Group/Broadcast Mailboxes; Before We Proceed: A Note About Quick Groups; Introduction To Group Mailboxes; Introduction To The Broadcast Mailbox - ESI IVX 128 User Manual

IVX 128

Group/broadcast mailboxes

Important: You are being assigned a special feature not explained in the regular
station user guide or tutorial. Be sure to get your group mailbox number from
the Administrator.

Before we proceed: A note about Quick Groups

Any user can use the Quick Groups
each of whom a station key has been programmed) without having to create specific group
mailboxes. No programming is required to initiate Quick Groups.Group Mailboxes are used if the
members of the group rarely change or if members want to be able to easily leave messages for one
another, etc.

Introduction to group mailboxes

Group mailboxes let you broadcast a "master" message to all members of a pre-defined group of
users (or guest mailboxes). When you record a master message in the group mailbox, IVX instantly
copies it into the mailbox of each member who has recorded a personal greeting.
Note: A member can only delete or save his copy of a group message; the group mailbox will retain
a saved group message until deleted.
The master message remains in the group mailbox until all members have deleted their copies from
their mailboxes. If you delete the master message from the group mailbox, all remaining copies
will automatically be deleted from the member's mailboxes.
Example: You have left a group message reminding everyone in the group of a meeting for Friday.
The following Monday, if the message is still in the group mailbox (indicating that at
least one of the parties has not deleted the message), you can delete it from the group
mailbox which will delete it from all member mailboxes who have not yet heard the
message and deleted from their mailbox
You may give the group mailbox number and password to others to allow them to also record
master messages. Setting "0" as the password eliminates the password requirement.

Introduction to the broadcast mailbox

So that you may easily contact all users on the system, IVX's Group Mailbox 500 automatically
consists of all station users who have personal greetings recorded.
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feature to send a message to any combination of users (for
Special feature: Group/broadcast mailboxes
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