Securing Information Sent Over The Network Or Stored On Hard Disk; Preventing Information Leakage Due To Unauthorized Transmission; Restricting Destinations - Ricoh Aficio MP W3601 Operating Instructions Manual

5. Securing Information Sent over the
Network or Stored on Hard Disk
This chapter describes how to protect information transmitted through the network or stored on the hard
disk from unauthorized viewing and modification.
Preventing Information Leakage Due to
Unauthorized Transmission
This section describes Preventing Data Leaks Due to Unauthorized Transmission.
If user authentication is specified, the user who has logged in will be designated as the sender to prevent
data from being sent by an unauthorized person masquerading as the user.
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You can also limit the direct entry of destinations to prevent files from being sent to destinations not registered
in the Address Book.

Restricting Destinations

This can be specified by the user administrator.
Make the setting to disable the direct entry of e-mail addresses under the scanner function.
By making this setting, the destinations are restricted to addresses registered in the Address Book.
If you set "Restrict Use of Destinations" to [On], users will not be able to directly enter e-mail addresses and
folder paths as file destinations on the scanner screen. If you set "Restrict Use of Destinations" to [Off],
"Restrict Adding of User Destinations" will appear. Note that selecting [On] for "Restrict Adding of User
Destinations" will prevent users registering destinations entered using the scanner screen in the Address
Book.
If you set "Restrict Adding of User Destinations" to [Off], users will be able to directly enter e-mail addresses,
and folder paths as file destinations using "Prg. Dest." on the scanner screen. If you set these settings to
[On], the [Prg. Dest.] key will not appear. Users will still be able to enter a destination directly using the
scanner screen, but cannot then register that destination in the Address Book by pressing [Prg. Dest.]. Note
too that if you set these functions to [On], only the user administrator can register new users in the Address
Book and change the passwords and other information of existing registered users.
"Restrict Use of Destinations" and "Restrict Adding of User Destinations" are extended security functions.
For more information about these and the extended security functions, see "Specifying the Extended Security
Functions".
"Restricting Destinations" can also be specified using Web Image Monitor. For details, see Web Image
Monitor Help.
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