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User Guide > Creating Phone Books
External ODBC Database Phone Books.
For more information, refer to Creating Corporate Phone Books in the FaxPress Ad-
ministrator's Guide.
Exchange and Outlook Contact Lists – You can access Exchange and Outlook contact
list through FaxPress, but you manage them through your email server or client. To ac-
cess your contact lists for sending a fax, change your phone books options in your per-
sonal preferences to Exchange/Outlook. See Setting Personal Preferences on page 136.
Type of Phone Books
You have probably noticed by now that FaxPress has two different types of phone books
available within the phone book groups: FaxPress Phone Books and External Database
Phone Books.
FaxPress Phone Books – The FaxPress Phonebooks are the internal phonebooks used
by FaxPress. All internal phonebooks can be imported and exported. FaxPress phone
books can be managed from Local Phone Books, Personal Phone Books, and Cor-
porate Phone Books. You can import, export and manually add users and groups to
these phone books. The available file formats for importing into FaxPress Phone Books
are:
Standard Comma Delimited Files (*.csv)
Custom Comma Delimited Files (*.csv)
dBase Files (*.dbf)
ExportPH Files (*.*)— This is a FaxPress 3.x exported phone book
External ODBC Database Phonebooks – FaxPress can access your ODBC database
phone books using an ODBC driver. The database can be many types, Microsoft Access,
Microsoft SQL Server, or simply an Excel spreadsheet. You must have the specific ODBC
driver loaded on your client machine to access these phone books through FaxPress da-
tabase phone books. Database access is available through both Corporate Phone Books
and Local Phone Books.
Formatting Phone Numbers
The FaxPress can be configured to automatically format phone numbers to include area
codes, external line access, international codes, PBX codes and passwords. If you would
rather embed all the dialing rules in your phonebooks, use the following phone number
format information.
We recommend that numbers have separators between the various parts. Legal separa-
tors are:
A single or multiple space character(s)
A dash —
Brackets ( )
Other, non numeric characters which may be in an entered number are:
$ (Dollar sign)— FaxPress replaces the PBX password with the dollar sign.
% —this can also be used for PBX password substitution.
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