Dell C5765dn User Manual

Dell C5765dn User Manual

Color laser multifunction printer
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Dell™ C5765dn
Color Laser Multifunction Printer
User's Guide
Regulatory Model: C5765dn

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  • Page 1 Dell™ C5765dn Color Laser Multifunction Printer User’s Guide Regulatory Model: C5765dn...
  • Page 2 Information in this document is subject to change without notice. © 2013 Dell Inc. All rights reserved. Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Dell DELL Microsoft, Windows, Windows NT, Windows Server,...
  • Page 3: Table Of Contents

    Types of Manuals............................. 17 Using This Guide............................18 Organization of This Guide....................... 18 Conventions............................20 Technical Support ........................... 21 Dell™ Technical Support Policy..................... 21 Warranty and Return Policy......................21 Contacting Dell........................... 21 About License............................22 RSA BSAFE ............................22 Heimdal..............................22 JPEG Code ............................
  • Page 4 Step 1 Loading Documents .......................50 Step 2 Selecting Features .........................52 Step 3 Entering a Quantity.........................53 Step 4 Starting the Copy Job ......................54 Step 5 Confirming the Copy Job in Job Status ................55 Operations during Copying ........................56 Stopping the Copy Job ........................56 Changing the Number of Copies ......................57 Interrupting the Copy Job........................58 Simple Copy...............................59...
  • Page 5 Table of Contents Poster (Making Enlarged Copies Spread over Multiple Sheets) ..........104 Repeat Image (Making Multiple Copies on One Sheet) ............106 Preset Repeat Image (Making Multiple Copies on a Single Sheet)........107 Transparency Options (Inserting Blank Sheets between Transparencies)......107 Copy Output (Specifying Finishing Options) ................
  • Page 6 Registering Stored Programs for Build Job.................156 Deleting Stored Programs.......................157 Entering/Changing a Stored Program Name ................157 Assigning/Changing Icons for Stored Programs ................158 Calling a Stored Program........................159 Calling a Stored Program for Build Job ..................160 Web Applications ..........................161 Web Applications Overview ........................162 Accessing Web Applications.......................163 Accessing Using Buttons Registered on the [Home] Screen............164 Media Print (Text and Photos)......................165...
  • Page 7 Table of Contents Transparencies..........................202 Envelopes ............................203 Labels ..............................204 Storing Print Media ......................... 204 Identifying Print Media and Specifications................205 Loading Paper............................207 Loading Paper in Trays 1 to 4......................207 Loading an Envelope in Trays 1 to 4 ..................... 209 Loading Paper in Tray 5 (Bypass Tray)..................
  • Page 8 Fax Receiving Mode ........................272 Faults.................................273 Supplies..............................274 Billing Information ..........................275 Billing Information ...........................275 User Account Billing Information....................276 15 Tools.................................279 System Settings Procedure ........................280 Step 1 Entering System Administration Mode ................280 Step 2 Entering the System Administrator User ID and Passcode ..........280 Step 3 Selecting [Tools] ........................281 Step 4 Selecting a Tab on the [Tools] Screen ................281 Step 5 Setting a Feature ........................283...
  • Page 9 Table of Contents Other Settings ........................... 347 Scan Service Settings........................... 352 First Tab ............................. 352 Scan Defaults............................ 353 Scan to PC Defaults ......................... 355 Original Size Defaults ........................355 Output Size Defaults ........................356 Reduce/Enlarge Presets ......................... 356 Other Settings ........................... 356 Fax Service Settings ..........................
  • Page 10 Installation of Dell Printer Configuration Web Tool ................418 Preparations ............................418 Configuration on the Machine .......................419 Starting Dell Printer Configuration Web Tool...................420 Configuring Machine Settings Using Dell Printer Configuration Web Tool .......421 17 Printer Environment Settings.......................425 Print Overview ............................426 Installation When Using USB Port ......................429 Step 1 Preparations ..........................429...
  • Page 11 Configuration of Store to USB ......................458 Step 1 Available USB Memory Devices..................458 Step 2 Dell Printer Configuration Web Tool Setting Items............458 Configuration of Job Flow Sheets ...................... 459 Step 1 Enabling Ports and Setting up TCP/IP................459 Step 2 Configuring the SNMP Port....................
  • Page 12 Installation Overview ........................475 Step1 Configuration on the Machine ....................475 Step2 Configuration on the Computer...................476 21 Authentication and Accounting Features ..................477 Overview of Authentication and Accounting Feature ..............478 Overview of Authentication Feature .....................478 Overview of Accounting Feature ....................479 Authentication............................480 User Types Managed by Authentication Feature ...............480 User Roles and Authorization Groups...................480 Types of Authentication ........................481 Types of Account Administration ....................482...
  • Page 13 Staple Jams in Staple Cartridge (for Finisher-AB1) ..............627 23 Install Operation for Eco copy/My Forms ..................629 Before Installation..........................630 Environment Settings ........................630 SSL / TLS Settings in Dell Printer Configuration Web Tool ............. 632 Installation Procedures ........................634 Installation ............................634 Uninstallation/Version Upgrade....................637 About License............................
  • Page 14 Troubleshooting ..........................655 View Detailed Information......................655 Notes and Restrictions ..........................656 25 Using My Forms............................657 About My Forms ............................658 Setup .................................659 Creating Folders on the Machine ....................659 Storing Files in a Folder on the Machine ..................659 Using My Forms ............................660 Printing Forms from the Folders on the Machine ...............660 Problem Solving............................661 Troubleshooting ..........................661 View Detailed Information......................661...
  • Page 15: Before Using The Machine

    1 Before Using the Machine This chapter describes how to use this guide, as well as legal notice you should read before using the machine. • Preface ............................16 • Types of Manuals ........................17 • Using This Guide........................18 • Technical Support .........................21 •...
  • Page 16: Preface

    1 Before Using the Machine Preface Thank you for selecting the Dell C5765dn Color Laser Multifunction Printer (hereafter referred to as "the machine"). This guide is written for users who are new to the machine and provides information on copying, printing, scanning, and faxing operations, as well as troubleshooting, daily maintenance, and precautions users should take when operating the machine.
  • Page 17: Types Of Manuals

    Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals PostScript User Guide (PDF) The guide describes how to install the print driver and configure the functions in order to use the machine as a PostScript printer. This guide is included in the "PostScript Drivers" CD-ROM.
  • Page 18: Using This Guide

    Computer Operations Describes operations performed from a computer, such as printing documents, importing scanned files, using Direct Fax, and operating Dell Printer Configuration Web Tool. Paper and Other Media Describes the types of paper and other media that you can use on the machine and how to...
  • Page 19 Tools Describes the procedures to set up the system. Dell Printer Configuration Web Tool Settings Describes how to use Dell Printer Configuration Web Tool. Printer Environment Settings Describes the settings to use the Print feature on the machine. E-mail Environment Settings Describes the settings to use various services via e-mail on the machine.
  • Page 20: Conventions

    1 Before Using the Machine Conventions • The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on the configuration of your machine. •...
  • Page 21: Technical Support

    You can learn about Dell products and services at dell.com. You can access Dell Support through dell.com/support. The Dell C5765dn Color Laser Multifunction Printer with High Capacity Feeder is Blue Angel certified for Germany. You can access the Blue Angel techsheet at dell.com/support/manuals.
  • Page 22: About License

    1 Before Using the Machine About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® ® This product includes RSA BSAFE Cryptographic software from EMC Corporation. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).
  • Page 23: Libcurl

    About License Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
  • Page 24: Openldap

    1 Before Using the Machine OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project.
  • Page 25 About License The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission. This software is provided ''as is'' without express or implied warranty. Portions Copyright (c) 1992-1996 Regents of the University of Michigan. All rights reserved.
  • Page 26: Des

    1 Before Using the Machine Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA. All Rights Reserved. Permission to copy and distribute verbatim copies of this document is granted. This product includes software developed by Eric Young (eay@mincom.oz.au) Copyright (c) 2003. Dr Brian Gladman. Worcester. UK. All rights reserved. This product uses published AES software provided by Dr Brian Gladman under BSD licensing terms.
  • Page 27 About License tech-transfer@andrew.cmu.edu 4. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)." CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE,...
  • Page 28: Legal Notice

    1 Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. •...
  • Page 29: Product Overview

    2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. • Machine Components......................30 • Power Source.........................34 • Ground Fault Interrupter.......................37 •...
  • Page 30: Machine Components

    2 Product Overview Machine Components The following describes machine components and their functions. Front View Component Function Center output tray Copies and prints are delivered here, facing down. Right hand cover Open this cover to replace the consumables or clear paper jams. Waste toner container Collects waste toner.
  • Page 31 Machine Components Right View Component Function Fusing unit Fuses toner on paper. Do not touch this unit as it is extremely hot. Transfer roller Transfers toner from the drum to the paper. Paper thickness lever Used for printing on envelopes. Main power switch Switches the main power on/off of the machine.
  • Page 32 2 Product Overview Component Function Staple cartridge Contains staples. Remove this cartridge when replacing or adding staples, or clearing staple jams. Left tray Stapled outputs are delivered here. Rear View Component Function Ethernet connector Connects to a network cable. EP port Connects to a smart card reader.
  • Page 33 Machine Components Top View (Duplex Automatic Document Feeder) Component Function Confirmation indicator Lights up when a document is loaded correctly. Left cover Open this cover to clear paper jams. Inner cover Open this cover to clear paper jams. Knob Rotate this knob to clear paper jams. Document guides Use these guides to align the edges of documents.
  • Page 34: Power Source

    2 Product Overview Power Source The machine is provided with the power switch and the main power switch. Power switch Main Power Switch To use the machine, press the power switch to the [ | ] position to switch its power on. You can start operations after the machine warms up.
  • Page 35: Switching The Power Off

    Power Source Press the power switch to the [ | ] position to switch the power on. Reset Button If the machine does not power on, check the following: - The power cord is plugged in. - The main power is switched on. - The <RESET>...
  • Page 36: Switching The Main Power Off

    2 Product Overview Switching the Main Power Off The following describes how to switch the main power off. Note • Do not switch the main power off when a screen is displayed on the touch screen or while the <Power Saver> button is blinking. Switching off the main power under such circumstances may damage the hard disk and the memory or cause a machine malfunction.
  • Page 37: Ground Fault Interrupter

    If you have any problems with the ground fault interrupter, contact Customer Support at dell.com/contactdell. The following describes how to check the ground fault interrupter. Press the power switch to the [ ] position to switch the power off.
  • Page 38: Power Saver Mode

    2 Product Overview Power Saver Mode The machine is installed with the Power Saver feature that will automatically reduce power consumption of the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.
  • Page 39: Exiting The Power Saver Mode

    The Power Saver mode is exited in the following instances: • Pressing the <Power Saver> button • Receiving a job • Selecting [Apply] in Dell Printer Configuration Web Tool • Setting a document in the document feeder • Opening the document cover When the following device is connected to the machine and a user performs the following operation, the Low Power mode can be deactivated without pressing the <Power Saver>...
  • Page 40: Control Panel

    This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper or toner. If the <Error> indicator blinks, contact Customer Support at dell.com/contactdell. If the <Error> indicator lights up, refer to "Machine Trouble" (P.511).
  • Page 41 Control Panel Component Function <Data> indicator Blinks when the machine is sending or receiving data to or from a client. This indicator lights up when data is stored in the machine's memory, when received faxes are waiting to be printed, or when faxes are stored in a folder. You can check stored scan files in a Folder List.
  • Page 42: Screens And Buttons Displayed

    2 Product Overview Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes that have been made.
  • Page 43: About The [Home] Screen

    About the [Home] Screen About the [Home] Screen This section describes the [Home] screen, which can be displayed by pressing the <Home> button. Login information field Message field Additional feature buttons Service buttons Next page Message Field Displays a message. Login Information Field Select this field in the upper right corner of the touch screen to display the User ID entry screen for entering the System Administration mode, the Authentication mode, or the...
  • Page 44 2 Product Overview Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to simply specify the basic copy features on a single screen. For more information, refer to "Simple Copy" (P.59). Simple Fax You can set the features for the Fax service.
  • Page 45 [Details] of Job Flow Sheets is entered in other than ASCII characters, the characters may not be displayed properly. When you use Dell Printer Configuration Web Tool to import a CSV file* that includes the characters other than those used for the language selected in [Language], the characters in the file may be garbled or the import may fail.
  • Page 46: Entering Text

    2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.
  • Page 47: Paper Output

    Paper Output Paper Output When the number of output paper exceeds the output tray capacity, to prevent paper jams, the following error message is displayed, and the machine stops outputting paper. Removing the output paper clears the error message, and the machine resumes outputting paper automatically.
  • Page 48 2 Product Overview...
  • Page 49: Copy

    3 Copy This chapter describes the basic operation and features for the Copy service. • Copying Procedure........................50 • Operations during Copying ....................56 • Simple Copy..........................59 • Copy............................64 • Image Quality .........................76 • Layout Adjustment.........................83 • Output Format .........................99 • Job Assembly ........................113...
  • Page 50: Copying Procedure

    3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents .......................50 Step 2 Selecting Features ......................52 Step 3 Entering a Quantity......................53 Step 4 Starting the Copy Job.....................54 Step 5 Confirming the Copy Job in Job Status ................55 Step 1 Loading Documents The following two methods are available to load documents:...
  • Page 51 Copying Procedure Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder. Note • The confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, load the document again.
  • Page 52: Step 2 Selecting Features

    3 Copy Load the document face down, and align it against the top left corner of the document glass. Close the document cover. • When a standard size document is loaded on the document glass, the size of the document is Note displayed in the message field.
  • Page 53: Step 3 Entering A Quantity

    Copying Procedure If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.64) "Image Quality" (P.76) "Layout Adjustment" (P.83) "Output Format"...
  • Page 54: Step 4 Starting The Copy Job

    3 Copy Step 4 Starting the Copy Job The following describes how to start a copy job. Press the <Start> button. Note • If the document has been loaded in the document feeder, do not hold down the document while it is being conveyed. •...
  • Page 55: Step 5 Confirming The Copy Job In Job Status

    Copying Procedure When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status. Press the <Job Status>...
  • Page 56: Operations During Copying

    3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job.......................56 Changing the Number of Copies ....................57 Interrupting the Copy Job ......................58 Stopping the Copy Job To cancel a copy job in progress, use the following procedure.
  • Page 57: Changing The Number Of Copies

    Operations during Copying Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure. Press either the <Stop>...
  • Page 58: Interrupting The Copy Job

    3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
  • Page 59: Simple Copy

    Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the [Home] screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.
  • Page 60: Reduce / Enlarge (Making Enlarged/Reduced Copies)

    3 Copy Select a paper tray to be used. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • This cannot be selected together with [Auto %] under [Reduce / Enlarge]. Tray 1, and Trays 2 to 4 (optional) Allows you to directly select the desired tray.
  • Page 61: Sided Copying (Making 2 Sided Copies)

    Simple Copy Select a copy ratio. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...
  • Page 62: Black & White / Color (Selecting The Color For Copying)

    3 Copy Black & White / Color (Selecting the Color for Copying) This feature allows you to select a color mode. Select [Black & White] or [Color]. Black & White Copies in black and white regardless of the colors in the original document. Color Copies in full color.
  • Page 63: Original Orientation (Specifying The Orientation Of Loaded Documents)

    Simple Copy Select [2 Pages per Side]. Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document. • If the [Original Orientation] setting differs from the actual document orientation, the machine may not Note detect the top of the document correctly.
  • Page 64: Copy

    3 Copy Copy You can select [Copy] or [Simple Copy] on the [Home] screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce / Enlarge (Making Enlarged/Reduced Copies)............64 Paper Supply (Selecting the Paper for Copying)..............67 Output Color (Selecting the Color for Copying)..............70...
  • Page 65 Copy • This cannot be selected together with [Auto Select] under [Paper Supply]. Note Ratios (3rd to 4th buttons on the screen) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "Reduce/Enlarge - Button 3 - 4"...
  • Page 66 3 Copy Preset % Select a copy ratio from the following options. • 100% Copies at the same image size as the original document. • Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper.
  • Page 67: Paper Supply (Selecting The Paper For Copying)

    Copy • Fit Image to Paper Size X-Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper, and then slightly reduces the ratios so that the complete image is copied onto the paper. •...
  • Page 68 3 Copy Checking the Remaining Amount of Paper in the Paper Tray The icon displayed beside the tray number indicates the amount of paper remaining in the paper tray. You can view the icons to check the remaining amount of paper in a tray. : Indicates that the remaining amount of paper is 25 to 100%.
  • Page 69 Copy Size Detection Displays how the machine detects a paper size. For information on how to set [Size Detection], refer to "Paper Size Settings" (P.309). [Tray 5] Screen Set the paper loaded in Tray 5. For information on paper that can be loaded in Tray 5, refer to "Print Media Guidelines" (P.200). Select a paper size and a paper type.
  • Page 70: Output Color (Selecting The Color For Copying)

    3 Copy Output Color (Selecting the Color for Copying) This feature allows you to select copy colors. Note • If the use of certain colors is not allowed, the available colors will be restricted. For more information, refer to "Account Limit" (P.399). Select a color mode.
  • Page 71 Copy [Output Color] Screen This screen allows you to make settings for full color, dual color, and single color. Select [More]. Select the desired output color mode. Auto Detect Automatically determines the color of the original document and makes copies in full color if the original document is colored, or in single color (black) if the document is black-and- white.
  • Page 72 3 Copy Single Color Copies in one specified color regardless of the color of the document. Selecting this option displays [Color] on the screen. Select a color on the [Output Color - Color] screen which is displayed after selecting [Color]. Refer to "[Output Color - Color] Screen"...
  • Page 73 Copy Select [Target Area Color]. Select any color. [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. For information on how to set custom colors, refer to "Custom Colors"...
  • Page 74: Sided Copying (Making 2 Sided Copies)

    3 Copy [Output Color - Color] Screen This screen allows you to specify the color to be used for single-color copying regardless of the colors in the original document. You can select one color from six preset and six custom options for [Single Color]. For information on how to set custom colors, refer to "Custom Colors"...
  • Page 75: Lighten/Darken (Adjusting The Copy Density)

    Copy Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels. Note • [Lighten / Darken] on the [Copy], [Image Quality] and [Simple Copy] screens is the same. Use [ ] and [ ] to select from seven density levels.
  • Page 76: Image Quality

    3 Copy Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type) ...............76 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) ......78 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ..78 Color Effects (Selecting an Image Quality) ................79 Color Balance (Adjusting Color Balance).................80...
  • Page 77 Image Quality Auto Automatically sets the document type based on the setting made in the System Administration mode and the setting made in [Output Color] on the [Copy] screen. Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area.
  • Page 78: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)

    3 Copy Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) This feature allows you to adjust the copy density, sharpness, and saturation levels. Note • [Lighten / Darken] under [Image Options] is the same as [Lighten / Darken] on the [Copy] screen. •...
  • Page 79: Color Effects (Selecting An Image Quality)

    Image Quality Select [Image Enhancement]. Set [Suppress Background] and [Contrast]. Suppress Background • Off Scans document backgrounds with no filtering. • Auto Suppression When [Output Color] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Output Color] is set to [Color], [Dual Color], or [Single Color], the color element on white-color paper such as the blot, the print on the other side which is seen through and so on will be suppressed.
  • Page 80: Color Balance (Adjusting Color Balance)

    3 Copy Select [Color Effects]. Select any option. Copies with the [Image Enhancement], [Image Options], [Color Shift], and [Color Balance] settings at their defaults. Lively Reproduces fresher, livelier images with increased color saturation. Bright Reproduces brighter images with enhanced contrast. This option is suitable for documents that are intended to attract people's attention, such as posters.
  • Page 81 Image Quality Select [Color Balance]. Select any option. Normal Always copies a document with the density balance set to "0" for the four toner colors: yellow, magenta, cyan, and black. Basic Color Allows you to adjust the density level for each toner color: yellow, magenta, cyan, and black.
  • Page 82: Color Shift (Adjusting The Color Tone)

    3 Copy Color Shift (Adjusting the Color Tone) This feature allows you to adjust the tone of the colors to be reproduced in copies, by a maximum of two levels in two directions. On the screen, the [Original Color] slider represents the color tone of the original document, and the [Copy Color] slider represents the color tone of output copies.
  • Page 83: Layout Adjustment

    Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)................84 Book Copying (Copying Facing Pages onto Separate Sheets)..........85 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)..........
  • Page 84: Sided Copying (Making 2 Sided Copies)

    3 Copy 2 Sided Copying (Making 2 Sided Copies) This feature allows you to make copies of 1-sided and 2-sided documents on one side or both sides of paper. Select [2 Sided Copying]. Select any option. 1 1 Sided Makes a copy of a 1-sided document on one side of paper. 1 2 Sided Makes a copy of a 1-sided document on both sides of paper.
  • Page 85: Book Copying (Copying Facing Pages Onto Separate Sheets)

    Layout Adjustment Copies This option is displayed when you select [1 2 Sided] or [2 2 Sided]. • Head to Head Select this option when you want the orientation of the front and back sides of the copy to be the same as that of the document. •...
  • Page 86: Sided Book Copying (Making 2 Sided Copies Of Facing

    3 Copy Left Page then Right Copies the left page and then the right page of facing pages. Right Page then Left Copies the right page and then the left page of facing pages. Top Page then Bottom Copies the top page and then the bottom page of facing pages.
  • Page 87 Layout Adjustment • A non-standard size document or undetectable-size document will not be separated into two Note accurately. • Use the document glass to load a document. Select [2 Sided Book Copying]. Select any option. Disables this feature. Left Page then Right Scans the left page and then the right page of facing pages, to make 2-sided copies.
  • Page 88: Original Size (Specifying The Scan Size For The Document)

    3 Copy [Starting & Ending Page] Screen This screen allows you to set the starting and ending pages to be copied. Set [Starting Page] and [Ending Page]. Starting Page • [Left Page] / [Right Page] You can select these options when [Left Page then Right] or [Right Page then Left] is selected.
  • Page 89: Mixed Size Originals (Scanning Different Size Documents Simultaneously)

    Layout Adjustment Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document Feeder Document Glass Auto-detectable B5, A5, A5 , A4, 8.5 x 11", 8.5 B5, B6, B6 , A6, A5, A5 , Document Size x 14"...
  • Page 90: Edge Erase (Erasing Edges And Margin Shadows Of The Document)

    3 Copy Select [On]. Select this option when copying documents of the same size. When documents of different sizes are copied, the machine automatically detects the size of each document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
  • Page 91 Layout Adjustment Select [Edge Erase]. Select any option. Normal The edge width to erase is set to 2 mm for the top and bottom, and left and right edges. All Edges Erases the shadows of the four edges of a document, as well as the shadow in the center of the document if it is a bound document or a booklet.
  • Page 92: Image Shift (Adjusting The Image Position)

    3 Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
  • Page 93 Layout Adjustment Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments. • Side 1 Displays the [Image Shift - Side 1] screen. Refer to "[Image Shift - Side 1] Screen"...
  • Page 94 3 Copy Corner Shift Shifts document images so that they are placed at an edge or corner of paper. You can select from 8 shift directions. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
  • Page 95: Invert Image (Making Reversed Copies Of Images)

    Layout Adjustment [Image Shift - Side 2] Screen This screen allows you to set the image shift for Side 2. Select any option. Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
  • Page 96: Original Orientation (Specifying The Orientation Of Loaded Documents)

    3 Copy Select any option. Mirror Image Reverses the left and right sides of the document image. Negative Image Creates a negative image of the document. Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document.
  • Page 97: Image Rotation (Changing The Orientation Of Images)

    Layout Adjustment Image Rotation (Changing the Orientation of Images) If the orientation of the paper currently loaded in the tray differs from that of the document loaded, the machine automatically rotates the document image so that the orientation of the image matches that of the paper.
  • Page 98 3 Copy Staple Position This option is displayed when the finisher is installed. If documents are of mixed orientations, the images will be rotated to match the stapling edge specified in the settings of the Staple feature. Portrait Original - Left Edge If documents are of mixed orientations, the images will be rotated so that the top edge of landscape documents is aligned with the left edge of portrait documents.
  • Page 99: Output Format

    Output Format Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)................99 Booklet Creation (Creating a Booklet) ..................99 Covers (Attaching Covers to Copies)..................
  • Page 100 3 Copy • If [Auto Select] is selected in [Paper Supply], a tray specified in [Auto Paper Off] is automatically selected. Change the setting if necessary. For information on [Auto Paper Off], refer to "Copy Control" (P.321). Specify the orientation of the document in [Original Orientation] on the [Layout Adjustment] screen.
  • Page 101 Output Format • Last Page on Back Cover Select this check box to copy the image of the last document page onto the last page of the copy sheets as a back cover. When you use [Divide Output] to divide a booklet into subsets, the image of the last document page will be copied onto the last page of the last subset.
  • Page 102: Covers (Attaching Covers To Copies)

    3 Copy Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies. You can use different types of paper (such as colored paper and heavyweight paper) as the front and back covers of copies. Note • When you select this feature, if the number of pages scanned by the machine exceeds the maximum, the machine will not print the already-scanned data.
  • Page 103: Pages Per Side (Copying Multiple Pages Onto One Sheet)

    Output Format • Print on Side 2 The first page of the document is copied on the back side of the back cover. • Print on Both The first and second pages of the document are copied on the front and back sides of the back cover.
  • Page 104: Poster (Making Enlarged Copies Spread Over Multiple Sheets)

    3 Copy Select any option. Disables this feature. 2 Pages Copies two document pages onto one side of a single sheet of paper. 4 Pages Copies four document pages onto one side of a single sheet of paper. 8 Pages Copies eight document pages onto one side of a single sheet of paper.
  • Page 105 Output Format Select [Poster]. Select any option. No enlarged copies are made. Output Size Allows you to select the paper size. Enlargement % Refer to "When [Enlargement %] is Selected" (P.105). Paper Supply Displays the [Paper Supply] screen. Select the paper tray to be used. Note •...
  • Page 106: Repeat Image (Making Multiple Copies On One Sheet)

    3 Copy Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times. When [Reduce / Enlarge] is set to [Auto %], the repeated copies of the image are reduced to fit on the selected paper.
  • Page 107: Preset Repeat Image (Making Multiple Copies On A Single Sheet)

    Output Format Preset Repeat Image (Making Multiple Copies on a Single Sheet) This feature allows you to repeatedly copy one original onto equally divided areas according to the specified number of copies. Select [2 Times], [4 Times], or [8 Times] according to the number of times to repeat. 2 Times 4 Times 8 Times...
  • Page 108 3 Copy • Load transparency sheets in a tray in the same orientation as the paper to be used for handouts and separators. Select [Transparency Options]. Select any option. Does not insert separators. Blank Transparency Separators Inserts a separator each time a transparency is copied. Only one set of copies can be made. Blank Separators &...
  • Page 109: Copy Output (Specifying Finishing Options)

    This feature allows you to select finishing options. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. If the finisher is installed, each set of copies can be stapled, and then output. Select [Copy Output].
  • Page 110 3 Copy Separator Tray When you select [Uncollated with Separators], select the paper tray to be used for the separators. Note • When you use the bypass tray, select [Bypass] on the [Separator Tray] screen. Staple Specify the position for stapling. The number of sheets that can be stapled is 2 - 50 (when 80 gsm paper is used).
  • Page 111: Id Card Copy (Copying Both Sides Of An Id Card)

    Output Format Paper Size and Stapling Position • Finisher-AB1 1 Staple 1 Staple (Left) (Right) A4, B5, 7.25 x 10.5", 8.5 x 10", 8.5 x 11", 8.5 x 13", 8.5 x 14", Note • The staple orientation displayed on the touch screen differs from the actual staple orientation. Outputs are stapled in the orientation shown in the above table.
  • Page 112 3 Copy • When the reduced size is specified to copy an ID card, the machine may copy the ID card in a different orientation from the original orientation depending on the magnification ratio specified. For information on the copy magnification ratio for ID Card Copy, refer to "ID Card Copy - Reduce/Enlarge" (P.322).
  • Page 113: Job Assembly

    Job Assembly Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ....113 Sample Job (Checking the Finished Output of the Copy)........... 117 Combine Original Sets (Adding Originals) ................
  • Page 114 3 Copy Build Job is applied. The feature buttons appear. Specify any option if necessary. • The features selected here cannot be canceled or changed while the machine executes a copy job. Note For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.114).
  • Page 115 Job Assembly 3) Select [Stored Programming]. 4) Select the number of the stored program that contains the features you want to use. For information on how to register a stored program, refer to "Registering Stored Programs for Build Job" (P.156). Delete Clears the document data stored by the Build Job feature, and cancels the job.
  • Page 116 3 Copy [Build Job - Chapter Start] Screen This screen allows you to set the chapter start. Select any option. The next stack of documents is copied after the previous stack. The next stack of documents is copied from Side 1 of a new sheet of paper. Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Pages per Side feature, the next stack of document is copied...
  • Page 117: Sample Job (Checking The Finished Output Of The Copy)

    Job Assembly When [Pages per Side] is set, the number of pages (2 pages, 4 pages, or 8 pages) that you selected to copy onto one side of a single sheet, starting from the first page of the loaded documents, are copied onto the front page of a separator. When you load a single sheet document, the document is copied onto a separator.
  • Page 118: Combine Original Sets (Adding Originals)

    3 Copy Select [On]. No sample set is made. A sample set is made. [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before.
  • Page 119 Job Assembly When all documents have been scanned, select [Last Original]. Note • After the first original set is copied, the machine automatically outputs the data remained if the machine is left unused for the period specified in [Auto Clear]. For more information on [Auto Clear], refer to "Auto Clear"...
  • Page 120 3 Copy [Copy] Screen When Combine Original Sets is in Progress The [Copy] screen is displayed when copying starts. Delete Clears the document data stored with the Combine Original Sets feature, and cancels copying. Note • You can also press the <C (Clear)> or <Clear All> button on the control panel to perform the same operation.
  • Page 121: Delete Outside / Delete Inside (Deleting Outside Or Inside Of The Selected Area)

    Job Assembly Delete Outside / Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the areas to be deleted from a document image. Up to three areas can be specified. Select [Delete Outside / Delete Inside]. Select any option.
  • Page 122: Stored Programming (Calling A Stored Program For Build Job)

    3 Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
  • Page 123: Fax

    4 Fax This chapter describes the basic operations and features for the Fax services. • An optional component is required to use this feature. For more information, contact customer Note support. • Fax Procedure ........................124 • Operations during Faxing....................130...
  • Page 124: Fax Procedure

    4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents .....................124 Step 2 Selecting Features ......................126 Step 3 Specifying Destinations....................127 Step 4 Starting the Fax Job .....................128 Step 5 Confirming the Fax Job in Job Status .................129 Step 1 Loading Documents The following two methods are available to load documents:...
  • Page 125 Fax Procedure Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder. Note • The confirmation indicator lights up when the document is loaded correctly. If the indicator does not light, the machine may be detecting the document on the document glass.
  • Page 126: Step 2 Selecting Features

    4 Fax Load the document face down, and align it against the top left corner of the document glass. Note • When you load a A5, B5 or A4 document on the document glass in portrait orientation, the scanned image is transmitted with 180 degrees rotated.
  • Page 127: Step 3 Specifying Destinations

    Fax Procedure If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. Step 3 Specifying Destinations Three methods are available to specify recipients: by phone number, by address number, and by group dial number.
  • Page 128: Step 4 Starting The Fax Job

    4 Fax Enter a fax number using the numeric keypad. Numeric keypad To specify multiple recipients, select [+ Add] on the touch screen. Note • If you have entered an incorrect value, press the <C (Clear)> button and enter the correct value.
  • Page 129: Step 5 Confirming The Fax Job In Job Status

    Fax Procedure Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. Press the <Job Status>...
  • Page 130: Operations During Faxing

    4 Fax Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job .......................130 Changing the Scan Settings ....................131 Stopping the Fax Job To cancel scanning a fax document, use the following procedure. Press either the <Stop>...
  • Page 131: Changing The Scan Settings

    Operations during Faxing Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Scan Settings You can change the scan settings while scanning a document. Select [Next Original].
  • Page 132 4 Fax Select [Save]. Press the <Start> button.
  • Page 133: Scan

    5 Scan This chapter describes the basic operations and features for the Scan services. To use the Scan services, network settings are required. For information on the network settings, refer to "Scanner Environment Settings" (P.451). • Scanning Procedure ......................134 • Operations during Scanning....................141...
  • Page 134: Scanning Procedure

    5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents .....................134 Step 2 Selecting the Features....................136 Step 3 Starting the Scan Job....................138 Step 4 Confirming the Scan Job in Job Status ...............140 Step 5 Saving the Scanned Data .....................140 Step 1 Loading Documents The following two methods are available to load documents:...
  • Page 135 Scanning Procedure Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder. Note • In normal occasions, load the document in the [Sideways Images] orientation. The document is displayed in the [Upright Images] orientation when viewed on a computer.
  • Page 136: Step 2 Selecting The Features

    5 Scan Load the document face down, and align it against the top left corner of the document glass. Close the document cover. Step 2 Selecting the Features On the [Home] screen, you can select the following Scan services: [E-mail], [Store to Folder], [Scan to PC], [Store to USB], and [Store &...
  • Page 137 JPEG XPS* E-mail Using the control panel when scanning Scan to PC Store to USB Store & Send Link Store to Folder Using Dell Printer Configuration Web Tool ® Stored File Manager 3 ® ® Using Adobe Acrobat Job Flow Sheets...
  • Page 138: Step 3 Starting The Scan Job

    5 Scan If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a folder to save the data in. Select each tab, and configure features as necessary. When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Scan to PC], [Store to USB], or [Store &...
  • Page 139 Scanning Procedure While documents are being scanned, select [Next Original]. • When using the document feeder, load the Note next document after the machine has finished scanning the first document. • When [Next Original] is displayed on the screen shown on the right and no operation is performed for a certain period of time, the machine automatically assumes that there are no more documents.
  • Page 140: Step 4 Confirming The Scan Job In Job Status

    Import using an application Use Network Scanner Driver. Import using Stored File Manager 3 Use Stored File Manager 3. Import using Dell Printer Configuration Web Tool Use Dell Printer Configuration Web Tool.
  • Page 141: Operations During Scanning

    Operations during Scanning Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job......................141 Previewing the Scanned Images during a Scan Job ............... 142 Changing Scan Settings ......................143 Stopping the Scan Job To cancel scanning a document, use the following procedure.
  • Page 142: Previewing The Scanned Images During A Scan Job

    5 Scan Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Select [Next Original].
  • Page 143: Changing Scan Settings

    Operations during Scanning From the drop-down menu, specify the view size by selecting [Whole Page] or [Enlarged View], and set [Current Page]. After the confirmation, select [Close] to close the preview screen. Changing Scan Settings You can change scan settings while scanning the document. Select [Next Original].
  • Page 144 5 Scan...
  • Page 145: Job Flow Sheets

    6 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. •...
  • Page 146: Job Flow Procedure

    6 Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets files stored in folders. This section describes the first type of job flow sheets, targeting scanned documents. The following describes the procedure to operate a job flow.
  • Page 147: Step 3 Confirming/Changing The Job Flow Sheet

    Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet"...
  • Page 148: Selecting/Changing A Job Flow Sheet

    6 Job Flow Sheets Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with Job Flow Editor. • If characters not supported by the machine are used in the name or description of a job flow sheet, the Note characters will not be displayed or will be garbled on the screen.
  • Page 149 Selecting/Changing a Job Flow Sheet [Change Settings] Screen Select [Change Settings]. Select a group to be changed from [Group of Items]. Note • The screen on the right does not appear if only one group is registered. Select the item to be changed. •...
  • Page 150 6 Job Flow Sheets [Sheet Filtering] Screen This screen allows you to filter the job flow sheets displayed. Job flow sheets displayed vary depending on the settings of the Authentication feature. For more information, refer to "Job Flow Sheet Types and Overview" (P.489). Select [Sheet Filtering].
  • Page 151: Stored Programming

    7 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings. • Stored Programming Overview..................152 • Registering/Deleting/Renaming Stored Programs............153 • Calling a Stored Program....................159...
  • Page 152: Stored Programming Overview

    7 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
  • Page 153: Registering/Deleting/Renaming Stored Programs

    Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Home> button. <Home> button Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.154). Store Build Job Register a stored program for Build Job.
  • Page 154: Registering Stored Programs

    7 Stored Programming Enter/Change Name Enter or change the name of a stored program. Refer to "Entering/Changing a Stored Program Name" (P.157). Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.158). Registering Stored Programs Up to 100 actions can be registered with one stored program.
  • Page 155: Notes And Restrictions On Registering Stored Programs

    Registering/Deleting/Renaming Stored Programs Notes and Restrictions on Registering Stored Programs The following notes and restrictions apply when you register stored programs. • When registering a stored program to select paper size or type loaded on the bypass tray, register both the paper size and the paper type. If only the paper size or type is registered, the stored program may not be called properly.
  • Page 156: Registering Stored Programs For Build Job

    7 Stored Programming Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job. Up to 40 stored programs can be registered in the machine. The following describes how to register actions with stored programs. Select [Store Build Job].
  • Page 157: Deleting Stored Programs

    Registering/Deleting/Renaming Stored Programs Deleting Stored Programs The following describes how to delete stored programs. Select [Delete]. Select the number to delete. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete].
  • Page 158: Assigning/Changing Icons For Stored Programs

    7 Stored Programming Enter a name, and select [Save]. Assigning/Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program. You can select from 12 icons. Select [Assign/Change Icon]. Select the number to assign or change an icon. Note •...
  • Page 159: Calling A Stored Program

    Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Home> button. <Home> button Select [Stored Programming].
  • Page 160: Calling A Stored Program For Build Job

    7 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
  • Page 161: Web Applications

    8 Web Applications This chapter describes how to operate web applications. • Web Applications Overview .....................162 • Accessing Web Applications....................163 • Accessing Using Buttons Registered on the [Home] Screen........164...
  • Page 162: Web Applications Overview

    8 Web Applications Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: •...
  • Page 163: Accessing Web Applications

    Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "Server Setup" (P.377). Press the <Home> button. <Home>...
  • Page 164: Accessing Using Buttons Registered On The [Home] Screen

    8 Web Applications Accessing Using Buttons Registered on the [Home] Screen You can register frequently used web applications on the [Home] screen as buttons. The following describes how to access the applications by simply selecting the buttons. For information on how to register a web application to a button on the [Home] screen, refer to "Home"...
  • Page 165: Media Print (Text And Photos)

    9 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos. • Overview of Media Print ....................166 • Media Print - Text........................169 • Media Print - Photos ......................171 •...
  • Page 166: Overview Of Media Print

    Media Print - Text, files cannot be displayed in thumbnail view and cannot be previewed either. • XPS stands for XML Paper Specification. • For using commercially available Memory Card Reader, contact Customer Support at dell.com/contactdell. • Commercially available Memory Card Reader with single slot * can be used for Media Print feature (text/photo), but its safe performance is not guaranteed.
  • Page 167: Supported Media And File Formats

    Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported File Format Supported Media Media Print - Photos Media Print - Text • USB 2.0 memory •...
  • Page 168 9 Media Print (Text and Photos) • Be sure to wait until printing is completed and then eject the medium by following the procedure described in this chapter. • Always back up data in medium before use. • Printing data may take from a few minutes to several tens of minutes, depending on the size and number of files in the medium.
  • Page 169: Media Print - Text

    Media Print - Text Media Print - Text Selecting Files You can select files using any of the following three methods: • Selecting all files • Selecting the desired files on the [Select From List] screen • Selecting one file or a range of files with index numbers •...
  • Page 170: [Select From List] Screen

    9 Media Print (Text and Photos) Select From List Displays the [Select From List] screen. Refer to "[Select From List] Screen" (P.170). Select Range Use [+] and [-] to specify the range of files to be printed in [First File] and [Last File] under [Media Print - Text].
  • Page 171: Media Print - Photos

    Media Print - Photos Media Print - Photos Selecting Files You can select files using any of the following three methods: • Selecting all files • Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously •...
  • Page 172: [Select From List] Screen

    9 Media Print (Text and Photos) Select From List Displays the [Select From List] screen. Refer to "[Select From List] Screen" (P.172). Select Range Use [+] and [-] to specify the range of files to be printed in [First picture] and [Last picture] under [Media Print - Photos].
  • Page 173: Selecting The Printing Options

    Selecting the Printing Options Selecting the Printing Options You can set the printing options on the [Media Print -Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Shortcut 2> button on the control panel allows you to view a list of the setting values.
  • Page 174: Media Print - Text

    9 Media Print (Text and Photos) Media Print - Text Item Setting Value Quantity Specify the number of print sets in the range of 1 - 999, using the numeric keypad. Media Print Text Output Color Color, Black & White Paper Supply Auto Select, Trays 1 - 5 •...
  • Page 175: Index Print

    Selecting the Printing Options Index Print • In the Media Print - Photos mode, a list of 30 x 40 mm reduced images, plus index numbers, file names, and dates when images were stored in the medium are printed. • In the Media Print - Text mode, names, dates when files were stored in the medium, and the total number of files are printed.
  • Page 176 9 Media Print (Text and Photos)
  • Page 177: 10 Job Status

    10 Job Status This chapter describes how to check the status of jobs and operate the jobs. • Job Status Overview......................178 • Checking Current/Pending Jobs..................179 • Checking Completed Jobs ....................181 • Printing and Deleting Stored Jobs ...................182 • Printing Pending Jobs ......................195 •...
  • Page 178: Job Status Overview

    10 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status>...
  • Page 179: Checking Current/Pending Jobs

    Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
  • Page 180 10 Job Status Start Resumes the suspended job. Change Quantity Displays the [Change Quantity] screen, on which you can change the number of print sets. Enter the number using the numeric keypad.
  • Page 181: Checking Completed Jobs

    Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.
  • Page 182: Printing And Deleting Stored Jobs

    10 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
  • Page 183 Printing and Deleting Stored Jobs Select [Secure Print]. Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
  • Page 184: Sample Set

    10 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. • Once the job is deleted, it cannot be restored. Note Cancel Cancels deleting the job. When [Print] is Selected Specify how to process the job after printing. Note •...
  • Page 185 Printing and Deleting Stored Jobs Select the user to be checked, and select [Job List]. • Select [Refresh] to display the updated Note information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...
  • Page 186: Delayed Print

    10 Job Status When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.
  • Page 187: Charge Print

    Printing and Deleting Stored Jobs Print Prints the Delayed Print job. After printing, the job is deleted. If printed manually, the job will not be printed at the specified time. Refer to "When [Print] is Selected" (P.187). When [Delete] is Selected Select [Delete].
  • Page 188 • Unlike the Private Charge Print feature, the Charge Print feature can store jobs without a user ID, such Note as e-mail printing and print jobs sent from Dell Printer Configuration Web Tool, and can print the jobs after authenticating users.
  • Page 189 Printing and Deleting Stored Jobs Delete Deletes the Charge Print job. Refer to "When [Delete] is Selected" (P.189). Print Quantity Specify the number of print sets using the numeric keypad. Print Prints the Charge Print job. After printing, the job is deleted. Refer to "When [Print] is Selected"...
  • Page 190: Private Charge Print

    10 Job Status Private Charge Print This feature allows you to temporarily store print data in the machine for each authentication user ID, and request on the machine's control panel to print the data. As the feature enables you to select and print only necessary jobs, you can avoid printing unnecessary jobs.
  • Page 191 Printing and Deleting Stored Jobs Select All Selects all jobs. To deselect all the jobs, select this button again. Delete Deletes the Private Charge Print job. Note • If jobs with the same user ID are all deleted, the user ID will be deleted. Refer to "When [Delete] is Selected"...
  • Page 192: Public Folder

    The following describes how to print or delete a job stored in a public folder. Note • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. Select [Public Folder]. Select the job to be printed or deleted.
  • Page 193: Undelivered Faxes

    • This feature may not appear depending on the settings in the System Administration mode. • An optional component is required to use this feature. For more information, contact Customer Support at dell.com/contactdell. Select [Undelivered Faxes]. Select the job to be re-sent or deleted.
  • Page 194 10 Job Status Cancel Cancels deleting the undelivered fax job. When [Change Recipients] is Selected Specify a fax recipient for the undelivered fax job. Besides the fax recipient, the following features can be changed on the control panel: • Fax type •...
  • Page 195: Printing Pending Jobs

    Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.
  • Page 196: Handling Error Terminations

    10 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the status code. Follow the instructions of the status code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.
  • Page 197: 11 Computer Operations

    11 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate Dell Printer Configuration Web Tool on your computer. • An optional component is required to use this feature. For more information, contact Customer Note Support at dell.com/contactdell.
  • Page 198: Features Overview

    Importing Scanned Data Imports files stored in a folder of the machine to a computer. Dell Printer Configuration Web Tool Displays the machine status and job status. The feature also allows you to change settings as well as to import files stored in a folder.
  • Page 199: 12 Paper And Other Media

    12 Paper and Other Media This chapter describes the paper that can be used with the machine, precautions when handling paper, and how to load paper in trays. • Print Media Guidelines ......................200 • Loading Paper ........................207 • Changing the Paper Settings.....................214...
  • Page 200: Print Media Guidelines

    12 Paper and Other Media Print Media Guidelines Print media is paper, labels, envelopes, and coated paper among others. Your machine provides high-quality printing on a variety of print media. Selecting the appropriate print media for your machine helps avoid printing troubles. This section describes selecting print media, caring for print media, and loading the print media in the paper trays.
  • Page 201 Print Media Guidelines Fiber Content Most high-quality xerographic paper is made from 100% chemically pulped wood. Paper containing fibers such as cotton possess characteristics that can result in degraded paper handling. Recommended Paper To ensure the best print quality and feed reliability, use 75 gsm xerographic paper. Business paper designed for general business use also provide acceptable print quality.
  • Page 202: Transparencies

    12 Paper and Other Media Selecting Preprinted Media and Letterhead When selecting preprinted media and letterhead paper for the machine. • Use grain long paper for best results. • Use only media and letterhead printed using an offset lithographic or engraved printing process.
  • Page 203: Envelopes

    Print Media Guidelines • Use transparencies designed specifically for laser printers. Do not use regular transparencies. Transparencies must be able to withstand temperatures of 205°C without melting, discoloring, offsetting or releasing hazardous emissions. • Avoid getting fingerprints on the transparencies. This may result in poor print quality. •...
  • Page 204: Labels

    12 Paper and Other Media - Contain windows, holes, perforations, cutouts, embossing - Use metal clasps, string ties, or metal folding bars - Have an interlocking design - Have postage stamps attached - Have any exposed adhesive when the flap is in the sealed or closed position - Have nicked edges or bent corners - Have rough, cockle, or laid finishes Note...
  • Page 205: Identifying Print Media And Specifications

    Print Media Guidelines • If you store individual packages of print media out of the original carton, ensure that they rest on a flat surface so that the edges do not buckle or curl. • Do not place anything on top of the print media packages. Identifying Print Media and Specifications The following tables provide information on standard and optional print media.
  • Page 206 12 Paper and Other Media Supported Paper Types Finisher- Finisher- Duplex Tray 1 Tray 2 to 4 Tray 5 Module AB1 (Set (Sheet One- Two- One- Two- One- Two- One- Two- One- Two- One- Two- sided sided sided sided sided sided sided sided...
  • Page 207: Loading Paper

    For information about [Paper Type], [Paper Type Priority], and [Paper Tray Priority] settings, and the paper substitute feature, refer to "Paper Tray Settings" (P.301). You can also set these settings from Dell Printer Configuration Web Tool. Adding paper When the machine runs out of paper during copying or printing, a message appears on the touch screen.
  • Page 208 12 Paper and Other Media Pull out the tray until it stops. Note • While the machine is processing a job, do not pull out the tray that is being used for the job. • To prevent paper jams or erroneous detection of loaded paper in a tray by the machine, do not add paper on top of any remaining paper in the tray.
  • Page 209: Loading An Envelope In Trays 1 To 4

    Loading Paper Loading an Envelope in Trays 1 to 4 The following describes the procedures to load an envelope in Trays 1 to 4. Raise the latch on the handle of the right hand cover to open the cover. Press down the lever to set the envelope mode. •...
  • Page 210 12 Paper and Other Media Close the right hand cover Note • When closing the right hand cover, apply your hand in the vicinity of the handle as shown in the illustration, and then press the cover firmly toward the machine. Load the envelope into the tray.
  • Page 211: Loading Paper In Tray 5 (Bypass Tray)

    Loading Paper Loading Paper in Tray 5 (Bypass Tray) When printing or copying on a size or type of paper that cannot be set in Trays 1 to 4, use Tray 5 (bypass tray). The following describes the procedures to load paper in Tray 5. To use Tray 5 when printing, select Tray 5 and specify the paper type on the [Paper/Output] tab of the print driver.
  • Page 212: Loading An Envelope In Tray 5 (Bypass Tray)

    12 Paper and Other Media Loading an Envelope in Tray 5 (Bypass Tray) The following describes the procedures for loading an envelope in Tray 5. Open the right hand cover. Press down the lever to set the envelope mode. • To load the print media other than envelopes, Note lift up the lever.
  • Page 213 Loading Paper When Loading Envelope#10, Monarch, or When Loading C5 • Never use envelopes with window, coated Note linings, or self-stick adhesives. These lead to paper jams and can cause damage to the printer. • Ensure that you load an envelope with the flap completely closed.
  • Page 214: Changing The Paper Settings

    12 Paper and Other Media Changing the Paper Settings This section describes how to change the paper type for Trays and how to set image quality processing by the individual paper type. After loading paper in a tray, specify the type of paper loaded and select image quality for the paper type.
  • Page 215 Changing the Paper Settings Select [Paper Tray Attributes]. Select a paper tray for changing the paper type setting under [Items]. Select [Change Settings]. Select the [Paper Type], [Paper Size], [Paper Color], and [Auto Paper Select] respectively. Select [Save], [Confirm], or [Close] repeatedly until the [Paper Tray Settings] screen is displayed.
  • Page 216 12 Paper and Other Media Select the image quality, and then select [Save]. Make sure that the paper type you selected is displayed under [Current Settings] of [Items], and then select [Close]. Select [Close] repeatedly until the [Tools] screen is displayed. Select [Close].
  • Page 217: 13 Maintenance

    13 Maintenance This chapter describes how to replace consumables, clean the machine, calibrate colors, print a report/list, and delete a print job with an invalid User ID. • Replacing Consumables.....................218 • Cleaning the Machine ......................240 • Executing Calibration ......................248 • Adjusting Color Registration .....................251 •...
  • Page 218: Replacing Consumables

    13 Maintenance Replacing Consumables Use the supplies recommended by Dell. Visit the Dell Printer Supplies website at dell.com/supplies, or order Dell Printer Supplies by phone. Handling consumables/periodic replacement parts • Do not store boxes of consumables/periodic replacement parts upright. • Do not unpack consumables/periodic replacement parts before use. Avoid storing...
  • Page 219: Replacing Toner Cartridges

    • When replacing a toner cartridge, toner may spill and soil the floor. We recommend laying paper on the floor beforehand. • The use of toner cartridges not recommended by Dell may degrade image quality and performance. Use only toner cartridges recommended by Dell.
  • Page 220 13 Maintenance Open the front cover. Pull out the toner cartridge you want to replace. • Always pull out the cartridge slowly so that Note you do not spill any toner. • Do not touch the parts shown in the illustration.
  • Page 221: Replacing Waste Toner Container

    • The proper disposal of used waste toner containers is required. • The use of waste toner containers not recommended by Dell may degrade image quality and performance. Use only waste toner containers recommended by Dell.
  • Page 222 13 Maintenance Pull out the waste toner container slowly while holding its left side with one hand. • Be careful not to drop the waste toner Note container while you are removing it. • Do not touch the shutter part as shown in the illustration.
  • Page 223: Replacing Drum Cartridges C, M, Y, Or K

    • To protect the drum cartridges against bright light, close the inner cover within five minutes. If the front cover remains open for more than five minutes, print quality may deteriorate. • The use of drum cartridges not recommended by Dell may degrade image quality and performance. Use only drum cartridges recommended by Dell.
  • Page 224 13 Maintenance Rotate the lock levers of the inner cover to open Grasp the handle of the drum cartridge C, M, Y, or K indicated in the message and gently slide out the cartridge. • When removing the drum cartridge, be careful Note not to drop it on the floor.
  • Page 225 Replacing Consumables Remove the orange protective covering of the installed drum cartridge and discard it. Close the inner cover. Rotate the lock levers to secure the inner cover while pressing the cover with the other hand. Remove the cleaning rod from the backside of the front cover.
  • Page 226 13 Maintenance Remove the cleaning pad by pressing the amber gold tabs between your thumb and index finger. Unpack a new cleaning pad. Attach the new cleaning pad to the cleaning rod. Insert the cleaning rod fully into one of the four holes until it clicks into the interior of the machine as shown in the illustration, and then pull it out.
  • Page 227: Replacing Staple Cartridge (For Finisher-Ab1)

    Replacing Consumables Replacing Staple Cartridge (for Finisher-AB1) When the optional Finisher-AB1 is installed and the staple cartridge needs to be replaced, a message appears on the touch screen. When the message appears, load a new staple case into the staple cartridge. Make sure that the machine is not operating, and open the finisher front cover.
  • Page 228: Replacing Fusing Unit

    13 Maintenance Push the staple cartridge into the finisher until it clicks into place. Close the finisher front cover. • If the front cover is not closed completely, a message appears and the machine will remain paused. Note Replacing Fusing Unit When the fusing unit is near or reaches the end of its life, the following messages are displayed on the touch screen.
  • Page 229 Replacing Consumables Raise the latch of the right hand cover and open the cover. Hold the fusing unit by the grips on both sides, and remove the fusing unit from the machine. Take out a new fusing unit from the box. Hold the new fusing unit by the grips on both sides, and then place the fusing unit onto the machine.
  • Page 230: Replacing Transfer Belt Unit

    13 Maintenance Replacing Transfer Belt Unit When the transfer belt unit is near or reaches the end of its life, the following messages are displayed on the touch screen. Follow the messages. Message Remaining Page Yield Solution Consumables need to Approx.
  • Page 231 Replacing Consumables Open the front cover. Rotate the lock levers of the inner cover to open Grasp the handle on the front of the transfer belt unit. Pull out the transfer belt unit until the line on the unit becomes completely visible. Grasp the handles on the top of the transfer belt unit.
  • Page 232 13 Maintenance • Do not hold the parts shown in the illustration. Note Slide the blue tab back-and-forth five times to clean the conductivity temperature depth sensor. • Be careful not to touch the fusing unit. It can Note burn your fingers. Unpack a new transfer belt unit and place the unit on a level surface.
  • Page 233 Replacing Consumables Grasp the handles on top of the transfer belt unit. • Do not hold the sides of the transfer belt unit. Note It may degrade print quality. Align the arrows on the transfer belt unit with the arrows on the machine. Slide the unit into the machine and stop when the visible line reaches the machine.
  • Page 234: Replacing Transfer Roller

    13 Maintenance Close the inner cover. Rotate the lock levers to secure the inner cover while pressing the cover with the other hand. Close the front cover. Close the right hand cover. • When closing the right hand cover, apply your Note hand in the vicinity of the handle as shown in the illustration, and then press the cover firmly...
  • Page 235 Replacing Consumables Raise the latch of the right hand cover and open the cover. Unlock the two levers on the transfer roller and lift up the roller to remove it. Grasp the levers on both sides of the new transfer roller and align the arrows on the transfer roller with the arrows inside the machine.
  • Page 236: Replacing Separator Rollers

    13 Maintenance Replacing Separator Rollers There are three separator rollers in the machine which need to be replaced periodically. One is in the tray and the others are inside the machine. All the separator rollers are replaced in the same way as described in this section. Replacing the Separator Roller in a tray Remove the tray from the machine.
  • Page 237 Replacing Consumables Turn the separator roller cover to the left to open it, and then hold the cover. Slide the front axle, then the rear axle of the separator roller cartridge in the holes of the tray. Turn the separator roller cartridge to the left to fix it in place.
  • Page 238 13 Maintenance Replacing the Separator Rollers Inside the Machine Remove the tray from the machine. Push the left part of the chute upper feed and pull down the unit to remove it. Turn the separator roller until the roller hook is visible.
  • Page 239 Replacing Consumables Align the hole of the new separator roller with the axle. Slide the separator roller along the axle so the protrusions fit completely into the slots and the roller hook reseats into the groove on the axle. Repeat steps 7 and 8 to install the other separator roller. Put the chute upper feed back in place.
  • Page 240: Cleaning The Machine

    13 Maintenance Cleaning the Machine This section describes how to clean the machine such as the machine exterior, document cover, document feeder, and document glass. Cleaning the Exterior The following describes how to clean the exterior of the machine. Note •...
  • Page 241: Cleaning The Conductivity Temperature Depth (Ctd) Sensor

    Cleaning the Machine Remove the cleaning rod from the backside of the front cover. Insert the cleaning rod fully into one of the four holes until it clicks into the interior of the machine as shown in the illustration, and then pull it out.
  • Page 242 13 Maintenance Press the power switch to the [ ] position to switch the power off. Raise the latch of the right hand cover and open the cover. Open the front cover. Rotate the lock levers of the inner cover to open Grasp the handle on the front of the transfer belt unit.
  • Page 243 Cleaning the Machine Pull out the transfer belt unit until the line on the unit becomes completely visible. Grasp the handles on the top of the transfer belt unit. Pull out the unit to remove it from the machine. • Do not hold the parts shown in the illustration. Note Slide the blue tab back-and-forth five times.
  • Page 244 13 Maintenance Align the arrows on the transfer belt unit with the arrows on the machine. Slide the unit into the machine and stop when the visible line reaches the machine. Lower the handles. Push the front of the transfer belt unit to reinstall it in the machine until it stops.
  • Page 245: Cleaning The Touch Screen

    Cleaning the Machine Rotate the lock levers to secure the inner cover while pressing the cover with the other hand. Close the front cover. Close the right hand cover. Note • When closing the right hand cover, apply your hand in the vicinity of the handle as shown in the illustration, and then press the cover firmly toward the printer.
  • Page 246: Cleaning Document Cover And Document Glass

    13 Maintenance Cleaning Document Cover and Document Glass If the document cover and document glass become soiled, smudges may appear on copies, faxes, or scanned documents and the machine may not properly detect document sizes. To ensure clear copies at all times, clean the document cover and the document glass about once a month.
  • Page 247: Cleaning Document Feeder Rollers

    Cleaning the Machine Wipe the constant velocity transport glass with a soft cloth moistened with water to remove any dirt, and then wipe it with a soft dry cloth. Note • Do not use cleaning agents other than water or neutral detergent. •...
  • Page 248: Executing Calibration

    • When the printed colors do not seem to have been corrected properly despite regular calibration, contact Customer Support at dell.com/contactdell. • Make sure that the following settings are specified under [Tools] > [Copy Service Settings] > [Copy Defaults] in the System Administration mode before calibration.
  • Page 249 Executing Calibration The following describes how to calibrate the machine. Select [Calibration] on the [Home] screen. Note • When the [Home] screen is not displayed on the touch screen, press the <Home> button. • You can also access [Calibration] under [Tools] >...
  • Page 250 13 Maintenance Select [Close] repeatedly until the [Tools] screen is displayed. Select [Close]. Copy to confirm the image quality. Note • During calibration, the machine cannot receive print jobs or faxes. • After executing the calibration, you can manually perform horizontal color calibration. For more information, refer to "Adjusting Color Registration"...
  • Page 251: Adjusting Color Registration

    Adjusting Color Registration Adjusting Color Registration Allows you to calibrate the color registration automatically or manually. • The color registration is automatically adjusted and usually without any user action. However, if the Note misregistration becomes large during the next automatic adjustment from the last adjustment, you can adjust the color registration using this feature.
  • Page 252 13 Maintenance Select [ ] to display the next screen. Select [Adjust Color Registration]. Select [Auto Color Registration]. Select [Start].
  • Page 253: Side Color Registration

    Adjusting Color Registration Side Color Registration After executing the automatic color calibration, you can manually adjust the horizontal colors for yellow, magenta, and cyan by entering values. Note • Use Tray 5 and plain A4 size paper for this feature. Repeat step 1 to 6 from the previous section.
  • Page 254: Printing A Report/List

    13 Maintenance Printing a Report/List You can print a report/list to check the settings and communication status. This section describes how to print a report/ list. Note • When the <Data> indicator is not lit, you cannot print the Stored File List. For information on the types of report/list, refer to "Print Reports"...
  • Page 255: Deleting A Private Charge Print Job With An Invalid User Id

    Deleting a Private Charge Print Job with an Invalid User ID Deleting a Private Charge Print Job with an Invalid User ID When the Private Charge Print feature is used, all the print jobs with a User ID, regardless of its validity, are stored with the Private Charge Print feature. The system administrator can set the expiration date and can set up the machine to delete the expired jobs automatically, or manually delete them.
  • Page 256: Setting Restore Tool

    The feature is designed to restore data to the machine after the hard disk is replaced. For more information on Setting Restore Tool, contact Customer Support at dell.com/contactdell. The following data can be backed up on the computer: • Address Book •...
  • Page 257: 14 Machine Status

    14 Machine Status This chapter describes the features for checking the machine status. • Overview of Machine Status.....................258 • Machine Information ......................259 • Faults............................273 • Supplies..........................274 • Billing Information ......................275...
  • Page 258: Overview Of Machine Status

    14 Machine Status Overview of Machine Status You can check machine status and the number of printed pages on the screen. You can also print various reports/lists to check the job history, settings and registered information. Press the <Machine Status> button. <Machine Status>...
  • Page 259: Machine Information

    Machine Information Machine Information On the [Machine Information] screen, you can check the machine configuration and paper tray status, print various reports/lists, and change and set print mode settings. The following shows the reference section for each item. General Information........................ 259 Paper Tray Status ........................
  • Page 260: Paper Tray Status

    14 Machine Status [Machine Configuration] Screen You can check the machine configuration. Select [Machine Configuration]. Check the machine configuration on the screen displayed. Note • Select [ ] to display the previous screen or ] to display the next screen. [Software Version] Screen You can check the software version.
  • Page 261 Machine Information Select the type of a report or a list to print. Job Status / Activity Report Select [Job Status / Activity Report]. Note • To display the [Job Status / Activity Report] screen, press the <Machine Status> button, and then select [Machine Information] >...
  • Page 262: Printer Reports

    Prints the settings configured in the TIFF and JPEG printer mode. TIFF / JPEG Logical Printers List Prints the list of logical printers created in the TIFF and JPEG printer mode. Note • You can configure the setting for TIFF and JPEG logical printers using Dell Printer Configuration Web Tool.
  • Page 263 Machine Information PostScript Logical Printers List Prints the list of logical printers created in PostScript. • You can configure the setting for PostScript logical printers using Dell Printer Configuration Web Tool. Note ESC/P Settings List Prints the settings configured in the ESC/P-K emulation mode.
  • Page 264 14 Machine Status • The contents of [Configuration Report] are identical whether it is printed from [Copy Reports], [Printer Note Reports], [Scan Reports], or [Fax Reports]. • Scan / Fax Configuration You can check the settings configured for the Scan feature and the Fax feature. •...
  • Page 265 Machine Information • Inbound Fax Spam List You can check the settings for the G3-ID (telephone numbers) for which fax reception is restricted. • Domain Filter List You can check the settings configured for the domain which filters data transmissions. Address Book You can check the settings for the address numbers (speed dial), fax group recipients, and relay stations.
  • Page 266 14 Machine Status Folder List Prints the list of folder settings and the procedure for saving files to folders. Note • [Folder List] appears when the [Tools] button is displayed on the [Home] screen. For information on how to create a folder, refer to "Create Folder" (P.381). Select [Folder List].
  • Page 267 Machine Information Meter Report (Print Jobs) You can check the total number of printed pages and sheets of paper used for each client (job owner). [Meter Report (Print Jobs)] counts pages from the time at which the data is initialized. When [Accounting Type] is set to [Local Accounting] When [Accounting Type] is set to [Local Accounting], the [Accounting Reports] screen appears.
  • Page 268: Automatically Printed Reports/Lists

    14 Machine Status Automatically Printed Reports/Lists Some reports/lists related to the Fax and Scan services can be printed only automatically. The following describes reports/lists that can be printed automatically. Transmission Report - Job Undelivered The report is automatically printed when a transmission of scanned data to a computer on a network or a transmission of scanned data by e-mail fails.
  • Page 269: Overwrite Hard Disk

    Machine Information For information on setting whether to print the report automatically, refer to "Job Flow Error Report" (P.307). Overwrite Hard Disk You can check the overwriting status of the hard disk. "Overwriting" indicates that the overwriting is in progress. "Standby" indicates that the overwriting is completed. •...
  • Page 270 14 Machine Status • The items displayed vary depending on the printer language. Note Retrieve Programming You can retrieve and use settings registered in memory. Select [Retrieve Programming]. Select the memory number to use. Factory Defaults You can use the factory default settings. Custom Settings Displays the numbers stored in the memory.
  • Page 271 Machine Information Select [Store Current Selections] or [Delete]. Store Current Selections Stores the current selections. If you select a number already used, its settings will be overwritten with the new settings. The overwritten settings cannot be restored. Delete Select this to delete a programming. Note •...
  • Page 272: Fax Receiving Mode

    14 Machine Status Fax Receiving Mode You can set a mode for receiving faxes. Select [Fax Receiving Mode]. Select a fax receiving mode. Manual Receive The machine manually receives faxes from a remote machine. This mode is convenient to confirm the sender or use an external telephone before receiving faxes.
  • Page 273: Faults

    Faults Faults This section describes how to check the information on errors that occurred on the machine. The error history report shows the list of the latest 50 errors. The items printed include the date and time, status code, and error category. The following describes how to print the error history report.
  • Page 274: Supplies

    • If you replace a toner cartridge with a partially used toner cartridge (such as a toner cartridge removed from another Dell C5765dn Color Laser Multifunction Printer), the status displayed may differ from the actual remaining amount. When replacing toner cartridges, we recommend that you use new ones.
  • Page 275: Billing Information

    Billing Information Billing Information On the [Billing Information] screen, you can check the number of pages printed per meter or user. The following shows the reference section for each item. Billing Information ........................275 User Account Billing Information ..................276 Press the <Machine Status>...
  • Page 276: User Account Billing Information

    14 Machine Status Total Impressions Displays the total number of Color Impressions and Black Impressions. • When print data resulting from color conversion using an ICC profile, for example, on the application is Note printed at Auto (Color/B/W), even documents that appear in black-and-white on the monitor are printed in color.
  • Page 277 Billing Information Select a meter to check. Note • The meters are displayed only for the features set to [Enable Accounting] in the Accounting mode. Meter (Copy Jobs) Displays the number of pages copied. Meter (Scan Jobs) Displays the number of pages scanned. Meter (Print Jobs) Displays the number of pages printed.
  • Page 278 14 Machine Status...
  • Page 279: 15 Tools

    15 Tools Each feature of the machine is set to the factory default (initial) settings, but you can customize these settings in accordance with your environment. To change or customize these settings, enter the System Administration mode and make changes in the [Tools] screen.
  • Page 280: System Settings Procedure

    15 Tools System Settings Procedure To change or customize the system settings, enter the System Administration mode. This section describes the basic procedures for system settings. The following shows the reference section for each procedure. Step 1 Entering System Administration Mode ..............280 Step 2 Entering the System Administrator User ID and Passcode ........280 Step 3 Selecting [Tools] ......................281 Step 4 Selecting a Tab on the [Tools] Screen ................281...
  • Page 281: Step 3 Selecting [Tools]

    System Settings Procedure Step 3 Selecting [Tools] Select [Tools] on the [Home] screen. • When the [Home] screen is not displayed on Note the touch screen, press the <Home> button. Step 4 Selecting a Tab on the [Tools] Screen On the [Tools] screen, select a tab to set. For the settings that can be selected on the [Tools] screen, refer to "Tools Menu List"...
  • Page 282 15 Tools Fax Service Settings Allows you to configure the fax service settings such as setting defaults, fax control and button settings. For more information, refer to "Fax Service Settings" (P.359). E-mail Service Settings Allows you to configure the e-mail transmission specifications settings. For more information, refer to "E-mail Service Settings"...
  • Page 283: Step 5 Setting A Feature

    System Settings Procedure Step 5 Setting a Feature Select any feature. • Select a submenu from the [Group] list, and then select a feature from the [Features] list. Note • Select [ ] or [ ] as required. Select an item to set. After setting the feature, select [Save].
  • Page 284: Tools Menu List

    15 Tools Tools Menu List The following tables list the items that can be set on the [Tools] screen. Note that the some items may not appear depending on the configuration of the machine. System Settings Common Service Settings "Machine Clock/Timers" (P.295) •...
  • Page 285 Tools Menu List "Image Quality Adjustment" (P.304) • "Image Quality" (P.304) • "Calibration" (P.305) "Reports" (P.305) • "Print Reports Button" (P.305) • "Job History Report" (P.306) • "Activity Report" (P.306) • "Transmission Report - Job Undelivered" (P.306) • "Transmission Report - Job Deleted" (P.306) •...
  • Page 286 15 Tools "Copy Defaults" (P.317) • "Paper Supply" (P.317) • "Reduce/Enlarge" (P.317) • "Output Color" (P.318) • "Single Color" (P.318) • "Dual Color - Source Color" (P.318) • "Dual Color - Target Area Color" (P.318) • "Dual Color - Non-target Area Color" (P.318) •...
  • Page 287 Tools Menu List Connectivity & Network Setup "Port Settings" (P.324) • "USB" (P.324) • "LPD" (P.325) • "NetWare" (P.325) • "SMB" (P.325) • "IPP" (P.326) • "EtherTalk" (P.326) • "Bonjour" (P.326) • "Port 9100" (P.326) • "SNMP" (P.326) • "FTP Client" (P.326) •...
  • Page 288 15 Tools "Remote Authentication/Directory • "Authentication System Setup" (P.335) Service" (P.334) • "Kerberos Server Settings" (P.335) • "LDAP Server/Directory Service Settings" (P.336) • "SMB Server Settings" (P.339) "Security Settings" (P.340) • "SSL/TLS Settings" (P.340) • "S/MIME Settings" (P.341) • "PDF/XPS Signature Settings" (P.341) •...
  • Page 289 Tools Menu List "Scan Defaults" (P.353) • "Color Scanning" (P.353) • "Original Type" (P.353) • "File Format" (P.353) • "Optimize PDF For Quick Web View" (P.353) • "Thumbnail - Outgoing E-mail" (P.353) • "Thumbnail - Scan to PC" (P.353) • "Lighten / Darken" (P.353) •...
  • Page 290 15 Tools "Fax Defaults" (P.360) • "Resolution" (P.360) • "Original Type" (P.360) • "Lighten/Darken" (P.360) • "Mixed Size Originals" (P.360) • "Starting Rate" (P.360) • "Delay Start - Specific Time" (P.360) • "Transmission Header Text" (P.360) • "Confirmation Options" (P.360) "Fax Control"...
  • Page 291 Tools Menu List E-mail Service Settings "E-mail Control" (P.368) • "Maximum Address Entries" (P.368) • "Incoming E-mail Print Options" (P.368) • "Print Error Notification E-mail" (P.368) • "Response to Read Receipts" (P.368) • "Read Receipts" (P.369) • "Print Delivery Confirmation Mail" (P.369) •...
  • Page 292 15 Tools Web Applications Service Setup "Server Setup" (P.377) • "Server Name" (P.377) • "URL" (P.377) • "Description" (P.377) • "Use User ID" (P.378) • "User ID" (P.378) • "Password" (P.378) • "Machine/Authentication Notification" (P.378) • "Notify User Authorization Information" (P.378) •...
  • Page 293 Tools Menu List "Add Address Book Entry" (P.390) • "Address Type" (P.392) • "E-mail Address" (P.392) • "Name" (P.392) • "Surname" (P.392) • "Given Name" (P.392) • "Telephone Number" (P.392) • "Office" (P.392) • "Department" (P.392) • "S/MIME Certificate" (P.392) •...
  • Page 294 15 Tools "Accounting Login Screen Settings" • "Alternative Name for User ID" (P.403) (P.403) • "Mask User ID (***)" (P.403) • "Alternative Name for Account ID" (P.404) • "Mask Account ID (***)" (P.404) • "Store User Details" (P.404) "Fax Billing Data" (P.404) "Accounting/Billing Device Settings"...
  • Page 295: Common Service Settings

    Common Service Settings Common Service Settings In [Common Service Settings], you can make settings relating to the machine's common features. The following shows the reference section for each item. Machine Clock/Timers......................295 Audio Tones..........................298 Screen/Button Settings ......................299 Paper Tray Settings ......................... 301 Image Quality Adjustment .....................
  • Page 296 15 Tools Select the time format. When you select [12 Hour Clock], set [AM] or [PM]. Specify [Hours] and [Minutes]. Select [Save]. NTP Time Synchronization You can synchronize the machine clock with a time server (NTP: Network Time Protocol), by receiving time information from the server. To connect to a time server, select [On] for [NTP Time Synchronization], and set the IP address of the time server in [Time Server Address].
  • Page 297: Daylight Savings

    Common Service Settings Set Lockout Duration Set the time period to disable printing. Specify the start and end time to disable printing in 1 minute increments. Allow User to Lock Out Selecting [Lock Out Printer] on the [Home] screen temporarily disables printing. [Release Printer] is displayed during the printer lockout duration.
  • Page 298: Audio Tones

    15 Tools If you select [Adjust by Day, Month & Time], specify the month, day, and time for [Start Date] and [End Date]. If you select [Adjust by Month, Week, Day of Week & Time], specify the month, week, day of week, and time for [Start Date] and [End Date].
  • Page 299: Screen/Button Settings

    Common Service Settings Auto Clear Alert Tone Set the volume to be sounded at five seconds before automatically returning to the initial screen when [Auto Clear] is set to [On]. You can select from [Soft], [Normal], and [Loud]. To disable the sound, select [Off]. For more information on Auto Clear, refer to "Auto Clear"...
  • Page 300: Default Language

    [Details] of Job Flow Sheets is entered in other than ASCII characters, the characters may not be displayed properly. When you use Dell Printer Configuration Web Tool to import a CSV file* that includes the characters other than those used for the language selected in [Language], the characters in the file may be garbled or the import may fail.
  • Page 301: Paper Tray Settings

    Common Service Settings Reconfirm E-mail Recipient Select whether or not to display the screen to confirm e-mail recipients when sending e- mails. Select from [Confirmation Not Required], [Always Reconfirm Recipient], or [Reconfirm if Multiple Recipients]. Reconfirm Fax Recipient Set whether or not to display a screen to confirm fax recipients when sending faxes. Select from [Confirmation Not Required], [Always Reconfirm Recipient], and [Reconfirm if Multiple Recipients].
  • Page 302 15 Tools Automatic tray selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing. Customize Paper Supply Screen Select whether the setting items specified in [Paper Size] or [Auto Paper Select] under [Paper Tray Attributes] are to be displayed on the [Paper Supply] screen.
  • Page 303 Common Service Settings You can assign the paper size selected here to the buttons for [Standard Size] in the [Tray 5] screen. If you frequently use non-standard size paper for copying, assigning the paper sizes to the buttons will save your time to specify the size each time. For your convenience, set the commonly used paper sizes in the upper level.
  • Page 304: Image Quality Adjustment

    15 Tools For information about paper characteristics and notes, refer to "Print Media Guidelines" (P.200). Setting values Meaning Plain A (81-105 gsm) Paper having ream weight of 81 - 105 gsm. Plain B (60-80 gsm) Paper having ream weight of 60 - 80 gsm. Plain C (60-90 gsm) Paper having ream weight of 60 - 90 gsm.
  • Page 305: Reports

    For more information, refer to "Executing Calibration" (P.248). When the printed colors do not seem to have been corrected properly despite regular calibration, contact Customer Support at dell.com/contactdell. Screen Type Select from [Copy Job], [Print Job 1], and [Print Job 2].
  • Page 306 15 Tools If you select [Disabled], the [Print Reports] button under [Machine Status] > [Machine Information] and the [Error History Report] button under [Faults] are displayed only in the System Administration mode. For information on Print Reports, refer to "Print Reports" (P.260). For information on Error History Reports, refer to "Faults"...
  • Page 307: Maintenance

    Delete All Data This feature is designed to prevent the leakage of confidential information of a customer when the machine is returned to Dell. By executing [Start], all data registered on the machine is deleted. Do not use this feature normally.
  • Page 308: Notify Job Completion By E-Mail

    15 Tools When you enter the amount in [Number of Sheets] and press [Sample Printout], the machine prints the sample that the values changed are reflected. Delete All Certificates/Initialize Settings Deletes all certificates stored in the machine and initializes the security settings associated with certificates.
  • Page 309 Common Service Settings • An optional component is required to use this feature. For more information, contact Customer Note Support at dell.com/contactdell. Auto Job Promotion You can select whether or not to allow another job to automatically bypass the current job when the machine is unable to start an operation for any reason, (for example, running out of paper in a tray when starting copying or printing).
  • Page 310 15 Tools Refer to the following tables for a combination of sizes that can be detected automatically. A/B series (8 A/B series (8 A/B series (8 Paper size group A/B series × 13" / 8 × × 13") K / 16 K) 14") Loading Position...
  • Page 311 Common Service Settings A/B series (8 A/B series (8 A/B series (8 Paper size group A/B series × 13" / 8 × × 13") K / 16 K) 14") Loading Position Size / Orientation 215 × 315" Available Not available Millimeters/Inches Allows you to select unit of measurement displayed on the screen from [Millimeters] or [Inches].
  • Page 312 15 Tools prevents unauthorized access to the stored data. To activate this feature, set an encryption key. Select [Data Encryption], and then [Change Settings]. Select [On]. Select [New Encryption Key], and enter an encryption key of 1 to 12 single-byte characters, and then select [Save].
  • Page 313 Common Service Settings • Our service representative cannot restore the encryption key. • When our service representative replaces the electrical circuit board, the encryption key is initialized. Do not lose the encrypted information. Encryption Key for Confidential Data Allows you to set an encryption key to encrypt confidential information such as the passcode of the system administrator and a folder.
  • Page 314 You can select whether or not to permit software downloading. This feature is for service representative use. For more information, contact Customer Support at dell.com/contactdell. Drum Cartridge Conservation Mode Specifies the operation when [Auto Detect] is selected for [Output Color]. Select either [On] or [Off].
  • Page 315 Common Service Settings Pattern 2 Lights up when a fax document is in a print queue or a fax received with the Store Fax - Local Folder feature is stored in the folder. Pattern 3 Lights up for 30 seconds after a job in the print queue is printed.
  • Page 316: Copy Service Settings

    15 Tools Copy Service Settings In [Copy Service Settings], you can configure settings related to the Copy feature. The following shows the reference section for each procedure. Copy Tab - Features Allocation ....................316 Preset Buttons ..........................317 Copy Defaults ..........................317 Copy Control..........................321 Original Size Defaults......................322 Reduce/Enlarge Presets......................323 Custom Colors .........................323...
  • Page 317: Preset Buttons

    Copy Service Settings Repeat steps 2 and 3 as required, and then select [Save]. Preset Buttons Paper Supply - Button 2 - 5 Select the paper tray displayed in the second to fifth buttons in [Paper Supply] on the [Copy] screen. Reduce/Enlarge - Button 3 - 4 Select the magnification ratio displayed in the third and fourth buttons in [Reduce/Enlarge] on the [Copy] screen.
  • Page 318 15 Tools Output Color Set the default value for [Output Color] in the [Copy] screen. When [No Default] is selected, select the output color in the [Copy] screen before making copies. Single Color Set the default value for [Single Color] in [More] of [Output Color] in the [Copy] screen. You can select a color from six preset colors and six custom colors.
  • Page 319 Copy Service Settings Saturation Set the default value for [Saturation] of [Image Options] in the [Image Quality] screen. Background Suppression Set the default value for [Suppress Background] of [Image Enhancement] in the [Image Quality] screen. [Background Suppression] is valid when [Original Type] is set to [Photo & Text], [Text], or [Map].
  • Page 320 Separators] in the [Copy] and [Output Format] screens. • An optional component is required to use this feature. For more information, contact Customer Note Support at dell.com/contactdell. Sample Job Set the default value for [Sample Job] in the [Job Assembly] screen.
  • Page 321: Copy Control

    Copy Service Settings Covers - Default Front Cover Tray, Default Back Cover Tray Set the default value for [Front Cover] and [Back Cover] which are displayed when you select Front Cover and Back Cover options in the [Covers] screen. Separators - Default Separator Tray Set the default value for [Segment Separator Tray] under [Segment Separators] which is displayed when you set [Build Job] to [Build Job On] in the [Job Assembly] screen.
  • Page 322: Original Size Defaults

    15 Tools • This feature is applied only when a copy is made using the document glass. This setting is not Note reflected in the magnification (100%) under [Independent X-Y%] or [Calculator %]. • A magnification displays [100%] even if [Fine-tune 100%] is selected. ID Card Copy - Reduce/Enlarge Set the copy magnification ratio when to copy ID cards.
  • Page 323: Reduce/Enlarge Presets

    Copy Service Settings If you frequently make copies of non-standard size document, setting non-standard size as the default can avoid extra operations required during the use of the machine. A/B Series Size You can select a size from A and B series sizes. Inch Size You can select a size from inch series sizes.
  • Page 324: Connectivity & Network Setup

    For information on Connectivity and Network Settings, refer to "Printer Environment Settings" (P.425) or "E-mail Environment Settings" (P.443). If you use Dell Printer Configuration Web Tool, more detailed settings are possible. For more information, refer to "Dell Printer Configuration Web Tool Settings" (P.417).
  • Page 325 Connectivity & Network Setup Auto Eject Time Configure the time that the data so far received by the machine will automatically be printed since data is no longer sent to the printer. You can enter a time between 5 and 1275 seconds in 5 seconds increments. Adobe Communication Protocol •...
  • Page 326 15 Tools Port Status Select [Enabled] to use IPP. Set this when you want to use IPP (Internet Printing Protocol) to print via the Internet. Added Port Number Select [Disabled] when you want to set the machine does not accept IPP from other than the standard port number, or select [Enabled] when accepts all port numbers.
  • Page 327 Connectivity & Network Setup • Select a communication mode to send data scanned via FTP from [Passive Mode] and [Active Mode]. Note [Passive Mode] is selected by default. You can change the setting from Dell Printer Configuration Web Tool. Receive E-mail Port Status Select [Enabled] when you receive e-mails.
  • Page 328: Protocol Settings

    15 Tools SOAP Port Status Select [Enabled] when you use an application program. Port Number Enter a port number for SOAP from 1 to 65535. The default value is 80. Note • If the default port number is used, it may conflict with other ports. Make sure to set up the port number that is not in use.
  • Page 329 Connectivity & Network Setup Auto Select this to detect the Ethernet transmission rate automatically. 100 Mbps Full-Duplex Select this to set 100BASE-TX (Full Duplex) as the default value. 100 Mbps Half-Duplex Select this to set 100BASE-TX (Half Duplex) as the default value. 10 Mbps Full-Duplex Select this to set 10BASE-T (Full Duplex) as the default value.
  • Page 330 • [IPv4 - IP Filter] applies to all features using TCP/IP, such as Print, Store to Folder, Web Applications services, and Dell Printer Configuration Web Tool. • To set the IPv4 IP addresses that the machine accepts connection from, use [IP Filtering] in Dell Printer Configuration Web Tool. For more information, refer to "Dell Printer Configuration Web Tool Settings"...