Page 1 Operating Instructions Copy/ Document Server For safe and correct use, be sure to read the Safety Information in Read This First before using the machine.
Page 3: Table Of Contents
TABLE OF CONTENTS 1. Specifying the Settings for Originals Specifying Original Sizes...........................7 Selecting a Regular Size for the Original.....................7 Specifying a Custom Size for the Original....................8 Original Orientation............................9 Reverse Orientation............................11 Selecting the Original Type..........................13 Batch Mode..............................15 SADF Mode..............................16 Mixed Sizes Mode............................17 2.
Page 4 One-Sided Combine........................... 52 Two-Sided Combine............................53 Finishing................................56 Sort................................56 Stack................................60 Staple................................61 Punch................................65 Fold................................68 Ring Binding..............................79 Perfect Binding............................. 83 Storing Data in the Document Server......................93 3. Color Copying Copying in Color..............................95 Automatically Selecting a Color Mode..................... 95 Copying in Full Color...........................96 Copying in Black and White........................96 Converting Colors............................97 Erasing Colors..............................
Page 5 Image Adjustment............................115 Sharp / Soft...............................116 Contrast..............................117 Background Density..........................118 Adjust U.C.R...............................118 Text / Photo Sensitivity..........................119 Advanced Reduce/Enlarge Copying......................120 Size Magnification............................ 120 Directional Magnification (%)........................121 Directional Size Magnification (mm) (mainly Europe and Asia)........122 Directional Size Magnification (inch) (mainly North America)......... 124 Create Margin............................125 Stamps................................
Page 6 Spread Duplex............................169 Creep Adjustment............................170 Mix 1 & 2 Sided............................171 Covers................................ 173 Designate..............................176 Chapters..............................178 Designation Sheet Copy........................... 179 Insert Sheet..............................181 Slip Sheet..............................182 5. Document Server Relationship between Document Server and Other Functions..............185 Storing Data..............................186 Changing Stored Document Information..................... 189 Changing the User Name.........................189 Changing the File Name...........................189 Changing the Password..........................190...
Page 7 Changing Folder Information........................206 Searching for Folders..........................207 Deleting Folders............................209 Displaying Stored Documents with Web Image Monitor................210 Downloading Stored Documents with Web Image Monitor..............211 Specifying Access Permission for Stored Documents..................212 Assigning Users and Access Permission for Stored Documents.............213 Assigning Access Permission in Advance for Specified Users of Stored Documents......214 6.
Page 9: Specifying The Settings For Originals
1. Specifying the Settings for Originals This chapter describes how to specify the sizes and orientations of originals and how to handle originals that are large or of different sizes. Specifying Original Sizes You do not need to specify the size of originals if they are regular sizes because they are detected automatically.
Page 10: Specifying A Custom Size For The Original
1. Specifying the Settings for Originals Specifying a Custom Size for the Original When copying custom size originals, specify the size of the originals. Originals that have a horizontal length of 128–1260 mm (5.1–49.6 inches) and a vertical length of 128–297 mm (5.1–11.6 inches) can be placed with this function.
Page 11: Original Orientation
Original Orientation Original Orientation When using the exposure glass, place the original face down. When using the ADF, place it face up. Placing the original on the exposure glass CKN002 Placing the original in the ADF CKN001 When you cannot place the original as the above, you may not make copies as you want with particular functions.
Page 12 1. Specifying the Settings for Originals A3, 11 17 CJF003 Press [Special Original]. Select the original orientation, and then press [OK]. • It is recommended that you use this function together with the Auto Paper Select or Auto Reduce / Enlarge function.
Page 13: Reverse Orientation
Reverse Orientation Reverse Orientation This function rotates the copy image by 180 degrees ( This is useful for copying torn originals. For example, if the left side of the original is damaged and is difficult to set, position it as shown below. CWR065 Press [Special Original].
Page 14 1. Specifying the Settings for Originals Select the original orientation, and then press [OK]. • It is recommended that you use this function together with the Auto Paper Select or Auto Reduce / Enlarge function. • Copy results may differ depending on the combination of selected functions.
Page 15: Selecting The Original Type
Selecting the Original Type Selecting the Original Type Select an original type that is suitable for your originals. There are eight original types available: Text For originals that contain mainly text or printed characters. Photo For photographs or pictures. Text / Photo For originals that contain both text and photographs or pictures.
Page 16 1. Specifying the Settings for Originals Select the original type. • If the shaded parts of your copies appear uneven, select [Text] or [Photo] for a smoother printout. • To select [Generation Copy], [Pale], [Map], or [Highlight Pen], select [Others] first. •...
Page 17: Batch Mode
Batch Mode Batch Mode Using Batch mode, you can copy an original that is too large to place in the ADF by placing it in the ADF in sections (batches). The original will be scanned and stored as a single document. •...
Page 18: Sadf Mode
1. Specifying the Settings for Originals SADF Mode In SADF mode, even when an original is placed page by page in the ADF, each page is automatically fed when placed. Press [Special Original]. Press [SADF], and then press [OK]. Place one page of an original, and then press the [Start] key. When the machine instructs you to place another original, place the next page.
Page 19: Mixed Sizes Mode
Mixed Sizes Mode Mixed Sizes Mode If you apply this mode, you can place originals of different sizes together in the ADF. The machine will automatically detect the size of each original and copy it accordingly. • When placing originals of different sizes in the ADF and making copies without using the Mixed Sizes mode, paper might become jammed or parts of the original image might not be copied.
Page 20 1. Specifying the Settings for Originals CKN003 • For details about the sizes and weights of paper that can be used in the Mixed Sizes mode, see "Recommended Original Sizes and Weights", Paper Specifications and Adding Paper.
Page 21: Basic Copying
2. Basic Copying This chapter describes the basic procedure for making copies. Basic Procedure To make copies of originals, place them on the exposure glass or in the ADF. When placing the original on the exposure glass, start with the first page to be copied. When placing the original in the ADF, place them so that the first page is on the top.
Page 22: Function Compatibility
2. Basic Copying When the copy job is finished, press the [Reset] key to clear the settings. • The login screen is displayed when the user authentication setting is specified. You need to log in to use the machine. For details about how to log in, see "Logging In the Machine", Getting Started. After logging in the machine, be sure to log out of it to prevent unauthorized usage.
Page 23: Auto Start
Basic Procedure Press the [Interrupt] key. CWR085 Remove the originals that were being copied. Place the originals you want to copy. Press the [Start] key. The machine starts making copies. When copying is complete, remove the originals and copies. Press the [Interrupt] key again. Replace the originals that you were copying, and then press the [Start] key.
Page 24: Job Preset
2. Basic Copying Make your settings while "Select copy mode and press the Start key." and "Scanning originals can be started." are displayed alternately. Place the original. Press the [Start] key. The machine scans the original. The [Start] key flashes when scanning the originals is complete. Copying starts automatically once the machine is ready.
Page 25 Basic Procedure • You can confirm and delete preset jobs. For details about the procedures, see "Managing Jobs", Convenient Functions. Job Preset display The preset jobs appear as shown below. DFX002 1. Job being printed Press [Printing] to return to the copying screen. 2.
Page 26 2. Basic Copying Checking job contents Select the job number you want to check. Press [Change Job]. Check job contents. Press [OK]. Changing job contents Select the job number you want to change. Press [Change Job]. Change contents, and then press [OK]. Press [Change] in the confirmation dialog box.
Page 27 Basic Procedure Deleting a job Select the job number you want to delete. Press [Delete Job]. Press [Delete] in the confirmation dialog box.
Page 28: Auto Paper Select
2. Basic Copying Auto Paper Select The machine selects a suitable size of copy paper automatically based on the detected original size and the reproduction ratio you select. Original sizes and orientations that can be used with Auto Paper Select are as follows (when copied at a ratio of 100%): (mainly Europe and Asia) Original location...
Page 29: Rotate Copy
Auto Paper Select • [Paper Weight 2 63.1–80.0g/m ] or [Paper Weight 3 80.1–105.0g/m ] is selected in [Paper Weight] under [Tray Paper Settings] • [Yes] is selected in [Apply Auto Paper Select] under [Tray Paper Settings] Rotate Copy If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees to fit it on the paper.
Page 30: Manual Paper Select
2. Basic Copying Manual Paper Select Select the paper size manually if the machine does not automatically detect the size of the paper you are using. Select the tray containing the paper you want to copy onto: a paper tray, the multi bypass tray (Tray A) or the wide LCT.
Page 31: Copying From The Multi Bypass Tray (Tray A)
Copying from the Multi Bypass Tray (Tray A) Copying from the Multi Bypass Tray (Tray A) Use the multi bypass tray (Tray A) to copy onto transparencies, translucent paper, and paper that cannot be loaded in the paper trays. For details about the optional units required for this function, see "Functions Requiring Optional Configurations", Getting Started.
Page 32: Copying Onto Custom Size Paper From The Multi Bypass Tray (Tray A)
2. Basic Copying Copying onto Custom Size Paper from the Multi Bypass Tray (Tray A) Sizes of paper that can be fed from the multi bypass tray (Tray A) are as follows: • When the banner sheet tray of multi bypass tray (Tray A) is installed: Horizontal length: 139.7–700.0 mm (5.50–27.55 inches), vertical length: 210.0–330.2 mm (8.27–13.00 inches) •...
Page 33 Copying from the Multi Bypass Tray (Tray A) Place the originals, and then press the [Start] key. • You can register a custom paper size. For details, see page 31 "Registering a custom size". You can also recall the registered custom paper size. For details, see page 31 "Recalling the registered custom size".
Page 34 2. Basic Copying Press [Tray A]. Make sure that [Paper Size] is selected. Press [Program Custom Size]. Press [Recall]. Press [OK] twice.
Page 35: Copying Onto Various Types Of Paper
Copying onto Various Types of Paper Copying onto Various Types of Paper You can copy onto various types of paper, such as envelopes, transparencies, thin paper, and thick paper. You need to specify the type of paper on which you are going to make copies. Paper you are using Paper type Paper trays...
Page 36: Copying Onto Tab Stock
2. Basic Copying Paper you are using Paper type Paper trays Envelopes Envelope • Multi bypass tray (Tray A) • Wide LCT • The Duplex function cannot be used with translucent paper. If the Duplex function is specified, cancel the setting. You need to specify the type of paper you are using in [Tray Paper Settings] to make copies using paper from Tray 1, Tray 2, or the wide LCT.
Page 37 Copying onto Various Types of Paper CNP003 1. Originals 2. Tab stock 3. Copies Loading tab stock into the multi bypass tray (Tray A) or wide LCT Load the tab stock with the side to be copied facing up. For details about how to load tab stock see "Loading tab stock into the multi bypass tray (Tray A)", "Attaching the tab fence in the three-tray wide Large Capacity Tray", or "Attaching the tab fence in the two-tray wide Large Capacity Tray", Paper Specifications and Adding Paper.
Page 38 2. Basic Copying CNP004 1. Original width 2. Index width For details, see "Changing Tray Paper Settings", Paper Settings. • Check the position of the index tab to avoid cropping the image. If the image extends beyond the index tab, the backs of sheets may get soiled with toner. •...
Page 39 Copying onto Various Types of Paper BZH057 • If you set [Number of Tabs] to [Off], surplus tab stock sheets for each copy are not ejected. Copying onto tab stock from the multi bypass tray (Tray A) Load the paper face up in the multi bypass tray (Tray A). Press [Tray A].
Page 40: Copying Onto Transparencies
2. Basic Copying Copying onto tab stock from the paper tray Select the paper tray where the tab stock is loaded. Place the originals, and then press the [Start] key. • For details about using tab stock, see page 34 "Copying onto Tab Stock". Copying onto Transparencies •...
Page 41: Copying Onto Envelopes
Copying onto Various Types of Paper Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes. Place the original on the exposure glass and place the envelope in the multi bypass tray (Tray A) or wide LCT. Specify the thickness of the paper according to the weight of the envelopes you are printing on.
Page 42 2. Basic Copying Specify the envelope size, and then press [OK]. Press [Special Paper]. Select [Envelope], and then press [OK]. Place the originals, and then press the [Start] key. • For details about using envelopes, see page 39 "Copying onto Envelopes". Copying onto envelopes from the wide Large Capacity Tray Before using this function, specify the paper size and type under [Tray Paper Settings].
Page 43: Reducing Or Enlarging Originals
Reducing or Enlarging Originals Reducing or Enlarging Originals This section describes methods of reducing or enlarging images by specifying a reproduction ratio, or a paper size. Base Point The base point of reduce/enlarge differs depending on how the original is scanned. When the original is placed on the exposure glass, the upper left corner will be the base point.
Page 44: Zoom
2. Basic Copying CKN004 Press [Reduce/ Enlarge]. Select a ratio, and then press [OK]. Place the originals, and then press the [Start] key. • You can also select a preset ratio on the initial screen, by pressing the shortcut key. •...
Page 45 Reducing or Enlarging Originals CKN007 To specify a reproduction ratio, enter the ratio using the number keys or specify the ratio with [ ] or [ ]. This section describes how to enter the ratio using the number keys. Press [Reduce/ Enlarge]. Press [Number keys].
Page 46: Auto Reduce / Enlarge
2. Basic Copying • You can select a ratio regardless of the size of an original or copy paper. With some ratios, parts of the image might not be copied or margins will appear on copies. • For details about the base point, see page 41 "Reducing or Enlarging Originals". Auto Reduce / Enlarge The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select.
Page 47 Reducing or Enlarging Originals Original location Original size and orientation 11 × 17 , 8 × 14 , 8 × 11 × 8 , 10 × 14 , 7 × 10 , A3 , A4 Press [Auto Reduce / Enlarge]. Select the paper size.
Page 48: Duplex Copying
2. Basic Copying Duplex Copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. During copying, the image is shifted to allow for the binding margin. CKN009 There are two types of Duplex. 1 Sided 2 Sided Copies two 1-sided pages on one 2-sided page.
Page 49 Duplex Copying Original Original Placing originals Orientation Copy Orientation Top to Top Top to Bottom Press [Dup./ Combine/ Series]. Make sure that [Duplex] is selected. If [Duplex] is not selected, press [Duplex]. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the document to be output.
Page 50: Specifying The Original And Copy Orientation
2. Basic Copying Select the original orientation, and then press [OK]. Press the [Start] key. • You cannot use the following copy paper with this function: • Translucent paper • Label paper (adhesive labels) • Envelopes • Tab stock • Magnet paper •...
Page 51 Duplex Copying CKN012 Press [Orientation]. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. Select [Top to Top] or [Top to Bottom] for [Copy:]. Press [OK]. • The default is [Top to Top]. You can change the default orientation under [Original Orientation in Duplex Mode] and [Copy Orientation in Duplex Mode] in User Tools.
Page 52: Combined Copying
2. Basic Copying Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper. The machine selects a reproduction ratio between 25 and 400%. If the orientation of the original is different from that of the copy paper, the machine will automatically rotate the image by 90 degrees to make copies properly.
Page 53 Combined Copying CKN010 • Originals read from right to left CKN017 • If you selected [2 Sided] for [Original:] or [Combine 2 Sides] for [Copy:], you can change the orientation. For details, see page 48 "Specifying the Original and Copy Orientation". •...
Page 54: One-Sided Combine
2. Basic Copying • You can select whether to erase a 3 mm (0.1 inches) boundary margin around four edges of each original in combined copying. This setting can be changed under [Erase Original Shadow in Combine] in User Tools. For details, see page 223 "Edit". One-Sided Combine Combine several pages onto one side of a sheet.
Page 55: Two-Sided Combine
Combined Copying Press [Dup./ Combine/ Series]. Press [Combine]. Select [1 Sided] or [2 Sided] for [Original:]. If you selected [2 Sided], you can change the orientation. Make sure that [Combine 1 Side] is selected. Select the number of originals to combine. Press [OK].
Page 56 2. Basic Copying CKN074 There are six types of Two-Sided Combine. 1 Sided 4 Originals Combine 2 Sides Copies four 1-sided originals to one sheet with 2 pages per side. 1 Sided 8 Originals Combine 2 Sides Copies eight 1-sided originals to one sheet with 4 pages per side. 1 Sided 16 Originals Combine 2 Sides Copies 16 1-sided originals to one sheet with 8 pages per side.
Page 57 Combined Copying Select [1 Sided] or [2 Sided] for [Original:]. Press [Combine 2 Sides]. Press [Orientation]. Select [Top to Top] or [Top to Bottom] for [Original:] if the original is two-sided. Select [Top to Top] or [Top to Bottom] for [Copy:], and then press [OK]. Select the number of originals to combine.
Page 58: Finishing
2. Basic Copying Finishing You can specify how copies are treated after they are printed. • Depending on your model and which options are installed on it, some of these functions might not be available. For details, see "Functions Requiring Optional Configurations", Getting Started. Sort The machine assembles copies as sets in sequential order.
Page 59 Finishing • If you are copying from the exposure glass, a single copy of each original is made first. If the first copy set is acceptable, you can make the remaining copy sets by pressing the [ ] key. The time required for copy sets to be delivered varies depending on the print settings.
Page 60 2. Basic Copying • If you press [Suspend] after checking the results, you can change the copy settings. However, depending on the combination of functions, you may not be able to change some settings. Changing the number of sets You can change the number of copy sets during copying. •...
Page 61 Finishing Shift tray off in sort/stack You can turn off the shift function when using the Sort or Stack function. Press [Output/ Customize Function/ Finisher]. Press [Output/ Cstmz.]. Press [Sort/ Stack Shift Tray Off]. Press [OK]. Insert Separation Sheet Use this function to have separation sheets inserted between sets or jobs. CVF002 Before using this function, select the tray for separation sheet under [Tray Paper Settings].
Page 62: Stack
2. Basic Copying Press [Insert Separation Sheet Per 1 set(s)] or [Insert Separation Sheet Per Job]. Press [OK]. • When [Insert Separation Sheet Per 1 set(s)] is selected, you can change the number of sets inserted between the separation sheets by pressing the [Change Insert Position]. Stack Groups together copies of each page in a multi-page original.
Page 63: Staple
Finishing If you want to output copies to the high capacity stacker, select the tray under Stacker Output Tray. Enter the number of copies with the number keys. Place the originals, and then press the [Start] key. • For details about paper sizes and orientations that can be shifted when delivered to the shift tray, see "Specifications", Maintenance and Specifications.
Page 64 2. Basic Copying Original Original Original Original orientation orientation orientation orientation Staple position Top 1 Slant Left 2 Top 2 *2*3 Bottom 1 Top Right 1 Right 2 Center *1 The above tables show staple positioning. The orientation of the paper does not indicate the orientation of delivery.
Page 65 Finishing *2 You cannot staple at this position when copying onto B4 JIS, 8 × 13 or larger. *3 If you want to staple at this position, select unreadable orientation in [Original Orientation], and then select Top 2. *4 You can select this position only when Booklet Finisher SR5060 is installed. Select one of the stapling positions.
Page 66 2. Basic Copying • Even if you place different size originals in the ADF, appropriate size of copy paper can be automatically selected and stapled using the Mixed Sizes mode and Auto Paper Select function. Load the paper you want to use in the paper trays beforehand. •...
Page 67: Punch
Finishing Select Center as the staple position. Press [Output/ Customize Function/ Finisher]. Press [Fore Edge Cut]. Specify the cut length width with [ ] and [ ], and then press [OK]. Press [OK]. Enter the number of copy sets using the number keys. Place the originals, and then press the [Start] key.
Page 68 2. Basic Copying Original orientation and punch hole position Place all the originals in the ADF in the orientation in which they can be read normally. When placing the original on the exposure glass, keep the same orientation, but place the original facing downwards.
Page 69 Finishing Original Original Original Original Punch hole Orientation Orientation Orientation Orientation position Left 4 Top 4 *2*3 Right 4 *1 The above table shows punch hole positioning. Punched sheets might not be delivered in the orientation shown in this table. *2 You cannot punch holes in this position when copying onto B4 JIS, 8 ×...
Page 70: Fold
2. Basic Copying • Paper can be punched only if it meets the machine's size and orientation requirements. For details about the sizes, weights, and orientations of paper that can be punched, see "Specifications", Maintenance and Specifications. • You can change the hole positions shown on the initial screen using the [Input / Output] settings in User Tools.
Page 71 Finishing • Textured paper • Label paper (adhesive labels) • Envelopes • Magnet paper • Metallic/pearl paper • Clear file folder • Synthetic paper • Paper fed from the interposer can be folded. • Copying will stop if the number of copies exceeds tray capacity. If this happens, remove copies from the folding unit tray to resume copying.
Page 72 2. Basic Copying Original orientation and Z-fold position Place all the originals in the ADF in the orientation in which they can be read normally. When placing the original on the exposure glass, keep the same orientation, but place the original facing downwards.
Page 73 Finishing Select the folding direction, and then press [OK]. Place the originals, and then press the [Start] key. • Folded copies that are delivered to the folding unit tray might be stacked with their folds open. If this happens, the position of the folds is unaffected and the copies will still be output in order. Stacked copies can be easily separated in the order they are delivered.
Page 74 2. Basic Copying CNP013 • Depending on the Z-fold settings, you may not be able to use Rotate Copy. • For details about the number of Z-folded copies that can be stacked on the finisher trays, see "Specifications", Maintenance and Specifications. •...
Page 75 Finishing Press [Output/ Customize Function/ Finisher]. Select [Folding Unit] or [Finisher]. Press [Half Fold]. Press [Change] if you select [Folding Unit] in Step 2. Select the items you need from those displayed on the screen. Press [OK] twice. Place the originals, and then press the [Start] key. •...
Page 76 2. Basic Copying • If the Booklet or Magazine function is selected, the settings for those functions have priority. • You can use Fore Edge Cut if you select Half Fold under [Finisher]. For details about Fore Edge Cut, see page 64 "Cutting the fore edge". Letter Fold-out Applies two folds to create three equal panels (the first panel folding inward, the last panel folding outward).
Page 77 Finishing Select the items you need from those displayed on the screen. Press [OK] twice. Place the originals, and then press the [Start] key. • Folded copies are delivered to the multi-folding unit only. • The Multi-sheet Fold function can fold a maximum of three sheets at a time. •...
Page 78 2. Basic Copying Press [Output/ Customize Function/ Finisher]. Press [Folding Unit]. Press [Letter Fold-in]. Press [Change]. Select the items you need from those displayed on the screen. Press [OK] twice. Place the originals, and then press the [Start] key. • Folded copies are delivered to the multi-folding unit only. •...
Page 79 Finishing • Multi-sheet Fold applied CNP018 • Wrinkling can occur when applying letter fold-in to B4 JIS , 8 × 14 , or larger sheets. In some cases, you may have to use A4 sheets or smaller when applying folds in combination with the reduction function.
Page 80 2. Basic Copying Select the items you need from those displayed on the screen. Press [OK] twice. Place the originals, and then press the [Start] key. • Folded copies are delivered to the multi-folding unit only. • If the Booklet or Magazine function is selected, the settings for those functions have priority. Gate Fold Applies three folds to create four equal panels (center line main fold, outer panels folding inward without overlap).
Page 81: Ring Binding
Finishing Press [Output/ Customize Function/ Finisher]. Press [Folding Unit]. Press [Gate Fold]. Press [Change]. Select the items you need from those displayed on the screen. Press [OK] twice. Place the originals, and then press the [Start] key. • Folded copies are delivered to the multi-folding unit only. •...
Page 82 2. Basic Copying • For details about paper sizes, weights, and the number of sheets that can be bound or punched, and the volume that can be output to the ring binder tray, see "Specifications for Ring Binder", Maintenance and Specifications. Binding copies by ring comb Copies are punched, and then bound by ring comb.
Page 83 Finishing *1 The above table shows binding positioning. The orientation of the paper does not indicate direction of delivery. Press [Output/ Customize Function/ Finisher]. Press [Finisher]. Select one of the binding positions. When you select a binding position, Sort is automatically selected. Press [OK].
Page 84 2. Basic Copying CWR068 Original orientation and punch hole position Place all the originals in the ADF in the orientation in which they can be read normally. When placing the original on the exposure glass, keep the same orientation, but set the original facing downwards.
Page 85: Perfect Binding
Finishing Press [Output/ Customize Function/ Finisher]. Press [Finisher]. Select one of the punch hole positions. When you select a binding position, Sort is automatically selected. Press [OK]. Enter the number of copy sets using the number keys. Specify other copier functions, if necessary. Place the originals, and then press the [Start] key.
Page 86 2. Basic Copying Guide to perfect bound booklets BZH095 1. Book block The bulk of the booklet, enclosed by the cover sheet. 2. Head edge The edge that forms the booklet's top end. 3. Cover The sheet enclosing the book block. 4.
Page 87 Finishing Press [Output/ Customize Function/ Finisher]. Press [Perfect Binding]. Select one of the binding positions. When you select perfect binding position, Sort is automatically selected. Specify a binding position and a cut size if necessary. After making all settings, press [OK]. Press the [Start] key.
Page 88 2. Basic Copying Press the delivery key when the status indicator goes off and the delivery key indicator lights up. CWR006 Remove bound booklets and close the lower left tray. • For details about paper sizes, weights, and the number of sheets that can be used, and the volume that can be output to the perfect binder tray, see "Specifications for Perfect Binder", Maintenance and Specifications.
Page 89 Finishing Specify Finishing Size Specify the size of the finished bound booklets to determine the position where you want to cut the fore edge. • When specifying the fore edge cut, be sure that the cut is at least 6 mm (0.24 inches) from the fore edge.
Page 90 2. Basic Copying Specifying the finishing size Specify the size of the finished bound booklets to determine the position where you want to cut the fore edge. Press [Cut Fore Edge]. Press [Specify Finishing Size]. Enter the required finishing size using the number keys, and then press [ ]. •...
Page 91 Finishing CWR069 1. Finishing size 2. Cut size 3. 6.0–50.0 mm (0.24–1.96 inches) 4. 6.0–28.0 mm (0.24–1.10 inches) 5. 139.7–216.0 mm (5.50–8.50 inches) 6. 201.0–297.0 mm (7.92–11.69 inches) There are three ways of specifying the size of a booklet by cutting the edges: Specify Cut Size Specify the distance of the cut from each edge.
Page 92 2. Basic Copying Make sure that [Specify Cut Size] is selected. Enter the position of the cut for each edge using the number keys, and then press [ ]. Press [Head Edge], and then enter the cut position for the head edge using the number keys. Press [Tail Edge], and then enter the cut position for the tail edge using the number keys.
Page 93 Finishing Required finished size Book block Cover B5 JIS B4 JIS × 11 9 × 12 13 × 19 13 × 19 × 8 × 10 10.5 × 14.5 *1 Specify the custom size in [Tray Paper Settings]. Press [Cut 3 Edges]. Press [Specify Finishing Size].
Page 94 2. Basic Copying Finishing to a custom size Specify the size of the finished bound booklets and cut three edges to a custom size. Press [Cut 3 Edges]. Press [Specify Finishing Size]. Press [Custom Size]. Enter the horizontal size with the number keys, and then press [ ]. Enter the vertical size with the number keys, and then press [ ].
Page 95: Storing Data In The Document Server
Storing Data in the Document Server Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions. You can check the stored documents on the Document Server screen.
Page 96 2. Basic Copying...
Page 97: Color Copying
3. Color Copying This chapter describes how to make color copies. Copying in Color You can switch the color copy mode depending on the type of originals used and the desired finish. You can also erase or convert a certain color in the original, or add a background color to the whole page.
Page 98: Copying In Full Color
3. Color Copying Press [Auto Color Select]. Place the originals, and then press the [Start] key. Copying in Full Color Copies using four colors: yellow, magenta, cyan, and black. Press [Full Color]. Place the originals, and then press the [Start] key. •...
Page 99: Converting Colors
Copying in Color Make sure that [Black & White] is selected. Place the originals, and then press the [Start] key. Converting Colors Copies by changing a certain color in the original to another color. Up to four colors can be converted at the same time.
Page 100: Erasing Colors
3. Color Copying Select the color to be converted. Select the new color. You can adjust the density of the color in four steps. To select user color, press [User Color], and then select the color. To change two colors or more, repeat Steps 5 to 7. Press [OK] three times.
Page 101: Overlaying Copies With A Color
Copying in Color Select a color mode. Press [Edit / Color]. Press [Color]. Press [Erase Color]. Select the color to be erased. Up to four colors can be erased at the same time. Press [OK] twice. Place the originals, and then press the [Start] key. •...
Page 102 3. Color Copying This function can be used when [Full Color] or [Black & White] is selected in the color mode. CKN108 • Since the Color Overlay function overprints the entire original, the color of the image may change. Select a color mode. Press [Edit / Color].
Page 103 Copying in Color Place the originals, and then press the [Start] key. • When copied using the registered color, the original will be copied lighter than the registered color. • User colors should be registered in advance. For details about how to register a user color, see page 107 "Registering User Colors".
Page 104: Adjusting Color
3. Color Copying Adjusting Color This section describes how to adjust color balance. Color Balance Adjusts the overall color tone when the copy is reddish or bluish. BZH022 Color balance program You can store the color balance setting as a color balance program and recall it when you want to use it.
Page 105 Adjusting Color Adjust the color balance by pressing [Lighter] or [Darker]. Press [OK] twice. • When Auto Clear is done, the [Reset] key is pressed, or the power is turned off, the adjusted settings will be deleted and the initial values will be reset. Registering the adjusted color balance Register adjusted color balance settings so that you can use them later.
Page 106 3. Color Copying Changing the color balance Changes the settings stored in color balance programs. Press [Edit / Color]. Press [Color]. Press [Adjust Color]. Press [Program Color Balance]. Select the program number to be changed. Change the registered settings. Press [Program Color Balance]. Press [Program], and then press the program number to be overwritten.
Page 107: Color Adjustment
Adjusting Color Press [Yes]. Press [OK] twice. Color Adjustment Adjusts the specific colors (yellow, red, magenta, blue, cyan, and green) by mixing them with adjacent colors in the color circle. You can adjust up to three colors. BZH023 Press [Edit / Color]. Press [Color].
Page 108 3. Color Copying Select the colors you want to adjust. Adjust the color tastes using [ ] or [ ]. To adjust two colors or more, repeat Steps 5 to 6. Press [OK] twice. • This function cannot be used if [Black & White] is selected. If [Black & White] is selected, select another color mode.
Page 109: Registering User Colors
Registering User Colors Registering User Colors You can register up to 15 user colors made by adjusting the density of yellow, magenta, cyan, and black. You can also name the colors you register, and print out a list of user colors. You can create colors by: •...
Page 110: Creating Colors By Specifying The Density Of Primary Colors With Number Keys
3. Color Copying Select the color to be used as base color. To select user color, press [User Color], and then select the color. Select the color whose density is to be specified, and then specify the density in percentages using [ ] or [ ]. You can also specify the density by pressing [Adjust with Number Keys].
Page 111 Registering User Colors Press [Edit / Color]. Press [Color]. Press [User Color]. Select the number for the color you want to register. Press [Custom Setting]. Select the color whose density is to be specified. Enter the density using the number keys, and then press [ ]. Repeat Steps 6 to 7 if you want to specify the density of multiple colors.
Page 112: Changing The User Color Name
3. Color Copying Changing the User Color Name Press [Edit / Color]. Press [Color]. Press [User Color]. Select the number for the color you want to rename. Select the color you want to rename. Press [Change Name]. Enter the name of the color, and then press [OK]. You can enter up to 16 characters.
Page 113: Printing A List Of User Colors
Registering User Colors Press [User Color]. Press [Delete]. Select the number of the user color you want to delete. Press [Yes]. Press [OK] twice. Printing a List of User Colors Press [Edit / Color]. Press [Color]. Press [User Color]. Check the copy paper, and then press [Print Sample of User Color]. Press [OK] twice.
Page 114 3. Color Copying...
Page 115: Advanced Copying
4. Advanced Copying This chapter describes the procedure for making copies in various modes. Adjusting Copy Image Density There are three types of adjustment available. Auto image density Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.
Page 116: Manual Image Density
4. Advanced Copying Manual Image Density You can adjust the density of the overall original in nine steps. If [Auto Density] is selected, press [Auto Density] to cancel it. Press [ ] or [ ] to adjust the image density. The density indicator "...
Page 117: Image Adjustment
Image Adjustment Image Adjustment You can adjust the image of the original according to how you want the printout to appear. The following five types of image adjustments are available: Sharp / Soft Adjusts the outline of an image. Contrast Adjusts the shades of an image.
Page 118: Sharp / Soft
4. Advanced Copying Adjust the settings. Press [OK] twice. • [Sharp / Soft], [Contrast], and [Background Density] can each be adjusted; however, their adjustments can affect the level of other adjustment functions. • When Auto Clear is done, the [Reset] key is pressed, or the power is turned off, the adjusted settings will be deleted and the initial values will be reset.
Page 119: Contrast
Image Adjustment Adjust the image quality by pressing [Soft] or [Sharp]. • For details about how to adjust the copy quality, see page 115 "Image Adjustment". Contrast Adjusts the shades of an image. High CKK002 Adjust the image quality by pressing [Low] or [High]. •...
Page 120: Background Density
4. Advanced Copying Background Density Adjusts the background density of an image. CKK004 Adjust the image quality by pressing [Lighter] or [Darker]. • Adjustments should be made lighter when copying the following kinds of originals: • Dark textured originals such as newspaper or recycled paper •...
Page 121: Text / Photo Sensitivity
Image Adjustment Adjust the image quality by pressing [Lighter] or [Darker]. • For details about how to adjust the copy quality, see page 115 "Image Adjustment". Text / Photo Sensitivity Adjusts the standard level in judging the image in the text and photo part when using [Text / Photo]. Adjust the image quality by pressing [Text] or [Photo].
Page 122: Advanced Reduce/Enlarge Copying
4. Advanced Copying Advanced Reduce/Enlarge Copying This section describes the advanced functions for reducing or enlarging images. For details about the basic reduce/enlarge copy functions, see page 41 "Reducing or Enlarging Originals". Size Magnification Use this function to calculate a reproduction ratio based on the lengths of the original and copy. CKN075 Specify the lengths of the original and copy.
Page 123: Directional Magnification (%)
Advanced Reduce/Enlarge Copying Enter the length of the original with the number keys, and then press [ ]. Enter the length of the copy with the number keys, and then press [ ]. Press [OK] twice. • You can enter sizes between 1 to 999 mm (0.1 to 99.9 inches) in increments of 1 mm (0.1 inches). •...
Page 124: Directional Size Magnification (Mm) (Mainly Europe And Asia)
4. Advanced Copying Press [Reduce/ Enlarge]. Press [Direct. Mag. %]. Press [Horizontal]. Enter the desired ratio with the number keys, and then press [ ]. Press [Vertical]. Enter the desired ratio with the number keys, and then press [ ]. Press [OK] twice.
Page 125 Advanced Reduce/Enlarge Copying Copies can be reduced or enlarged at different reproduction ratios horizontally and vertically. CKN026 : Horizontal length : Vertical length Specify length and width of the originals and the copies. Press [Reduce/ Enlarge]. Press [Dir. Size Mag. mm]. Enter the horizontal size of the original with the number keys, and then press [ ].
Page 126: Directional Size Magnification (Inch) (Mainly North America)
4. Advanced Copying • The reproduction ratio is between 25 and 400%. • The horizontal and vertical length of an original can be entered in steps of 1 mm. The horizontal length of an original can be 1 to 9999 mm; the vertical length of an original can be 1 to 999 mm. The horizontal and vertical length of copies can also be entered in steps of 1 mm.
Page 127: Create Margin
Advanced Reduce/Enlarge Copying • If the calculated reproduction ratio falls below the minimum reproduction ratio, the calculated reproduction ratio will be adjusted to the minimum ratio. If the reproduction ratio is over the maximum reproduction ratio, it will be adjusted to the maximum ratio. If this happens, with some ratios, parts of the image might not be copied or margins will appear on copies.
Page 128: Stamps
4. Advanced Copying Stamps You can print on each page the printer stamp a preset message, scanned image, date, page number, or alphanumeric characters. You can select a stamp color from yellow, red, cyan, magenta, green, blue, or black. CKN102 Stamp position Press a key on the screen to select the position in which to stamp the page number or date.
Page 129 Stamps CWR066 In the above table, arrows mean the keys on the screen, and numbers on the illustration mean the positions to be stamped. You cannot stamp on positions 4, 5, and 6 in the Date Stamp, Page Numbering, and Stamp Text modes.
Page 130: Preset Stamp
4. Advanced Copying Preset Stamp Messages registered in advance, such as "COPY", are stamped on copies. CKN076 • Only one message can be stamped at a time. The following eight messages are available for Preset Stamp: "COPY", "URGENT", "PRIORITY", "For Your Info.", "PRELIMINARY", "For Internal Use Only", "CONFIDENTIAL", "DRAFT"...
Page 131: User Stamp
Stamps Press [Change]. Select the stamp position, size, and density, and then press [OK]. Press [All Pages] or [1st Page Only] to select the print page. Press [Stamp Color]. Select the stamp color, and then press [OK]. Press [OK] twice. •...
Page 132 4. Advanced Copying • Only one message can be stamped each time. Press [Stamp]. Press [User Stamp]. Select the stamp you require. Press [Change]. Select the stamp position, and then press [OK]. Press [All Pages] or [1st Page Only] to select the print page. Press [Stamp Color].
Page 133 Stamps Press [OK] twice. • For details about stamp positions, see page 126 "Stamps". • You can change the settings for User Stamp under [User Stamp] in User Tools. For details, see page 233 "User Stamp". Registering a user stamp User Stamp is used to register an image that is used as a user stamp.
Page 134 4. Advanced Copying Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press the stamp number you want to program. Enter the user stamp name (up to 10 characters) with the letter keys, and then press [OK]. Enter the horizontal size of the stamp with the number keys, and then press [ ].
Page 135: Date Stamp
Stamps Press the [User Tools] key. CWW222 Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Delete], and then press the stamp number you want to delete. Select [Yes]. Press the [User Tools] key. Date Stamp Use this function to print dates on your copies.
Page 136 4. Advanced Copying Press [Stamp]. Press [Date Stamp]. Press [Change Format]. Select the date format, and then press [OK]. Press [Change]. Select the stamp position, and then press [OK]. Press [All Pages] or [1st Page Only] to select the print page. Press [Stamp Color].
Page 137: Page Numbering
Stamps • When Date Stamp is used with the Combine function or a bookbinding function such as Booklet, the date stamp is printed as follows: • With the Combine function CKN032 • With the Magazine or Booklet function CKN033 • With Magazine & Combine or Booklet & Combine function CKN088 •...
Page 138 4. Advanced Copying CKN034 Page number formats There are six formats available for page numbering. • P1,P2... • 1/5,2/5... • -1-,-2-... • P.1,P.2... • 1,2... • 1-1,1-2... Items In the Page Numbering function, specify the following items. Items to specify differ according to the format you select.
Page 139 Stamps CJF007 Refer to the following examples when entering items. Replacing a copy with a printed page number with new one If you select [1/5,2/5...] as a format and want to replace the third page of 4 pages, enter "3" in [First Printing Number] and "4"...
Page 140 4. Advanced Copying • In [Last Number], enter a number that is two less than the total original pages. CKN039A Press [Stamp]. Press [Page Numbering]. Select the page numbering format. Press [Change] under [Stamp Position].
Page 141 Stamps Select the stamp position, and then press [OK]. Press [Change] under [Change Numbering]. Specify the items displayed on the screen as necessary, and then press [OK]. Press [Stamp Color]. Select the stamp color, and then press [OK]. Press [OK] twice. •...
Page 142: Stamp Text
4. Advanced Copying CKN036 With Magazine & Combine or Booklet & Combine function CKN089 • [Per Copy] is selected in [Page Numbering in Combine]: With the One-sided Combine or Two-sided Combine function CKN037 With Magazine & Combine or Booklet & Combine function CKN090 •...
Page 143 Stamps CKN077 Press [Stamp]. Press [Stamp Text]. Press [Change Text]. Enter stamp text, and then press [OK]. Press [Change]. Select the stamp position, and then press [OK]. Press [All Pages] or [1st Page Only] to select the print page. Press [Stamp Color]. Select the stamp color, and then press [OK].
Page 144 4. Advanced Copying • You can enter up to 64 characters. • When Auto Clear is done, the [Reset] key is pressed, or the power is turned off, the text is cleared. To save the typed text, you can register them in a program. For details about programs, see "Registering Frequently Used Functions", Convenient Functions.
Page 145 Stamps Select the stamp position, and then press [OK]. Press [Stamp Color]. Select the stamp color, and then press [OK]. Press [OK] twice. • Stamps may consist of up to 55 alphanumeric characters and symbols, and a numeric series of up to 9 digits for a total of 64 characters.
Page 146: Advanced Copier Functions
4. Advanced Copying Advanced Copier Functions This section describes the machine's advanced copy functions. Scan Position You can move the scanning position of originals. CNP021 1. Point from which the machine begins scanning Press [Edit / Color]. Press [Scan Position]. Specify the scanning position for the front side of the original.
Page 147: Margin Adjustment
Advanced Copier Functions Specify the scanning position for the back side of the original. This value is valid only when you are copying two-sided originals. If you do not need to specify the scanned position of the back side of the original, proceed to Step Press [OK].
Page 148: Reverse Ejection
4. Advanced Copying Specify a binding margin for the front side pages. Specify a binding margin for the back side pages. Margin on the back side of the page is valid when [1 Sided 2 Sided] or [Combine 2 Sides] is selected.
Page 149: Erase Center / Border
Advanced Copier Functions Face up (reverse order of original) CNP023 Press [Output/ Customize Function/ Finisher]. Press [Output/ Cstmz.]. Press [Rvrse Ejct: FaceUp/Dn]. Press [OK]. • The paper weight that can be used with this function is 52.3–360.0 g/m (14.0 lb. Bond–198.0 lb.
Page 150 4. Advanced Copying CKN041 This function has the following three types: Erase Border Erases the edge margin of the original image. Erase Center Erases the center margin of the original image. Erase Center/ Border Erases both the center and edge margins of the original image. Erases the edge margins and center part of originals regardless of original orientation.
Page 151 Advanced Copier Functions Press [Edit / Color]. Press [Erase]. Press [Erase Center / Border]. Make sure that [Erase Border] is selected. Select [Same Width] or [Different Width]. Specify an erase border width with [ ] and [ ]. If [Same Width] is selected in Step 5: If [Different Width] is selected in Step 5: Press the key that you want to change, and then specify a new value.
Page 152 4. Advanced Copying • Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch). Erase Center Erases the center margin of the original image. Press [Edit / Color].
Page 153 Advanced Copier Functions There are two types in the Erase Center/ Border mode. Same Width Erase the same width of edge margins of the original image. However, only the center part of originals can be erased at a different width from the edge. Different Width Erase the edge margins and center part of the original image at different widths.
Page 154: Erase Inside
4. Advanced Copying Press the key that you want to change, and then specify a new value. Press [OK] twice. • Pressing [ ] or [ ] changes the width in increments of 1 mm (0.1 inches). Pressing and holding down the relevant key changes the width in increments of 10 mm (1 inch).
Page 155 Advanced Copier Functions CNP024 Specify the base point of the area (X1, Y1) and the size of the area (X2, Y2). Each value can be specified in a range from 0 to 432 mm (0.0 to 17.0 inches). Press [Edit / Color]. Press [Erase].
Page 156: Erase Outside
4. Advanced Copying Enter the length of [Y2] with the number keys, and then press [ ]. If you want to erase the image on the back side of the original, press [2 Sided Setting], and then press [Back Side]. Erasing the image on the back side is valid when you copy two-sided originals.
Page 157: Image Repeat
Advanced Copier Functions Press [Edit / Color]. Press [Erase]. Press [Erase Outside]. Enter the length of [X1] with the number keys, and then press [ ]. Enter the length of [Y1] with the number keys, and then press [ ]. Enter the length of [X2] with the number keys, and then press [ ].
Page 158 4. Advanced Copying CKN042 There are two ways to specify an image to be repeated. Whole Area Repeat Repeatedly copies the entire image. Specified Area Repeat Repeatedly copies a specified area of the image. • Depending on the paper size, ratio, and orientation, parts of repeated images may not be copied. •...
Page 159 Advanced Copier Functions Press [Edit / Color]. Press [Edit Image]. Press [Image Repeat]. Make sure that [Whole Area] is selected, and then press [OK]. Press [OK]. Select the size of copy paper and the reproduction ratio. Specified Area Repeat Repeatedly copies a specified portion of the image. To specify the area you want to repeat, you have to define the value of X1, Y1, X2, and Y2 on the original.
Page 160 4. Advanced Copying • You cannot use this function from the ADF. Measure the length from the base point to the area that you want to copy repeatedly (X1, Y1) and the length and width of the area (X2, Y2). Press [Edit / Color].
Page 161: Double Copies
Advanced Copier Functions Double Copies One original image is copied twice on one sheet. CKN044 The following original size cannot be detected properly on the exposure glass: • (mainly Europe and Asia) A5 , B6 JIS , 11 × 17 , 8 ×...
Page 162: Centering
4. Advanced Copying Press [Edit / Color]. Press [Edit Image]. Press [Double Copies]. Press [OK]. Select the paper size. • You can change the settings for Double Copies under [Edit] in User Tools. For details, see page 223 "Edit". Centering You can make copies with the image moved to the center of the copy paper.
Page 163: Positive/Negative
Advanced Copier Functions (mainly North America) Original location Original size and orientation Exposure glass 11 × 17 , 8 × 14 , 8 × 11 × 8 11 × 17 , 8 × 14 , 8 × 11 × 8 , 10 ×...
Page 164: Mirror Image
4. Advanced Copying CKN046 Press [Edit / Color]. Press [Edit Image]. Press [Positive/Negative]. Press [OK]. Mirror Image Copies by reversing the image from left to right, as reflected in a mirror. CKN047...
Page 165: Edges Full Bleed
Advanced Copier Functions Press [Edit / Color]. If [Margin Adj.] is selected, press [Margin Adj.] to cancel it. Press [Edit Image]. Press [Mirror Image]. Press [OK]. 3 Edges Full Bleed You can make full image copy by cutting down the margin of top, bottom, and right sides. When copying an original that is completely an image, the missing image area of copies is smaller than usual by using this function.
Page 166: Series Copies
4. Advanced Copying Press [Edit / Color]. Press [Edit Image]. Press [3 Edges Full Bleed]. Press [OK]. • If the printed image is skewed, adjust the original image position. For details, consult the administrator or contact your service representative. Series Copies Separately copies the front and back of a 2-sided original or the 2 facing pages of a bound original onto two sheets.
Page 167 Advanced Copier Functions Original Paper for 1-sided copy A5 × 2 sheets 11 × 17 × 11 × 2 sheets × 11 × 8 × 2 sheets There are two types of Series Copies. 2 Sided 1 Sided You can make one-sided copies from two-sided originals. Spread 1 Sided You can make one-sided copies from 2 facing pages of a bound original (book).
Page 168: Booklet/Magazine
4. Advanced Copying Booklet/Magazine Copies two or more originals in page order. There are two types of Booklet/Magazine. Booklet Copies four 1-sided originals or two 2-sided original in page order for a folded booklet. The machine selects reproduction ratios of between 25 and 400% according to the size of the original and the paper.
Page 169 Advanced Copier Functions CKN050 Using both the combine and bookbinding functions By using the Combine function with the Booklet or Magazine functions, you can make a booklet with two or more pages of the originals combined on one page. You can print up to 32 pages on one sheet of paper.
Page 170 4. Advanced Copying Press [Dup./ Combine/ Series]. Press [Book]. Select [1 Sided] or [2 Sided] for [Original:]. Select [Booklet] or [Magazine]. Select the number of originals to combine on a page. Press [OK]. Select the paper size. • If the calculated reproduction ratio falls below the minimum reproduction ratio, the calculated reproduction ratio will be adjusted to the minimum ratio.
Page 171: Spread Duplex
Advanced Copier Functions • If you selected [2 Sided] for originals, you can change the orientation. For details, see page 48 "Specifying the Original and Copy Orientation". • You can change the default under [Orientation: Booklet, Magazine] in User Tools. For details, see page 223 "Edit".
Page 172: Creep Adjustment
4. Advanced Copying Original Paper × 11 × 8 (2-sided) Press [Dup./ Combine/ Series]. Press [Spread Dplx.]. Select [Spread 2 Sided] or [Spread 2 Sided (Spread)]. Press [OK]. Select the paper size. • Originals whose sizes and orientations are different cannot be copied. •...
Page 173: Mix 1 & 2 Sided
Advanced Copier Functions For example, when folding 15 sheets, the creep value will be 2 mm (0.1 inches), meaning there will be a 2 mm (0.1 inches) gap in the center of the image printed on the outermost sheet. Press [Dup./ Combine/ Series]. Press [Book].
Page 174 4. Advanced Copying CNP028 Press [Dup./ Combine/ Series]. Press [Mix 1&2 Sid.]. Select [1 Sided] or [2 Sided] for the original. Select [1 Sided] or [2 Sided] for the copy. Place the originals, and then press the [Start] key.
Page 175: Covers
Advanced Copier Functions If you specify [2 Sided] for either the originals or copies, press [Change Setting] if the number of originals that you want to scan is odd, or if you want to change the settings for the next originals. Place the next originals, and then repeat Steps 3 to 5.
Page 176 4. Advanced Copying CKN057 • Blank CKN058 Back Cover This function copies the last page of an original onto paper that has been specified for covers, or places a cover sheet after the last copy page. • Copy CNP029 • Blank CNP030...
Page 177 Advanced Copier Functions Press [Cover/ Slip Sheet]. Select [Copy] or [Blank] for the cover sheet. Press [OK]. Select the main sheet tray that contains the paper to copy the originals. • When you specify both front and back covers, the first and last pages of your original are copied on paper specified for use as a cover.
Page 178: Designate
4. Advanced Copying • The settings made under [Tray Paper Settings] determine whether or not the front and back covers are duplex printed. • [At Mode Selected]... Settings made in the tray for covers will take priority. • [Full Time]... Settings made in [Paper Type] will take priority. For details, see "Tray Paper Settings", Paper Settings.
Page 179 Advanced Copier Functions Press [Cover/ Slip Sheet]. Press [Designate / Chapter]. Select [Designate: Copy] or [Designate: Blank]. Press the key to select the chapter number. To select pages 21 to 40 (chapter), press [21–40]. When more than eight trays are installed, pages 21 to 40 are divided into [21–30] and [31–40]. Select the designation sheet tray that contains the paper for the designation sheets.
Page 180: Chapters
4. Advanced Copying • When [1 Sided 2 Sided] has been selected, specified pages will always be copied on the front of copies. Chapters The page locations you specify with this function will appear on the front of copy sheets. CKN063 This function can be used only when you use the 1 Sided 2 Sided or Combine function.
Page 181: Designation Sheet Copy
Advanced Copier Functions Enter the page location of the first page of the chapter with the number keys, and then press the [ ] key. Up to 100 locations can be specified. To specify another page location, repeat Steps 4 to 5. Select the main sheet tray that contains the paper to copy the originals.
Page 182 4. Advanced Copying Press [Cover/ Slip Sheet]. Press [Designate / Chapter]. Press [Designation Sheet Copy]. Enter the sheet number of the first original with the number keys. To select chapters 21 to 40, press [21–40]. When more than eight trays are installed, pages 21 to 40 are divided into [21–30] and [31–40]. Press [Page to Page].
Page 183: Insert Sheet
Advanced Copier Functions Insert Sheet You can insert a blank designation sheet before or after a specified page. CNP031 Before using this function, select the tray for designation sheets under [Tray Paper Settings]. For details, see "Changing Tray Paper Settings", Paper Settings. Press [Cover/ Slip Sheet].
Page 184: Slip Sheet
4. Advanced Copying Select the designation sheet tray that contains the paper for the designation sheets. Select [Before] or [After], and then enter the page number with the number keys. Press [Before] to insert sheets before the desired page. Press [After] to insert sheets after the desired page. Press [Number of Sheets].
Page 185 Advanced Copier Functions Since a slip sheet is inserted for every page, you can protect printed surfaces. This function is useful in copying onto transparencies. CKN064 Before using this function, select the tray for slip sheets under [Tray Paper Settings]. For details, see "Changing Tray Paper Settings", Paper Settings.
Page 186 4. Advanced Copying Press [Cover/ Slip Sheet]. Select [Copy] or [Blank] for the slip sheets, and then press [OK]. Select the main sheet tray that contains the paper to copy the originals. When copying onto transparencies, use the multi bypass tray (Tray A). •...
Page 187: Document Server
5. Document Server The Document Server enables you to store documents on the hard disk of this machine. Thus you can print them later applying necessary conditions. Relationship between Document Server and Other Functions You can use the machine's functions to access documents on the Document Server. The documents can be viewed and printed.
Page 188: Storing Data
5. Document Server Storing Data This section describes the procedure for storing documents on the Document Server. • A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users. After the operation, be sure to press the [Reset] key to cancel the document selection.
Page 189 Storing Data Press [To Scanning Screen]. Press [Target Folder to Store]. Specify a folder in which to store the document, and then press [OK]. Press [User Name]. Specify a user name, and then press [OK]. The user names shown are names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name.
Page 190 5. Document Server • If the ADF cannot detect the size of an original automatically, the scan will be made at the closest available size. • Data stored in the Document Server is specified to be deleted after three days (72 hours) by the factory default.
Page 191: Changing Stored Document Information
Changing Stored Document Information Changing Stored Document Information You can change the user name, file name, and password for a stored document. • If a password is specified, enter it, and then press [OK]. • To cancel the selection, press the selected (highlighted) key. •...
Page 192: Changing The Password
5. Document Server Select a folder. Select the document whose name you want to change. Press [Edit File]. Press [Change File Name]. Enter a new file name, and then press [OK]. Press [OK]. Press [Up One Level]. Changing the Password You can change the password of a stored document.
Page 193 Changing Stored Document Information Press [Up One Level].
Page 194: Checking The Details Of A Stored Document
5. Document Server Checking the Details of a Stored Document You can confirm the details of a stored document. Select a folder. Select the document whose details are to be displayed. Press [Details]. Pressing [Exit] and then [Up One Level] re-opens the folder selection screen. •...
Page 195: Searching For Stored Documents
Searching for Stored Documents Searching for Stored Documents Searches for stored documents by user name or file name. Searching by file name Searches for stored documents by file name. Searching by user name Searches for stored documents by user name. •...
Page 196 5. Document Server Select a folder. Press [User Name] situated in the left side of the screen. Select a registered user name. Proceed to Step 6. If the user name is not registered, press [Manual Entry], and then enter it from the input screen that is displayed.
Page 197: Printing Stored Documents
Printing Stored Documents Printing Stored Documents Prints stored documents on the Document Server. The items you can specify on the printing screen are as follows: • Paper tray • The number of prints • [Output/ Finisher] ([Output], [Finisher], [Folding Unit], [Perfect Binding], [Stacker]) •...
Page 198: Interrupting A Print Job
5. Document Server • Pressing [Order] displays the selected documents in the printing order. • Pressing [Keep 2 /1 Sided Settings] while more than one document is selected prints each document according to the print settings when it was stored. •...
Page 199: Changing The Number Of Print Copies While Printing Is In Progress
Printing Stored Documents Changing the Number of Print Copies while Printing Is in Progress You can change the number of sets during printing. • This function can be used only when the Sort function is selected in the printing conditions. Press the [Stop] key.
Page 200: Printing A Specified Page
5. Document Server Select a folder. Select the documents to be printed. Press [To Printing Screen]. Enter the number of print copies with the number keys. Select the Sort function ( ) under [Sort / Stack]. Press the [Sample Copy] key. CWR086 Only one set will be printed.
Page 201 Printing Stored Documents 1st Page Print the first page of a document. When two or more documents are selected, the first page of the respective documents is printed. Specified Page Print a single page in a document. Enter the page number in [Specified Page]. Specify Range Print a range of pages in a document.
Page 202: Editing A Stored Document
5. Document Server Editing a Stored Document You can duplicate or combine documents stored in the Document Server. • If a password is specified for the document, enter it, and then press [OK]. Combining Stored Documents You can combine two or more documents stored in the Document Server. •...
Page 203: Inserting A Stored Document
Editing a Stored Document • The print settings for the document selected first are stored. • If you do not set the document name in Step 5, the name of the document selected first will be the name of the combined document. •...
Page 204: Deleting Pages
5. Document Server Deleting Pages You can delete pages from a document store in the Document Server. • To check the page numbers, print the file. Select a folder. Select the document containing the pages you want to delete. Press [Edit File]. Press [Delete Pages].
Page 205 Editing a Stored Document Select a folder. Select the document you want to duplicate. Press [Edit File]. Press [Duplicate File]. Press [Yes] in the confirmation dialog box. Press [OK]. Press [Up One Level]. • If you press [Stop Duplicating] while duplicating, the selected document is not duplicated. However, if you select multiple documents, some of them might be duplicated.
Page 206: Deleting Stored Documents
5. Document Server Deleting Stored Documents Deletes a stored document on the Document Server. • The Document Server can store up to 3000 documents. As the number of stored documents reaches the limit, storing of a new document becomes unavailable. Thus, you should delete unnecessary documents as much as practicable.
Page 207: Arranging Stored Documents Using Folders
Arranging Stored Documents Using Folders Arranging Stored Documents Using Folders There are two types of folders: the shared folder and a user folder. The shared folder is created by default. If you do not specify a folder in which to store a document, the document is stored in the shared folder.
Page 208: Changing Folder Information
5. Document Server • You can enter a number from 1 to 200 as a folder number. • If a password is specified for a folder, the lock icon appears on the left side of the folder name. • For details about how to enter text, see "Entering Text", Getting Started. Changing Folder Information You can change the name and password of a folder.
Page 209: Searching For Folders
Arranging Stored Documents Using Folders Changing the password of a folder Press [Edit Folder]. Select the folder whose password you want to change. Press [Change Password]. Enter a new password, and then press [OK]. For double-check, enter the password again and then press [OK]. Press [Exit].
Page 210 5. Document Server Searching by folder number Press [Search by Folder No.]. Enter the folder number to be searched, and then press [ ]. Press [OK]. • Pressing [Display All Folders] displays all the folders. Searching by folder name Press [Search by Folder Name]. Enter the folder name to be searched, and then press [OK].
Page 211: Deleting Folders
Arranging Stored Documents Using Folders Deleting Folders • When you delete a folder, all the documents in the folder are deleted. Once documents are deleted, they cannot be recovered. Before deleting a folder, check that it does not matter if the folder is deleted.
Page 212: Displaying Stored Documents With Web Image Monitor
5. Document Server Displaying Stored Documents with Web Image Monitor You can display stored documents in the Document Server on the computer screen with Web Image Monitor. Start a Web browser. Enter "http://(IPv4 address, IPv6 address or host name of this machine)/" in the address bar, and then press the [Enter] key.
Page 213: Downloading Stored Documents With Web Image Monitor
Downloading Stored Documents with Web Image Monitor Downloading Stored Documents with Web Image Monitor You can download stored documents to the computer with Web Image Monitor. • Documents saved under the copy or printer function cannot be downloaded with Web Image Monitor.
Page 214: Specifying Access Permission For Stored Documents
5. Document Server Specifying Access Permission for Stored Documents The access permission for each document stored in the machine can be specified by the user who stores the document. Such a user is called file creator (owner). The owner can specify who is allowed to access his/her stored documents. For other users, only the documents they are allowed to access are displayed.
Page 215: Assigning Users And Access Permission For Stored Documents
Specifying Access Permission for Stored Documents Assigning Users and Access Permission for Stored Documents This can be specified by the owner. Specify the users and their access permissions for each stored document. By making this setting, only users granted access permission can access stored documents. •...
Page 216: Assigning Access Permission In Advance For Specified Users Of Stored Documents
5. Document Server By pressing [All Users], you can select all the users. Press [Exit]. Select the user who you want to assign access permission to, and then select the permission. Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control]. Press [Exit].
Page 217 Specifying Access Permission for Stored Documents CWW220 Select the user. Press [Protection]. Under [Protect File(s)], press [Program/Change/Delete] for [Permissions for Users / Groups]. Press [New Program]. Select the users to register. You can select one user or more. By pressing [All Users], you can select all the users. Press [Exit].
Page 218 5. Document Server Select the access permission from [Read-only], [Edit], [Edit / Delete], or [Full Control]. Press [Exit]. Press [OK]. Press the [User Tools] key. • For details about the access permission, see page 212 "Specifying Access Permission for Stored Documents".
Page 219: Copier / Document Server Features
6. Copier / Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. General Features This section describes the user tools in the General Features menu under [Copier / Document Server Features]. Auto Image Density Priority You can select whether Auto Image Density is "on"...
Page 220 6. Copier / Document Server Features Reservation Screen Auto-off Timer You can set the time required until the display is switched to the reserved first job display after reservation is set. If you select [Yes], use the numbers keys to enter the time (10–99 seconds). Default: [15 second(s)] Max.
Page 221 General Features Paper Display You can choose to have the available paper trays and sizes shown on the initial screen. Default: [Display] If you select [Hide], the screen is shown as below. When you cancel [Auto Paper Select], the sizes of paper loaded in the trays are displayed. Original Type Display You can have the original types shown on the initial screen.
Page 222 6. Copier / Document Server Features Default: [On] Switch Original Counter Display You can select whether to count the two-sided originals by the number of sheets or pages. Default: [Original Sheet Counter] Paper Settings Screen for Tray A You can specify whether or not to display the setting screen for paper sizes or types whenever you press [Tray A].
Page 223: Reproduction Ratio
Reproduction Ratio Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under [Copier / Document Server Features]. Shortcut Reduce/Enlarge You can register up to two frequently used reduce/enlarge ratios other than the fixed reduce/ enlarge ratio and have them shown on the initial screen. When you select [User Reduce/Enlarge Ratio], the ratio can be entered from 25 to 400%, using the number keys.
Page 224 6. Copier / Document Server Features • 50% (11 × 17 × 8 • 65% (11 × 17 × 11) • 73% (11 × 15 × 11) • 78% (8 × 14 × 11) • 85% (8 × 13 × 11) •...
Page 225: Edit
Edit Edit This section describes the user tools in the Edit menu under [Copier / Document Server Features]. Enter the width of the binding margin with the number keys as follows: • (mainly Europe and Asia) 0–30 mm (in increments of 1 mm) •...
Page 226 6. Copier / Document Server Features [Top: 0.0 inch] Back Margin: Top / Bottom Specify top and bottom margins on the back side of copies in Margin Adjustment mode. Default: (mainly Europe and Asia) [Top: 0 mm] (mainly North America) [Top: 0.0 inch] 1 Sided 2 Sided Auto Margin: TtoT...
Page 227 Edit (mainly Europe and Asia) [10 mm] (mainly North America) [0.4 inch] Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1 inches boundary margin around all four edges of each original. Default: [On] Erase Center Width Specify the width of the erased center margins with this function.
Page 228 6. Copier / Document Server Features Copy Order in Combine You can select the copy order in Combine mode from the four options shown below. • From Left to Right CKN069 • Top to Bottom from Left CKN070 • From Right to Left CWR070 •...
Page 229 Edit Default: [From Left to Right] Orientation: Booklet, Magazine Select the opening orientation of copies made using Booklet or Magazine mode. Default: [Open to Left] Image Repeat Separation Line You can select a separation line using the Image Repeat function from: [None], [Solid], [Broken A], [Broken B], or [Crop Marks].
Page 230 6. Copier / Document Server Features CKN071 Default for [Type of Separation Line]: [None] In full color, you can also select the color of the separation line. Default for [Color of Separation Line in Full Color]: [Black] Separation line color cannot be specified when selecting [None]. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06 inches) in width along the separation line.
Page 231: Stamp
Stamp Stamp This section describes the user tools in the Stamp menu under [Copier / Document Server Features]. Preset Stamp This section describes the user tools in the Preset Stamp menu under [Stamp]. Stamp Language You can select the language of the message printed in Preset Stamp mode. •...
Page 232 6. Copier / Document Server Features Stamp positions Default Possible range Top Right 24 mm from the right edge From 5 to 144 mm from the right edge 24 mm from the top edge From 5 to 144 mm from the top edge Center Left 24 mm from the left edge From 5 to 144 mm from the left edge...
Page 233 Stamp Stamp positions Default Possible range Top Center Center From 0 to 2.8 inches to the right or left of the center 1.0 inch from the top edge From 0.2 to 5.7 inches from the top edge Top Right 1.0 inch from the right edge From 0.2 to 5.7 inches from the right edge 1.0 inch from the top edge...
Page 234 6. Copier / Document Server Features You can select the size of the stamp. Default: [1 X] • Density You can select the pattern used to print the stamp. Default: [Normal] • Normal The stamp is printed on the image. You cannot check which parts will overlap. •...
Page 235: User Stamp
Stamp User Stamp This section describes the user tools in the User Stamp menu under [Stamp]. Program / Delete Stamp You can register, change, or delete user stamps. You can register up to five custom stamps with your favorite designs. For details about how to register, change, or delete the user stamp, see page 131 "Registering a user stamp"...
Page 236 6. Copier / Document Server Features Stamp positions Default Possible range Center Center From 0 to 72 mm to the right or left of the center From 0 to 72 mm to the toward the top or bottom of the center Center Right 24 mm from the right edge From 5 to 144 mm from the right edge...
Page 237 Stamp Stamp positions Default Possible range Center Left 1.0 inch from the left edge From 0.2 to 5.7 inches from the left edge Center From 0 to 2.8 inches to the toward the top or bottom of the center Center Center From 0 to 2.8 inches to the right or left of the center...
Page 238: Date Stamp
6. Copier / Document Server Features Default: [0 mm] • (mainly North America) Left-Right: Left 17.0 inches–Right 17.0 inches Top-Bottom: Top 17.0 inches–Bottom 17.0 inches Default: [0.0 inch] Stamp Color: 1–5 You can select the priority of the colors for user stamp (1 to 5). Default: [Black] •...
Page 239 Stamp Stamp Setting Specify how the date stamp is printed. • Stamp Position Specify where to print the date stamp. For details about the stamp position, see page 126 "Stamps". Default: [Top Left] • Adjust Stamp Position You can adjust the position in which the stamp is printed. The position where the stamp is printed and the range within which that position can be adjusted are shown in the following table.
Page 240 6. Copier / Document Server Features Stamp positions Default Possible range Top Left 1.3 inches from the left edge From 0.2 to 5.7 inches from the left edge 0.3 inches from the top edge From 0.2 to 5.7 inches from the top edge Top Center Center...
Page 241: Page Numbering
Stamp Default: [0 mm] • (mainly North America) Left-Right: Left 17.0 inches–Right 17.0 inches Top-Bottom: Top 17.0 inches–Bottom 17.0 inches Default: [0.0 inch] • For details about how to change the Copier / Document Server Features, see "Accessing User Tools", Connecting the Machine/ System Settings. Page Numbering This section describes the user tools in the Page Numbering menu under [Stamp].
Page 242 6. Copier / Document Server Features • Stamp Position Specify where to print the stamp. For details about the stamp position, see page 126 "Stamps". Default for the patterns of [P1,P2...], [1/5,2/5...], [P.1,P.2...], and [1,2...]: [Top Right] Default for the patterns of [-1-,-2-...] and [1-1,1-2...]: [Bottom Center] •...
Page 243 Stamp Stamp positions Default Possible range Top Left 0.5 inches from the left edge From 0.2 to 5.7 inches from the left edge 0.5 inches from the top edge From 0.2 to 5.7 inches from the top edge Top Center Center From 0 to 2.8 inches to the right or left of the center...
Page 244: Stamp Text
6. Copier / Document Server Features Top-Bottom: Top 17.0 inches–Bottom 17.0 inches Default: [0.0 inch] Superimpose You can have page numbers printed in white when they overlap black parts of the image. Default: [Off] Stamp Color You can select the priority of the colors for the page numbers. Default: [Black] Page Numbering Initial Letter You can select the page numbering initial letter between [P1,P2.../P.1,P.2...] and [S1,S2.../S.1,S.
Page 245 Stamp Specify where to print the Stamp Text. For details about the stamp position, see page 126 "Stamps". Default: [Top Right] • Adjust Stamp Position You can adjust the position in which the stamp is printed. The position where the stamp is printed and the range within which that position can be adjusted are shown in the following table.
Page 246 6. Copier / Document Server Features Stamp positions Default Possible range Top Left 1.3 inches from the left From 0.2 to 5.7 inches from the left edge edge From 0.2 to 5.7 inches from the top edge 0.3 inches from the top edge Top Center Center...
Page 247 Stamp • (mainly North America) Left-Right: Left 17.0 inches–Right 17.0 inches Top-Bottom: Top 17.0 inches–Bottom 17.0 inches Default: [0.0 inch] Change Job Serial No. for First Job You can select whether or not to print the serial number after the stamped text. For details about how to specify the setting, see page 142 "Printing text and serial numbers".
Page 248: Input / Output
6. Copier / Document Server Features Input / Output This section describes the user tools in the Input / Output menu under [Copier / Document Server Features]. SADF Auto Reset In SADF mode, an original must be placed within a specified time after the previous original has been fed.
Page 249 Input / Output Orientation-fixed (top to bottom) or two-sided paper might not be printed correctly depending on how the originals and paper are placed. For details, see "Loading Orientation-fixed Paper or Two- sided Paper", Paper Specifications and Adding Paper. Fore Edge Cut Setting Specify the length of the fore edge cut.
Page 250 6. Copier / Document Server Features Ring Binding/Fold Type/Stacker Output Tray You can specify which ring binding types, fold types, and stacker tray have priority on the initial screen. Item names, displayed items, and defaults differ depending on which options are installed. Finisher: Staple Position Specify the stapling position.
Page 251 Input / Output Specify whether or not to fold multiple sheets together. Default: [Off] Z-fold Output Tray Specify the tray where Z-fold prints are output to. Default: [Folding Unit Tray] Half Fold Settings Specify each settings of half fold. • Fold Orientation Specify the fold orientation of prints.
Page 252 6. Copier / Document Server Features Specify the opening orientation of prints. Default: [Open to Right] • Print Side Specify which side of sheets is printed on. Default: [Inside] • Multi-sheet Fold Specify whether or not to fold multiple sheets together. Default: [Off] Double Parallel Fold Settings Specify each settings of double parallel fold.
Page 253: Adjust Color Image
Adjust Color Image Adjust Color Image This section describes the user tools in the Adjust Color Image menu under [Copier / Document Server Features]. Background Density of ADS (Full Color) The background density is adjusted to skip the texture and copy. You can adjust the background density up to five levels when in full color.
Page 254: Administrator Tools
6. Copier / Document Server Features Administrator Tools This section describes the user tools in the Administrator Tools menu under [Copier / Document Server Features]. The administrator can configure Administrator Tools. To change the settings, see Security Guide. We recommend setting the administrator authentication setting. Menu Protect You can prevent unauthenticated users from changing the user tools settings.

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Ricoh Pro C7100s Operating Instructions Manual

1 Specifying the Settings for Originals

2 Basic Copying

3 Color Copying

4 Advanced Copying

5 Document Server

6 Copier / Document Server Features

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