Table of Contents
Advertisement
}
)
j
J
)
»
»
Using LookUp
Suppose the first thing you do at work in the morning is create a small
"reminder" data base in which you list the telephone calls you need to
make during the day. You name the new data base CALLS, entering the
names and a short notation for the people you need to call. You also
format a column to contain phone numbers. However, because you can get
them directly from your ADDRESS data base, you do not enter the phone
numbers.
Create a CALLS data base that looks something like this:
...
AAA-AAAAll
,,'"
" , "il
11
II
II
II
Now, get the phone numbers you need from your ADDRESS data base:
I. Move the cursor to the Phone column of the CALLS data base. Select
the column by pressing I
SHIFT
I
[I[].
2. Press OJ for the LookU p command.
3. Type address.
4. Press I
TAB
Ito move to the next field. Type name, and press I
ENTER
I.
lfthe ADDRESS data base is not sorted, File displays the message:
Lookup file will be sorted. Enter Y to continue:
lfthis message appears, press
[YJ
to carry out the LookU p command. File
must first sort the records in the ADDRESS data base before copying the
data to the CALLS data base.
File compares the names in the Name column of the CALLS data base to
those in the Name column of the ADDRESS data base. Whenever File
finds a pair of names that match, it copies the phone number for that name
from the ADDRESS data base to the Phone column of the record
containing the same name in the CALLS data base.
135
Advertisement
Table of Contents
