Set Up A Meeting Password - Polycom RealPresence Group User Manual

RealPresence Group Series systems can connect to Microsoft Exchange Server and retrieve calendar
information associated with a Microsoft Outlook or Microsoft Office 365 account. If the Home screen does
not display calendar information, the system is not registered with the Microsoft Exchange Server.
Contact your administrator to register the system.
Note: Endpoints using Microsoft Office 365 accounts must be SIP-registered to Microsoft Skype
for Business Server in order to join calendar meetings.

Set Up a Meeting Password

You can configure a meeting password to prevent unauthorized participants from joining conference calls
hosted by the paired system. Do not set a meeting password if conference calls include audio-only
endpoints, because those endpoints cannot participate in password-protected calls. SIP endpoints are
unable to dial in to password-protected conference calls, as well.
Procedure
1. On any screen, tap
2. Scroll down to Meeting Password.
3. Enter your meeting password, then enter it again to confirm the password.
4. Tap Done, then tap Save.
After the password is confirmed, you are returned to the Home screen.
View Scheduled Meetings on the Calendar
You can view meetings on your calendar on the RealPresence Touch.
Procedure
» Go to the Home screen.
At the top of the Home screen, scheduled meetings are listed for the current day and for up to 5
days. If several meetings occur on the current day, only current day meetings are displayed.
Join a Scheduled Meeting on the Calendar
You might want to join a meeting from your calendar.
Procedure
1. On the Home screen, find the meeting you want to join.
2. Touch Join to call into the meeting.
Encryption and Security
When a call is encrypted, a locked padlock
padlock displays on the screen. The padlock icon also displays in the following situations:
▪ If you are in a point-to-point call or a conference call hosted by another system, the padlock icon
displays the state of your individual connection.
▪ If you are hosting a conference call, the padlock icon displays the combined state of all
connections: encrypted if all connections in the call are encrypted, unencrypted if one or more
connections in the call are not encrypted.
Polycom, Inc.
Menu > Settings > User Settings.
displays on the monitor. If a call is not encrypted, an open
®
Using a Polycom RealPresence Touch
™
Device
73