Annotation (Bates Stamping); Overview; Configuring Bates Stamp Settings; Configuring A Precise Bates Stamp Location - Xerox WORKCENTRE 7428 System Administrator Manual

Annotation (Bates Stamping)

Overview

Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. Bates
Stamping is used in the legal profession to sequentially number or date/time-mark documents as they
are scanned and copied by the system. A number of parameters are available for selection, as specified
below.
Note: Other forms of annotation are available, with default parameters set by the System
Administrator using the same button-pressing sequence stated in this section under Configuring a
precise bates stamp location. For these other forms of annotation, note that you will need to press the
Copy Defaults button, after pressing Copy Service Settings on the Tools tab, to modify stamp
settings.

Configuring Bates Stamp Settings

1. Insert a document in the printer's document feeder.
2. Press Copy on the Main (All Services) screen.
3. Press the Output Format tab.
4. Press the Annotations button.
5. Select Bates Stamp.
6. Set Bates Stamping to On.
7. Press the Prefix text box, and press Edit if necessary, to use the displayed keyboard to specify the
Prefix to use.
8. Press Save.
9. Press the Number of Digits button to assign the number of digits for printed page numbers. Press
Save to save setting changes.
10. Press Apply To in order to specify the pages on which to print the Bates Stamp. Press Save to save
changes.
11. Press Position to specify the relative position on the page for the printed Bates Stamp. Note that, if
available, a precise location can be set by the System Administrator. Press Save to save changes.
12. Press Format & Style to specify the size and color of type for the Bates Stamp. Press Save to save
changes.
13. Press Save when done, then press Save again.
14. Press the Start button.

Configuring a Precise Bates Stamp Location

1. Press the Log In/Out button on the control panel.
2. Enter the System Administrator's Login ID and Passcode if prompted (default admin, 1111), and
press Enter.
3. Press the Machine Status button.

Annotation (Bates Stamping)

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System Administrator Guide
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