Scanning A Monochrome Original - Gestetner F540 Operating Instructions Manual

Using Scan to E-mail Functions

Scanning a Monochrome Original

You can scan monochrome originals
and transmit them as image files with
e-mail. The originals are converted
into PDF or TIFF-F image files.
Preparation
You need to make Network set-
tings beforehand. See p.28 "NIC
3
FAX Initial Settings".
The content of originals is transmitted
as an attachment to the e-mail in PDF
or TIFF-F files. You can specify a for-
mat with user parameters. See p.166
"User Parameters" (switch 17, bit 5).
Limitation
❒ If you specify the format of an at-
tached image file to PDF, Viewer
URL Information function is in-
valid even if you set it with "Mail
Options".
When sending documents, you can
set e-mail options using the { { { { Trans.
Option} } } } key.
If the Mail Options function is already
assigned to a user function key ({ { { { F1} } } }
to { { { { F10} } } } ), you can set the same op-
tions using that key.
You can set the following options:
❖ ❖ ❖ ❖ Subject and Message
You can enter a subject and mes-
sage for the document you want to
send. You can also enter either
subject or message only.
Note
❒ To enter a message, you need to
assign the E-mail Message func-
tion to a user function key be-
forehand. See p.25 "Assigning
User Function Keys". On Type 2
machines, the E-mail Message
function is pre-assigned to the
{ { { { F4} } } } key.
68
❒ If you send e-mail without set-
ting a subject/message in "Sub-
ject/Message" under "Mail
Options" when a subject/mes-
sage is already registered as
No.1 in "Template: Subject", the
registered subject/message is
automatically used. For more
details about registering sub-
jects/messages, see p.149 "Reg-
istering Template Subjects and
Messages". If you send e-mail
without setting a subject/mes-
sage in "Subject/Message" un-
der "Mail Options" when a
subject/message is not regis-
tered, the subject is automatical-
ly inserted. For more details
about how a subject is automat-
ically inserted, see p.79 "About
the E-mail Subject".
❒ You cannot send a subject/mes-
sage only as e-mail without an
original.
❖ ❖ ❖ ❖ Heading
You can add "Urgent" in front of
the document subject.
❖ ❖ ❖ ❖ Confirmation of Reception
You can confirm sent documents
were properly received using e-
mail or the Journal.
❖ ❖ ❖ ❖ Viewer URL Information
You can record URL sites for
downloading viewer applications
on e-mail you are about to send.
Note
❒ You need Acrobat Reader for view-
ing PDF files.
❒ The following functions are in-
valid even if you specify them:
• Fax Header Print
• Label Insertion