen for the function you are using appears. Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.
Page 63: Placing Originals
Placing Originals Placing Originals Placing Originals on the Exposure Glass • Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched. •...
Page 64 2. Getting Started CVA052 1. Sensors Adjust the original guide to the original size. Place the aligned originals squarely face up in the ADF. Do not stack originals beyond the limit mark. The first page should be on the top. CVA053 1.
Page 65: Copy
3. Copy This chapter describes frequently used copier functions and operations. For the information not included in this chapter, see Copy/ Document Server on the supplied CD-ROM. Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF. When placing the original on the exposure glass, start with the first page to be copied.
Page 66 3. Copy Press the [Start] key. When placing the original on the exposure glass, press the [ ] key after all originals are scanned. Some functions such as Batch mode may require that you press the [ ] key when placing originals in the ADF.
Page 67: Auto Reduce / Enlarge
Auto Reduce / Enlarge Auto Reduce / Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select. CKN008 • If you select a reproduction ratio after pressing [Auto Reduce / Enlarge], [Auto Reduce / Enlarge] is canceled and the image cannot be rotated automatically.
Page 68 3. Copy Press [Auto Reduce / Enlarge]. Select the paper size. Place the originals, and then press the [Start] key.
Page 69: Duplex Copying
Duplex Copying Duplex Copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin. CKN009 There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page. 2 Sided 2 Sided Copies one 2-sided page on one 2-sided page.
Page 70 3. Copy Original Original Placing originals Orientation Copy Orientation Top to Top Top to Bottom Press [Dup./Combine/Series]. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex]. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the document to be output.
Page 71: Specifying The Original And Copy Orientation
Duplex Copying Select the original orientation, and then press [OK]. Press the [Start] key. Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two-sided or if you want to copy onto both sides of the paper.
Page 72 3. Copy Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. Select [Top to Top] or [Top to Bottom] for [Copy:]. Press [OK].
Page 73: Combined Copying
Combined Copying Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly.
Page 74: One-Sided Combine
3. Copy CKN010 • Originals read from right to left CKN017 One-Sided Combine Combine several pages onto one side of a sheet. CKN014 There are six types of One-Sided Combine. 1 Sided 2 Originals Combine 1 Side Copies two 1-sided originals to one side of a sheet. 1 Sided 4 Originals Combine 1 Side Copies four 1-sided originals to one side of a sheet.
Page 75: Two-Sided Combine
Combined Copying 2 Sided 4 Pages Combine 1 Side Copies two 2-sided originals to one side of a sheet. 2 Sided 8 Pages Combine 1 Side Copies four 2-sided originals to one side of a sheet. Press [Dup./Combine/Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for [Original:].
Page 76 3. Copy CKN074 There are six types of Two-Sided Combine. 1 Sided 4 Originals Combine 2 Sides Copies four 1-sided originals to one sheet with two pages per side. 1 Sided 8 Originals Combine 2 Sides Copies eight 1-sided originals to one sheet with four pages per side. 1 Sided 16 Originals Combine 2 Sides Copies 16 1-sided originals to one sheet with eight pages per side.
Page 77 Combined Copying Select [1 Sided] or [2 Sided] for [Original:]. Press [Combine 2 Sides]. Press [Orientation]. Select [Top to Top] or [Top to Bottom] for [Original:] and/or [Copy:], and then press [OK]. Select the number of originals to combine. Press [OK]. Select the paper size.
Page 78: Copying Onto Custom Size Paper From The Bypass Tray
3. Copy Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 139.7–487.7 mm (5.50–19.20 inches) and a vertical length of 90.0–330.2 mm (3.55–13.00 inches) can be fed in from the bypass tray. Note however that the limitation on the horizontal and vertical length range will vary depending on which options are installed.
Page 79: Copying Onto Envelopes
Copying onto Envelopes Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes. Place the original on the exposure glass and place the envelope in the bypass tray or paper tray. Specify the thickness of the paper according to the weight of the envelopes you are printing on. For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used, see page 146 "Recommended Paper Sizes and Types".
Page 80: Copying Onto Envelopes From The Paper Tray
3. Copy Load the envelopes face up in the bypass tray. The bypass tray ( ) is automatically selected. Press the [ ] key. Press [Paper Size]. Specify the envelope size, and then press [OK] twice. Place the originals, and then press the [Start] key. Copying onto Envelopes from the Paper Tray Before using this function, specify the paper size and type under [Tray Paper Settings] in User Tools.
Page 81: Sort
Sort Sort The machine assembles copies as sets in sequential order. • You cannot use the bypass tray with Rotate Sort. Sort/Shift Sort Copies are assembled as sets in sequential order. To use Shift Sort, a finisher is required. Each time the copies of one set or a job are delivered, the next copy is shifted to separate each set or job.
Page 82: Changing The Number Of Sets
3. Copy Press [Finishing]. Press [Finisher]. Select [Sort] or [Rotate Sort], and then press [OK]. Enter the number of copy sets using the number keys. Place the originals. To confirm the type of finishing, press the [Sample Copy] key. Press the [Start] key. Changing the Number of Sets You can change the number of copy sets during copying.
Page 83 Sort Enter the number of copy sets with the number keys. Press [Continue]. Copying starts again.
Page 84: Storing Data In The Document Server
3. Copy Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. You can check the stored documents on the Document Server screen. For details about the Document Server, see page 115 "Storing Data".
Page 85: Fax
4. Fax This chapter describes frequently used facsimile functions and operations. For the information not included in this chapter, see Fax on the supplied CD-ROM. Basic Procedure for Transmissions (Memory Transmission) This section describes the basic procedure for transmitting documents using Memory Transmission. You can specify the fax, IP-Fax, Internet Fax, e-mail, or folder destinations.
Page 86 4. Fax Make sure [Immed. TX] is not highlighted. Place the original into the ADF. Make the scan settings such as scan size and resolution. Configure the transmission settings such as [TX Mode] as necessary. Specify a destination. You can enter the destination's number or address directly or select from the Address Book by pressing the destination key.
Page 87: Sending Originals Using The Exposure Glass (Memory Transmission)
Basic Procedure for Transmissions (Memory Transmission) If you send documents to Internet Fax or e-mail destinations or enable the E-mail TX Results function, specify a sender. Press the [Start] key. Sending Originals Using the Exposure Glass (Memory Transmission) Make sure [Immed. TX] is not highlighted. Place the first page of the original face down on the exposure glass.
Page 88: Registering A Fax Destination
4. Fax Registering a Fax Destination Press the [User Tools/Counter] key. Press [Address Book Mangmnt]. Check that [Program / Change] is selected. Press [New Program]. Press [Change] under "Name". The name entry display appears. Enter the name, and then press [OK]. Press [ Next].
Page 89: Deleting A Fax Destination
Basic Procedure for Transmissions (Memory Transmission) Enter the fax number using the number keys, and then press [OK]. Specify optional settings such as "SUB Code", "SEP Code", and "International TX Mode". Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Deleting a Fax Destination •...
Page 90 4. Fax Press [Delete All], and then press [OK] under "Fax Destination". Press [OK]. Press [Exit]. Press the [User Tools/Counter] key.
Page 91: Transmitting While Checking Connection To Destination (Immediate Transmission)
Transmitting while Checking Connection to Destination (Immediate Transmission) Transmitting while Checking Connection to Destination (Immediate Transmission) Using Immediate Transmission, you can send documents while checking the connection to the destination. You can specify fax or IP-Fax destinations. If you specify Internet Fax, e-mail, folder destinations, and group or multiple destinations, the transmission mode is automatically switched to Memory Transmission.
Page 92: Sending Originals Using The Exposure Glass (Immediate Transmission)
4. Fax Specify a destination. If you make a mistake, press the [Clear] key, and then enter again. Press the [Start] key. Sending Originals Using the Exposure Glass (Immediate Transmission) Press [Immed. TX]. Place the first page face down on the exposure glass. Specify a destination.
Page 93: Canceling A Transmission
Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission. Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. Press the [Reset] key. CUH002 Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned.
Page 94: Canceling A Transmission After The Original Is Scanned
4. Fax Press [Cancel Scanning] or [Cancel TX]. Depending on the transmission mode and function you use, either [Cancel Scanning] or [Cancel TX] is displayed. Canceling a Transmission After the Original Is Scanned Use this procedure to cancel a transmission after the original is scanned. You can cancel transmission of a file while the file is being sent, stored in memory, or if it fails to transmit.
Page 95: Storing A Document
Storing a Document Storing a Document You can store and send a document at the same time. You can also just store a document. The following information can be set for the stored documents as necessary: User Name You can set this function if necessary to know who and what departments stored documents in the machine.
Page 96: Sending Stored Documents
4. Fax Set the user name, file name, and password as necessary. • User Name Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. •...
Page 97 Storing a Document Press [Select Stored File]. Select the documents to be sent. When multiple documents are selected, they are sent in the order of selection. • Press [User Name] to place the documents in order by programmed user name. •...
Page 98: Printing The Journal Manually
4. Fax Printing the Journal Manually To print the Journal manually, select the printing method: [All], [Print per File No.], or [Print per User]. Prints the results of communications in the order made. Print per File No. Prints only the results of communications specified by file number. Print per User Prints the results of communications by individual senders.
Page 99: Print
5. Print This chapter describes frequently used printer functions and operations. For the information not included in this chapter, see Print on the supplied CD-ROM. Quick Install You can install the printer drivers easily from the CD-ROM provided with this machine. Using Quick Install, the PCL 6 printer driver is installed under network environment, and the Standard TCP/IP port will be set.
Page 100: Displaying The Printer Driver Properties
5. Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from [Devices and Printers]. • Manage Printers permission is required to change the printer settings. Log on as an Administrators group member. • You cannot change the machine default settings for individual users. Settings made in the printer properties dialog box are applied to all users.
Page 101: Standard Printing
Standard Printing Standard Printing • The default setting is 2 sided printing. If you want to print on only one side, select [Off] for the 2 sided printing setting. • If you send a print job via USB 2.0 while the machine is in Low Power mode or Sleep mode, an error message might appear when the print job is complete.
Page 102: Printing On Both Sides Of Sheets
5. Print Printing on Both Sides of Sheets This section explains how to print on both sides of each page using the printer driver. • The types of paper that can be printed on both sides are as follows: • Plain 1 (66 to 74 g/m2), Plain 2 (74.1 to 100.9 g/m2), Recycled, Special 1, Special 2, Special 3, Middle Thick (101 to 127.4 g/m2), Thick 1 (127.5 to 150 g/m2), Thick 2 (150.1 to 216 g/m2), Thick 3 (216.1 to 256 g/m2), Thin (52.3 to 65.9 g/m2), Color, Letterhead, Preprinted, Prepunched, Bond, Cardstock, Coated...
Page 103: Combining Multiple Pages Into Single Page
Combining Multiple Pages into Single Page Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet. When Using the PCL 6 Printer Driver Click the WordPad menu button in the upper left corner of the window, and then click [Print].
Page 104 5. Print 4 Pages per Sheet Right, then Down Down, then Right Left, then Down Down, then Left...
Page 105: Printing On Envelopes
Printing on Envelopes Printing on Envelopes Configure the paper settings appropriately using both the printer driver and the control panel. Configuring Envelope Settings Using the Control Panel Load envelopes in the paper tray. Press the [User Tools/Counter] key. CJS039 Press [Tray Paper Settings]. Select the paper size setting of the paper tray in which the envelopes are loaded.
Page 106 5. Print In the "Document Size:" list, select the envelope size. In the "Input Tray:" list, select the paper tray where the envelopes are loaded. In the "Paper Type:" list, select [Envelope]. Change any other print settings if necessary. Click [OK]. Start printing from the application's [Print] dialog box.
Page 107: Saving And Printing Using The Document Server
Saving and Printing Using the Document Server Saving and Printing Using the Document Server The Document Server enables you to store documents on the machine's hard disk, and allows you to edit and print them as necessary. • Applications with their own drivers, such as PageMaker, do not support this function. •...
Page 108: Managing Documents Stored In Document Server
5. Print Specify the folder number to store the document in the "Folder Number" box. When "0" is specified in the "Folder Number:" box, documents will be saved in the Shared folder. If the folder is protected by a password, enter the password in the "Folder Password:" box.
Page 109: Scan
6. Scan This chapter describes frequently used scanner functions and operations. For the information not included in this chapter, see Scan on the supplied CD-ROM. Basic Procedure When Using Scan to Folder • Before performing this procedure, refer to "Preparation for Sending by Scan to Folder", Scan and confirm the details of the destination computer.
Page 110: Creating A Shared Folder On A Computer Running Windows/Confirming A Computer's Information
6. Scan If necessary, specify the scan settings according to the original to be scanned. Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab. •...
Page 111 Basic Procedure When Using Scan to Folder Confirm the user name. The user name is displayed under [USERNAME]. Step 2: Creating a shared folder on a computer running Microsoft Windows Create a shared destination folder in Windows and enable sharing. In the following procedure, a computer which is running under Windows 7 Ultimate and participating in a domain is used as an example.
Page 112: Registering An Smb Folder
6. Scan Step 3: Specifying access privileges for the created shared folder If you want to specify access privileges for the created folder to allow other users or groups to access the folder, configure the folder as follows: Right-click the folder created in step 2, and then click [Properties]. On the [Security] tab, click [Edit...].
Page 113 Basic Procedure When Using Scan to Folder The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title.
Page 114 6. Scan Press [Connection Test] to check the path is set correctly. Press [Exit]. If the connection test fails, check the settings, and then try again. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Locating the SMB folder manually Press [Change] under "Path".
Page 115: Deleting An Smb Registered Folder
Basic Procedure When Using Scan to Folder Select the computer name of the destination computer. Shared folders under it appear. You can press [Up One Level] to switch between levels. Select the folder you want to register. Press [OK]. Deleting an SMB Registered Folder Press the [User Tools/Counter] key.
Page 116: Entering The Path To The Destination Manually
6. Scan Entering the Path to the Destination Manually Press [Manual Entry]. Press [SMB]. Press [Manual Entry] on the right side of the path field. Enter the path for the folder. In the following example path, the shared folder name is "user" and the computer name is "desk01": \\desk01\user Press [OK].
Page 117: Basic Procedure For Sending Scan Files By E-Mail
Basic Procedure for Sending Scan Files by E-mail Basic Procedure for Sending Scan Files by E- mail Press the [Home] key on the top left of the control panel, and press the [Scanner] icon on the [Home] screen. CJS113 Make sure that no previous settings remain. If a previous setting remains, press the [Reset] key.
Page 118: Registering An E-Mail Destination
6. Scan Example: Scanning the document in color/duplex mode, and saving as a PDF file. • Press [Scan Settings], and then press [Full Color: Text / Photo] in the [Original Type] tab. • Press [Original Feed Type], and then press [2 Sided Original]. •...
Page 119 Basic Procedure for Sending Scan Files by E-mail • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title. You can select [Frequent] and one more key for each title. Press [E-mail].
Page 120: Deleting An E-Mail Destination
6. Scan Deleting an E-mail Destination Press the [User Tools/Counter] key. Press [Address Book Mangmnt]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 121: Basic Procedure For Storing Scan Files
Basic Procedure for Storing Scan Files Basic Procedure for Storing Scan Files • You can specify a password for each stored file. Files that are not password-protected can be accessed by other users on the same local area network using DeskTopBinder. We recommend that you protect stored files from unauthorized access by specifying passwords.
Page 122: Checking A Stored File Selected From The List
6. Scan Press [User Name], and then select a user name. To specify an unregistered user name, press [Manual Entry], and then enter the name. After specifying a user name, press [OK]. • File Name Press [File Name], enter a file name, and then press [OK]. •...
Page 123: Specifying The File Type
Specifying the File Type Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send. File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail or Scan to Folder, and saving files on a memory storage device.
Page 124: Specifying Scan Settings
6. Scan Specifying Scan Settings Press [Scan Settings]. Specify resolution, scan size, and other settings, as required. Press [OK].
Page 125: Document Server
7. Document Server This chapter describes frequently used Document Server functions and operations. For the information not included in this chapter, see Copy/ Document Server on the supplied CD-ROM. Storing Data This section describes the procedure for storing documents on the Document Server. •...
Page 126 7. Document Server Press the [Home] key on the top left of the control panel, and press the [Document Server] icon on the [Home] screen. CJS113 Press [To Scanning Screen]. Press [Target Fldr. to Store]. Specify a folder in which to store the document, and then press [OK]. Press [User Name].
Page 127: Printing Stored Documents
Printing Stored Documents Printing Stored Documents Prints stored documents on the Document Server. The items you can specify on the printing screen are as follows: • Paper tray • The number of prints • [Finishing] ([Output], [Finisher], [Folding Unit]) • [Cover/Slip Sheet] ([Front Cover], [Back Cover], [Designate/Chapter], [Slip Sheet]) •...
Page 128 7. Document Server...
Page 129: Web Image Monitor
8. Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations. For the information not included in this chapter, see Connecting the Machine/ System Settings on the supplied CD-ROM or Web Image Monitor Help. Displaying Top Page This section explains the Top Page and how to display Web Image Monitor.
Page 130 8. Web Image Monitor The link to Help and dialog box for keyword search appears. 3. Refresh/Help (Refresh): Click at the upper right in the work area to update the machine information. Click the Web browser's [Refresh] button to refresh the entire browser screen. (Help): Use Help to view or download Help file contents.
Page 131: Adding Paper And Toner
9. Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types. Precautions for Loading Paper • When loading paper, take care not to trap or injure your fingers. • Do not stack paper over the limit mark. •...
Page 132 9. Adding Paper and Toner Loosen the stack by riffling the sheets. CVA068 Holding its shorter ends, flex the stack back and forth to create space between the sheets. Repeat this several times. CVA069 CVA070...
Page 133 Precautions for Loading Paper Make sure there is space between the sheets. CVA071...
Page 134: Loading Paper Into Tray 1
9. Adding Paper and Toner Loading Paper into Tray 1 (mainly Europe and Asia) Tray 1 can hold A4 paper only. If you want to print on 8 × 11 from Tray 1, contact your service representative. (mainly North America) Tray 1 can hold 8 ×...
Page 135 Loading Paper into Tray 1 • Left half of the tray pulled out CVA003 Carefully push the paper tray fully in. • You can load paper even if Tray 1 is in use. It is okay to pull out the left half of the tray while Tray 1 is in use.
Page 136: Loading Paper Into The A3/11 × 17 Tray Unit
9. Adding Paper and Toner Loading Paper into the A3/11 × 17 Tray Unit (mainly Europe and Asia) A3/11 × 17 tray unit can hold A3 paper only. If you want to print on A4 , B4 JIS , 11 × 17 , ×...
Page 137: Loading Paper Into Trays 2 And 3
Loading Paper into Trays 2 and 3 Loading Paper into Trays 2 and 3 Each paper tray is loaded in the same way. In the following example procedure, paper is loaded into Tray 2. • Check the paper edges are aligned at the right side. •...
Page 138: Loading Tab Stock Into Trays 2 And 3
9. Adding Paper and Toner • Various sizes of paper can be loaded in Trays 2 and 3 by adjusting the positions of side fences and end fence. For details, see "Changing the Paper Size in Trays 2 and 3", Paper Specifications and Adding Paper •...
Page 139: Loading Paper Into The Bypass Tray
Loading Paper into the Bypass Tray Loading Paper into the Bypass Tray Use the bypass tray to use OHP transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. • The maximum number of sheets you can load at the same time depends on paper type. Do not stack paper over the limit mark.
Page 140: Loading Tab Stock Into The Bypass Tray
9. Adding Paper and Toner • When loading thick paper, thin paper, OHP transparencies, or translucent paper, specify the paper size and the paper type. • Letterhead paper must be loaded in a specific orientation. For details, see page 143 "Loading Orientation-fixed Paper or Two-sided Paper".
Page 141 Loading Paper into the Bypass Tray • The default of [Printer Bypass Paper Size] is [Auto Detect]. Specifying regular sizes using the control panel Press the [User Tools/Counter] key. CUP009 Press [Tray Paper Settings]. Press [Printer Bypass Paper Size]. Select the paper size. Press [OK].
Page 142 9. Adding Paper and Toner Specifying a custom size paper using the control panel Press the [User Tools/Counter] key. CUP009 Press [Tray Paper Settings]. Press [Printer Bypass Paper Size]. Press [Custom Size]. If a custom size is already specified, press [Change Size]. Press [Vertical].
Page 143 Loading Paper into the Bypass Tray • Usually only one side of OHP transparencies can be used for printing. Be sure to load them with the print side up. • When printing onto OHP transparencies, remove printed sheets one by one. Press the [User Tools/Counter] key.
Page 144 9. Adding Paper and Toner • For details about paper thickness, see "Tray Paper Settings", Connecting the Machine/ System Settings...
Page 145: Loading Paper Into The Large Capacity Tray
Loading Paper into the Large Capacity Tray Loading Paper into the Large Capacity Tray (mainly Europe and Asia) The LCT can hold A4 paper only. If you want to print on 8 × 11 or B5 JIS from the LCT, contact your service representative.
Page 146 9. Adding Paper and Toner CVA063 Load paper by repeating steps 2 and 3. Close the top cover of the LCT.
Page 147: Loading Paper Into The Wide Large Capacity Tray
Loading Paper into the Wide Large Capacity Tray Loading Paper into the Wide Large Capacity Tray • Check that the paper edges are aligned with the left side. Check that paper in the paper tray is not being used, and then pull the tray carefully out until it stops.
Page 148 9. Adding Paper and Toner • You can load envelopes in the wide LCT. When loading envelopes, place them in the correct orientation. For details, see page 159 "Envelopes".
Page 149: Loading Paper Into The Interposer
Loading Paper into the Interposer Loading Paper into the Interposer • Do not place anything on top of or leave documents on the sensor. This may lead to the paper size not being correctly scanned or paper jams. • When using the Z-fold function, the paper in the interposer must be of the same size as the prints after they have been folded.
Page 150 9. Adding Paper and Toner Interposer...
Page 151: Loading Paper Into The Twin Interposer
Loading Paper into the Twin Interposer Loading Paper into the Twin Interposer • Do not place anything on top of or leave documents on the sensor. This may lead to the paper size not being correctly scanned or paper jams. While pressing the release lever, align the side fences with the paper size to be loaded.
Page 152 9. Adding Paper and Toner • To load the paper in the twin interposer, align the orientation of originals in the ADF as shown below. Twin interposer...
Page 153: Loading Orientation-Fixed Paper Or Two-Sided Paper
Loading Orientation-fixed Paper or Two-sided Paper Loading Orientation-fixed Paper or Two-sided Paper Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not be printed correctly, depending on how the originals and paper are placed. Settings for the User Tools •...
Page 154 9. Adding Paper and Toner Original orientation Exposure glass Unreadable • Copy orientation • Scanner • Paper orientation • Copier mode Bypass tray or Copy side Tray 1 Trays 2–3 wide LCT One-sided Two-sided • Printer mode Bypass tray or Print side Tray 1 Trays 2–3...
Page 155 Loading Orientation-fixed Paper or Two-sided Paper • In copier mode: • For details about how to make two-sided copies, see page 59 "Duplex Copying". • In printer mode: • To print on letterhead paper when [Auto Detect] is specified for [Letterhead Setting], you must specify [Letterhead] as the paper type in the printer driver's settings.
Page 156: Recommended Paper Sizes And Types
9. Adding Paper and Toner Recommended Paper Sizes and Types This section describes recommended paper sizes and types. • If you use paper that curls, either because it is too dry or too damp, a staple clogging or paper jam may occur.
Page 157 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity 52.3–256.0 g/m (14.0 lb. 1000 sheets Bond–141.0 lb. Index) Thin Paper–Thick Paper 3 , B4 JIS , 11 × 17 , 8 × 14 , 8 × 11 A3 , A4 , B4 JIS , 8 ×...
Page 158 9. Adding Paper and Toner Paper type and weight Paper size Paper capacity 52.3–256.0 g/m (14.0 lb. Select the paper size using the 550 sheets Bond–141.0 lb. Index) Tray Paper Settings menu: Thin Paper–Thick Paper 3 A5 , 11 × 17 , 8 ×...
Page 159 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity Envelopes Select the paper size using the • : 50 sheets Tray Paper Settings menu: C5 Env • : 25 sheets *1 For details about how to load custom size paper, contact your service representative. *2 The tab sheet holder is required.
Page 160 9. Adding Paper and Toner Paper type and weight Paper size Paper capacity 52.3–300.0 g/m (14.0 lb. • 100 sheets Bond–165.0 lb. Index) • Thick Paper 1: 40 Thin Paper–Thick Paper 4 sheets 11 × 17 , 8 × 14 , 8 ×...
Page 161 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity Tab stock A4 , 8 × 14 , 8 × 11 20 sheets 163.0 g/m (90.0 lb. Index), 199.0 g/m (110.0 lb. Index) *1, *3 Envelopes 10 sheets ×...
Page 162 9. Adding Paper and Toner Extension unit Paper type and weight Paper size Paper capacity 52.3–216.0 g/m (14.0 lb. 2500 sheets Bond–79.9 lb. Cover) Thin Paper–Thick Paper 2 × 11 52.3–216.0 g/m (14.0 lb. 2500 sheets Bond–79.9 lb. Cover) Thin Paper–Thick Paper 2 A4 , B4 JIS , B5 JIS , 8 ×...
Page 163 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity 52.3–300.0 g/m (14.0 lb. Select the paper size using the 2000 sheets Bond–165.0 lb. Index) Tray Paper Settings menu: Thin Paper–Thick Paper 4 , B5 JIS , B6 JIS ×...
Page 164 9. Adding Paper and Toner Paper type and weight Paper size Paper capacity Label paper (adhesive labels) , B4 JIS 20 sheet Tab stock A4 , 8 × 14 , 8 × 11 1000 sheets 163.0 g/m (90.0 lb. Index), 199.0 g/m (110.0 lb.
Page 165 Recommended Paper Sizes and Types Paper type and weight Paper size Paper capacity 64.0–216.0 g/m (17.1 lb. 200 sheets Bond–79.9 lb. Cover) Thin Paper–Thick Paper 2 11 × 17 , 8 × 11 × 13 , 8 × 13 , 12 × 18 ×...
Page 166 9. Adding Paper and Toner Paper type and weight Paper size Paper capacity 64.0–216.0 g/m (17.1 lb. Select the paper size using the 240 sheets × 2 Bond–79.9 lb. Cover) Tray Paper Settings menu: Thin Paper–Thick Paper 2 B5 JIS , 8 ×...
Page 167 Recommended Paper Sizes and Types Paper Thickness Paper weight Plain Paper 1 66.0–80.9 g/m (18.0–21.9 lb. Bond) Plain Paper 2 81.0–100.9 g/m (22.0–27.0 lb. Bond) Middle Thick 101.0–127.4 g/m (27.1 lb. Bond–46.9 lb. Cover) Thick Paper 1 127.5–150.0 g/m (47.0–55.0 lb. Cover) Thick Paper 2 150.1–216.0 g/m (55.1–79.9 lb.
Page 168 9. Adding Paper and Toner Machine/ System Settings . For the setting procedure of the Auto Tray Switching function, see "General Features", Copy/ Document Server • When loading label paper: • We recommend that you use specified label paper. • It is recommended to place one sheet at a time. •...
Page 169: Thick Paper
Recommended Paper Sizes and Types Thick Paper This section gives you various details about and recommendations concerning thick paper. When loading thick paper of 127.5–256.0 g/m (47.0 lb. Bond–141.0 lb. Index) in Trays 1–3, 127.5–216.0 g/m (47.0 lb. Bond–79.9 lb. Cover) in the LCT, or 127.5–300.0 g/m (47.0 lb.
Page 170 9. Adding Paper and Toner • Do not use window envelopes. • Fan the envelopes before loading them. Otherwise, the envelopes may stick together because of the glue on them. If fanning does not prevent them sticking together, load them one by one. Note that some types of envelopes cannot be used with this machine.
Page 171 Recommended Paper Sizes and Types Orientation of Exposure glass Trays 2–3 Bypass tray, wide LCT envelopes Side-opening envelopes • Flaps: closed • Flaps: closed • Flaps: closed • Bottom side of • Bottom side of • Bottom side of envelopes: toward envelopes: toward envelopes: toward the front of the...
Page 172 9. Adding Paper and Toner Types of envelopes Trays 2–3 Bypass tray, wide LCT Side-opening envelopes • Flaps: closed • Flaps: closed • Bottom side of envelopes: • Bottom side of envelopes: toward the back of the toward the back of the machine machine •...
Page 173 Recommended Paper Sizes and Types • Check the envelopes are not damp. • High temperature and high humidity conditions can reduce print quality and cause envelopes to become creased. • Depending on the environment, copying or printing on envelopes may wrinkle them even if they are recommended.
Page 174: Adding Toner
9. Adding Paper and Toner Adding Toner This section explains precautions when adding toner, how to send faxes or scanned documents when the toner has run out, and how to dispose of used toner. • Do not incinerate toner (new or used) or toner containers. Doing so risks burns. Toner will ignite on contact with naked flame.
Page 175 Adding Toner • If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary. • When removing jammed paper or replacing toner, avoid getting toner (new or used) on your clothing. If toner comes into contact with your clothing, wash the stained area with cold water. Hot water will set the toner into the fabric and make removing the stain impossible.
Page 176: Sending Faxes Or Scanned Documents When Toner Has Run Out
9. Adding Paper and Toner • For details about how to check contact number where you can order supplies, see "Inquiry", Maintenance and Specifications Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents.
Page 177 Adding Toner Please see our local company website for information on the recycling of supply products, or you can recycle items according to the requirements of your local municipalities or private recyclers.
Page 178 9. Adding Paper and Toner...
Page 179: 10. Troubleshooting
10. Troubleshooting This chapter describes basic troubleshooting procedures. When a Status Icon Is Displayed This section describes the status icons displayed when the machine requires the user to remove misfed paper, to add paper, or to perform other procedures. Status Icon Status : Paper Misfeed icon Appears when a paper misfeed occurs.
Page 180 10. Troubleshooting Status Icon Status : Waste Staple Full icon Appears when the waste staple receptacle is full. For details about removing staple waste, see "Removing Staple Waste", Troubleshooting : Service Call icon Appears when the machine is malfunctioning or requires maintenance.
Page 181: When The Indicator Lamp For The [Check Status] Key Is Lit Or Flashing
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing If the indicator lamp for the [Check Status] key lights up or flashes, press the [Check Status] key to display the [Check Status] screen.
Page 182 10. Troubleshooting Problem Causes Solutions Documents and reports do The paper output tray is full. Remove the prints from the tray. not print out. Documents and reports do There is no paper left. Load paper. For details about loading not print out. paper, see "Loading Paper", Paper Specifications and Adding Paper An error has occurred.
Page 183: When The Machine Makes A Beeping Sound
When the Machine Makes a Beeping Sound When the Machine Makes a Beeping Sound The following table describes the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine conditions. Beep pattern Meaning Causes Single short beep...
Page 184: When You Have Problems Operating The Machine
10. Troubleshooting When You Have Problems Operating the Machine Problem Causes Solutions When the machine is turned Functions other than the Wait a little longer. on, the only icon that copier function are not yet appears on the home screen ready.
Page 185 When You Have Problems Operating the Machine Problem Causes Solutions The power turns off The Weekly Timer setting is Change the Weekly Timer setting. For automatically. set to [Main Power Off]. details about the Weekly Timer setting, see "Timer Settings", Connecting the Machine/ System Settings The user code entry screen is Users are restricted by User...
Page 186 10. Troubleshooting Problem Causes Solutions Misfeeds occur frequently. Using curled paper often • Take the stiffness out of the paper causes misfeeds, soiled with your hands to straighten out paper edges, or slipped the curl. positions while performing • Load the paper up side down so staple or stack printing.
Page 187 When You Have Problems Operating the Machine Problem Causes Solutions Misfeeds occur frequently. Paper of undetectable size • Remove misfed paper. For details has been loaded. about removing jammed paper, see "Removing Jammed Paper", Troubleshooting • If you load a paper size that is not selected automatically, you need to specify the paper size with the control panel.
Page 188 10. Troubleshooting Problem Causes Solutions An error has occurred when The Address Book cannot be Wait a while, and then retry the the Address Book is changed while deleting the operation. changed from the display multiple stored documents. panel or Web Image Monitor.
Page 189: When Multiple Functions Cannot Be Executed Simultaneously
When You Have Problems Operating the Machine Fold Problem Causes Solutions Wrinkling occurs when gate Wrinkling can occur if gate When applying gate fold, letter fold-in, fold, letter fold-in, or letter fold, letter fold-in, or letter or letter fold-out to paper larger than fold-out is applied.
Page 190 10. Troubleshooting For details about Function Compatibility, see "Function Compatibility", Troubleshooting...
Page 191: Messages Displayed When Using The Copy/Document Server Function
Messages Displayed When Using the Copy/Document Server Function Messages Displayed When Using the Copy/ Document Server Function • If you cannot make copies as you want because of the paper type, paper size or paper capacity problems, use recommended paper. For details about recommended paper, see page 146 "Recommended Paper Sizes and Types".
Page 192 10. Troubleshooting Message Causes Solutions "Cannot display preview of The image data may have Press [Exit] to display the preview this page." been corrupted. screen without a thumbnail. If the selected document contains several pages, press [Switch] on the "Display Page" area to change the page, and then a preview of the next page will appear.
Page 193 Messages Displayed When Using the Copy/Document Server Function Message Causes Solutions "File being stored exceeded The scanned originals have Press [Exit], and then store again with max. number of pages per too many pages to store as an appropriate number of pages. file.
Page 194: When Using The Connect Copy Function
10. Troubleshooting Message Causes Solutions "Stapling capacity The number of sheets per set Check the stapler capacity. For details exceeded." is over the staple capacity. about the stapler capacity, see "Specifications for Finisher SR4090", "Specifications for Booklet Finisher SR4100", or "Specifications for Finisher SR4110", Maintenance and Specifications "The selected folder is...
Page 195 Messages Displayed When Using the Copy/Document Server Function Message Causes Solutions "Cannot print from the sub- The sub-machine's User Press the [User Tools/Counter] key to machine. Check the status of Tools menu is open. close the User Tools menu. the sub-machine." "Cannot print from the sub- The sub-machine has Continue copying using the main...
Page 196: Messages Displayed When Using The Facsimile Function
10. Troubleshooting Messages Displayed When Using the Facsimile Function Message Causes Solutions "Cannot find the specified The name of the computer or Check that the computer name and the path. Please check the folder entered as the folder name for the destination are settings."...
Page 197: When There Is A Problem Specifying The Network Settings
Messages Displayed When Using the Facsimile Function Message Causes Solutions "Some page(s) are near The first page of the The original's blank side might have blank." document is almost blank. been scanned. Be sure to place your originals correctly. For details about determining the cause of blank pages, see "Detecting Blank Pages", Fax •...
Page 198 10. Troubleshooting Message Causes Solutions "Check whether there are Registering of user name is • Correct that the correct SIP Server any network problems." rejected by SIP server. IP Address and SIP User Name are listed in [SIP Settings] of [13-17] [Facsimile Features].
Page 199 Messages Displayed When Using the Facsimile Function Message Causes Solutions "Check whether there are The "Effective Protocol" and • Check that the correct IP address any network problems." "SIP Server IP Address" is specified for the machine in settings are different, or an [System Settings].
Page 200 10. Troubleshooting Message Causes Solutions "Check whether there are E-mail transmission was • Check that User Name and any network problems." refused by SMTP Password for the following authentication, POP before settings in [System Settings] are [14-09] SMTP authentication, or login listed correctly.
Page 201 Messages Displayed When Using the Facsimile Function Message Causes Solutions "Check whether there are No POP3/IMAP4 server • Check that the correct Server any network problems." address is registered. Name or Server Address is listed in [POP3 / IMAP4 Settings] of [15-01] [System Settings].
Page 202 10. Troubleshooting Message Causes Solutions "Check whether there are Cannot find the DNS server • Check that the following settings any network problems." or POP3/IMAP4 server. in [System Settings] are listed correctly. [15-11] • IP address of the DNS Server •...
Page 203: When The Remote Fax Function Cannot Be Used
Messages Displayed When Using the Facsimile Function • Settings that can be confirmed in System Settings or Facsimile Features on the control panel can also be confirmed from Web Image Monitor. For details about how to confirm the settings from Web Image Monitor, see Web Image Monitor Help.
Page 204 10. Troubleshooting Message Causes Solutions "Check whether there are • An IP address has not • Check that the correct IP address any network problems." been registered for the is specified for the machine in main machine. [System Settings]. For details [16-00] about the IP address of the main •...
Page 205 Messages Displayed When Using the Facsimile Function Message Causes Solutions "Connection with the remote The settings or machine For details about the settings and machine has failed. There is configuration for using the machine configuration for using the a problem with the remote remote fax function to remote fax function to connect to a machine structure.
Page 206: Messages Displayed When Using The Printer Function
10. Troubleshooting Messages Displayed When Using the Printer Function This section describes the principal messages that appear on the display panel, error logs or reports. If other messages appear, follow their instructions. Messages Displayed on the Control Panel When Using the Printer Function •...
Page 207 Messages Displayed When Using the Printer Function Message Causes Solutions "Load following paper in n. The printer driver settings are Check that the printer driver settings To cancel job, press [Job incorrect or the tray does not are correct, and then load paper of Reset]."...
Page 208 10. Troubleshooting Message Causes Solutions "Printer font error." An error has occurred in the Contact your service representative. font settings. "Problems with the wireless The machine has detected a Check that the Bluetooth unit is card. Please call service." Bluetooth failure, or it could installed properly, or contact your not detect a Bluetooth unit.
Page 209: Messages Printed On The Error Logs Or Reports When Using The Printer Function
Messages Displayed When Using the Printer Function Message Causes Solutions "Unable to access the • An error occurred Save the file to a different memory specified memory storage when the machine storage device, and then try to print device." accessed the memory again.
Page 210 10. Troubleshooting Message Causes Solutions "An error occurred while The [Enter User Text:] field On the printer driver's [Detailed processing an Unauthorized on the [Unauthorized Copy Settings] tab, click [Effects] in "Menu:". Copy Prevention job. The Prevention for Pattern Select [Unauthorized Copy job was cancelled."...
Page 211 Messages Displayed When Using the Printer Function Message Causes Solutions "The selected paper type is Job reset is automatically Specify the correct paper type, and not supported. This job has performed if the specified then print the file again. been cancelled." paper type is incorrect.
Page 212 10. Troubleshooting Message Causes Solutions "Exceeded max. pages. The number of pages Reduce the number of pages to print. Collate is incomplete." exceeds the maximum number of sheets that you can use Collate with. "Exceeded the maximum The maximum number of For details about the maximum number of number of multi-sheet fold multi-sheet folds (Half Fold)
Page 213 Messages Displayed When Using the Printer Function When documents cannot be stored in the Document Server Message Causes Solutions "Cannot store data of this The paper size exceeded Reduce the paper size of the file that size." the capacity of the you want to send to a size that the Document Server.
Page 214 10. Troubleshooting Message Causes Solutions "The print job has been The hard disk became full Delete the files stored in the Document cancelled because capture after a file was stored. Server or reduce the file size to be sent. file(s) could not be stored: Exceeded max.
Page 215 Messages Displayed When Using the Printer Function Message Causes Solutions "HDD is full. (Auto)" The hard disk became full Delete unneeded files stored in the while using the error job machine. store function to store Alternatively, reduce the data size of Normal Print jobs as Hold the Temporary Print file and/or the Print files.
Page 216 10. Troubleshooting Message Causes Solutions "You do not have a privilege The entered login user name Check that the user name and to use this function. This job or login password is not password are correct. has been cancelled." correct. "You do not have a privilege The logged in user is not For details about how to set...
Page 217 Messages Displayed When Using the Printer Function Message Causes Solutions "98: Error" The machine could not Turn off the power, and then back on access Hard disk correctly. again. If the message appears frequently, contact your service representative. "99: Error" This data cannot be printed.
Page 218 10. Troubleshooting Message Causes Solutions "Exceeded max. number of While printing a Sample Delete unneeded files stored in the files to print for temporary / Print, Locked Print, Hold machine. stored jobs." Print, or Stored Print file, the maximum file capacity was exceeded.
Page 219 Messages Displayed When Using the Printer Function Message Causes Solutions "Insufficient Memory" A memory allocation error PCL 6 occurred. Select a lower resolution on the printer driver. For details about how to change the resolution setting, see the printer driver Help. On the printer driver's [Detailed Settings] tab, click [Print Quality] in "Menu:", and then select...
Page 220: Messages Displayed When Using The Scanner Function
10. Troubleshooting Messages Displayed When Using the Scanner Function Messages Displayed on the Control Panel When Using the Scanner Function This section describes likely causes of and possible solutions for the error messages that appear on the control panel. If a message not described here appears, act according to the message. Message Causes Solutions...
Page 221 Messages Displayed When Using the Scanner Function Message Causes Solutions "Exceeded max. number of The maximum enterable Check the maximum number of alphanumeric characters." number of alphanumeric characters which can be entered, and characters has been then enter it again. For details about exceeded.
Page 222 10. Troubleshooting Message Causes Solutions "The program is recalled. The program contains a For details about how to set Cannot recall the destination for which the permissions, see Security Guide destination(s) for which currently logged-in user access privileges are does not have permission to required."...
Page 223 Messages Displayed When Using the Scanner Function Message Causes Solutions "Exceeded max. data The scanned data exceeded Specify the scan size and resolution capacity." maximum data capacity. again. Note that it may not be possible to scan very large originals at a high "Check scanning resolution, resolution.
Page 224 10. Troubleshooting Message Causes Solutions "Not all of the image will be Using [Specify Reproduction Specify a large size in [Specify Size], scanned." Ratio] to scale down a large and then try to scan the original again. document may cause part of If displaying the entire image is not the image to be lost.
Page 225 Messages Displayed When Using the Scanner Function Message Causes Solutions "Memory is full. Scanning Because there is not enough Specify whether to use the data or not. has been cancelled. Press free hard disk space in the [Send] to send the scanned machine for delivering or data, or press [Cancel] to sending by e-mail while...
Page 226 10. Troubleshooting Message Causes Solutions "Transmission has failed. Transmission has failed. Allocate sufficient space. Insufficient memory in the There was not enough free destination hard disk. To space on the hard disk of the check the current status, SMTP server, FTP server, or press [Scanned Files client computer at the Status]."...
Page 227 Messages Displayed When Using the Scanner Function Message Causes Solutions "Some of selected files are You cannot delete a file Cancel transmission ("Waiting..." status currently in use. They could which is waiting to be cleared) or the DeskTopBinder setting, not be deleted." transmitted ("Waiting..."...
Page 228 10. Troubleshooting When the WSD scanner function cannot be used Message Causes Solutions "Cannot communicate with WSD (Device) protocol or For details about how to enable or PC. Contact the WSD (Scanner) protocol is disable the WSD protocol, see Security administrator."...
Page 229 Messages Displayed When Using the Scanner Function When documents cannot be stored on a memory storage device Message Causes Solutions "Cannot write on the The memory storage device • Replace the memory storage memory storage device is full and scan data cannot device.
Page 230: Messages Displayed On The Client Computer
10. Troubleshooting Message Causes Solutions "Memory is full. Press [Write] The scan could not be Select whether or not to save the to write the current scanned completed because there scanned document to the memory data to the memory storage was insufficient hard disk storage device.
Page 231 Messages Displayed When Using the Scanner Function Message Causes Solutions "Cannot specify any more The maximum number of The maximum number of scanning scanning area." registerable scan areas has areas that can be stored is 100. Delete been exceeded. unneeded scanning areas. "Clear Misfeed(s) in ADF."...
Page 232 10. Troubleshooting Message Causes Solutions "Insufficient memory. Reduce Scanner memory is • Reset the scan size. the scanning area." insufficient. • Lower the resolution. • Set with no compression. For details about the settings, see TWAIN driver Help. The problem may be due to the following cause: •...
Page 233 Messages Displayed When Using the Scanner Function Message Causes Solutions "Scanner is in use for other A function of the machine • Wait for a while, and then function. Please wait." other than the Scanner reconnect. function is being used such •...
Page 234 10. Troubleshooting Message Causes Solutions "Cannot find "XXX" scanner The machine is not • Check that the previously used used for the previous scan. connected to the network scanner is connected to the "YYY" will be used instead." correctly. network correctly. ("XXX"...
Page 235 Messages Displayed When Using the Scanner Function Message Causes Solutions "Scanner is not available. Network communication is • Check whether the machine's host Check the scanner not available because the name is specified in the Network connection status." machine's IP address could Connection Tool.
Page 236: When Other Messages Appear
10. Troubleshooting When Other Messages Appear Message Causes Solutions "Cannot connect with the • The wireless LAN Turn off the power, and then confirm wireless card. Turn the main board was not inserted the wireless LAN board is inserted power switch off, then check when the machine was correctly.
Page 237: When There Is A Problem Scanning Or Storing Originals
When Other Messages Appear Message Causes Solutions "Self checking..." The machine is performing The machine may perform periodic image adjustment maintenance during operations. The operations. frequency and duration of maintenance depends on the humidity, temperature, and printing factors such as number of prints, paper size, and paper type.
Page 238: When The Home Screen Cannot Be Edited
10. Troubleshooting When the Home Screen Cannot Be Edited Message Causes Solutions "The image data size is not The image data size is not For details about file size for shortcut valid. See the manual for valid. image, see "Displaying the Image on required data."...
Page 239: When Data Cannot Be Sent Due To A Problem With The Destination
When Other Messages Appear Message Causes Solutions "Updating the destination The destination list is being Wait until the message disappears. Do list... Please wait. Specified updated from the network not turn off the power while this destination(s) or sender's using Web Image Monitor. message is displayed.
Page 240: When The Machine Cannot Be Operated Due To A Problem With The User Certificate
10. Troubleshooting When the Machine Cannot Be Operated Due to a Problem with the User Certificate Message Causes Solutions "The destination cannot be The user certificate A new user certificate must be installed. selected because its (destination certificate) has For details about the user certificate encryption certificate is not expired.
Page 241: When Problems Occur While Logging In
When Other Messages Appear Message Causes Solutions "XXX cannot be YYY The device certificate (PDF A new device certificate (PDF with because the Digital with digital signature or digital signature or PDF/A with digital Signature's device certificate PDF/A with digital signature) must be installed.
Page 242: When The User Lacks Privileges To Perform An Operation
10. Troubleshooting When the User Lacks Privileges to Perform an Operation Message Causes Solutions "You do not have the The logged in user name For details about how to set privileges to use this does not have permission for permissions, see Security Guide function."...
Page 243: Index
INDEX Distributed scan management......Document Server..10, 17, 39, 74, 97, 98, 115 2 Sided Print............9, 92 Drawer..............DSM............... Duplex..............A3/11 × 17 tray unit........35, 126 Duplex Copy............. 9, 59 Address Book........11, 78, 79, 228 Address Book Management......... ADF..............
Page 244 Paper thickness............ Paper tray............... LAN-Fax............. 9, 19 Paper type............Large capacity tray........8, 35, 135 Paperless Fax............LCT..............8, 35 Parallel connection..........LDAP Server............Path............... Loading orientation-fixed paper......PCL................Loading paper............. Placing originals............ Loading two-sided paper........Preventing information leakage......Locked Print............Printer..
Page 245 Storing data............Storing document..........Storing received documents......... Symbols..............Tab Stock............ 128, 130 Thick paper..........132, 159 Toner............164, 166 Tray 1............32, 124 Tray 2............ 32, 127, 128 Tray 3............ 32, 127, 128 Turning On/Off the Power........Twin interposer..........36, 141 Two-Sided Combine..........
Page 246 MEMO D136-7403...
Page 248 D136-7403...

This manual is also suitable for:

Mp c6502Mp c6502 series

Ricoh MP C8002 Series User Manual

1 What You Can Do with this Machine

2 Getting Started

3 Copy

4 Fax

5 Print

6 Scan

7 Document Server

8 Web Image Monitor

9 Adding Paper and Toner

10 Troubleshooting

Quick Links

User Guide

Related Manuals for Ricoh MP C8002 Series

Summary of Contents for Ricoh MP C8002 Series

This manual is also suitable for:

Table of Contents