Olivetti OFX 2200 Instructions Manual
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Olivetti OFX 2200 Instructions Manual

Olivetti OFX 2200 Instructions Manual

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  • Page 1 NSTRUCTIONS...
  • Page 2 Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 1995, Olivetti All rights reserved The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
  • Page 3 FOR U.S.A. USERS FCC Regulation In accordance with FCC regulations, the following information relates to the information required to be supplied on a fax. Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any person within the United States to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of...
  • Page 4 If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair and warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you to remove the equipment from the network until the problem is resolved.
  • Page 5 FOR CANADIAN USERS INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device to prevent overloading.
  • Page 6 Notice for Connection to the Telecommunication Systems BABT Certificate Number/Approval Number for the OFX 2200: see label on the rear of the machine. APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them.
  • Page 7 British Telecom sales office at the address listed in your telephone book. To: BRITISH TELECOM I require ......sockets for connection of the following equipment Title FACSIMILE MACHINE Model OFX 2200 Approval No. See label on the rear of the machine Name ............................Address ............................
  • Page 8 HOW TO USE THIS MANUAL This manual is an indispensible guide for learning to use the many features available on your machine. We recommend you read the topics carefully in the order in which they are presented. The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief description of the machine, describes how to install it and how to get started straight away, using its basic features only.

  • Page 9: Table Of Contents

    CONTENTS INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY Introduction ......................Unpacking ......................... The Machine's Main Components ..............Installation Site ......................Connecting to the Telephone Line ..............Preparing the Machine for Use ................7 Adjusting the Paper Cassette ..................7 Loading Paper ........................
  • Page 10 Complementary Functions ................. Transmission with Telephone / Handsfree Dialling ........... 3 5 Suspending or Requesting a Telephone Conversation ......... 3 6 Regulating the Speaker Volume .................. 3 6 Using the Facsimile Machine as a Photocopier ............3 7 THE PROCEDURES General Aspects....................
  • Page 11 Polling ........................Storing Polling IDs ....................... 7 4 Printing the Polling IDs ...................... 7 5 Polling for Transmission ..................... 7 6 Free ..............................Secure ..............................Polling for Reception ......................7 8 Changing a Previously Set Polling Request ................Reports ........................Last Transmission Report ....................
  • Page 12 Routine Maintenance ....................105 Cleaning the Optical Reader ....................Manual Nozzle Testing Procedure ..................Cleaning the Electrical Contacts on the Print Head ............Cleaning the Print Head Pad ....................Purging the Print Head ......................Solving Problems by Yourself ..................109 Additional Information ..................

  • Page 13: Installing Your Facsimile Machine And Getting Started Quickly

    INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY...

  • Page 14: Introduction

    INTRODUCTION Congratulations! The facsimile machine that you have purchased will enable you to communicate with a vast number of correspondents all over the world. The machine in your possession is MULTIFUNCTIONAL. This means that, as well as being able to send and receive documents quickly and easily using its wide range of facsimile features, you can connect it to a personal computer and use it as a scanner , when you need to capture pictures, a printer , when you have to print documents on the PC and enables you to send and receive documents on a personal computer (for more detailed information, contact your local dealer).

  • Page 15: Unpacking

    UNPACKING First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk. Then check you have all the items listed below: Facsimile machine (with power cable) Document support Print head This manual Telephone line connection cable Quick Reference Guide...

  • Page 16: The Machine's Main Components

    THE MACHINE'S MAIN COMPONENTS The figure illustrates the various parts of the facsimile machine: Paper positioning lever 7. Operator console Document feed slide 8. Print head Paper cassette 9. Printer compartment cover Original guides 10. Optical reader (scanner) Sent/copied document tray 11.

  • Page 17: Installation Site

    INSTALLATION SITE The facsimile machine must be placed on a stable surface. There must be sufficient free space around it for air to circulate and the output document tray to be positioned correctly so that paper does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to be placed beside a table, thus saving a considerable amount of space.

  • Page 18: Connecting To The Telephone Line

    CONNECTING TO THE TELEPHONE LINE In some countries the installation procedure is performed by the customer engineering service. To install the machine yourself, follow the procedure described below. WARNING: Check that the power cable is unplugged before connecting the machine to the telephone line.
  • Page 19 E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2) to LINE socket to TEL1 or TEL2 sockets TEL2 TEL1 LINE Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch is in its OFF position (O), and then plug the power cable into the mains socket.

  • Page 20: Preparing The Machine For Use

    PREPARING THE MACHINE FOR USE Lift open the document support and the document tray as shown in the figure below and connect the power cable. ADJUSTING THE PAPER CASSETTE 1. Remove the front cover of the 2. Holding it at the bottom, move 3.

  • Page 21: Loading Paper

    LOADING PAPER 1. Lift the paper positioning lever. 2. Insert the paper (max. 200 3. Lower the paper positioning sheets of 80 g/m paper) so the lever. recto side is facing the operator console. INSERTING THE PRINT HEAD 1. Lift the operator console and lift 2.
  • Page 22 CAUTION! Do not detach the ink cartridge Do not touch the electrical from the print head. contacts and the nozzles. 4. Insert the print head in place 5. Push the print head in the 6. Close print head with the contacts towards the direction indicated by the arrow compartment cover and lower front of the machine.

  • Page 23: Entering The Identification Data

    ENTERING THE IDENTIFICATION DATA The facsimile automatically prints data at the top of the document received so that the correspondent can identify the sender of the document at a glance. This data constitutes the sender ID and consists of the date/time of transmission and the sender's name. To enter the data, see the Operation Summary, The procedures, page 46.

  • Page 24: Sender's Name

    USER DATA SYSTEM PASSWORD 7. Press STOP to exit from the menu. SENDER'S NAME 1. Press FUNCTION followed by 5. FUNCTION [0-9] 5. SET-UP 2. Press START. 5. SET-UP USER DATA 3. Press the ↓ ↓ ↓ ↓ ↓ key twice. 5.

  • Page 25: Setting The Installation Parameters

    SETTING THE INSTALLATION PARAMETERS The last phase of the installation procedure consists of setting parameters that determine how the machine is to operate. The procedure below assumes that you can access all the installation parameters but this may not be the case. In fact, depending on the country where you live, some of them may be "hidden"...
  • Page 26 2. Press START. 5. SET-UP USER DATA 3. Press ↓ ↓ ↓ ↓ ↓ twice. 5. SET-UP INSTALLATION PARAMETERS 4. Press START. The display shows the "SENDER'S NAME" parameter (already set during the "Entering the Identification Data" procedure). INSTALLATION PARAMETERS SENDER'S NAME 5.
  • Page 27 ONLY IF THE LINE IS CONNECTED TO A PRIVATE EXCHANGE If your machine is connected to a private branch exchange, press ↓ ↓ ↓ ↓ ↓ to select this type of connection. DIAL TYPE PRIVATE BRANCH EXCHANGE Press START . The facsimile machine shows the first parameter to be set for a private branch exchange connection.
  • Page 28 11. Press START. The display shows the parameter "DIAL TYPE FOR PUB. NET." (in some countries, this parameter cannot be accessed). INSTALLATION PARAMETERS DIAL TYPE FOR PUB. NET. 12. Press START again. DIAL TYPE FOR PUB. NET. PULSE By pressing ↑ ↑ ↑ ↑ ↑ or ↓, ↓, ↓, ↓, ↓, select the type of dialling towards the public network: pulse or tone, and confirm by pressing START.
  • Page 29 Installation Parameter Table The table below provides a complete list of the installation parameters that you can set, in the order in which they appear, together with a brief description of each one. The first parameter Sender's name is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type for pub.

  • Page 30: Getting Started

    GETTING STARTED This section describes the facsimile's basic functions, that is, how to send and receive a fax and how to redial a fax number manually (when the automatic redials carried out by the machine do not succeed in establishing a connection with the desired correspondent). If you use the machine as described here, remember that you are not using it to its full potential: we therefore recommend &...

  • Page 32: Getting The Best From Your Facsimile Machine

    GETTING THE BEST FROM YOUR FACSIMILE MACHINE...

  • Page 33: Theory Of Operation

    THEORY OF OPERATION A facsimile machine enables an exact copy of a document to be produced at a remote location. It incorporates three main devices: a scanner This is the device that optically scans the page containing data, text and/or images, to be transmitted.

  • Page 34: Methods Of Making A Call (Dialling)

    METHODS OF MAKING A CALL (DIALLING) One of the essential operations involved in sending a document is dialling the correspondent's facsimile number. During this preliminary phase, the facsimile machine connects to the telephone line and dials the number you enter. Your device can store a large number of fax and telephone numbers and associate additional information with them, thus creating an electronic data book which not only saves you time but eliminates the risk of making dialling errors.

  • Page 35: Methods Of Transmission

    Connecting to an external line If you press the EXT./PAUSE key before dialling the number, you connect to an external telephone line using the method set in the DIAL TYPE installation parameter (Dial number, Flash, Earth). This function is used when the facsimile machine is connected to a private branch exchange.

  • Page 36: Methods Of Reception

    With the exception of delayed mode in which the document is always stored automatically, you can leave the document in the ADF until the time of transmission or store it and remove it immediately, depending on whether the set-up parameter "AUTOMATIC STORING" is, respectively, disabled or enabled.

  • Page 37: Polling 1

    with an external telephone answering device If a telephone answering device is connected to the facsimile machine, you can use this method of reception (in countries where this function is permitted). The answering device waits for a given number of rings and then answers by playing the prerecorded message. It may then either record the message left by the caller or prepare for automatic fax reception The procedures, page 72 .

  • Page 38: Memory Management

    secure by which the document can only be sent to a preset group of correspondents procedures, page 77 . The list of enabled correspondents is drawn up by programming special identification codes. If a correspondent whose ID is not included in the list requests your facsimile machine to send a document, the request will be denied.

  • Page 39: The Reports: An Automatic Record

    BROADCAST TRANSMISSIONS Enables you to handle a broadcast transmission, i.e. display and print a list of the documents associated with the broadcast transmissions set. This menu is also used for clearing or printing an entire broacast transmission or resetting or repeating the transmission of each The procedures, page 89 .
  • Page 40 Reports that may be accessed from the "REPORTS" menu: Last transmission report It contains all the information about the last transmission transaction carried out by the facsimile machine. It can be printed automatically if the set-up parameter "LAST TX REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine will only print the report if the transaction was not concluded successfully The procedures, page 81.
  • Page 41 Polling for reception report It contains information about the document received by polling. Example of the report: Polling for transmission report It contains information about the documents sent by polling, indicating the number of transactions carried out and, if in secure mode, the IDs of the receivers. Example of the report...

  • Page 42: Security Functions

    Power failure report It contains information about the documents present in the memory when the power failure occurred. Example of the report: > SECURITY FUNCTIONS Your facsimile machine has security functions which will enable you to prevent unauthorized persons from using the facsimile machine to indiscriminately transmit documents, make copies or change the configuration set.

  • Page 43: Closed Network

    Inhibit transmission password Enables you to prevent unauthorized persons from carrying out any kind of transmission transaction. It is requested when you start to dial the facsimile number or before storing the document if you are trying to carry out a broadcast transmission. Inhibit copying password Enables you to prevent unauthorized copying on the facsimile machine.

  • Page 44: Customizing The Machine

    CUSTOMIZING THE MACHINE The facsimile machine offers a series of parameters which enable you to radically change the machine's set-up, so that you can adapt it to various situations and the requirements of your The procedures, page 49. workplace A description of the set-up parameters is given below, arranged according to their function. •...
  • Page 45 • • • • • Reception RECEPTION MODE Enables you to select the type of reception adopted by the facsimile machine. The available settings are: AUTOMATIC RX With this method, after the programmed number of rings, the facsimile machine connects to the line and answers automatically.
  • Page 46 BROADCAST REPORT Used for enabling or disabling automatic printing of a global report after each broadcast transmission and polling reception operation. If enabled, the individual transaction reports will not be printed. • • • • • Security functions INHIBIT TRANSMISSION Used for enabling or disabling the request for a password for transmission (set in the "USER DATA"...
  • Page 47 REDUCTION Enables you to automatically reduce the documents received to 70% of their original size. The available values are 70, 73, 76, 80, 84, 89 and 94. The best value to choose depends on the size of the document, as indicated below: - A4 / 94% - LETTER / 89% - LEGAL / disabled (NO)

  • Page 48: Advanced Features

    REMOTE DIAGNOSTICS Enables you to enable or disable a diagnostic test run from a remote terminal. This feature is only available in certain countries. DATE FORMAT Enables you to set the desired format for the date and time. The available formats are: - DD/MM 'YY - 'YY MM/DD - MM/DD/YY 24h...

  • Page 49: Diagnostic Test Of Facsimile Machine

    When used in conjunction with a personal computer, the facsimile machine enables you to activate one of the functions mentioned above and send/receive documents in the memory at the same time. For more detailed information on the features of the connection and how it is used, consult the documentation of the software to be installed on the PC.

  • Page 50: Suspending Or Requesting A Telephone Conversation

    Handsfree In this case, you do not have to have a conversation with the called user. Insert the document in the ADF, press HOOK and dial the correspondent's facsimile number on the numeric keypad. When you hear the signal emitted by the remote machine, press START. SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION A telephone conversation can be suspended momentarily by pressing the HOLD key.

  • Page 51: Using The Facsimile Machine As A Photocopier

    USING THE FACSIMILE MACHINE AS A PHOTOCOPIER The facsimile machine can also be used as a photocopier. The copying function is controlled by the value of the set-up parameters set on the relevant menu, namely the set-up parameter "QUALITY COPIES ?". If the quality copy parameter is enabled, a clearer copy will be produced. The result obtained also depends on the Contrast, Resolution and Image settings, which must be made before activating the copying function.

  • Page 53: The Procedures

    THE PROCEDURES...

  • Page 54: General Aspects

    GENERAL ASPECTS THE CONSOLE The console consists of a liquid-crystal, alphanumeric display, a series of keys and LED indicators that will enable you to recognize the machine's operating status at a glance and guide you through the most complex procedures. A brief description of the operator console is provided below.
  • Page 55 Indicates the resolution adopted in scanning the document: RESOLUT. - off: standard - on: fine - blinking: high resolution Indicates the method of scanning the document (black and white/grey tones): IMAGE - off: black/white - on: automatic text/image separation - blinking: 64 grey tones Lights up to indicate that an error has been detected during transmis- sion/reception.
  • Page 56 Multifunction key: - Starts manual transmission or reception START - Activates the menu function selected or confirms data entry on the display, thus enabling you, in some cases, to move on to the next procedure and, in others, to restore the previous operating status - Starts copying a document The central section consists of function keys and a numeric keypad.
  • Page 57 ↑ ↑ ↑ ↑ ↑ Dials a previously stored facsimile number (with a document inserted) or telephone number (without a document inserted). With a menu displayed, it shows the various items cyclically. In some procedures, it also scrolls up the table of the alphanumeric characters SPEED available.

  • Page 58: Standby Mode

    STANDBY MODE Standby mode does not determine whether the facsimile functions can be accessed or not. When the functions are accessed from standby, the display will show the following data: . Without a document: Percentage free Current date and time memory 20/09 '94 10:35 AUTOMATIC RX...

  • Page 59: The Function Menus

    THE FUNCTION MENUS All the functions that determine how the machine behaves in the various operating conditions are grouped in a set of ten menus accessed by pressing the FUNCTION key followed by the relevant numeric key (from 0 to 9). The menus can be divided into submenus, each of which consists of a series of functions (or parameters) that you may set.
  • Page 60 FUNCTION + 6 TELEPHONE DIRECTORY This menu has the following submenus: ONE-TOUCH DIALLING Used for storing facsimile or telephone numbers for one- touch dialling CODED SPEED DIALLING Used for storing facsimile or telephone numbers for speed dialling FUNCTION + 7 PAGINATING/MULTICOPY This menu has the following submenus: PAGINATING...

  • Page 61: Operation Summary

    OPERATION SUMMARY The table below provides a summary of all the basic operations to be performed while carrying out the various procedures. You can use it to quickly remind yourself of the procedures required by the facsimile machine to perform a function. DATA ENTRY Press START To confirm data...
  • Page 62 OPERATING PROCEDURES To confirm a setting Press START To skip a parameter Press START To return to the menu functions on the display Press STOP To interrupt a procedure Press STOP once or twice To interrupt a printing operation Press STOP TRANSMISSION/RECEPTION OPERATIONS To interrupt a transaction Press STOP...

  • Page 63: Customizing The Machine

    CUSTOMIZING THE MACHINE Set-Up Parameter Table Parameter option 1 option 2 option 3 option 4 RECEPTION MODE AUTOMATIC RX MANUAL RX FAX/TELEPHONE FAX/TAD* SILENCE TIME (4-6-8-12 seconds) AUTOMATIC STORING ACTIVITY REPORT LAST TX REPORT LAST RX REPORT LAST ERROR REPORT BROADCAST REPORT PRINT FORMAT LETTER...

  • Page 64: Printing The Set-Up Parameters

    PRINTING THE SET-UP PARAMETERS You can print a complete list of the set-up parameters at any time. This section describes how to print the list. 1. Press FUNCTION followed by 5. FUNCTION [0-9] 5. SET-UP 2. Press START. Then press ↓ ↓ ↓ ↓ ↓ to display the "SET-UP PARAMETERS" submenu. 5.

  • Page 65: Dialling

    4. Press ↑ ↑ ↑ ↑ ↑ or ↓ ↓ ↓ ↓ ↓ to display the parameter you want to set. SET-UP PARAMETERS QUALITY COPIES ? 5. Press START to accept the value indicated for the parameter displayed, or display an alternative by pressing ↑...
  • Page 66 2. Press START. TELEPHONE DIRECTORY ONE-TOUCH DIALLING 3. Press START again to activate one-touch dialling. ONE-TOUCH DIALLING ↑ ↑ ↑ ↑ ↑ ↓ ↓ ↓ ↓ ↓ 4. By pressing select the one-touch dialling key you want to program, for example 6. Alternatively, you can press the number of the key on the numeric keypad.
  • Page 67 1-TOUCH DL. TEL. 6:0125 230223_ 9. Press START to confirm the number. The display shows the next parameter (user name). 1-TOUCH DL. NAME 10. If desired, enter the user name (max. 20 characters), for example, Elba. 1-TOUCH DL. NAME 6:Elba_ 11.

  • Page 68: Programming Speed Dialling Codes

    Having finished programming the parameters for one-touch dialling key 6, the facsimile machine automatically moves on to the parameters to be programmed for the next one-touch dialling key. Repeat the procedure from step 6 if you want to continue to program the remaining keys or press STOP twice to exit from the menu.
  • Page 69 4. Press START to activate coded speed dialling. CODED SPEED DIALLING ↑ ↑ ↑ ↑ ↑ ↓, ↓, ↓, ↓, ↓, 5. By pressing select the speed dialling code you want to program, for example 06. Alternatively, you can enter the code directly on the numeric keypad. If the code has already been set, the display will show the facsimile number of the corresponding user.
  • Page 70 11. Enter the correspondent's name (max. 20 characters), for example, SIPEL (the name is an optional parameter). CD. SPEED DL NAME 06:SIPEL_ 12. Press START to confirm the name entered. The facsimile machine automatically moves on to the transmission speed (9600/4800) parameter.

  • Page 71: Printing Programmed Data

    PRINTING PROGRAMMED DATA You can print the data programmed on the 16 one-touch dialling keys and 100 speed dialling codes. This enables you to check that the numbers (facsimile and telephone) and data set for each key or code (user name, transmission speed and closed network settings) are correct, and which keys or codes have been programmed.

  • Page 72: Clearing Programmed Data

    Example of a printout of the data programmed for the speed dialling codes. CLEARING PROGRAMMED DATA This section describes the procedure for clearing the data programmed for the one-touch dialling keys and speed dialling codes. 1. Perform steps 1 to 3 of the "Programming One-Touch Dialling Keys" procedure or steps 1 to 4 of the "Programming Speed Dialling Codes"...

  • Page 73: Passwords

    PASSWORDS SETTING PASSWORDS Once it has been set, a password can no longer be displayed. In addition, to change it you must access functions controlled by the existing password. So, we recommend you TAKE NOTE OF THE PASSWORDS SET! 1. Press FUNCTION followed by 5. FUNCTION [0-9] 5.

  • Page 74: Changing Or Deleting A Password

    CHANGING OR DELETING A PASSWORD The passwords set can be changed or deleted. This section describes how to change or delete the inhibit transmission password. If you have set a system password, the machine will ask you to enter it before allowing you to change or delete the passwords. 1.

  • Page 75: Transmission

    TRANSMISSION DOCUMENTS THAT MAY BE SENT Size The facsimile machine can send any kind of document providing its size is within the minimum and maximum limits illustrated below. If the document is larger or smaller, make a reduced or enlarged photocopy of it to adapt it to the accepted size.

  • Page 76: Types Of Documents Not To Be Used

    Types of Documents Not To Be Used Before sending a fax, check the type of document; if it is one of the following types, you must photocopy it or insert it in a transparent folder available on the market. The copy must then be used in place of the original document.
  • Page 77 SELECTING THE GRAPHIC DEFINITION For pages containing text and images: KEYS VALUES LED INDICATORS FINE "RESOLUT." For pages containing small characters and drawings HIGH RESOLUTION "RESOLUT." Blinking RESOLUTION For pages containing very small characters and detailed drawings STANDARD No LED indicator on For easily legible pages LIGHT "CONTRAST"...
  • Page 78 SETTING THE NUMBER OF PAGES If you want, you can set the number of pages that form the document. In this way, the document received will be numbered at the top in the following format: 01/nn, 02/nn, 03/nn, ..nn/nn where "nn"...

  • Page 79: Sending A Fax To A Single Correspondent

    SENDING A FAX TO A SINGLE CORRESPONDENT All transmission operations can be interrupted at any time by pressing the STOP key. The "Display Messages" section lists the messages shown on the display during transmission operations. Immediate Remember that if the set-up parameter "AUTOMATIC STORING" is disabled, the document must be left in the ADF (otherwise the setting is cancelled) and the facsimile machine cannot be used for other operations until the end of the transmission operation in progress.

  • Page 80: Confidential

    4. Set the time at which the document is to be sent (within the next 24 hours) and press START. DELAYED TX: [hh:mm] ENTER FAX NO.: 5. Dial the correspondent's number using any of the methods available. The facsimile machine starts to store the document automatically and, having done so, returns to standby.
  • Page 81 2. Press START. 9. MEMORY STATUS DOCUMENTS IN MEMORY 3. Then, by pressing ↑ ↑ ↑ ↑ ↑ or ↓ ↓ ↓ ↓ ↓ display the "MEMORY TRANSMISSIONS" submenu and press START. MEMORY TRANSMISSIONS TRANS. NO.: nnnn 4. Select the transaction by pressing ↑ ↑ ↑ ↑ ↑ or ↓, ↓, ↓, ↓, ↓, or enter the number directly on the numeric keypad.

  • Page 82: Sending A Fax To Several Correspondents ("Broadcast")

    SENDING A FAX TO SEVERAL CORRESPONDENTS ("BROADCAST") 1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED". 2. Press FUNCTION followed by 1. FUNCTION [0-9] 1. BROADCAST TRANSMISSION 3. To access the "BROADCAST TRANSMISSION" menu, press START. BROADCAST TRANSMISSION ENTER TIME: hh:mm...
  • Page 83 3. Then press ↑ ↑ ↑ ↑ ↑ or ↓ ↓ ↓ ↓ ↓ to display the "BROADCAST TRANSMISSIONS" submenu and press START. The display shows the reference number of the first document associated with a broadcast transmission. BROADCAST TRANSMISSIONS BROADCAST DOC.R:nnnn 4.
  • Page 84 Display Messages STORING COMPLETED PAGES :nn DOC.R:xxxx The document has been stored for transmission. The display shows the number of pages in the document and its reference number, which can be used for changing the transaction associated with it. TRANSMITTING P.nn 9.6 E The facsimile machine is sending a document.
  • Page 85 TRANSMISSION FAILED number A communication error has occurred. The transmission transaction was not successful. If the document is sent from the ADF, press STOP to remove the message and retry transmission. INCORRECT PAGE COUNT The number of pages that actually make up the document does not correspond to the number set using the "PAGINATING"...

  • Page 86: Reception

    RECEPTION AUTOMATIC RECEPTION This reception method enables you to leave the fax unattended and receive any documents sent. The facsimile machine is in standby. The display shows the message "AUTOMATIC RX". 1. When a call arrives, the facsimile machine prepares to receive a document. The display shows the information associated with the document (current page, transmission speed, whether ECM is enabled or not) and the sender's facsimile number (or name, if stored on the sender's machine).

  • Page 87: Reception With Fax/Telephone Switch Enabled

    RECEPTION WITH FAX/TELEPHONE SWITCH ENABLED With the set-up parameter "FAX/PHONE" enabled, the facsimile machine can recognize whether the call is an ordinary telephone call or the caller wants to send a fax (this feature is not available in all countries). The facsimile machine is in standby.
  • Page 88 If the caller dialled the number on his telephone, or wants to send a document when the message has been recorded, he must press the start button on his own machine. The receiving facsimile machine will intercept the call signal and prepare for reception. If the facsimile machine detects silence for a period of about six seconds (because the caller did not leave any message or after the message was recorded), it enters automatic reception mode.

  • Page 89: Polling

    POLLING STORING POLLING IDS This section describes how to store the IDs to be used in secure polling transmission mode. The IDs range from 01 to 10 and to each one is associated the CSI (max. 20 digits) of the user who is authorized to make a polling request for one of your documents.

  • Page 90: Printing The Polling Ids

    7. Press START to set (or change) the facsimile number associated with the selected polling ID (in this case 03). Type the digits that form the number on the numeric keypad, for example 440276. SECURE POLLING ID. ID. 03:440276_ 8. Press START to confirm the polling ID set. The facsimile machine automatically prepares for entry of the remaining polling IDs.

  • Page 91: Polling For Transmission

    Example of a Printout of the Secure Polling IDs POLLING FOR TRANSMISSION Free If the set-up parameter "DEL FAILED POLL TX DOC" is enabled, the document will be cleared from the memory as soon as one transmission operation has taken place ! 1.

  • Page 92: Secure

    POLLING FOR TRANSMISSION FREE POLLING 5. Press START to activate free polling. The facsimile machine confirms dialling and returns to standby. From this moment on, if a correspondent makes a request for the document, the machine will send it. Secure You must have already stored the secure polling IDs ! Follow steps 1 to 4 of the procedure described above and then continue as follows: 1.

  • Page 93: Polling For Reception

    POLLING FOR RECEPTION 1. Press FUNCTION followed by 4. FUNCTION [0-9] 4. POLLING 2. Press START. 4. POLLING POLLING FOR TRANSMISSION 3. By pressing the ↑ ↑ ↑ ↑ ↑ or ↓ ↓ ↓ ↓ ↓ key, select the parameter "POLLING FOR RECEPTION" and press START.
  • Page 94 2. Press START. 4. POLLING POLLING FOR TRANSMISSION 3. By pressing ↑ ↑ ↑ ↑ ↑ or ↓, ↓, ↓, ↓, ↓, select the function "POLLING FOR RECEPTION" and press START. POLLING FOR RECEPTION 4. By pressing ↑ ↑ ↑ ↑ ↑ or ↓, ↓, ↓, ↓, ↓, select the "CHANGE" submenu. POLLING FOR RECEPTION CHANGE 5.
  • Page 95 Display Messages POLLING FOR RECEPTION POLLING ALREADY BOOKED Two polling reception transactions have been booked. TOO MANY DESTINATIONS More than 50 fax numbers have been set.

  • Page 96: Reports

    REPORTS LAST TRANSMISSION REPORT Printing the report To print the report, proceed as follows: 1. Press FUNCTION followed by 0. FUNCTION [0-9] 0. REPORTS 2. To access the "REPORTS" menu, press START. 0. REPORTS LAST TX REPORT 3. Press PRINT. LAST TX REPORT PRINTING...

  • Page 97: Displaying The Report

    How to interpret the last transmission report TRANSACTION NO. Reference number of the transaction TYPE Type of transaction associated with the document DOC. R. Specifies the document's characteristics Document sent from the ADF POLL Document received by polling 0001-9999 Document reference number Document sent while connected to a PC NUMBER Dialled fax number...
  • Page 98 2. To access the "REPORTS" menu, press START. 0. REPORTS LAST TX REPORT 3. By pressing ↑ ↑ ↑ ↑ ↑ or ↓, ↓, ↓, ↓, ↓, display the "LAST RX REPORT" submenu. 0. REPORTS LAST RX REPORT 4. Press PRINT. The fax machine prints the report. LAST RX REPORT PRINTING...

  • Page 99: Displaying The Report

    How to interpret the last reception report TRANSACTION NO. Reference number of the transaction TYPE Type of transaction associated with the document DOC. R. Specifies the characteristics of the document 0001-9999 Document reference number POLL Document sent by polling Document received during connection with PC Information sent to a remote machine during a diagnostic session Information received by a remote machine during a diagnostic session NUMBER...
  • Page 100 0. REPORTS LAST TX REPORT 3. By pressing ↑ ↑ ↑ ↑ ↑ or ↓, ↓, ↓, ↓, ↓, display the "ACTIVITY REPORT" submenu. 0. REPORTS ACTIVITY REPORT 4. Press PRINT. The facsimile machine prints the report. ACTIVITY REPORT PRINTING... 5.

  • Page 101: Displaying The Report

    0001-9999 Document reference number Document sent/received while connected to a PC Information sent to a remote machine during a diagnostic session Information received by a remote machine during a diagnostic session NUMBER Dialled fax number RECEIVER ID. ID of remote machine (if stored) DATE/TIME Date and time of transmission DURAT.

  • Page 102: Memory Management

    MEMORY MANAGEMENT DOCUMENTS IN THE MEMORY This section explains how to select the documents, print their data or clear them from the memory. Printing the List of Documents You can print a list of the documents in the memory: 1. Press FUNCTION followed by 9. FUNCTION [0-9] 9.

  • Page 103: Selecting A Document

    How to interpret the example DOC. R. Reference number of the document and type of activity associated with it BROADCAST TRANSMISSION Broadcast transmission TX FROM MEM. Immediate transmission DELAYED TX Delayed transmission TX POLLING Transmission by polling DELAYED TX Delayed broadcast transmission MEMORY RX Reception in the memory RX TO PC...

  • Page 104: Broadcast Transmissions

    BROADCAST TRANSMISSIONS This menu enables you to display and print the information associated with the documents in the memory to be used for broadcast transmission. Printing a list of the correspondents associated with broadcast transmssions You can print a list of all the documents associated with broadcast transmissions by following the procedure described below.

  • Page 105: Displaying The Data Associated With A Broadcast Transmission

    How to interpret the example BROADCAST DOC.R. Reference number of document associated with the broadcast TX TR. NO. Number of transaction associated with the document PAGE NO. Number of pages sent/number of pages forming the document NUMBER Number of correspondent's facsimile machine DATE/TIME Date and time of storage STATE...

  • Page 106: Transmissions From The Memory

    At this point, you can display the information about the selected transaction by pressing the ← ← ← ← ← or → → → → → key. The information includes: TRANSACTION NO. : represents the number of one of the transactions associated with the broadcast transmission.

  • Page 107: Displaying The Data Associated With A Memory Transmission

    Example of the list of transmissions from the memory How to interpret the example TR.NO. Number of the transaction associated with the document DOC.R. Reference number of document associated with broadcast TX PAGE NO. Number of pages sent/number of pages forming the document NUMBER Correspondent's facsimile number DATE/TIME...
  • Page 108 3. Then press ↑ ↑ ↑ ↑ ↑ or ↓ ↓ ↓ ↓ ↓ to display the "MEMORY TRANSMISSIONS" submenu and press START. MEMORY TRANSMISSIONS TRANS. NO.: nnnn Select the desired transaction by pressing ↑ ↑ ↑ ↑ ↑ or ↓ ↓ ↓ ↓ ↓ (or by typing the reference number directly on the numeric keypad).

  • Page 109: Signals

    SIGNALS AUDIBLE SIGNALS The facsimile machine emits the following types of audible signal: brief (1 second) indicates that the transaction has been concluded successfully long (3 seconds)/the ERROR LED lights up indicates that the transaction was concluded unsuccessfully. Press STOP and check the type of error on the corresponding report (last transmission/reception) blinking (continually) the handset is off the hook.
  • Page 110 MESSAGE MEANING ACTION There is no space left in the memory. Clear the memory of unwanted MEMORY FULL Transmission and reception operations documents. are inhibited. There is no space left in the area of Clear the memory of unwanted TX MEMORY FULL memory dedicated to transmission.

  • Page 111: Report Indications

    MESSAGE MEANING ACTION *REDIAL* The facsimile machine is trying to None. retransmit the document. You interrupted the operation. None. TRANSMISSION INTERRUPTED DOCUMENT IN USE An attempt was made to perform an None. operation on a document in use. DOCUMENT NOT PRESENT The document selected does not exist None.
  • Page 112 MESSAGE MEANING ACTION 08:CHECK THE DOCUMENT The scanner cannot read the Remove the document from the document. reinsert before retransmitting. 09:DOCUMENT NOT PRESENT The document is already being Make sure that no activities are DOCUMENT ALREADY IN USE used for another operation or has being carried out on the document been deleted.

  • Page 113: Removing Jammed Paper

    REMOVING JAMMED PAPER REMOVING JAMMED DOCUMENTS If a document gets jammed or is incorrectly fed out, the display shows the message CHECK THE DOCUMENT (XX) Proceed as follows: 3. Lower the operator console, 1. Lift the operator console and 2. Remove the jammed document. reposition the documents in remove remaining...

  • Page 114: Removing Jammed Printing Paper

    REMOVING JAMMED PRINTING PAPER When a paper jam occurs and the display shows PAPER ERROR (nn) CHECK AND PRESS STOP proceed as follows: when the jam is in the received/copied document output area 2. Remove the jammed paper. 3. Open the document tray 1.
  • Page 115 4. Insert the cover in place. 5. Close the cover by pressing 6. Reinsert the paper and lower down on either side until it clicks the paper positioning lever. into position NOTE: If you cannot reach the jammed sheet, wait for the end of transmission/reception and then switch the machine off and then on again.

  • Page 116: Maintenance

    MAINTENANCE The facsimile requires very little maintenance: routine maintenance, to be carried out periodically (cleaning the optical reader, cleaning and purging the print head, etc.), and an operation to be carried out when the out of ink message is displayed. Care dedicated to the maintenance of the facsimile machine has a positive effect on the quality of received and copied documents.
  • Page 117 CAUTION! DO NOT TOUCH THE INKED AREA. 5. Close print head 4. Insert the cartridge in its housing compartment cover and lower immediately and press it in as the operator console. shown by the arrow until the lever clicks into place to indicate that it is correctly inserted.

  • Page 118: Replacing The Print Head

    REPLACING THE PRINT HEAD The procedure below describes how to replace the print head (for both the disposable type and the interchangeable ink cartridge type). 1. Lift the operator console and 2. Release the print head (including 3. Remove the new print head open the printer compartment the cartridge, if the print head from its packing and peel off...

  • Page 119: Automatic Nozzle Cleaning And Testing Procedure

    4. Insert the print head in its 5. Push the print head in the 6. Close print head compartment with the contacts direction indicated by the arrow compartment cover and lower towards the front of the machine. until it clicks into place. the operator console.

  • Page 120: Routine Maintenance

    ROUTINE MAINTENANCE Cleaning the Optical Reader Dust may accumulate on the optical reader glass and cause document scanning problems; to avoid this happening, clean the glass every now and again as described below: 1. Switch off the facsimile machine. 2. Lift the operator console. 3.
  • Page 121 3. By pressing ↑ ↑ ↑ ↑ ↑ or ↓ ↓ ↓ ↓ ↓ display the "PRINT HEAD ADJUSTMENT" function and press START again. 4. Then, by pressing ↑ ↑ ↑ ↑ ↑ or ↓, ↓, ↓, ↓, ↓, access the "NOZZLES TEST" function and press START. The facsimile machine starts to test the nozzles and prints the diagnostic result.

  • Page 122: Cleaning The Electrical Contacts On The Print Head

    If the numbered scale appears as in the figure below: and the message displayed is NOZZLES DAMAGED, this means that there is an electrical problem. If this happens, consult the table below: CAUSE ACTION The print head has been replaced or Remove and reinsert the print head and then reinserted incorrectly.

  • Page 123: Cleaning The Print Head Pad

    Cleaning the Print Head Pad 1. Switch off the facsimile machine. 2. Lift the operator console and 3. Move the print head as shown 4. Clean the print head pad open the lid of the print head in the figure. with a dry cotton wool swab.

  • Page 124: Solving Problems By Yourself

    SOLVING PROBLEMS BY YOURSELF Problems that have nothing to do with the way the machine is working may arise; the table below is designed to help you solve these problems by yourself without wasting time and money on unnecessary service calls. If the solutions given do not prove successful or if your problem is not included in the list, contact the customer engineering service.

  • Page 125: Additional Information

    ADDITIONAL INFORMATION CHARACTER SET TABLE The table below indicates all the alphanumeric characters that can be printed and shown on the display. National characters can only be displayed after the language has been selected by means of the set-up parameter "LANGUAGE SELECTION". The characters with a shaded background can only be printed, not displayed.

  • Page 126: Technical Data

    TECHNICAL DATA General Features Model Desktop transceiver Display LCD 24+24 char Compatibility G3 CCITT Resolution Horizontal scanning: 8 pixels/mm Vertical scanning: standard 3.85 lines/mm fine 7.7 lines/mm proprietary 11.81 lines/mm superfine 15.4 lines/mm Transmission time 10 sec. (9600 bps in MMR) Modem speed 9600/7200/4800/2400 bps Data compression mode...

  • Page 128: Index

    INDEX ADF 60 UNCTION MENU DJUSTMENTS UNCTION REMINDER speaker volume 36 UDIBLE IGNALS NDICATORS NSTALLATION ASIC OPERATIONS connecting to telephone line 5 data entry 46 connecting to telephone/TAD 5 dialling parameter setting 46 site 4 operating procedures 47 NSTALLATION PARAMETERS transmission/reception 47 HARACTER TABLE ONSOLE...
  • Page 129 RINTING repeating 22, 30, 65 adding paper 8 sender's ID 30 paper cassette 7 single correspondent 64 quality 33 single-correspondent 21 speed 30 type of resolution 33 17, 22 ECEPTION automatic 22, 71 call type recognition 22, 72 in memory 31 manual 22, 71 methods 31 on PC and fax 31...
  • Page 130 Part Number 053933R-01...

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