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Formatting Columns
Format columns to specify the size and type of data for the fields in that
column. The default format is AAAAAAAAAA, to indicate text columns,
10 characters wide.
Before you format fields in any column, consider how much space you
need. Although any information you enter in a field can exceed the width
you specify in the Form record, the screen shows only the specified number
of characters.
Use the first column for the names in the address file. Format the first
column of the data base:
I. Use the arrow keys to place the cursor in the FORM field of the first
column.
2. Press
IT]
for the Edit command. The screen shows:
3. Press
eN]
to select the first character in the EDIT field. Type aaaaa (5
a's) to add 5 characters to the first column, making it 15 characters wide.
4. Press [:::;:} File labels the first column C I and adds a NEW column.
Use the second column to indicate a type of address (P for personal friends
and B for business associates). Although you can format the column for a
single character of text, leave enough room for the column heading,
"Type. "
I. The cursor is in the second column in the FORM record. The screen
shows:
ED IT'
:!J!J!!!l!!I!I!I!!!I!JI
2. Type aaaa (4 a's) to replace the current format with a 4-character text
field.
3. Press
GJ.
File labels the second column C2 and adds a NEW column.
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