Printer Management; Xerox Standard Accounting; Overview - Xerox WORKCENTRE 7428 System Administrator Manual

Printer Management

Xerox Standard Accounting

Overview

When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning,
E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the
printer), for each user. Usage limits can also be applied to users to restrict the total numbers of copy,
print, fax and scan jobs that a user can perform. Administrators can print a report which contains all
XSA data.
XSA is set up through CentreWare Internet Services. Administrators must create accounts and specify
limits before users are authorized to access the printer.
When XSA is set up, users must enter their account details at the printer to use the printer. When they
have finished their job, their XSA allocation is reduced by the number of prints, copies or scans
performed. When XSA is enabled, users must enter their account details in the printer driver to print
documents from their computers.
The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled at the
printer, you cannot enable Foreign printer Interface, Auditron or Network Accounting.
Each device supports unique XSA User IDs and Group Accounts.
All user IDs must be assigned to one or more group accounts.
Note: The XSA settings and account data are stored in the printer. It is strongly recommended that you
back up the settings and data regularly using the Cloning available under the XSA folder of CentreWare
Internet Services as described in this section. Should the printer lose your XSA data and settings you
can restore them from the backup file that you produced by the Cloning process.
Installation Checklist
Before starting the installation procedure, please ensure the following items are available or have been
performed.
1. Ensure that your device is fully functioning on the network.
2. Ensure that the TCP/IP and HTTP protocols are configured on the printer and fully functioning. This
is required to access CentreWare Internet Services to configure Xerox Standard Accounting.
To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report. For
more information see
To configure TCP/IP, see
To enable HTTP, see Enabling Internet Services (HTTP)
170 WorkCentre 7425/7428/7435
System Administrator Guide
Configuration Report on page 22.
TCP/IP Protocol Configuration on page 43.
on page 23.