Delete Documents After Retrieval; Delete Expired Documents - Xerox 4112 System Administration Manual

Folder Name
Set the box name by using the keyboard and the numeric keypad; a maximum of 20 characters
may be used.
Note
For information about entering text, refer to Entering Text on page 9-4.
Check Folder Passcode
Set the folder password. Enter up to 20 numeric digits (0 to 9).
Note
The password setting is optional.

Delete Documents After Retrieval

Specify whether or not to enable the feature to delete documents stored in the selected folder
at a specified time after a storage period has expired.
• Save: The document is stored.
• Delete: After the document is printed or retrieved by an external action, it is automatically
deleted.

Delete Expired Documents

Specify whether or not to enable the feature to delete stored documents in a folder after a
specified storage time period has expired.
• No: Does not delete documents even if a specified time period is set.
• Yes: Documents are deleted at a specified time after the storage period has expired.
Tip
The Document Expired Date option (System Settings/System Settings/Stored Document
Settings) must be enabled and a specified date and time must be set in order for the above
folder option to function. If the Document Expired Date option is not enabled, then an
Enabled setting for the Delete Documents with Expiry Date is ignored and the documents are
not deleted.
Note
For information about setting the document storage period, refer to Documents Retrieved By
Client on page 9-152 and Folder Document Expiration Date on page 9-155.
Link Job Flow Sheet to Folder
You can associate a job flow sheet with a folder. By associating a job flow sheet with a
previously registered folder, you can determine how documents stored in a folder are processed.
Note
For the method of registering a job flow, refer to Create Job Flow Sheets on page 9-161.
To link a job flow sheet to a registered folder, perform the following:
From the Folder Create/Delete screen, select Link Flow Sheet to Folder, and select Change
Settings.
Xerox 4112/4127 Copier/Printer
System Administration Guide
Setups
9-159