Table of Contents
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "Copy Reference"before using the machine.
FAX Option Type 2018
<Advanced Features>
Transmission Mode
Communication Information
Other Transmission Features
Reception Features
Using Fax with Computers
Facsimile Features
Key Operator Setting
Solving Operation Problems
Appendix
Operating Instructions
Facsimile Reference
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Table of Contents
Related Manuals for Gestetner DSm616
Summary of Contents for Gestetner DSm616
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Page 1: Operating Instructions
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "Copy Reference"before using the machine. FAX Option Type 2018 Facsimile Reference <Advanced Features>... - Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.
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Page 3: Manuals For This Machine
Describes procedures for configuring the machine and computers in a net- work environment. ❖ ❖ ❖ ❖ Copy Reference Describes operations, functions, and troubleshooting for the machine's copier function. ❖ ❖ ❖ ❖ Facsimile Reference <Basic Features> Describes operations, functions, and troubleshooting for the machine's fac- simile function. - Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder Lite in detail.
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Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ... i How to Read This Manual ...1 Symbols ...1 Names of Major Options ...2 1. Transmission Mode Sending at a Specific Time (Send Later) ... 3 User Transmission...5 Two-Sided Transmission (Double-Sided Transmission) ... 7 E-mail Options...9 Fax Header Print ... - Page 6 More Transmission Functions... 31 If Memory Runs Out While Storing an Original ... 31 Parallel Memory Transmission... 31 Checking the Transmission Result... 32 Automatic Redial ... 32 Batch Transmission... 32 ECM (Error Correction Mode) ... 32 Dual Access ... 33 Transmission with Image Rotation ...
- Page 7 5. Using Fax with Computers Sending Fax Documents from Computers ... 49 Before Use ... 50 Installing the Software... 50 Auto run program... 50 Installing individual applications ... 51 Applications Stored on the CD-ROM ... 52 LAN-Fax Driver... 52 Address Book ... 52 LAN-Fax Cover Sheet Editor ...
- Page 8 7. Key Operator Setting Key Operator Tools List ... 75 Using Key Operator Settings ... 76 Counters... 76 Forwarding ... 76 Programming an End Receiver ... 77 Quitting the forwarding function... 78 Forwarding Mark... 78 Memory Lock... 79 User Parameters ... 80 Changing the User Parameters ...
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Page 9: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol. -
Page 10: Names Of Major Options
Names of Major Options The following software products are referred to using a general name: → DeskTopBinder • DeskTopBinder Lite and DeskTopBinder Professional Optional Major options of this machine are referred to as follows in this manual: • Auto Document Feeder → ADF •... -
Page 11: Transmission Mode
1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax message until a specified lat- er time. This allows you to take ad- v a n t a g e o f o f f - p e a k t e l e p h o n e charges without having to be by the machine at the time. - Page 12 Transmission Mode D D D D Select [Send at specified time] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
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Page 13: User Transmission
User Transmission This function allows you to check each user or department's transmis- sion history. To use the function, you need to program a user code (eight digits max.) for each user or depart- ment, to be entered before transmis- sion. - Page 14 Transmission Mode ❒ When canceling transmission by user code, to delete the pro- grammed user code, press the { { { { Clear/Stop} } } } key, and then the { { { { OK} } } } key. E E E E Press the { { { { OK} } } } key.
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Page 15: Two-Sided Transmission (Double-Sided Transmission)
Two-Sided Transmission (Double-Sided Transmission) The optional ARDF is required. Use this function to send two-sided originals. Note ❒ Originals placed on the exposure glass cannot be sent. ❒ The front and back of the scanned original will be printed in order on separate sheets at the other end. - Page 16 Transmission Mode B B B B Press [TX Mode]. C C C C Select [2 Sided TX] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. D D D D Specify the transmission mode from [2 Sided from 1st Page] or [1 Sid-...
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Page 17: E-Mail Options
E-mail Options When using the Internet Fax function, you can make the following settings: • Attach Subject You can enter a subject for the e- mail you want to send. Note ❒ For convenience, program fre- quently used subjects. [Urgent] and [High] are programmed by default. -
Page 18: Fax Header Print
Transmission Mode Fax Header Print In some cases, you may want the oth- er party to receive an unmarked copy of your original. To do this, switch Fax Header off. When the Fax Header is set to “On”, the stored name is printed on the re- ceiver's paper. -
Page 19: Label Insertion
Label Insertion With this function you can have the receiver name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To:”. Note ❒... - Page 20 Transmission Mode...
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Page 21: Communication Information
After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, print a stored file and print a list of stored files. •... - Page 22 Communication Information Note ❒ If multiple destinations were specified, only one destination number appears. D D D D Press [Delete]. The selected file is deleted. The display returns to that of step B. Note ❒ To quit transmission cancel, press [No]. ❒...
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Page 23: Printing A List Of Files In Memory (Print Tx Standby File List)
Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files). -
Page 24: Checking The Transmission Result (Tx File Status)
Communication Information Checking the Transmission Result (TX File Status) You can browse a part of the Trans- mission Result Report on the display. Note ❒ Only the transmission result of the last 100 communications (recep- tions & transmissions) are shown. ❒... -
Page 25: Checking The Reception Result (Rx File Status)
Checking the Reception Result (RX File Status) You can browse a part of the Recep- tion Result Report on the display. Note ❒ Only the reception result of the last 100 communications (receptions & transmissions) are shown. ❒ You can also check the reception result using Web browser. -
Page 26: Printing A File (Print Tx Standby File)
Communication Information Printing a File (Print TX Standby File) If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Note ❒ You can also print files that have not been successfully transmitted. -
Page 27: Printing A File Received With Memory Lock (Print Memory Lock File)
Printing a File Received with Memory Lock (Print Memory Lock File) This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed. - Page 28 Communication Information D D D D Enter a 4-digit Memory Lock ID using the number keys, and then press the { { { { Start} } } } key. The display returns to that of step Note ❒ If the Memory Lock ID does not match, the message fied code does not match the programmed Memory Lock...
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Page 29: Printing The Journal
Printing the Journal The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & trans- missions). You can also print a copy of the Jour- nal at any time by following the pro- cedure below. -
Page 30: Journal
Communication Information Journal Printing date Shows the date and time when the report is printed. Programmed sender name Shows the sender name programmed for printing. Date Shows the transmission or reception date. Time Shows the transmission or reception start time. Other end To prioritize a fax number or name pro- grammed in the destination list, contact... - Page 31 Communication mode • For fax transmissions and receptions After “T” for outgoing fax or “R” for ingoing fax, shows a communication mode. • For Internet Fax transmissions and re- ceptions After the e-mail symbol, and "T" for outgoing e-mail or "R" for ingoing e- mail, the communication mode ap- pears in alphabetical letters or sym- b o l s .
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Page 32: E-Mail Reception
Communication Information E-mail Reception You can receive Internet Fax docu- ments manually using the { { { { Job Infor- mation} } } } key. Newly-arrived e-mail is printed out when received manually. Note ❒ E-mail can also be received manu- ally using the User Function keys. -
Page 33: Other Transmission Features
3. Other Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys. Note ❒... -
Page 34: Redial
Other Transmission Features Redial The machine stores the last 10 desti- nations specified. If you want to send a message to a destination which you sent faxes to recently, the Redial func- tion saves you time by finding and entering the destination again. Limitation ❒... -
Page 35: On Hook Dial
On Hook Dial The On Hook Dial function allows you to dial while hearing tone from the internal speaker. You can send a fax checking the connection. Note ❒ This function is unavailable in some countries. A A A A Place the original, and then select the scan settings you require. -
Page 36: Manual Dial
Other Transmission Features Manual Dial The optional handset or an external telephone is required. Pick up the handset of the optional handset or the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the { { { { Start} } } } key to send your fax mes- sage. -
Page 37: Transmission Features
Transmission Features Stamp The optional ADF or ARDF is required. When sending a fax message using the ADF or ARDF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sid- e d d o c u m e n t , t h e d o c u m e n t i s marked at the bottom of the front page and top of the rear page. -
Page 38: Detecting Blank Sheet
Other Transmission Features press the { { { { Start} } } } key. Note ❒ The Stamp indicator goes out when transmission has been fin- ished for Immediate Transmis- sion or when scanning has been finished for Memory Transmis- sion. -
Page 39: More Transmission Functions
More Transmission Functions If Memory Runs Out While Storing an Original If memory runs out while storing or sending an original (free space reach- es 0%), one of the following messages appears. Press [Exit] to transmit stored pages only. • During Memory Transmission: "... -
Page 40: Checking The Transmission Result
Other Transmission Features Checking the Transmission Result • Turn the Transmission Result Re- port on if you want a report to be printed after every successful transmission. See p.35 “Transmis- s i o n R e s u lt R e p o rt ( M e m o ry Transmission)”. -
Page 41: Dual Access
Dual Access The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory, or automati- cally printing a report. Since the ma- chine starts sending the second message immediately after the cur- rent transmission ends, the line is used efficiently. -
Page 42: Journal By E-Mail
Other Transmission Features Note ❒ If the key operator's e-mail address is wrong, you may not be able to acquire Journal. ❒ If the Journal in e-mail format fails to be transmitted, the Journal is printed out. ❒ The name of an attached CSV file is "JOURNAL+year, month, hours, min- utes". -
Page 43: Printed Report
Printed Report Memory Storage Report This report is printed after an original is stored in memory. It helps you re- view the contents and the destina- tions of stored originals. Limitation ❒ If you use Parallel Memory Trans- mission, the Memory Storage Re- port is not printed. -
Page 44: Communication Failure Report
Other Transmission Features Communication Failure Report This report is printed when a message could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Transmission Result Report, this re- port is not printed. Use it to keep a record of failed transmissions so you can send them again. -
Page 45: Reception Features
4. Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. Normally this machine receives mes- sages by Immediate Reception. How- ever, depending on settings or certain conditions, Memory Reception or Substitute Reception is used. -
Page 46: Substitute Reception
Reception Features Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on. -
Page 47: Receiving Messages Unconditionally
Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messag- es using Substitute Reception. Problems Causes h is lit. Paper is jammed. h is lit. The cover is open. The machine is printing The machine is busy print- with other function. -
Page 48: Reception Functions
Reception Features Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. If a sender's e-mail address is programmed as the destination, docu- ments received are forwarded as e-mail. -
Page 49: Smtp Reception Using Internet Fax
SMTP Reception Using Internet Fax You can set SMTP reception with this machine. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines also. -
Page 50: Routing E-Mail Received Via Smtp
Reception Features Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. Preparation Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings"... -
Page 51: Jbig Reception
- Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖... -
Page 52: Printing Options
Reception Features Printing Options Print Completion Beep When this function is turned on, the machine beeps to let you know when a received message has been printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level). -
Page 53: Reception Time
Reception Time You can have the date and time print- ed at the bottom of the message when it is received. You can turn this func- tion on or off using Reception Set- tings. See p.73 “Reception Settings”. Note ❒ When a received message is print- ed on two or more sheets, the date and time is printed on the last page. -
Page 54: Page Separation And Length Reduction
Reception Features Note ❒ You can turn this function on or off with the User Parameters. See p.80 “User Parameters” (switch 10, bit ❒ This function uses Memory Recep- tion. Page Separation and Length Reduction When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several... -
Page 55: When There Is No Paper Of The Correct Size
When There Is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based on the paper avail- able. For example, if your machine has 8 "×11"K and A3L loaded and you receive a A4L size message,... -
Page 56: Setting Priority Trays
Reception Features Setting priority trays With the same size of paper loaded into multiple trays, you can make the machine use one tray for one function and another tray for another function. For example, you may load white A4 or 8 "×11"... -
Page 57: Using Fax With Computers
5. Using Fax with Computers Sending Fax Documents from Computers The optional printer/scanner unit is required. Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs, you can fax documents, created us- ing Windows applications, to other fax machines over a telephone line. -
Page 58: Before Use
Using Fax with Computers Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN -Fax driver included on the printer CD-ROM. You must also make the required computer to fax network settings on the machine, according to the type of connection. -
Page 59: Installing Individual Applications
❒ Auto Run might not work auto- matically with certain OS settings. If this is the case, double-click “Set- up.exe”, located on the CD-ROM root directory. ❒ If you want to cancel Auto Run, hold down the { { { { SHIFT} } } } key (when y o u r s y s t e m i s W i n d o w s 2000/Windows XP or Windows... -
Page 60: Applications Stored On The Cd-Rom
Using Fax with Computers Applications Stored on the CD-ROM This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Edi- tor. LAN-Fax Driver This driver allows you to use LAN- Fax functions. ❖ ❖ ❖ ❖ Location of the File The following folders are on the CD-ROM: •... -
Page 61: Setting Lan-Fax Properties
Setting LAN-Fax Properties This section describes how to make settings such as paper size, resolu- tion, and options. • Paper size • Orientation • Tray • Resolution • Gray scale (Windows 95/98/Me) • Print Graphics 95/98/Me) • Reduce 400 dpi image data to 200 When this machine is connected to a network, selections for the option configuration are automatically per-... -
Page 62: Basic Transmission
Using Fax with Computers Basic Transmission This section describes how to send fax documents created using Windows applications. To send a fax, simply select [Print] from the Windows application, then select [LAN-Fax M4] as the printer, and then specify a destination in the [LAN- Fax] dialog box. - Page 63 Specifying a destination by directly entering a fax number A Enter a fax number in the [Fax Number:] box. Note ❒ To enter a pause, click [Pause]. B Click [Next Number]. The entered destination is add- ed and displayed in the [List of Destinations:] box.
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Page 64: Attaching A Cover Sheet
Using Fax with Computers Attaching a cover sheet Selecting the [Attach a Cover Sheet] check box causes a cover sheet to be attached to the top of the fax docu- ment. The cover sheet includes the follow- ing items: • Company Name as destination info. •... - Page 65 - Transmission result notification After you have sent faxes, this func- tion informs you whether the fax was successfully transmitted to its desti- nation or not. When you use this machine just as a printer, this function also informs you whether data was successfully trans- mitted to this machine or not.
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Page 66: Printing And Saving
Using Fax with Computers Printing and Saving You can print documents created us- ing Windows applications. You can also save documents in TIF format. Open the application document you want to print or create a new docu- ment, and then perform the following procedure. -
Page 67: Editing Address Book
Editing Address Book You can program and edit destina- tions in the address list using the Ad- dress Book. For details, see Help. A A A A On the [Start] menu, point to [Pro- grams], [LAN-Fax Utilities], and then click [Address Book]. The Address Book display ap- pears. - Page 68 Using Fax with Computers - Using the machine's Address Book data as the LAN-Fax's Address Book data You can retrieve the Address Book data of this machine using SmartDe- viceMonitor for Admin and edit it to program in the LAN-Fax's Address Book.
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Page 69: Editing Fax Cover Sheets
Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. It is necessary to create a cover sheet file before attaching a cover sheet to fax messages using LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet. - Page 70 Using Fax with Computers E E E E Enter the destination informa- tion. Note ❒ You can select [Use Address Book], [To Whom It May Concern], [Edit Names], or [None]. Selecting [Edit Names] allows you to enter company, department, and per- son names.
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Page 71: Lan-Fax Operation Messages
LAN-Fax Operation Messages Note ❒ You can have the LAN-Fax Error Report printed when options are not prop- erly selected, or there is a communication error with a computer. See p.80 “User Parameters” (switch 20, bit 0). Message Cannot access the print- er. -
Page 72: Editing Receiver's Fax Information Via Web Browser
Using Fax with Computers Editing Receiver's Fax Information Via Web Browser W h e n t h e r e c e i v e r b e i n g p r o - grammed or added to the address book is a T.37 full mode compatible type with the Internet Fax function, you can set the following receiver's... - Page 73 B Under [Internet Fax Data Format], set the items of fax information to meet the receiver's specifica- tions, except for [Select mode]. Note ❒ If [Simple mode] is selected, the fax information cannot be set. Select the T.37 full mode compatible receiver in step A, when [Full mode] is select- C Click [OK] in the upper right.
- Page 74 Using Fax with Computers...
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Page 75: Facsimile Features
6. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool. - Page 76 Facsimile Features ❖ ❖ ❖ ❖ E-mail Settings Description • Internet Fax Settings • Maximum E-mail Size • SMTP RX File Delivery ❖ ❖ ❖ ❖ Key Operator Tools Description • Communication Page Count • Memory Lock • Forwarding • Parameter Setting •...
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Page 77: Key Operator Code
- Key Operator Code When Key Operator Code is programmed and turned on, users have to enter a programmed Key Operator Code (eight digits maximum) to operate the User Tools. This prevents unauthorized people from changing settings. Note ❒ You can turn the Key Operator Code on or off in “System Settings”. ❒... -
Page 78: Accessing User Tools (Facsimile Features)
Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- cording to the operations to be fre- quently performed. Note ❒ The machine allows you to change the facsimile defaults in a mode that is not the facsimile mode. Af- ter changing the defaults, select facsimile mode again. -
Page 79: Quitting Default Settings
E E E E Follow the displayed instructions to change the default, and then press the { { { { OK} } } } key. Depending on the menu, you may need to repeat step When you have selected the print menu, press the { { { { Start} } } } key to print. -
Page 80: General Settings/Adjust
Facsimile Features ❖ ❖ ❖ ❖ Print TX Standby File List (Print Transmission Standby File List) Use this function to print the trans- mission standby file list. Select [Print TX Standby File List] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. -
Page 81: Reception Settings
• TX by User Code (Transmission by User Code) • Transmission Stamp • E-mail Options • Print TX Status Report (Print Transmission Status Report) • Manual E-mail Reception Select User Function key you want to program. Select the function you want to program in the User Function key. - Page 82 Facsimile Features Select [On] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. Enter the maximum e-mail size using the number keys.
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Page 83: Key Operator Setting
7. Key Operator Setting Key Operator Tools List You can also set the line type for the machine connection, program Memory Lock ID, fax destinations, and many other items. In addition, you can check the number of documents transmitted and received. Function name Communication Page Count Memory Lock... -
Page 84: Using Key Operator Settings
Key Operator Setting Using Key Operator Settings Counters This function allows you to check the total number of pages transmitted and received on the display. • Transmissions: Total number of transmitted pages • Receptions: Total number of received pages A A A A Press the { { { { User Tools/Counter} } } } key. -
Page 85: Programming An End Receiver
Note ❒ An e-mail address can be set as the forwarding destination. ❒ If you do not program an End Re- ceiver, the machine performs printing but not forwarding even with the Forwarding function On. ❒ You can program one of the User Function keys with operations for this function. -
Page 86: Quitting The Forwarding Function
Key Operator Setting Note ❒ If there is an End Receiver already programmed, a receiver name is shown. If you want to change the receiver, press the { { { { Clear/Stop} } } } key and proceed to step F. ❒... -
Page 87: Memory Lock
Memory Lock When you switch Memory Lock on, received messages are stored in mem- ory and not printed automatically. When a message is received in the Memory Lock mode, the Receive File indicator blinks. To print this mes- sage, enter the Memory Lock ID. A user without the ID cannot print the message. -
Page 88: User Parameters
Key Operator Setting User Parameters User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Preparation Access to some User Parameter Settings requires other settings be made be- forehand. ❖... - Page 89 Switch Item 0 Receive Service Call (SC) Condition (Substitute Recep- tion during service call) 2, 1 Substitute the reception when the machine cannot print (because all pa- per trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/Own Fax Number is received...
- Page 90 Key Operator Setting Switch 0 Print date with Fax Header 1 Print transmitter origin with 2 Print file number with Fax 3 Print page number with Fax 1 Sort Journal by line type 0 Automatic printing of the 1 Reprint documents that could 5, 4, 3, 2 Reprinting time of stored documents in memory that could not be print- 7 LAN-Fax error mail notifica- 0 Print results of sending Re-...
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Page 91: Changing The User Parameters
Changing the User Parameters Important ❒ We recommend you print and keep a User Parameter list when you program or change a User Pa- rameter. See p.84 “Printing the User Parameter List”. ❒ Do not change any bit switches other than those shown on the pre- vious pages. -
Page 92: Printing The User Parameter List
Key Operator Setting Printing the User Parameter List Print this list to see the current User Parameter settings. However, only items of importance or often-used items are included in the list. A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Counter On Hook Dial... -
Page 93: Home Position
Home Position Items used for transmitting documents can be set as the home positions. When documents are scanned and transmission is completed, items automatically re- turn to their home positions. ❖ ❖ ❖ ❖ Home Position Setting Functions • Image Density Allows one of five image density steps to be set as the home position. - Page 94 Key Operator Setting Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be lost at the other end. • Fax Header Allows the fax header as the home position to be set to on or off. See p.10 “Fax Header Print”.
- Page 95 Note ❒ For details about setting parameters, see p.80 “User Parameters”. Follow the procedure below to set the home position parameters. Important ❒ Do not change any bit switches other than those shown in the above table. A A A A Press the { { { { User Tools/Counter} } } } key.
- Page 96 Key Operator Setting F F F F Select the switch number you want to change using the scroll keys, and then press the { { { { OK} } } } key. G G G G Select the bit number you want to change. When you press the bit number, the value switches between 1 and 0.
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Page 97: Special Senders To Treat Differently
Special Senders to Treat Differently By programming particular receivers in advance, you can set the following function for each receiver: • Authorized Reception • Forwarding • Memory Lock Use the Own Name or Own Fax Number to program your receivers. If the receiver has a machine of the same manufacturer, program an Own Name that has already been pro-... - Page 98 Key Operator Setting Note ❒ You can program up to 24 charac- ters for the sender. ❒ You can check Own Name and Own Fax Number using the Jour- nal. You can check programmed Special Senders using the specified sender list. See p.21 “Printing the Journal”.
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Page 99: Programming/ Changing Special Senders
❖ ❖ ❖ ❖ Memory Lock Use this function to store incoming documents from programmed senders (Special Senders) in mem- ory without printing them. People without the Memory Lock ID can- not print the documents, and therefore this function is useful for receiving confidential documents. - Page 100 Key Operator Setting G G G G Enter a destination name using the number keys, and then press the { { { { OK} } } } key. Enter a destination name using Own Name or Own Fax Number. Reference “Entering Text”, General Set- tings Guide H H H H...
- Page 101 B Select [On] or [Off], using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
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Page 102: Deleting A Special Sender
Key Operator Setting Deleting a Special Sender Use this function to program “Initial Set Up” of a Special Sender. A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Counter On Hook Dial On Hook Dial B B B B Select [Fax Features] using { { { { U U U U } } } } or... -
Page 103: Programming Initial Set Up Of A Special Sender
Programming Initial Set Up of a Special Sender Use this function to program “Initial Set Up” of a Special Sender. A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Clear Counter Modes On Hook Dial On Hook Dial... -
Page 104: Printing The Special Sender List
Key Operator Setting Programming Special RX Function A Select [Special RX Function] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. -
Page 105: Programming A Memory Lock Id
G G G G Press the { { { { User Tools/Counter} } } } key. The standby display appears. Programming a Memory Lock Program a Memory Lock ID to be en- tered before printing documents when the Memory Lock function is activated. -
Page 106: Selecting Dial/Push Phone
Key Operator Setting Selecting Dial/Push Phone Use this function to select a line type. Dial and Push lines are available for selection. Note ❒ This function is not available in some areas. A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Counter On Hook Dial... - Page 107 A A A A Press the { { { { User Tools/Counter} } } } key. User Tools/ Clear Counter Modes On Hook Dial On Hook Dial B B B B Select [Fax Features] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
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Page 108: Rds (Remote Diagnostic System)
Key Operator Setting B Enter the outside access num- ber using the number keys. Note ❒ To cancel the entry, press the { { { { Clear/Stop} } } } key. C Press the { { { { OK} } } } key. F F F F Press the { { { { User Tools/Counter} } } } key. -
Page 109: Solving Operation Problems
8. Solving Operation Problems When An Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the telephone line. If an error occurs dur- ing transmission, resend the original. -
Page 110: Turning Off The Main Power/In Case Of A Power Failure
Solving Operation Problems Turning Off the Main Power/In Case of a Power Failure R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). Even if the main power switch is turned off, the contents of the ma- chine memory (for example, pro- grammed numbers) will not be lost. -
Page 111: When An Error Occurs Using Internet Fax
When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A "cc" of this notification is also sent to the key operator's e-mail address when one is specified. Note ❒... - Page 112 Solving Operation Problems...
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Page 113: Appendix
Replacing the Stamp Cartridge The optional ADF or ARDF is required. When the stamp becomes lighter, re- place the cartridge. Note ❒ Use the cartridge specified for this machine. ❒ Do not add ink to the cartridge by yourself. Neglecting this can cause ink leakage. -
Page 114: Connecting The Machine To A Telephone Line And Telephone
Appendix Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. R CAUTION: • To reduce the risk of fire, use only No. 26 AWG or larger telecommunica- tion line cord. -
Page 115: Selecting The Line Type
Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note ❒ This function is not available in some areas. Select the line type using “Key Operator Settings”. See p.98 “Selecting Di- al/Push Phone”. - Page 116 Appendix ❖ ❖ ❖ ❖ Adjusting the handset bell volume Adjust the handset ringer volume using the volume switch.
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Page 117: Optional Equipment
Optional Equipment Handset You can make or receive calls by in- stalling the optional handset and dial- ing manually. Reference p.28 “Manual Dial” Optional Equipment... -
Page 118: Specifications
Appendix Specifications ❖ ❖ ❖ ❖ Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed ❖ ❖ ❖ ❖ Power Consumption Low power mode Sleep mode Standby mode Memory Reception Memory Transmission Transmission... -
Page 119: Compatible Machines
E-mail format Authentication method Internet communication E-mail send functions E-mail receive functions Supported for A4, 8 "×11" or smaller size document. Compatible Machines This machine can communicate with Internet Fax machines that meet the follow- ing specification requirements. Communication protocols E-mail format Data format Available in full mode, depending on the other party's settings. -
Page 120: Acceptable Types Of Originals
Appendix Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Exposure glass ADF or ARDF, one- sided document... - Page 121 ❖ ❖ ❖ ❖ ADF or ARDF Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17"...
- Page 122 Appendix ❖ ❖ ❖ ❖ Inch Version -9.6" 9.6"-10.6" 10.6"- × - Unable to auto detect Normally a length of about 420 mm (16.5") can be scanned; however, it is only possi- ble to specify a scanning size up to 432 mm (17"). - Maximum scan area The maximum scan area is shown below: •...
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Page 123: Maximum Values
Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Memory The number of pages that you can store in memory (Using A4 size Standard <ITU-T #4Chart>... -
Page 124: Index
INDEX Address Book , 52 Applications Stored on the CD-ROM , 52 Authorized Reception , 73 , 90 Auto Fax Reception Power-up , 43 Automatic Redial , 32 Auto Reduce , 85 Auto run program , 50 Basic Transmission , 54 Batch Transmission , 32 Canceling a Transmission , 13 Center Mark , 44 , 73... - Page 125 JBIG Reception , 43 Transmission , 33 Journal , 22 , 71 Journal by E-mail , 34 Journal by E-mail, Transmitting , 33 Just size printing , 48 Key Operator Code , 69 Key Operator Settings , 76 Key Operator Tools , 68 Key Operator Tools List , 75 Label Insertion , 11 LAN-Fax...
- Page 126 Scanned Area , 112 Sending Fax Documents from Computers , 49 Send Later , 3 Server-Generated Error E-mail , 103 SMTP reception , 41 SMTP RX File Delivery , 74 Sound Volume, Adjust , 72 Special Sender List , 96 Special Senders , 91 Special Senders to Treat Differently , 89 Specifications , 110...
- Page 127 Copyright © 2005...
- Page 128 Printed in China EN USA B620-8657A B6208657A...