Your Accounting System Features; Account Structure And Hierarchy - Pitney Bowes DM1100 Operator's Manual

7 • Standard Accounting
Your
Accounting
System
Features
Account
Structure and
Hierarchy
7-12
You can configure your mailing system to track and account for postage
used by departments or individuals within your organization. Your system
stores the following information for each account.
• Account name (alphanumeric)
- 32 characters for top level accounts
- 16 characters for subaccounts
- 16 characters for subsubaccounts
• Account ID number
• Item total. This is the total number pieces of mail charged to an account
since it was last cleared.
• Value total. This is the total amount of postage charged to an account
since it was last cleared.
• Account password.
Your mailing machine has 25 standard accounts. You have the option to
increase your accounts to 100 or 300 accounts. Only your chargeable level
accounts are counted towards your account total. (Chargeable accounts
are explained in the next section.)
If you need information on how to structure your accounts, refer to the
Account Structure and Hierarchy section in this chapter.
You can structure your accounts in single or multiple levels. For example,
you can divide a top level department (account) into two or more major sec-
tions or subaccounts. You can further divide these subaccounts into two or
more sections or subsubaccounts. The following examples demonstrate
some of the ways in which you can structure your accounts.
• When you create a top level account, you can charge funds and pieces
to that account. This is the working (chargeable) account because at
this point it does not have any subordinate accounts:
EXAMPLE:
Account - Engineering
• If you create subaccounts for the original account, they become the end
links in the account chain and identify the departments where you dis-
perse funds:
EXAMPLE:
Account - Engineering, Subaccount - Software
Account - Engineering, Subaccount - Industrial Design
• The original Account now serves as an administrative account that
owns and contains totals for the lower subaccounts.
SV62220 Rev. A