Securing Information Sent Over The Network Or Stored On Hard Disk; Restricting Destinations - Ricoh 920F Operating Instructions Manual

5. Securing Information Sent over the
Network or Stored on Hard Disk
This chapter describes how to protect information transmitted through the network or stored on the hard
disk from unauthorized viewing and modification.
Preventing Information Leakage Due to
Unauthorized Transmission
This section describes Preventing Data Leaks Due to Unauthorized Transmission.
If user authentication is specified, the user who has logged on will be designated as the sender to prevent
data from being sent by an unauthorized person masquerading as the user.
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You can also limit the direct entry of destinations to prevent files from being sent to destinations not registered
in the Address Book.

Restricting Destinations

This can be specified by the user administrator.
Make the setting to disable the direct entry of e-mail addresses and phone numbers under the scanner and
fax functions.
By making this setting, the destinations are restricted to addresses registered in the Address Book.
If you set "Restrict Dest. Use(Fax)" to [On], you can prohibit users from directly entering telephone numbers,
e-mail addresses, or Folder Path on the fax screen in order to send files. If you set "Rstrct Dest. Use(Scanner)"
to [On], you can prohibit users from directly entering telephone numbers, e-mail addresses, or Folder Path
on the scanner screen in order to send files.
If you set "Restrict Dest. Use(Fax)" to [Off], "Rstrct Dest. Add.(Fax)" appears. If you set "Rstrct Dest. Use
(Scanner)" to [Off], "Rstrct Dest. Add.(Scanner)" appears.
In "Rstrct Dest. Add.(Fax)", you can restrict users from registering data in the Address Book on the fax screen.
In "Rstrct Dest. Add.(Scanner)", you can restrict users from registering data in the Address Book on the
scanner screen.
If you set "Rstrct Dest. Add.(Fax)" to [Off], users can directly enter destination telephone numbers, e-mail
addresses, and Folder Path in "Program" on the fax screen. If you set "Rstrct Dest. Add.(Scanner)" to [Off],
users can directly enter destination telephone numbers, e-mail addresses, and Folder Path in "Program"
on the scanner screen.
If you set "Rstrct Dest. Add.(Fax)" to [On], users can enter destinations directly, but cannot use "Program"
to register data in the Address Book on the fax screen. If you set "Rstrct Dest. Add.(Scanner)" to [On], users
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