Olivetti OFX 3100 Instructions Manual
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Olivetti OFX 3100 Instructions Manual

Olivetti OFX 3100 Instructions Manual

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OFX 3100
INSTRUCTION

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  • Page 1 OFX 3100 INSTRUCTION...
  • Page 2 PUBLICATION ISSUED BY: Ing. C. Olivetti & C., S.p.A. Servizi di Documentazione 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 1994, Olivetti All rights reserved This equipment complies with the provisions laid down by the CEE 87/308 directive for the prevention and elimination of radio interference...
  • Page 3 OFX 3100 - QUICK REFERENCE GUIDE TO CHANGE THE DATE AND TIME 1. Press DATA. 2. Press START to display the previously set date and time. 3. Enter the date and time using the keys on the numeric keypad. When each character is entered, the cursor automatically moves on to the next digit.
  • Page 4 Press ∨ ∨ ∨ ∨ ∨ four times to display the “No. DOC.IN MEMORY” function. Press START. Press ∨ ∨ ∨ ∨ ∨ or ∧ ∧ ∧ ∧ ∧ to select the document you want to delete. Press CLEAR Press STOP twice to quit the menu. Copyright © 1994, by Olivetti - Code 2629381G-01...

  • Page 5: Table Of Contents

    CONTENTS CONTENTS CONTENTS CONTENTS CONTENTS BEFORE USE INTRODUCTION PRODUCT OVERVIEW HOW TO PREPARE THE FAX MACHINE FOR USE GETTING TO KNOW THE FACSIMILE MACHINE COMPONENTS OPERATOR CONSOLE CONSUMABLES PAPER ADJUSTING THE PAPER TRAY PRINT CARTRIDGE PROGRAMMING ACCESS TO PROGRAMMING PROCEDURES CHANGING THE DATE AND TIME CHANGING THE SENDER’S FACSIMILE NUMBER STORING THE SENDER’S NAME...
  • Page 6 CONTENTS CONTENTS CONTENTS CONTENTS CONTENTS BEFORE TRANSMISSION/COPYING DOCUMENTS THAT CAN BE SENT/COPIED PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING TRANSMISSION TRANSMISSION FROM THE MEMORY TRANSMISSION FROM THE ADF DELAYED TRANSMISSION CONFIDENTIAL TRANSMISSION TRANSMISSION DIALLING ON THE TELEPHONE OR HANDSFREE UNIT BROADCAST TRANSMISSION - IMMEDIATE OR DELAYED BROADCAST TRANSMISSION WITH GROUPED DIALLING (PROGRAM KEYS) POLLING TRANSMISSION...
  • Page 7 CONTENTS CONTENTS CONTENTS CONTENTS CONTENTS REPORTS LAST TRANSMISSION REPORT LAST RECEPTION REPORT ACTIVITY REPORT POWER FAILURE REPORT FILLING UP/ELIMINATING PAPER JAMS ADDING PAPER REMOVING JAMMED DOCUMENTS REMOVING JAMMED PAPER MAINTENANCE REPLACING THE PRINT CARTRIDGE REPLACING THE PRINT HEAD CLEANING THE OPTICAL READER CHECKING THE PRINT HEAD NOZZLES CLEANING THE ELECTRICAL CONTACTS (PRINT CARTRIDGE) CLEANING THE PRINT HEAD PAD...

  • Page 8: Before Use

    BEFORE USE BEFORE USE This manual is an essential guide for those wishing to learn how to use this facsimile machine. The introductory chapter “GETTING TO KNOW THE FAX” provides a number of simple, easy-to-understand, practical examples designed to help you become familiar with the product, the best way of making sure you get the most out of the facsimile machine.
  • Page 9 BEFORE USE Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other useful hints. Note that this manual does not describe how to install the facsimile machine as the installation procedure and preliminary operating tests are to be performed by the technician.

  • Page 10: Introduction

    INTRODUCTION INTRODUCTION PRODUCT OVERVIEW PRODUCT OVERVIEW PRODUCT OVERVIEW PRODUCT OVERVIEW PRODUCT OVERVIEW A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive quality are the product's special features. SIMULTANEOUS OPERATION The simultaneous operation of functions (transmission/ reception with programming operations, booking, printing and copying) ensures a considerable saving in terms of the operating times required.

  • Page 11: How To Prepare The Fax Machine For Use

    INTRODUCTION HOW TO PREPARE THE FAX MACHINE FOR USE Set the facsimile unit on a stable surface. Leave enough space for a sufficient air flow and so that the document out tray can be positioned correctly so as to avoid paper from piling up and jamming. Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in temperature and humidity.

  • Page 12: Getting To Know The Facsimile Machine

    GETTING TO KNOW THE FACSIMILE MACHINE GETTING TO KNOW THE FACSIMILE MACHINE COMPONENTS KEY: 7. Operator console 1. Paper positioning lever 8. Print cartridge 2. Document feed slide 9. Cartridge compartment lid 3. Paper cassette 10. Optical reader 4. Paper guides 11.

  • Page 13: Operator Console

    GETTING TO KNOW THE FACSIMILE MACHINE OPERATOR CONSOLE The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating modes and provide a user-friendly interface with the machine. A brief description of the keys and LEDs is provided below. How each of them is used will be explained during the relevant operating procedures.
  • Page 14 GETTING TO KNOW THE FACSIMILE MACHINE To present the various features of the machine in a gradual and systematic way, the operator console has been divided into three sections; each of which contains a brief description of the keys and other elements they contain.
  • Page 15 GETTING TO KNOW THE FACSIMILE MACHINE Starts a single or multi-copy operation. COPY Multi-purpose key: stops a copying operation and interrupts printing. STOP when pressed together with LINE STATUS, it switches off the error LED when it has come on to indicate an error condition. These two keys must not be pressed when the “TX/RX”...
  • Page 16 GETTING TO KNOW THE FACSIMILE MACHINE SUPER LED on: for pages containing very small characters and detailed drawings. SUPER LED blinking: advisable during copying. No LED: for easily legible pages . Note: if you select the FINE and SUPER resolutions, it will take longer to send the document. Activates colour (and grey shade) recognition on the original document to be sent or copied, which will be received or copied in half tones.
  • Page 17 GETTING TO KNOW THE FACSIMILE MACHINE (CODED SPEED DIALLING) SPEED DIAL To be pressed when a previously recorded coded speed dialling number is to be dialled. Sets the line on hold during a telephone call. HOLD Dual-purpose key: PAUSE/ REDIAL REDIAL redials the last number dialled on the numeric keypad;...
  • Page 18 GETTING TO KNOW THE FACSIMILE MACHINE The section on the right-hand side consists of one-touch dialling keys, cursor and text scroll keys and function keys. In this section, access to the part of the keyboard is obtained by moving the mask that can select two keyboard configurations: one for one-touch dialling and the other for the cursor and text scroll and function keys.
  • Page 19 GETTING TO KNOW THE FACSIMILE MACHINE Used to scroll through the functions on a menu or the items on a list from first to ∧ last. Also used to scroll from first to last through the characters in the alphanumeric character set available for storing one-touch or coded speed dial numbers and passwords or messages.
  • Page 20 GETTING TO KNOW THE FACSIMILE MACHINE Used for printing: PRINT any document in memory; reports selected on the “Reports” menu; numbers stored for one-touch or coded speed dialling; data programmed under program keys; numbers stored for confidential polling transmissioni; messages; operating configuration parameters;...
  • Page 21 GETTING TO KNOW THE FACSIMILE MACHINE Menu access keys (STORING TELEPHONE NUMBERS) TEL. REG. Provides access to the “Storing Fax/Phone number” menu which comprises the following functions: One-touch dialling Coded speed dialling Program keys Provides access to the “Storing data” menu which comprises the following DATA functions: Date/Time modification...
  • Page 22 GETTING TO KNOW THE FACSIMILE MACHINE Telediagnosis Date format Reception on PC Selection of serial port (RS232) communication speed Language Provides access to the “Memory status” menu which comprises the following MEM. STAT. functions: Connection activities Document waiting for polling transmission Documents in private mailbox Documents waiting to be printed Total no.

  • Page 23: Consumables

    CONSUMABLES CONSUMABLES PAPER Types One of the most important things to do to ensure optimum printing quality isto choose the right paper. The facsimile machine has been designed to operate with most types of paper,though the various differences in the paper’s composition may have aconsiderable effect on print quality or the ease with which the paper is fedthrough the machine.

  • Page 24: Adjusting The Paper Tray

    CONSUMABLES ADJUSTING THE PAPER TRAY 2. Hold the lever shown in the 3. Close the cover by pressing on 1. Remove the front cover of the figure from the bottom and both sides until it clicks into paper tray by releasing it and move it in the direction indicated.

  • Page 25: Programming

    PROGRAMMING PROGRAMMING Programming means adapting the fax machine to suit your needs. It consists in storing functions that will be activated during use, to enable you to gain total automatic control of its operation. This chapter describes the programming procedures available on your facsimile machine. This chapter explains how to set the date and time, how to store the sender’s name and the type of heading to be sent, how some fax functions can be controlled through operating configuration parameters and how to store the fax numbers of your main correspondents so that you can subsequently dial them when required...
  • Page 26 PROGRAMMING . With the document inserted in the ADF: I N S E R T E D D O C U M E N T . Without the document: Percentage free Current date and time memory G G/ M M 'A A H H : M M F R E E M E M X X X X X X X X X...
  • Page 27 PROGRAMMING KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS USER SW OPERATING CONFIGURATION FAX/PHONE AUTOMATIC RX POSITION SENDER ID LINE TTI IN SENDER ID LINE REDUCTION ACTIVITY REPORT LAST TX REPORT LAST RX REPORT LAST ERROR REPORT CLOSED NETWORK IN RX CLOSED NETWORK IN TX INHIBIT TX AUTO DOC.DEL.POLL.MEM.TX...

  • Page 28: Changing The Date And Time

    PROGRAMMING CHANGING THE DATE AND TIME When you send a document, the facsimile machine automatically prints the date and time, the sender’s facsimile number and the progressive page number at the top of the receiver’s copy. You can change the date and time whenever you like. You can change also the date/time format using the operating configuration parameter "DATE FORMAT"...

  • Page 29: Changing The Sender's Facsimile Number

    PROGRAMMING To confirm the change, press START again. The display shows the next function on the menu S T O R I N G D A T A S E N D E R ‘ S N A M E S T O R I N G Having set the date and time, the facsimile machine is automatically set for programming the next func- tion.

  • Page 30: Storing The Sender's Name

    PROGRAMMING If you want to enter the international code, press before entering the number. If you want to restore the previous setting, simply press START. To correct an incorrect setting, press CLEAR. If you need to correct single characters, move the cursor to the digit to be changed (using the <...
  • Page 31 PROGRAMMING Press START to start storing the name, e.g. P.I.S.A. S.p.A.. S E N D E R ‘ S N A M E S T O R I N G / A Each character is entered by pressing the ∨ ∨ ∨ ∨ ∨ or ∧ ∧ ∧ ∧ ∧ key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm...

  • Page 32: Programming One-Touch Dialling Keys

    PROGRAMMING PROGRAMMING ONE-TOUCH DIALLING KEYS The facsimile offers several methods of dialling prerecorded facsimile and telephone numbers. The easiest and fastest method of dialling a number is by pressing one key. There are 24 of these one-touch keys (01-24) and they are grouped together on the right-hand side of the console. Each key may be programmed with the following data: - Facsimile number - Telephone number...
  • Page 33 PROGRAMMING Enter the relevant facsimile number (max. 32 digits) on the numeric keypad, e.g. 0125 45812. S T . 1 - T O U C H N O . F A X 0 6 : 0 1 2 5 4 5 8 1 2 If the display shows a previously set number, you can confirm it by pressing START, or replace it with a new number by typing the new number on the numeric...
  • Page 34 PROGRAMMING Enter the relevant telephone number - max. 32 digits - on the numeric keypad e.g. 0125 230025. (Tele- S T . 1 - T O U C H N O . T E L phone number entry is optional). 0 6 : 0 1 2 5 2 3 0 0 2 5 If the display shows a previously set number, you can confirm it by pressing START, or replace it with a new...
  • Page 35 PROGRAMMING 10. Press START to confirm the name entered. S T . 1 - T O U C H N O . S P E E D The facsimile is automatically set to receive the 0 6 : 9 6 0 0 transmission speed setting (9600/4800).

  • Page 36: Programming Speed Dialling Codes - Normal And Extended

    PROGRAMMING PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED In coded speed dialling, a previously stored facsimile number can be dialled simply by pressing three keys: the SPEED DIAL key and the two keys on the numeric pad that constitute the number code. In “normal” coded speed dialling, you can store up to 56 facsimile numbers with a maximum of 32 digits each for which the codes range from 01 to 56;...
  • Page 37 PROGRAMMING Press START to start entering the data to be associ- ated with the selected speed dialling code. S T . S P E E D D I A L N O . F A X If you want to skip a parameter, simply press the 0 6 : START key.
  • Page 38 PROGRAMMING Press START to confirm the number set. S T . S P E E D D I A L N O . N A M E A 0 6 : Enter the relevant telephone number - max. 32 digits - on the numeric keypad e.g.

  • Page 39: Program Keys

    PROGRAMMING PROGRAM KEYS It often happens that the same document has to be sent to several correspondents (broadcast transmission). You can store up to 60 facsimile numbers stored for one-touch and coded speed dialling under one program key. These numbers will be dialled automatically by the fax machine when the relevant (grouped dialling) key is pressed.
  • Page 40 PROGRAMMING Press START to start storing the data to be P R O G R A M K E Y 2 associated with the selected program key. I M M E D I A T E T X If you want to skip a parameter, just press START. Each time the key is pressed, the next parameter will be displayed.
  • Page 41 PROGRAMMING If the speed dialling codes or one-touch dialling keys have not been programmed, the following messages will appear, respectively, on the display: “CODE NOT PROGRAMMED” or “KEY NOT PRO- GRAMMED”. 11. Press CONFIRM to confirm the setting. P R O G R A M K E Y 2 T Y P E 1 K E Y / S P E E D C O D E : 12.

  • Page 42: Printing Programmed Data

    PROGRAMMING PRINTING PROGRAMMED DATA You can print out the data programmed under the 24 one-touch dialling keys, 3 program keys and 60 speed dialling codes. In this way, you can keep track of all the numbers stored (fax and telephone) and the data entered for each key or code (correspondent’s name, transmission speed, graphic definition of the document to be sent, etc.), the keys or codes that have been programmed and those that have not.

  • Page 43: Clearing Data Programmed For One-Touch And Speed Dialling

    PROGRAMMING Example of a printout of the data programmed under the speed dialling codes. CLEARING PROGRAMMED DATA FOR ONE-TOUCH AND CODED SPEED DIALLING If you like, you can clear the data programmed under one-touch dialling keys, speed dialling codes and program keys.

  • Page 44: Clearing Data Programmed For Grouped Dialling (Program Keys)

    PROGRAMMING Press CLEAR. All the data set for the one-touch dialling key selected is cleared. 1 - T O U C H D I A L L I N G N O . L I S T 0 4 : 0 1 1 2 3 4 7 8 8 The facsimile machine then immediately displays the next one-touch dialling key after the cleared one: in the example given in the manual, the one-touch...
  • Page 45 PROGRAMMING CLEARING ONE KEY OR CODE ONLY Follow the procedure described in steps 1, 2 and 3 of the "PROGRAM KEYS" section. P R O G R A M M I N G K E Y S P R O G . K E Y 1 R .

  • Page 46: Setting Passwords

    PROGRAMMING SETTING PASSWORDS You may need to send or receive confidential documents or prevent the facsimile machine from being used. If this is the case, you can set passwords so that some of the functions can only be performed by authorized persons and the documents can be sent, received or addressed selectively - with maximum privacy.
  • Page 47 PROGRAMMING Press START to start setting the password ( max. 4 alphanumeric characters). T Y P E N E W P A S S W O R D : A Each character is entered by pressing the ∨ or ∧ key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection.

  • Page 48: Changing Or Deleting Passwords

    PROGRAMMING CHANGING OR DELETING PASSWORDS You can change or delete a password at any time. This section explains how to change or delete the private mailbox password. To change or delete the other passwords: press the DATA key, press the ∨ ∨ ∨ ∨ ∨ or ∧ ∧ ∧ ∧ ∧ key until you have entered the password that you want to delete and then follow the procedure described in steps 3 and 4.

  • Page 49: Storing Messages

    PROGRAMMING delete the current password, simply by pressing START. S T O R I N G D A T A The display shows the next function on the menu. S T O R I N G T X I N H I B . P A S S W R D Repeat steps 3, 4 and 5 to change or delete the other passwords, or press STOP to quit the menu.
  • Page 50 PROGRAMMING Press START to activate the selected function. M E S S A G E S To store the first message, go straight to the next step, or : press ∨ ∨ ∨ ∨ ∨ or ∧ ∧ ∧ ∧ ∧ to select the message you want to store, e.g.

  • Page 51: Storing Confidential Polling Identifiers

    PROGRAMMING press STOP once to return to the “STORING DATA” menu functions, or: press STOP twice to quit the menu. STORING CONFIDENTIAL POLLING IDENTIFIERS The polling function enables your facsimile machine to ask another facsimile machine to send a document. The receiving facsimile machine calls the fax in possession of the original and requests transmission.
  • Page 52 PROGRAMMING By pressing the ∨ ∨ ∨ ∨ ∨ or ∧ ∧ ∧ ∧ ∧ key, select the reference number to which the polling identifier is to be S T O R I N G S E C U R E P O L L I D associated, e.g.

  • Page 53: Printing Messages And Confidential Polling Identifiers

    PROGRAMMING PRINTING MESSAGES AND CONFIDENTIAL POLLING IDENTIFIERS To keep track of the confidential polling identifiers and messages programmed, you can print them. This section explains how to print the data and provides some practical examples. The facsimile machine is on. Confidential polling identifiers and messages have been stored. Position the mask (right-hand side of the console) to display the function keys.
  • Page 54 PROGRAMMING Example of a “Messages” printout. Example of a “Messages” printout. Example of a “Messages” printout. Example of a “Messages” printout. Example of a “Messages” printout. Example of a “Confidential polling identifiers” printout. Example of a “Confidential polling identifiers” printout. Example of a “Confidential polling identifiers”...

  • Page 55: Selecting The Type Of Dialling

    PROGRAMMING SELECTING THE TYPE OF DIALLING This section explains how to select the type of dialling (pulse or tone). The selection must be made according to the type of connection made by the telecommunications company. This function has no effect when you are connected to an exchange.

  • Page 56: Setting The Operating Configuration Parameters

    PROGRAMMING SETTING OPERATING CONFIGURATION PARAMETERS You can control some of the facsimile machine's functions by setting operating configuration parameters which concern, for example, automatic printing of the activity report, transmission report and reception report, transmission inhibition, etc. To have an overall view of the operating configuration parameters initially set on the facsimile machine, consult the table at the end of this section or see the description of the USER SW key in the "GETTING TO KNOW THE FACSIMILE MACHINE"...
  • Page 57 PROGRAMMING Note: The variable values of the operating configuration parameters "REDUCTION", "CLOSED NETWORK IN RX" e "CLOSED NETWORK IN TX" can be selected by pressing ∨ ∨ ∨ ∨ ∨ or ∧ ∧ ∧ ∧ ∧ and are confirmed by pressing START.
  • Page 58 PROGRAMMING OPERATING MEANING PARAMETER CONDITION REDUCTION YES: Reduction enabled. Automatically reduces received and NO: Reduction disabled. copied documents to a minimum of 70% of the size of the original docu- ment. The reduction values are: 70%, 73%, 76%, 80%, 84%, 89%, 94%.
  • Page 59 PROGRAMMING OPERATING MEANING PARAMETER CONDITION YES: Deletion enabled Enables/disables deletion of a AUT. DOC. DEL. POLL. NO: Deletion disabled. previously stored document, after a MEM. TX polling transmission operation. YES: Storage enabled. Enables/disables storage of incoming SUBSTITUTE RECEPTION NO: Storage disabled. documents in memory when there is no paper or ink left.
  • Page 60 PROGRAMMING PARAMETER OPERATING MEANING CONDITION AUTO DEL. DOC. TX FAILURE YES: Storage enabled. Enables/disables automatic deletion NO: Storage disabled. of a previously stored document, after all transmission retries. TELEDIAGNOSIS Enables/disables the diagnostic test from a remote terminal. This function can only be activated if it has been activated by the engineering service.

  • Page 61: Closed Network Feature

    PROGRAMMING CLOSED NETWORK FEATURE The closed network feature enables you to restrict the number of correspondents to whom the facsimile machine can communicate. It is designed for transmission applications in a multiuser environment to prevent an indiscriminate and wasteful use of the facsimile machine. In reception, it prevents the paper and ink from being wasted on undesired reception of advertisements, etc.
  • Page 62 PROGRAMMING Example of an “Operating configuration parameters” printout...

  • Page 63: Before Transmission/Copying

    BEFORE TRANSMISSION/COPYING BEFORE TRANSMISSION/COPYING DOCUMENTS THAT CAN BE SENT/COPIED The facsimile machine can read all documents on ordinary paper with a format between the minimum and maximum limits indicated below: By means of the automatic document feeder (ADF), the facsimile machine can handle A3, B4, A4, A5, A6, LETTER and LEGAL format documents with a thickness of between 0.07 mm and 0.14 mm.
  • Page 64 BEFORE TRANSMISSION/COPYING Insert the document face down in the document feed slot and fit the guides against its side edges. The document must be not be forced into the slot: it will automatically be fed in when transmission starts. The message “DOCUMENT INSERTED” appears on the display. SELECTING THE GRAPHIC DEFINITION CHOOSING THE RESOLUTION, CONTRAST AND IMAGE VALUES For pages containing text and drawings:...
  • Page 65 BEFORE TRANSMISSION/COPYING Figure providing examples of types of resolution. ORIGINAL Transmission SETTING PAGE NUMBERING Set the number of pages in the document. In this way, the document received will be numbered at the top with the following format: 01/nn, 02/nn, 03/nn, ...nn/nn, where "nn" represents the number of pages that make up the document (max.
  • Page 66 BEFORE TRANSMISSION/COPYING To perform this operation: a. Press PAGE NO. M U L T I C O P Y / P A G I N A T I O N N ° . C O P I E S / P A G E : b.Type the number of pages, e.g.

  • Page 67: Transmission

    TRANSMISSION TRANSMISSION This chapter describes the various methods of transmission available for you to choose according to your needs. The two main methods are transmission from the memory and transmission from the ADF. The facsimile machine also enables you to send a document at a preset time, send a document - by means of the memory - to several different users immediately or at a preset time and to send confidential documents.
  • Page 68 TRANSMISSION Call the correspondent in one of the three ways listed below. by typing the correspondent’s facsimile number on the numeric keypad and pressing START to confirm. To delete an entire setting, press CLEAR. If you want to make a correction, move the cursor to the digit to be changed (using < or >) and overwrite it with the new digit.

  • Page 69: Transmission From The Adf

    TRANSMISSION If you hear a beep and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, simultaneously press LINE STATUS and STOP (to switch off the led) and repeat the transmission procedure. TRANSMISSION FROM THE ADF This method of transmission is recommended for long documents that would occupy a large part of the memory.

  • Page 70: Delayed Transmission

    TRANSMISSION The facsimile machine starts to send the document. The TX/RX LED comes on. If the correspondent does not answer or the line is busy, the facsimile machine, after a few seconds, automatically retries transmission (automatic redial feature). The message “*REDIAL*” appears on the top line of the display.
  • Page 71 TRANSMISSION Press DELAYED. D E L A Y E D T X The display shows the current time. S E T T I M E : H H : M M Type the time at which the document is to be sent (within 24 hours), e.g.

  • Page 72: Confidential Transmission

    TRANSMISSION CONFIDENTIAL TRANSMISSION When documents are confidential you can adopt a special procedure which assigns a password consisting of four alphanumeric characters to each document to be sent. Instead of being printed immediately by the receiving machine, the document will be stored in a specific location in the memory (private mailbox). It can be printed once the password has been entered.

  • Page 73: Transmission Dialling On The Telephone Or Handsfree Unit

    TRANSMISSION TRANSMISSION DIALLING ON THE TELEPHONE OR HANDSFREE UNIT Insert the document, call the correspondent, wait for transmission to end and then pick up the document and continue to work on it, if necessary. The facsimile machine is on and in stand-by. The document has been inserted and prepared for transmission (see the “BEFORE TRASMISSION/COPYING”...
  • Page 74 TRANSMISSION For a complete picture of the broadcast transmission: - make a note of the document reference number (“DOC.R”) that appears in the bottom right-hand corner after the document has been stored. - print the activity report at the end of transmission. The activities that belong to the circular transmission will have the same reference number.
  • Page 75 TRANSMISSION The facsimile machine starts transmitting to the first correspondent. The TX/RX LED comes on. T X F R O M M E M O R Y T Y P E N O . / K E Y / C O D E Repeat step 2 for each other number or group of numbers that you want to dial or move straight on to the next step.

  • Page 76: Broadcast Transmission With Grouped Dialling (Program Keys)

    TRANSMISSION BROADCAST TRANSMISSION WITH GROUPED DIALLING (PROGRAM KEYS) This section explains how to perform a broadcast transmission operation from the memory using the program keys. This kind of transmission enables you to save time and money as you can send a document to more than one correspondent in a single operation.

  • Page 77: Polling Transmission

    TRANSMISSION POLLING TRANSMISSION By means of “polling” transmission, a facsimile machine can request another facsimile machine to send a document. The receiving facsimile machine calls the facsimile machine in possession of the original document and requests transmission. The document must have been inserted in the ADF or previously stored. The receiver is charged for the call instead of the sender.
  • Page 78 TRANSMISSION Press START to set the facsimile machine for transmission, or go straight to the next step to set a secure polling transmission operation from the memory. Having pressed START, the message “POLLING” appears on the first line of the display. If the message alternates with the message “DD/MM YY”, this means that the document has been removed from the ADF, so remember to reinsert it.

  • Page 79: Reception

    RECEPTION RECEPTION This chapter describes the various methods of reception that can be adopted on the facsimile machine: Manual reception, which requires you to be present when a facsimile or telephone call is received. In this case, the telephone takes priority over the facsimile machine. Manual reception with the fax/phone switch enabled, which distinguishes between the two types of call (facsimile or telephone).

  • Page 80: Manual Reception

    RECEPTION The display shows the operating condition for the parameter selected. Press START to confirm the condition displayed, or: Use ∨ ∨ ∨ ∨ ∨ or ∧ ∧ ∧ ∧ ∧ to select the alternative condition and then press START to confirm it. Press STOP to quit the menu and return to stand-by.

  • Page 81: Manual Reception With The Fax/Phone Switch Enabled

    RECEPTION MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED With the parameter set to "FAX/PHONE", the facsimile machine recognizes whether an incoming call is a facsimile or a telephone call. Automatic reception can be re-enable using the relevant configuration parameter (see the "Setting the operating configuration parameters of the "PROGRAMMING" chapter). The facsimile machine is on.

  • Page 82: Automatic Reception

    RECEPTION AUTOMATIC RECEPTION Automatic reception enables you to automatically receive documents even when you are out. The facsimile machine is on. The message “AUTOMATIC RX” appears on the second line of the display. When you receive a call, the telephone rings, then the facsimile machine activates automatic document reception.
  • Page 83 RECEPTION Use ∨ ∨ ∨ ∨ ∨ or ∧ ∧ ∧ ∧ ∧ to select the alternative option. P O L L I N G R E C E P T I O N B R O A D C A S T Press START to confirm the option selected.
  • Page 84 RECEPTION If, when you press a one-touch key, the message “KEY NOT STORED” appears on the display for a few seconds, this means that no number has been stored under that key. In this case, refer to the “Programming one- touch dialling keys”...

  • Page 85: Private Mailbox Reception

    RECEPTION If the machine beeps and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, let the facsimile machine finish redialling the numbers waiting for transmission and then press LINE STATUS and STOP at the same time to switch off the error LED and repeat the polling request to the correspondents who have not transmitted the...

  • Page 86: Memory

    MEMORY MEMORY How the memory works The facsimile machine's memory is structured so that you can keep track of all the activities carried out. The only operations that are not recorded in the memory are: successful transmission from the memory and the ADF, unsuccessful transmission from the ADF and reception not into the memory.

  • Page 87: Connection Activities

    MEMORY When the functions are accessed from standby mode, the following messages will appear on the display: . With the document inserted in the ADF: D O C U M E N T I N S E R T E D .
  • Page 88 MEMORY 2. Press START to activate the function selected. The display shows the number for the first connection C O N N E C T I O N A C T I V I T I E S activity. C O N N E C T I O N N O . : X X X X If the message "END OF LIST"...
  • Page 89 MEMORY TO PRINT A single connection activity: 1. Follow steps 1, 2 and 3 of the display procedure. C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 5 2.
  • Page 90 MEMORY 4. Press STOP once to return to the "MEMORY STATUS" menu functions or: press STOP twice to quit the menu. Printing can be interrupted by pressing the STOP key. Example of a single connection activity printout. Example of an all connection activities printout.
  • Page 91 MEMORY How to interpret the printouts. Con. No. Indicates the progressive number of the connection activities carried out or to be carried out . Doc. R. Indicates the specific nature of the document. Document sent in delayed mode or waiting for retransmission from the ADF.
  • Page 92 MEMORY TO DELETE 1. Follow steps 1, 2 and 3 of the display procedure. C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 5 2.
  • Page 93 MEMORY Having completed the setting by entering the minutes, the cursor moves back to the first digit of the first parameter. If you want to confirm the previously set time, simply press START. If you want to delete the entire setting, press CLEAR. If you want to delete one of the digits set, move the cursor (by pressing the <...

  • Page 94: Document Waiting For Polling

    MEMORY DOCUMENT WAITING FOR POLLING This section explains how to print or delete the document waiting for polling and how to display, print or delete its reference data. o The facsimile machine is on. A polling transmission operation has been set. Position the mask (right-hand section of the console) to display the function keys.
  • Page 95 MEMORY TO PRINT The document: 1. Follow steps 1,2 and 3 of the display procedure. P O L L I N G T X D O C U M E N T D O C. R E F . : X X X X 2.
  • Page 96 MEMORY How to interpret the printout. Doc. Ref. Indicates the specific nature of the document. Document sent from the ADF by polling. 0001 ÷ 9999 Reference number of document sent from the memory by polling. Page no. Indicates the number of pages in the document. Document sent from the ADF (number of pages not counted).

  • Page 97: Documents In The Private Mailbox

    MEMORY DOCUMENTS IN THE PRIVATE MAILBOX This section explains how to print or delete the documents received in the private mailbox and how to display, print or delete its reference parameters. o The facsimile machine is on. A document has been stored in the private mailbox. Position the mask (right- hand section of the console) to display the function keys.
  • Page 98 MEMORY 5. Press < > to display the remaining reference P R I V A T E M A I L B O X D O C U M E N T parameters: P A G E N O . : X X X "...
  • Page 99 MEMORY The reference parameters 1. Follow steps 1 and 2 of the display procedure. M E M O R Y S T A T U S M A I L B O X D O C. N O . : X X X 2.
  • Page 100 MEMORY TO DELETE 1. Follow steps 1, 2, 3 and 4 of the display procedure. P R I V A T E M A I L B O X D O C U M E N T D O C . R E F. : 0 0 0 9 2.

  • Page 101: Documents Waiting To Be Printed

    MEMORY DOCUMENTS WAITING TO BE PRINTED The facsimile machine can even receive documents when there is no paper or ink left, if the paper has jammed or if the machine is printing (substitute reception). The documents are stored in a specific memory location and will be printed automatically when the facsimile machine is restored to normal operation.

  • Page 102: Total Number Of Documents In The Memory

    MEMORY 5. Press < o > to display the remaining reference D O C U M E N T S T O B E P R I N T E D parameters: P A G E N O . : X X X "...
  • Page 103 MEMORY 2. Press ∨ ∨ ∨ ∨ ∨ four times to move on to the "Total number M E M O R Y S T A T U S of documents in the memory" function. N O . D O C . I N M E M O R Y : X X X 3.
  • Page 104 MEMORY TO PRINT The document: 1. Follow steps 1, 2, 3 and 4 of the display procedure. D O C U M E N T S I N M E M O R Y D O C . R E F . : 0 0 0 9 2.
  • Page 105 MEMORY How to interpret the printout. Document Refer. Indicates the document reference number. Indicates the number of pages in the document. Pg no. Doc. Indicates the type of transaction associated with the document. Document stored waiting for connection or retransmission. Document stored for polling transmission.

  • Page 106: Complementary Functions: Telephone/Photocopier

    COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER In addition to the functions described, the facsimile machine can perform specific communications and document copying operations, which are listed and described below - grouped together as complementary functions: Telephone conversation on the facsimile machine. Answering a facsimile or telephone call with the fax/phone switch enabled.

  • Page 107: Answering A Facsimile Or Telephone Call With The Fax/Phone Switch Enabled

    COMPLEMENTARY FUNCTIONS If you want to send or receive a document at the end of the telephone conversation, follow the procedure described in the “Sending or receiving a document after a telephone conversation” section. ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED This section explains what to do when an incoming call (facsimile or telephone) is received with the "FAX/ PHONE"...

  • Page 108: Sendingor Receiving A Document After A Telephone Conversation

    COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER SENDING OR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION After a telephone conversation you can send or receive a document without having to repeat the call. The facsimile machine is on and in stand-by. If you want to transmit you must insert and prepare the document Press HOOK/TALK.

  • Page 109: Regulating The Volume Of The Speaker

    COMPLEMENTARY FUNCTIONS Lift the handset and talk as normal. If you hear no dialling tone, press TALK before starting to converse. If the correspondent does not answer the telephone within a few seconds, the facsimile machine returns automatically to stand-by. If you want to send or receive a document at the end of the conversation, follow the procedure described in the “Sending or receiving a document after a telephone conversation”.

  • Page 110: Copying Function (Single Or Multicopy)

    COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER COPYING FUNCTION (SINGLE OR MULTICOPY) This function enables the facsimile machine to be used as a photocopier. The procedure for making a single copy is very simple: just insert the document to be copied in the document feed slot, set the graphic definition parameters and press COPY. To obtain a high-quality copy and prevent paper jams, read the “Preparing the document for transmission/ copying”...
  • Page 111 COMPLEMENTARY FUNCTIONS If you press STOP while storing, the storage opera- tion is aborted and the message “REMOVE DOCU- MENT” appears on the display. Having completed storage, the message shown here appears on the display: the first two digits represent M U L T I C O P Y the number of pages copied and the last two repre- C O P Y I N G .

  • Page 112: Reports

    REPORTS REPORTS By means of the display and by printing reports, the facsimile machine enables you to check on most of the transmission and reception operations carried out. These reports represent a record that enables you to check the date and time of a transaction, the number and size of documents handled and other useful information.

  • Page 113: Last Transmission Report

    REPORTS When the functions are accessed from the stand-by status, the display will show the following data: . With the document inserted in the ADF: D O C U M E N T I N S E R T E D .
  • Page 114 REPORTS The report can also be displayed or printed, on request, by following the procedure described below: The facsimile machine is on. At least one transmission operation has been performed. Position the mask (right-hand section of the console) to display the function keys. The same conditions are valid for the printing procedure.
  • Page 115 REPORTS TO PRINT Follow step 1 of the display procedure. R E P O R T S L A S T T X R E P O R T Press PRINT. If the message “NO TRANSACTION” appears on the second line of the display, when you press PRINT, this means that no transmission transaction has been carried out.

  • Page 116: Last Reception Report

    REPORTS How to interpret the last transmission report. Tr. No. Indicates the transaction reference number. Type Indicates the type of transaction associated with the document. Doc. R. Indicates the specific nature of the document. Document sent from the ADF. POLL. Document was received by polling.
  • Page 117 REPORTS Press ∨ ∨ ∨ ∨ ∨ once to move on to the “Last RX report” function. R E P O R T S L A S T R X R E P O R T Press START to activate the function selected. The display shows the first reference parameter.
  • Page 118 REPORTS Press STOP once to quit the menu. Printing can be interrupted by pressing the STOP key. Example of a last reception report. How to interpret the last reception report. Tr. No. Indicates the transaction reference number. Type Indicates the type of transaction associated with the document. Doc.

  • Page 119: Activity Report

    REPORTS ACTIVITY REPORT This report provides information on the transmission/reception transactions performed. It is printed automatically every 30 transmission/reception operations, if the “ACTIVITY REPORT” parameter was enabled in the operating configuration (see the “Setting the operating configuration parameters” section of the “PROGRAMMING” chapter). The transmission/reception operations included in the activity report can only be printed once.
  • Page 120 REPORTS Press < or > to display the remaining reference parameters: A C T I V I T Y R E P O R T D E S T I N A T I O N I D : 5 1 1 9 3 2 “TYPE”...
  • Page 121 REPORTS Example of an activity report. How to interpret the activity report. Tr. No. Indicates the transaction reference number. Type Indicates the type of transaction associated with the document. Transmission Reception Doc. R. Indicates the specific nature of the document. Document sent from the ADF.

  • Page 122: Power Failure Report

    REPORTS Page Indicates the number of pages sent or received. Result Indicates the result of transmission/reception. Transmission/reception successfully completed. (error code) Error occurred during transmission/reception. POWER FAILURE REPORT In the event of a power failure or if the facsimile machine’s power switch remains off for over 72 hours, all the operations set (for example, a delayed transmission operation) and all the documents stored in the memory will be lost.

  • Page 123: Filling Up/Eliminating Paper Jams

    FILLING UP/ELIMINATING PAPER JAMS FILLING UP/ELIMINATING PAPER JAMS This chapter explains how to add paper, shows the areas of the facsimile machine where paper may get jammed and explains how to eliminate the jams. ADDING PAPER 3. Lower the paper positioning lever. 1.

  • Page 124: Removing Jammed Paper

    FILLING UP/ELIMINATING PAPER JAMS REMOVING JAMMED PAPER When printing paper gets jammed and the “PAPER ERROR (XX)” message appears on the first line of the display and “CHECK AND PRESS CLEAR” message appears on the second line, proceed as follows: When the sheet gets jammed in the received/copied document output area.
  • Page 125 FILLING UP/ELIMINATING PAPER JAMS 4. Insert the cover in its housing. 5. Close the cover by pressing 6. Reinsert the paper and lower down on both sides until you the paper positioning lever. hear a click.

  • Page 126: Maintenance

    MAINTENANCE MAINTENANCE The facsimile machine only requires a minimum of maintenance by the user; the attention paid to preventive maintenance is important, however, and has a positive effect on the printing quality of the documents received and copied. There are routine operations, for example: cleaning the optical reader, cleaning and purging the print head, cleaning electrical contacts, checking the nozzles etc.

  • Page 127: Replacing The Print Head

    MAINTENANCE 6. Close the lid of the print cartridge 5. Insert the cartridge in its compartment and lower the compart-ment immediately and operator console. The fax press as indicated until it clicks machine will unload the paper into position from under the print carriage. If the new cartridge does not give excellent printing quality, consult the “CHECKING THE PRINT HEAD NOZZLES”...
  • Page 128 MAINTENANCE WARNING! 4. Do not detach the print cartridge 5. Do not touch the electrical from the print head. contacts or the printing nib. 6. Insert the print head into its 7. Push the print head in the 8. Close the lid of the print cartridge compartment.

  • Page 129: Cleaning The Optical Reader

    MAINTENANCE CLEANING THE OPTICAL READER Dust accumulating on the optical reader may cause problems in reading documents; to avoid these problems, you should clean the glass every now and again: 1. Lift the operator console. 3. Clean the document feed rollers 2.

  • Page 130: Checking The Print Head Nozzles

    MAINTENANCE CHECKING THE PRINT HEAD NOZZLES The first thing you must do if the print quality deteriorates is to check the print head nozzles. The facsimile machine is on and in stand-by. Position the mask (right-hand section of the console) to display the function keys.
  • Page 131 MAINTENANCE CORRECT DIAGNOSTIC RESULT FAULT: Smudged characters and/or figures or smudges all over the page. CAUSE SOLUTION The paper used has a particularly porous Try printing on the other side of the paper or surface. changing the type of paper. There is a foreign body on the printing nib Remove the print cartridge and check whether which the print head felt pad cannot remove.

  • Page 132: Cleaning The Electrical Contacts (Print Cartridge)

    MAINTENANCE CLEANING THE ELECTRICAL CONTACTS (PRINT CARTRIDGE) ELECTRICAL CONTACTS 1. Lift the operator console and 2. Remove the print cartridge and 3. Clean the electrical contacts of open the lid of the cartridge clean the electrical contacts the print carriage with a soft dry compartment.

  • Page 133: Purging The Print Head

    MAINTENANCE PURGING THE PRINT HEAD This operation restores the print head to perfect working order. The facsimile machine is on and in stand-by. Position the mask (right-hand section of the console) to display the function keys. Press PRINT. T E S T P R I N T H E A D P U R G E P R I N T H E A D Press START.
  • Page 134 MAINTENANCE PROBLEM CHECK IF: You cannot receive a document. • the facsimile machine is switched on; • there is no paper left and the memory is full; • paper is jammed inside the machine and the memory is full; • with a telephone connected to the telephone socket of the facsimile machine, the dialling tone can be heard (if not, call the Customer Engineering Service).

  • Page 135: Signals And Service Codes

    SIGNALS AND ERROR CODES SIGNALS AND ERROR CODES This chapter lists all the types of signals (visual and audible) that the facsimile machine uses to inform you of operating errors and the operating statuses in progress. In the tables below, you will also find all the information you need to immediately restore the operations interrupted.
  • Page 136 SIGNALS AND ERROR CODES During reception SIGNAL DURATION MEANING SOLUTION Continuous tone 1 sec. Reception successfully None required completed Audible (continuous tone) and 3 sec. Reception unsuccessful Press LINE STATUS and visual (error LED on) STOP at the same time to switch off the error LED and check the type of error...

  • Page 137: Messages On The Display

    SIGNALS AND ERROR CODES MESSAGES ON THE DISPLAY MESSAGE SOLUTION COVER OPEN Close the lid of the operator console. REMOVE DOCUMENT Remove the document and replace it correctly in the feed slot. NO INK LEFT With a disposable print head, replace the print head. If the print head has an interchangeable print cartridge, replace the cartridge.

  • Page 138: Messages And Error Codes On The Display

    SIGNALS AND ERROR CODES MESSAGES AND ERROR CODES ON THE DISPLAY An error message followed by a code on the display indicates a fault in the facsimile machine’s operation. In this case, you can try and restore the machine to operation by following the instructions given in the table below; if the error persists, unplug the power cable and contact the Customer Engineering Service, indicating the error code.

  • Page 139: Service Codes

    SIGNALS AND ERROR CODES SERVICE CODES The table below indicates the service codes that may appear on the reports. OPERATION CODE MEANING SOLUTION The facsimile machine Check that the facsimile machine is does not detect the connected to the line and retry connection.
  • Page 140 SIGNALS AND ERROR CODES CODE OPERATION MEANING SOLUTION Remove the document from the ADF The optical reader cannot read the and reinsert it before retrying transmission. document. Check that the document is present The optical reader Transmission and correctly positioned inside the ADF. does not detect the (from ADF) document.
  • Page 141 SIGNALS AND ERROR CODES SOLUTION CODE OPERATION MEANING Contact the correspondent and check Transmission or The correspondent’s the facsimile numbers match. reception number is not on the (with CLOSED list of those enabled NETWORK enabled) for the network. Split the document into parts. The document is too long.

  • Page 142: Character Set Table

    CHARACTER SET TABLE CHARACTER SET TABLE The table that follows lists the alphanumeric characters that can be selected and shown on the display while storing the sender’s name, the heading and passwords. To display/select specific national characters, you must first make the language selection in the operating configuration (see the “Setting the operating configuration parameters”...

  • Page 143: Options

    OPTIONS CHARACTER SET TABLE PC/FAX MULTIFUNCTIONS The facsimile machine has a serial port which enables it to be connected to an IBM-compatible PC. The optional kit, available at authorized dealers, requires the use of Microsoft Windows 3.1. The configuration offered with this option enables the facsimile machine to be used as: •...

  • Page 144: General Characteristics Of The Facsimile Machine

    GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE TECHNICAL CHARACTERISTICS Model Desktop transceiving unit Display LCD (24 + 24 characters) Compatibility G3 CCITT Resolution Horizontal scanning: 8 pixels/mm Vertical scanning : Standard: 3.85 l/mm Fine: 7.7 l/mm Proprietary: 11.8 l/mm Superfine: 15.4 l/mm Transmission time...
  • Page 145 FOR USA USERS FCC Regulation In accordance with FCC regulations, the following information concerns the information required to be supplied on a fax. Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any person within the United States to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and...
  • Page 146 If trouble is experienced with this equipment, please contact Olivetti Office USA 1-800-2222310 for repair and warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you remove the equipment from the network until the problem is resolved.
  • Page 147 FOR CANADIAN USERS INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device to prevent overloading.
  • Page 148 OFX 3100 - INSTRUCTIONS COMPLEMENTARY NOTES Broadcast transmission (additional information) During broadcast transmission (see page 68 of the manual), we recommend you set the facsimile number of each correspondent carefully following the indications given on the display: after setting a number, wait for the message “TYPE KEY/CODE/NO.”...
  • Page 149 Notice for Connection to the Telecommunication Systems BABT Certificate Number/Approval Number for the OFX 3100: NS/1258/3/P/603986. APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them. This apparatus has been approved for the use of the following facilities.
  • Page 150 British Telecom sales office, at the address listed in your telephone book. To: BRITISH TELECOM I require ....sockets for connection of the following equipment Title FACSIMILE MACHINE Model OFX 3100 Approval No. NS/1258/3/P/603986 Name ............................Address ............................

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