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Xerox 4112 System Administration Manual

Xerox enterprise printing systems system administration guide
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Version 3.1
September 2010
®
Xerox
4112™/4127™
Enterprise Printing Systems
System Administration Guide

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Table of Contents
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  Summary of Contents for Xerox Xerox 4112

  • Page 1 Version 3.1 September 2010 ® Xerox 4112™/4127™ Enterprise Printing Systems System Administration Guide...
  • Page 2 © 2010 Xerox Corporation. All rights reserved. Xerox, the sphere of connectivity design, and Xerox 4112/4127 Enterprise Printing Systems, are trademarks of Xerox Corporation in the United States and/or other countries. Microsoft, MS-DOS, Windows, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.
  • Page 3: Table Of Contents

    User Interface ............1-2 Xerox FreeFlow Print Server Controller ......1-2 Power on/off .
  • Page 4 Operation of up/down buttons ........3-63 Xerox 4112/4127 EPS...
  • Page 5 Authentication/Security Settings ......... . 4-19 Xerox 4112/4127 EPS...
  • Page 6 Xerox Standard Accounting ........
  • Page 7: Overview

    Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software. Customer documentation updates You can get the latest customer documentation updates for your product by going to www.xerox.com. Be sure to periodically check this website for the latest information for your product. Tools KeyPoint The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your system.
  • Page 8: User Interface

    It also allows the users to confirm the print data processing status, and to pause, restart, and stop the print jobs. Xerox FreeFlow Print Server Controller The Controller also allows the user to start, stop, and delete print jobs. It provides all of the...
  • Page 9: Powering Off

    Power off processing is performed internally on the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off. Xerox 4112/4127 EPS System Administration Guide...
  • Page 10: System Administrator Mode

    System Administrator Mode Entering the System Administrator Mode 1. Press the Log In / Out button. Log In / Out button 2. Enter the System Administrator ID with the numeric keypad, and select Enter. Xerox 4112/4127 EPS System Administration Guide...
  • Page 11: Exiting The System Administrator Mode

    The Power Saver feature has two modes: a Low Power mode and a Sleep mode. If the machine is left unused for a preset period of time, the machine enters the Low Power mode. The machine then enters the Sleep mode if a further preset time elapses. Xerox 4112/4127 EPS System Administration Guide...
  • Page 12: Low Power Mode

    The amount of time that passes before the machine enters Low Power Mode and Sleep Mode can be specified in 1 minute increments, from 1 to 240 minutes for each mode. 1. Enter the System Administrator Mode (page 1-4). 2. Select System Settings and then select Common Settings. Xerox 4112/4127 EPS System Administration Guide...
  • Page 13 Mode after the last operation. Note The default for From Last Selection to Low Power Mode is 15 minutes. From Last Selection to Sleep Mode: Set the time to move to the Sleep Mode after the last operation. Xerox 4112/4127 EPS System Administration Guide...
  • Page 14: Exiting The Power Saver Mode

    The user presses the Power Saver button on the Control Panel • The machine is in the process of receiving print data To exit the Power Saver mode at the machine: 1. Press the Power Saver button on the Control Panel. Power Saver button Xerox 4112/4127 EPS System Administration Guide...
  • Page 15: Installation

    For more information about the installation of the network cable and the Xerox FreeFlow Print Server communication cable, refer to the Xerox Analyst. For details on setting up the connection between the client workstation and Controller, refer to the Controller customer documentation.
  • Page 16: Installing The Network Cable

    2. Connect a network cable to the Ethernet interface connector. Note Prepare a network cable suitable for your network connection. When changing the network cable, consult the appropriate personnel. 3. Switch on the machine. Xerox 4112/4127 EPS System Administration Guide...
  • Page 17: Setups

    You can set the amount of memory space for various buffers that receive data from the controller, set the print time operation, and what the machine should do when it needs to substitute a paper tray. For more information, refer to “Print mode settings” in this chapter. Xerox 4112/4127 EPS System Administration Guide...
  • Page 18: Network Controller Settings

    TCP/IP - Gateway Address • Frame Type All Other Settings: Not applicable to this product. Setup menu From the Setup Menu, you can assign paper tray attributes. For more information, refer to “Setup menu” in this chapter. Xerox 4112/4127 EPS System Administration Guide...
  • Page 19: Accounting

    During operations, a screen sometimes appears for the entry of text. To see a description on how to enter text using the screen keyboard, refer to Chapter 6 How to enter text or numbers on page 6-1. Xerox 4112/4127 EPS System Administration Guide...
  • Page 20: Common Settings

    Machine clock/timers • Audio tones • Screen defaults • Paper tray settings • Reports • Maintenance/diagnostics • Other settings 1. From the System Settings screen, select Common Settings. 2. Select the item to be set. Xerox 4112/4127 EPS System Administration Guide...
  • Page 21: Machine Clock/Timers

    2. Select the item to be set or changed. 3. Select Change Settings. 4. Follow the screen directions to change the settings. Note Depending on the item, entry with the numeric keypad may not always be possible. 5. Select Save. Xerox 4112/4127 EPS System Administration Guide...
  • Page 22: Date

    3. When 12 Hour Clock is selected, select AM or PM. 4. Set the minutes and hours by using the , or the numeric keypad to enter a numeric quantity. 5. Select Save to save the settings and return to the previous window. Xerox 4112/4127 EPS System Administration Guide...
  • Page 23: Ntp Time Synchronization

    1. From the Machine/Clock Timers screen, select Connection Interval, and select Change Settings. 2. Enter the connection interval using the screen numeric keypad. 3. Select Save to save the settings and return to the previous window. Xerox 4112/4127 EPS System Administration Guide...
  • Page 24: Time Server Address

    Set a period from 1 to 4 minutes, in intervals of 1 minute. To cancel the setting, select the Cancel button to delete any selections made on this screen. Note If Off is selected, any currently pending jobs continue processing after one minute of inactivity on the machine. Xerox 4112/4127 EPS System Administration Guide...
  • Page 25: Auto Job Release

    3. Select On to set the elapse time by using the , or the numeric keypad to enter a numeric quantity. 4. Select Save to save the settings and return to the previous window. Xerox 4112/4127 EPS System Administration Guide...
  • Page 26: Auto Print

    3. If you selected On, set the time by using the , or the numeric keypad to enter a numeric quantity. 4. Select Save to save the settings and return to the previous window. 3-10 Xerox 4112/4127 EPS System Administration Guide...
  • Page 27: Power Saver/Energy Saver Timers

    The default for From Last Selection to Sleep Mode is 60 minutes. Configure the From Last Selection to Sleep Mode time to be longer than the From Last Selection to Low Power Mode time. 3. Select Save to save the settings and return to the previous window. Xerox 4112/4127 EPS 3-11 System Administration Guide...
  • Page 28: Time Zone

    Select this feature if you do want to use the Daylight Savings feature. Adjust by Month, Day &Time Select this feature to specify the start of the daylight savings feature, by month, day and time. 3-12 Xerox 4112/4127 EPS System Administration Guide...
  • Page 29: Adjust By Month, Week, Day Of Week & Time

    2. From the Audio Tones screen that displays, select the tone setting to be set or changed. Note Select to display the previous screen and select to display the next screen. 3. Select Change Settings. Xerox 4112/4127 EPS 3-13 System Administration Guide...
  • Page 30: Control Panel Select Tone

    Normal, and Soft. To disable the sound, select Off. Fault Tone Select the volume level that sounds when there is an error termination. Select from Loud, Normal, and Soft. To disable the sound, select Off. 3-14 Xerox 4112/4127 EPS System Administration Guide...
  • Page 31: Auto Clear Alert Tone

    5. Select Save to save the setting and return to the previous window. Screen/Button Settings Set the initial screen display when the power is turned on. 1. From the Common Settings screen, select Screen / Button Settings. Xerox 4112/4127 EPS 3-15 System Administration Guide...
  • Page 32: Paper Tray Settings

    Note Paper tray settings can be programmed at either the Controller or through the user interface on the printer. 1. From the Common Settings screen, select Paper Tray Settings. 3-16 Xerox 4112/4127 EPS System Administration Guide...
  • Page 33: Custom Paper Name

    1. From the Paper Tray Settings screen, select Custom Paper Name feature. 2. From the Custom Paper Name screen that displays, select the item to be set or changed, and select Change Settings. Xerox 4112/4127 EPS 3-17 System Administration Guide...
  • Page 34: Paper Tray Attributes

    Select the paper size and paper type that will be loaded in trays 1-4, tray 5 (Bypass) and trays 6 and 7. 1. From the Paper Tray Settings screen, select Paper Tray Attributes. 2. Select the item to be set or changed, and select Change Settings. 3-18 Xerox 4112/4127 EPS System Administration Guide...
  • Page 35: Paper Size

    1. When selecting Paper Size, select Auto Size Detect or Variable Size. Remember, you cannot select or set the paper size for trays 1 and 2. When Variable Size is selected, enter the paper size using , and Xerox 4112/4127 EPS 3-19 System Administration Guide...
  • Page 36: Auto Size Detect

    If the optional OHCF (tray 6) is installed, an additional Paper Type option, Coated Stock, is available for selection. 3. Select the desired Paper Type for this specific tray. For this procedure, Tray 4 is shown. 3-20 Xerox 4112/4127 EPS System Administration Guide...
  • Page 37 5. Select Save to return to the Paper Tray Attribute screen and select a different tray. 6. Set the attributes for other trays as desired. 7. Select Close to return to the Paper Tray Settings screen. Xerox 4112/4127 EPS 3-21 System Administration Guide...
  • Page 38: Paper Tray Attributes During Loading

    You can select paper trays 1-4 and 6 and 7. Tray 5 (Bypass) cannot be selected. From the Paper Tray Settings screen, select Paper Tray Priority. • 3-22 Xerox 4112/4127 EPS System Administration Guide...
  • Page 39 Only one tray can be set to each priority. 5. Select Save to save the selections and return to the Paper Tray Priority screen. 6. Select Close to return to the Paper Tray Settings screen. Xerox 4112/4127 EPS 3-23 System Administration Guide...
  • Page 40: Paper Type Priority

    3. Select the priority sequence for this paper type. 4. Select Save to save the setting and to return to the Paper Type Priority screen. 5. Select Close to return to the Paper Tray Settings screen. 3-24 Xerox 4112/4127 EPS System Administration Guide...
  • Page 41: Auto Tray Switching

    1. Select Save to save your selection and return to the previous screen. 2. Select Close to return to the Paper Tray Settings screen. Reports These settings relate to printing reports. 1. From the Common Settings screen, select Reports. Xerox 4112/4127 EPS 3-25 System Administration Guide...
  • Page 42: Maintenance

    Alignment Adjustment Settings • Finisher Adjustment (optional) The Software Options feature is restricted to the Xerox Service Representative only. It is not for customer use. 1. From the Common Settings screen, select Maintenance. 2. From the Maintenance screen, select the applicable option.
  • Page 43: Initialize Hard Disk

    3. Select Yes. 4. When reformatting completes successfully, the message screen appears, select Confirm. 5. Select Close to return to the Maintenance screen. 6. Select Close to return to the Common Settings screen. Xerox 4112/4127 EPS 3-27 System Administration Guide...
  • Page 44: Delete All Data

    Setups Delete all data Do not use this function unless you are authorized and have checked with your Xerox Service Representative. This deletes all data recorded in the machine. This includes all user settings, and data recorded automatically by the system.
  • Page 45: Alignment Adjustment Settings

    2. Print a sample output and check for any misalignment of the output image. 3. If the output image is misaligned, adjust the position accordingly. Save the adjustment values. Assign the saved values to the desired paper tray. Xerox 4112/4127 EPS 3-29 System Administration Guide...
  • Page 46 2. Press the Log In/Out button, and enter the system administrator mode. Log In/Out 3. Select the Tools tab followed by the System Settings tab. 4. Select the Common Service Settings followed by the Maintenance Settings. 3-30 Xerox 4112/4127 EPS System Administration Guide...
  • Page 47 Setups 5. Select Alignment Adjustment Settings. 6. Select Alignment Adjustment Type Setup, and press Change Settings. 7. Select the alignment adjustment type you want to set or adjust, and press Change Settings. Xerox 4112/4127 EPS 3-31 System Administration Guide...
  • Page 48 If the position of the sample output is correct, a line is printed at a position 10 mm from the edge of the paper. If the position of the line on the sample output is misaligned, make adjustments accordingly. 3-32 Xerox 4112/4127 EPS System Administration Guide...
  • Page 49 16. Make adjustments again if necessary and press Save. 17. Press Save. 18. Press Close. 19. Select the tray to assign the set type (the tray in which you loaded the paper in Step 1), and press Change Settings. Xerox 4112/4127 EPS 3-33 System Administration Guide...
  • Page 50 • Squareness offset amount = (A - B) × 400 ÷ 277 (when A3 paper is placed horizontally) • (A - B) × 190 ÷ 277 (when A4 paper is placed vertically) 3-34 Xerox 4112/4127 EPS System Administration Guide...
  • Page 51 Setups 2. Select Squareness, and press Change Settings. 3. Enter a value with the squareness offset amount measured in Step 1 added as the current setting value of Side 1 and Side 2. Xerox 4112/4127 EPS 3-35 System Administration Guide...
  • Page 52 Vertical direction in relation to the paper feed direction: Y direction scale Y direction scale offset amount = image reference length in the Y direction - image actual measurement length in the Y direction 3-36 Xerox 4112/4127 EPS System Administration Guide...
  • Page 53 4. Enter the offset amount of the Y direction scale you measured in Step 1 for Side 1 and Side 2 of Y%. Note If the scale offset amount is positive, enter a negative value in the adjustment value field. If negative, enter a positive value. Xerox 4112/4127 EPS 3-37 System Administration Guide...
  • Page 54 0.80 0.80 -0.200 0.48 0.48 0.70 0.70 -0.175 0.72 0.72 0.60 0.60 -0.150 0.35 0.35 0.50 0.50 -0.125 0.28 0.28 0.40 0.40 -0.100 0.21 0.21 0.30 0.30 -0.075 0.14 0.14 0.20 0.20 -0.050 3-38 Xerox 4112/4127 EPS System Administration Guide...
  • Page 55 Offset Amount Offset Amount Offset Amount (mm) (mm) (mm) (mm) 0.76 0.76 -0.400 1.04 0.71 0.71 -0.375 0.97 0.67 0.67 -0.350 0.90 0.62 0.62 -0.325 0.83 0.57 0.57 -0.300 0.76 0.52 0.52 -0.275 Xerox 4112/4127 EPS 3-39 System Administration Guide...
  • Page 56 0.250 -0.76 -0.52 -0.52 0.275 -0.83 -0.57 -0.57 0.300 -0.90 -0.62 0.325 -0.67 0.350 -0.71 0.375 -0.76 0.400 Note The above values for the offset amount of the image scale are rounded off. 3-40 Xerox 4112/4127 EPS System Administration Guide...
  • Page 57 2. Select X Print Position or Y Print Position, and press the Change Settings button. Xerox 4112/4127 EPS 3-41 System Administration Guide...
  • Page 58 Y Print Position: Specify a positive value when you want to move the position of the image toward the back of the machine, and a negative value when you want to move the position of the image toward the front of the machine. 4. Press Save. 3-42 Xerox 4112/4127 EPS System Administration Guide...
  • Page 59: Adjust Fold Position

    2. Press the Log In/Out button, and enter the system administrator mode. Log In/Out 3. Select the Tools tab followed by the System Settings tab. 4. Select the Common Service Settings followed by the Maintenance Settings. Xerox 4112/4127 EPS 3-43 System Administration Guide...
  • Page 60 Setups 5. Select Finisher Adjustment. 6. Select Adjust Fold Position. 7. Select Fold Position Type Setup, and press Change Settings. 3-44 Xerox 4112/4127 EPS System Administration Guide...
  • Page 61 We recommend using a name such as “Single Fold Plain” that allows you to recall what the content of that fold type is. 11. Select the fold type, and press Change Settings. Note For details on making each fold adjustment, refer to the following procedures. Xerox 4112/4127 EPS 3-45 System Administration Guide...
  • Page 62 16. After you finish making adjustments, print another output sample with [Sample Printout] and check the adjustment results. 17. Make adjustments accordingly. If necessary, repeat steps 12-14. 18. Press Save. 19. Press Close until the Adjust Fold Position screen appears. 3-46 Xerox 4112/4127 EPS System Administration Guide...
  • Page 63 20. Select the tray to assign the set type (the tray in which you loaded the paper in Step 1), and press Change Settings. 21. Select the adjusted fold position type, and press Save. Xerox 4112/4127 EPS 3-47 System Administration Guide...
  • Page 64: Adjust Paper Curl

    6. Touch Adjust Paper Curl. 7. Select the item to be set or changed. 8. Touch Change Settings. 9. Touch the Name field. 10. Use the touch screen keyboard to enter a name. 11. Touch Save. 3-48 Xerox 4112/4127 EPS System Administration Guide...
  • Page 65 13. Touch Save. 14. Touch Close. Single Fold Position Adjustment Adjust the single fold position. 1. Select Single Fold, and press Change Settings. 2. Specify Sheets to be folded, and press Sample Printout. Xerox 4112/4127 EPS 3-49 System Administration Guide...
  • Page 66 7. Enter the measurement value you obtained in Step 5 in Values A Before Adjustment. 8. Press Adjust. 9. Press Sample Printout again to print an output sample printout, and check the adjustment results. 10. Make adjustments again if necessary. (Steps 6 - 8) 11. Press Save. 3-50 Xerox 4112/4127 EPS System Administration Guide...
  • Page 67 Setups Booklet Position Adjustment Adjust the booklet position. 1. Select Booklet, and press Change Settings. 2. Press Sample Printout. Xerox 4112/4127 EPS 3-51 System Administration Guide...
  • Page 68 An output sample is printed. 5. Press Close. 6. Check the output sample, and measure the position offset amount for 2-sheet stack and 15-sheet stack. 7. Press Booklet Fold State (2 Sheets). 3-52 Xerox 4112/4127 EPS System Administration Guide...
  • Page 69 Step 6 in Values A & B Before Adjustment. 9. Press Save. 10. Set Booklet Fold State (15 Sheets) in the same way. Note The values between 2-sheet stack and 15-sheet stack are adjusted automatically. Xerox 4112/4127 EPS 3-53 System Administration Guide...
  • Page 70 12. Make adjustments again if necessary. (Steps 7 - 10) 13. Press Save. C Fold Position Adjustment Adjust the C fold position. 1. Select C Fold-A4 or C Fold-8.5x11”, and press Change Settings. 3-54 Xerox 4112/4127 EPS System Administration Guide...
  • Page 71 3. Select the tray in which you loaded paper, and press the Start button. An output sample is printed. 4. Press Close. 5. Check the output sample, and measure the A and B fold position movement amounts. Xerox 4112/4127 EPS 3-55 System Administration Guide...
  • Page 72 7. Press Sample Printout again to print an output sample, and check the adjustment results. 8. Make adjustments again if necessary. 9. Press Save. Z Fold Position Adjustment Adjust the Z fold position. 1. Select Z Fold-A4 or Z Fold-8.5x11”, and press Change Settings. 3-56 Xerox 4112/4127 EPS System Administration Guide...
  • Page 73 3. Select the tray in which you loaded paper, and press the Start button. An output sample is printed. 4. Press Save. 5. Check the output sample, and measure the A and B fold position movement amounts. Xerox 4112/4127 EPS 3-57 System Administration Guide...
  • Page 74 Z Fold Half Sheet Position Adjustment Adjust the A fold position. 1. Select Z Fold Half Sheet- A3, Z Fold Half Sheet- B4, Z Fold Half Sheet-11x17”, or Z Fold Half Sheet - 8K, and press Change Settings. 3-58 Xerox 4112/4127 EPS System Administration Guide...
  • Page 75 Setups 2. Press Sample Printout. 3. Select the tray in which you loaded paper, and press the Start button. An output sample is printed. Xerox 4112/4127 EPS 3-59 System Administration Guide...
  • Page 76 An edge of paper extending past a fold position of the paper may cause a paper jam. 7. Press Sample Printout again to print an output sample, and check the adjustment results. 8. Make adjustments again if necessary. (Step 6) 9. Press Save. 3-60 Xerox 4112/4127 EPS System Administration Guide...
  • Page 77: Other Settings

    5. Repeat Steps 1-4 for selecting the default setting for any additional desired Other Settings items. 6. Select Close to return to the Common Settings screen. 7. Select Close to return to the System Settings screen. Xerox 4112/4127 EPS 3-61 System Administration Guide...
  • Page 78: Auto Job Promotion

    Offset per job: If this option is selected, all the sets of a job are delivered on one stack to the output area Job 1 (with stacked sets) Job 2 (with stacked sets) 3-62 Xerox 4112/4127 EPS System Administration Guide...
  • Page 79: Default Print Paper Size

    Select whether or not there is a continuous scrolling effect when the scroll buttons are held down. • Disable Fast Scrolling: Scrolling does not occur when the scroll buttons are held down. • Enable Fast Scrolling: Scrolling occurs when the scroll buttons are held down. Xerox 4112/4127 EPS 3-63 System Administration Guide...
  • Page 80: Data Encryption

    1. Enter the System Administration mode (Chapter 1 Entering the System Administrator Mode on page 1-4). 2. Press the Machine Status button on the Control Panel. 3. Select the Tools tab. 4. Select Common Service Settings. 5. Select Other Settings. 6. Select Data Encryption. 3-64 Xerox 4112/4127 EPS System Administration Guide...
  • Page 81 You are returned to the Data Encryption screen. Select Keyboard again. Enter the same encryption key once more. 10. Select Save (from the Keyboard screen). 11. Select Save (from the Data Encryption screen). Xerox 4112/4127 EPS 3-65 System Administration Guide...
  • Page 82: Encryption Key For Confidential Data

    1. Enter the System Administration mode (Chapter 1 Entering the System Administrator Mode on page 1-4). 2. Press the Machine Status button on the Control Panel. 3. Select the Tools tab. 4. Select Common Service Settings. 5. Select Other Settings. 3-66 Xerox 4112/4127 EPS System Administration Guide...
  • Page 83 When there is a physical hard disk error • When you cannot remember the encryption key When attempting to access the Service Representative Operation Limit feature, but • you cannot remember the System Administrator User ID and password. Xerox 4112/4127 EPS 3-67 System Administration Guide...
  • Page 84: Start Data Encryption And/Or Changing The Settings:

    In Connectivity & Network Setup, you select the default network settings by which the machine is connected and communicates to the client PCs and the parameters required for the communications between the machine and its networked clients. 3-68 Xerox 4112/4127 EPS System Administration Guide...
  • Page 85 The following settings are covered in this section: • Port Settings • Protocol Settings • Machine E-mail Address/Host Name 1. From the System Settings screen, select Connectivity & Network Setup. 2. Select the item to be set or changed. Xerox 4112/4127 EPS 3-69 System Administration Guide...
  • Page 86: Port Settings

    Select the e-mail address and host name for this machine. In Machine E-mail Address/Host Name, you can set the following items: 1. E-mail Address 2. Machine Name 3. Host Name 4. Domain Name 3-70 Xerox 4112/4127 EPS System Administration Guide...
  • Page 87: Print Service Settings

    Increasing the receiving buffer capacity may allow a client to be released sooner from an interface. If you change the memory capacity settings, the memory is reset. Therefore data stored in all memory areas is lost. Xerox 4112/4127 EPS 3-71 System Administration Guide...
  • Page 88: Receiving Buffer - Lpd Spool

    Notice that print data exceeding the set memory capacity is not accepted. In such cases, select Hard Disk or Off. • Hard Disk Spool: When selected, the machine will use spooling. The receiving buffer for spooling uses the hard disk. 3-72 Xerox 4112/4127 EPS System Administration Guide...
  • Page 89: Receiving Buffer - Port 9100

    Note If there is a client specification, the client specification takes precedence. • Select Tray 5 (Bypass): Prints on the paper loaded in tray 5. Xerox 4112/4127 EPS 3-73 System Administration Guide...
  • Page 90: Paper Type Mismatch

    When printing banner sheets, they are counted for metering purposes. Banner Sheet Offset Select whether or not to offset the banner sheet from the rest of the printed set. Select Offset or No Offset. 3-74 Xerox 4112/4127 EPS System Administration Guide...
  • Page 91: Banner Sheet Tray

    System settings with optional FreeFlow scanner For information about installing and using the FreeFlow Print Manager with this product, refer to the FreeFlow Print Manager Installation Guide or the FreeFlow Print Manager User Guide. Xerox 4112/4127 EPS 3-75 System Administration Guide...
  • Page 92 Setups 3-76 Xerox 4112/4127 EPS System Administration Guide...
  • Page 93: Accounting And Authentication/Security Settings

    • Prevent unauthorized users from using the machine. Only users with a valid User ID can access the machine. This allows you to determine which individuals are allowed to access the machine. Xerox 4112/4127 EPS System Administration Guide...
  • Page 94: Creating/Viewing User Accounts

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS • Track the number of copies, scanned pages and printed pages for any user account. This can be useful when machine expenses are shared among various departments. As an example, the human resources and maintenance departments can each be invoiced separately for their machine usage.
  • Page 95 You can also edit a previously created user account to reflect new user information. 6. To continue the user account creation process continue to the next steps UserID, User Name, Account Limit and Feature Access. Xerox 4112/4127 EPS System Administration Guide...
  • Page 96: User Id, User Name, Account Limit And Feature Access

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS User ID, User Name, Account Limit and Feature Access To access the User ID, User Name, Account Limit and Feature Access screens login as System Administrator > select the Machine Status button > Tools tab > Accounting > Create View User Accounts >...
  • Page 97: Account Limit

    You can set from 1 to 9,999,999 pages (7 digits) in 1 sheet increments. Select Account Limit. Select the Copy, Scan or Print Service button to set account limits. Select Change Account Limit. Enter the maximum number of pages using numeric keypad and press Save. Xerox 4112/4127 EPS System Administration Guide...
  • Page 98 Accounting and Authentication/Security Settings Xerox 4112/4127 EPS Feature Access 10. Select the Feature Access button for any Service. This allows you to set the type of access that you want to give users. Select the type of feature access you want to allow the user.
  • Page 99: Resetting User Accounts

    1. Login as System Administrator and select the Machine Status button. 2. Press the Tools tab. 3. Select: • From Accounting, select Reset User Accounts. • From Authentication/Security Settings, select Authentication > Reset User Accounts. Xerox 4112/4127 EPS System Administration Guide...
  • Page 100: All User Accounts

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS 4. Select from the Reset User Accounts options and press Reset. Once you select Reset, you will be prompted to accept (Reset) or Cancel the reset. Carefully review the displayed information before performing a reset. It is important to remember that once you accept a reset, that information cannot be restored.
  • Page 101: Print The Auditron Report Button

    1. Login as System Administrator. and select the Machine Status button. 2. From the Tools tab, select Accounting or Authentication. 3. Select: • From Accounting, select Create / View User Accounts. • From Authentication/Security Settings, select Authentication > Create / View User Accounts. Xerox 4112/4127 EPS System Administration Guide...
  • Page 102: Reset User Account

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS 4. Select the user account that you want to reset.and press Create/Delete. Reset User Account This deletes all registered information for the selected user. 5. Select Reset Account. Once you select Reset, you will be prompted to accept (Reset) or Cancel the reset.
  • Page 103: System Administrator's Meter (Copy Jobs)

    3. Select System Administrator’s Meter (Copy Jobs). KeyPoint A second reset screen is not provided when resetting System Administrator’s Meter (Copy Jobs). Once you select Reset, Total Impressions are reset to 0 (zero) immediately. Xerox 4112/4127 EPS 4-11 System Administration Guide...
  • Page 104: Accounting Type

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS 4. To reset, select Reset. Accounting Type You can enable or disable the Accounting Type feature and specify the types of jobs that require account management. KeyPoint The available Accounting Type selections depend on the Login Type setting used in Authentication/Security Settings >...
  • Page 105 User registration is performed by the external server. • Xerox Standard Accounting: Performs account management based on the users registered on the machine. Note It is important to remember that the available selections depend on settings made in Authentication/Security Settings >...
  • Page 106: Auto Reset Of User Billing Information

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS • Customize User Prompt - Specifies the type of user information used for the Account Administration feature. Select from the following options: Display User ID and Account ID Prompts, Display User ID Prompt Only, Display Account ID Prompt Only, or Display No Prompts.
  • Page 107 4. Select Off, Reset Every Year, Reset Every Quarter or Reset Every Month. 5. If you select Reset Every Year, Reset Every Quarter or Reset Every Month, you can then select the date the reset will occur. 6. Select Save. Xerox 4112/4127 EPS 4-15 System Administration Guide...
  • Page 108: Copy Activity Report

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS Copy Activity Report Enabling this feature will automatically generate a printed usage report of an individual's completed Copier service session. 1. Logon as System Administrator and select the Machine Status button. 2. From the Tools tab, select Accounting.
  • Page 109: Accounting Login Screen Settings

    2. From the Tools tab, select Accounting. 3. Select Accounting Login Screen Settings. 4. To change the UserID designation: Select Alternative Name for UserID. Select Change Settings. Enter a new User ID designation using the keypad. Select Save. Xerox 4112/4127 EPS 4-17 System Administration Guide...
  • Page 110 Accounting and Authentication/Security Settings Xerox 4112/4127 EPS 5. To Show or Hide the User ID: Select Mask User ID (***). Select Change Settings. Select Show or Hide. Select Save. 4-18 Xerox 4112/4127 EPS System Administration Guide...
  • Page 111: Authentication/Security Settings

    When using a restricted service, this user must enter their user ID on the authentication screen. • Unauthenticated Users: Users who are not registered with the machine. • An Unauthenticated User cannot use restricted services. • General Users: Users other than System Administrators in non-authentication mode. Xerox 4112/4127 EPS 4-19 System Administration Guide...
  • Page 112: Types Of Authentication

    128 characters. For SMB authentication, however, the password can be a maximum of 32 characters. • Xerox Secure Access: A system that uses a magnetic-card, IC-card, and biometrics systems for authentication. If prompted, users must enter their user information on the machine’s control panel.
  • Page 113: System Administrator's Login Id

    The default setting of the system administrator passcode is x-admin. The System Administrator’s Passcode appears in Authentication/Security Settings > System Administrator Settings. Set the password after setting the system administrator UserID. The passcode must be from 4-12 characters. Xerox 4112/4127 EPS 4-21 System Administration Guide...
  • Page 114: Authentication

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS For more about enabling and disabling passwords, refer to Accounting on page 4-2. 1. Select System Administrator Passcode. 2. Select Keypad. 3. Select Keyboard to enter the new password from 4-12 numeric digits in New Passcode, and select Next.
  • Page 115: Login Type

    This is the operation of the machine through a network using CentreWare Internet Services. Login to Remote Accounts uses a remote authentication server to manage authentication. No user information is registered on the machine. Xerox 4112/4127 EPS 4-23 System Administration Guide...
  • Page 116 Accounting and Authentication/Security Settings Xerox 4112/4127 EPS The functions restricted by Remote Access are as follows: • Printing is limited to print jobs sent from a computer. • To use the Account Administration feature, use the print driver to set account information such as user ID and passcode.
  • Page 117: Xerox Secure Access

    You will prompted to confirm your selection. Be sure to review the changes that will occur once Xerox Secure Access is enabled. Select Yes to enable Xerox Secure Access. Access Control Lock or unlock the Device Access, Service Access or Feature Access.
  • Page 118 Accounting and Authentication/Security Settings Xerox 4112/4127 EPS 4. Select from Device Access, Service Access or Feature Access: • Device Access: This determines the access allowed for pathway selections from the control panel, as indicated by the outlined buttons in the below graphic.
  • Page 119 Select the service that you want to change and then select Change Settings. Select and option and then select Save. Note If you are using local Authentication, the Unlock option is not available. Xerox 4112/4127 EPS 4-27 System Administration Guide...
  • Page 120: Create/View User Accounts

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS • Feature Access: Select the service that you want to change and then select Change Settings. Select an option and then select Save. Create/View User Accounts Note Creating and viewing user accounts within Authentication is a similar procedure to creating and viewing user accounts in Accounting.
  • Page 121: Reset User Accounts

    5. The User Details Setup menu options that display will depend on the type of Authentication that is enforced; Login to Local Accounts, Login to Remote Accounts, or Xerox Secure Access. Available options depend on the Login Type selected. Mask User ID (***) Sets how the User ID is displayed during input.
  • Page 122: Display Login Status

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS Select Save. Display Login Status This option allows you to enable the Login Status to be displayed in the top right corner of the screen. Select Enabled Select Disabled Logout Confirmation Screen This option allows you to enable a confirmation screen when users logout.
  • Page 123: Passcode Policy

    Passcode on page 4-27 of Creating/Viewing User Accounts on page 4-3. • On: Setting of System Administrator’s Passcode on page 4-27 of Creating/Viewing User Accounts on page 4-3 becomes enabled and functional. Use a password when the control panel asks for it. Xerox 4112/4127 EPS 4-31 System Administration Guide...
  • Page 124: Charge / Private Print Settings

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS 7. Select Save. KeyPoint The setting of Password Entry from Control Panel applies to functions occurring on the machine. If you are using CentreWare Internet Services (or other external access), a password is ALWAYS required regardless of the password settings on the machine.
  • Page 125: Receive Control

    Jobs without User ID: Available when According to Print Auditron and Save in Private Charge Print is selected, only. Specifies how to treat jobs without a user ID (such as email print jobs). Select from: • Print Job • Save in Charge Print • Cancel Job Xerox 4112/4127 EPS 4-33 System Administration Guide...
  • Page 126: Allow User To Disable Active Settings

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS Allow User to Disable Active Settings This feature allows privileged users to temporarily disable certain active settings such as Force Watermark, Universal Unique ID that have been enabled by the System Administrator to be applied to all jobs.
  • Page 127: Completed Jobs View

    -Jobs Run By Login User Only: Display only the jobs of authenticated users. From the Hide Job Details menu, select from Yes or No. • No Job Viewing: Does not allows any users to view the details of completed jobs. Xerox 4112/4127 EPS 4-35 System Administration Guide...
  • Page 128: Overwrite Hard Disk (Optional)

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS Overwrite Hard Disk (optional) This is an optional feature that may not be available on your copier/printer; it is part of the optional Data Security Kit. For more information, contact the Customer Support Center.
  • Page 129 Accounting and Authentication/Security Settings 4. Select Authentication/Security Settings. 5. Select Overwrite Hard Disk. 6. Select Number of Overwrites. 7. Select the desired number of overwrites. 8. Select Save. 9. Exit the System Administration mode. Xerox 4112/4127 EPS 4-37 System Administration Guide...
  • Page 130: Scheduled Image Overwrite

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS Scheduled Image Overwrite This option allows administrators to specify how frequently (daily, weekly, or monthly) the overwrite hard disk process should occur. The Scheduled Image Overwrite feature may also be disabled. Perform the following steps: 1.
  • Page 131: Accounting And Authentication Using Centreware Internet Services

    Xerox Standard Accounting When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, and E-mail jobs for each user. Usage limits can also be applied to restrict the total number of copy, print, and scan jobs that a user can perform. Administrators can print a report which contains all XSA data.
  • Page 132: Enabling Accounting And Setting User Account Options

    (such as Kerberos, SMB, etc.). • Xerox Standard Accounting: If you are changing the Accounting Type, only, and you select Apply, a warning displays. Review the warning before continuing. 7. For each service, select the type of account management to perform by placing a checkmark in the Enabled box.
  • Page 133 Impressions/Limits and User Role. 15. Enter a User Name of up to 32 characters. 16. Enter and reenter a passcode of 4 to 12 alphanumeric characters. 17. Card ID: Enter the card ID for the user. Xerox 4112/4127 EPS 4-41 System Administration Guide...
  • Page 134: Accounting Login Screen Settings

    Accounting and Authentication/Security Settings Xerox 4112/4127 EPS 18. From the Feature Access section, you can select from Free Access or No Access to a particular service. As an example, you may want to allow a user access to the Print Service, but deny access to the Copy and Scan Services.
  • Page 135: Authentication/Security Settings Using Centreware Internet Services

    3. From the left pane of the screen, expand the Security folder and select Authentication Configuration. 4. Login as System Administrator. The default User Name is 11111 and the default passcode is x-admin. Xerox 4112/4127 EPS 4-43 System Administration Guide...
  • Page 136 • If you select Login to Local Accounts, you will be prompted to reboot the machine. • If you select Login to Remote Accounts or Xerox Secure Access, you will receive a warning prompt. Review the prompt before continuing. 4-44...
  • Page 137: Enabling Options With Software Keys

    You may have to use the scrolling arrow to see this selection. 7. Select Software Options and enter the key, using the on-screen keyboard, in the box provided. 8. Select Save, then select Reboot. Xerox 4112/4127 EPS System Administration Guide...
  • Page 138 Options Xerox 4112/4127 EPS System Administration Guide...
  • Page 139: Addendum

    Select Space. Deleting characters Select Backspace. This deletes characters one at a time. Deleting all characters Select Clear All. All characters are deleted. Entering a single character Select any Single Character (number, letter, or symbol). Xerox 4112/4127 EPS System Administration Guide...
  • Page 140: Paper Size Settings

    7.25 × 10.5 7.25 × 10.5 8 × 10 8 × 10 8.46 × 12.4 8.5 × 11 8.5 × 11 8.5 × 13 8.5 × 14 11 × 15 11 × 17 Cover A4 Xerox 4112/4127 EPS System Administration Guide...
  • Page 141 13 × 18 13 × 19 16 K 16 K Postcard Return postcard 4 × 6 No.3 standard envelops Index paper A/B series(8 K/ 16 K) Inch series Paper size A/B series(8×13”/ group 8×14”) Xerox 4112/4127 EPS System Administration Guide...
  • Page 142 8.5 × 11 8.5 × 13 8.5 × 14 11 × 15 11 × 17 Cover A4 9 × 11 12 × 18 SRA3 12.6 × 19.2 13 × 18 13 × 19 16 K Xerox 4112/4127 EPS System Administration Guide...
  • Page 143 A/B series(8 K/ 16 K) Inch series Paper size A/B series(8×13”/ group 8×14”) 16 K 18 K Postcard Return postcard 4 × 6 No.3 standard envelops Photo2L (5 × 7) Index paper (A4) index paper (8.5 × 11) Xerox 4112/4127 EPS System Administration Guide...
  • Page 144 Addendum Xerox 4112/4127 EPS System Administration Guide...
  • Page 145 Out of Paper Warning Tone (system Data Encryption (system settings), 3-64 settings), 3-15 Date (system settings), 3-6 Overwrite Hard Disk, 3-64, 3-66, 4-36 Daylight Savings (system settings), 3-12 Default Print Paper Size, 3-63 DocuSP Controller, 1-2, 2-1 Xerox 4112/4127 EPS System Administration Guide...
  • Page 146 System Administrator Password (system settings), 4-21 System Administrator Settings (system settings), 4-20, 4-22 System settings procedure, 3-1 Time (system settings), 3-6 Time Zone (system settings), 3-12 Unregistered Forms (system settings), 3-74 User Details Setup (system settings), 4-29 Xerox 4112/4127 EPS System Administration Guide...

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