Managing Folders And Scanned Files - Xerox ColorQube 8700 System Administrator Manual


Prompt for password when scanning to private folder requires users to type the password at
the control panel every time they scan a job to a private folder.

Allow access to job log data file allows users to print a job log containing details for any
scanned image. Third-party applications can be used to search, file, and distribute jobs based on
job log information.
4. Under Password Management, type a minimum and maximum password length, and select any
password policies that you want to apply.
5. Click Apply.

Managing Folders and Scanned Files

Creating and Editing a Folder
By default, all users are allowed to scan to the Default Public Folder. If this option has been enabled in
Scan Policies, users can create and edit additional folders.
To create a folder:
1. In CentreWare Internet Services, click Scan.
2. Under Display, select Mailboxes.
3. Under Scan to Mailbox, click Create Folder.
4. Type a name for the folder.
5. If necessary, type a password, then retype the password again to verify.
6. Click Apply.
To change the folder password, click Modify Folder.
To edit the default scan settings for the folder, click Personalize Settings. Click Edit to edit the scan
settings. For details, see the Help in CentreWare Internet Services.
Deleting Scanned Files
1. In CentreWare Internet Services, click Properties > Services.
2. Click Scan to Mailbox > Files.
3. To immediately remove files from the server, select an option:

Delete all files now to delete all files on the server.

Delete all files older than to delete files older than a specified number of days. Type how many
days old files must be for deletion.
Click Delete Files.
4.
5. Under Schedule Clean Up of Folder Files, specify the files that you want to delete. Type how many
days old files must be for deletion.
6. Next to Cleanup time, select:

Hourly to have files deleted at the beginning of every hour.

Daily and specify the time of day for the delete process to run.
7. Click Apply.
ColorQube 8700/8900 Color Multifunction Printer
System Administrator Guide
Scanning
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