Using A Database As The Source Of Field Values - eCopy ShareScan 4.2 Installation And Setup Manual

Using a database as the source of field values

You can create a file name field or an index field that uses a database as the source of field values.
Users at the device can then select from a list of available values for that field.
If the database administrator modifies, in a database, values that are associated with a Quick
Connect field, users will have access to the changed values. You do not need to make any changes
to the field in the Administration console.
To use a database as the source of field values:
In the console tree, select Quick Connect > Properties > File Name or Index File.
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Click New.
2
The Field Editor or Index Field Editor window opens.
In the Name field, enter a name for the new field.
3
In the Type field, select Database as the type.
4
Configure the database.
5
If you have previously configured a data source, the Select Recent Data Source window
opens.
To use an existing data source, select it and then click OK.
■
If you do not want to use an existing data source, click New. The Configure Data
■
Source window opens. Follow the instructions for configuring a new data source (see
page 150).
If you have not previously configured a data source, the Configure Data Source window
opens. Follow the instructions for configuring a new data source (see page 150).
After selecting or configuring a data source, the Data Field Selector window opens.
On the Choose Field tab, select a table, select a column in the table, and then select the
6
default file name or index value from the list of available values. The user at the device can
accept the default value for the field or select a value from the list.
Click OK to return to the Field Editor or Index Field Editor window.
7
The window displays the settings you have configured.
Select the Required option if you want to require users at the device to specify a file name
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or index value.
Click OK to save the settings and return to the File Name or Index File tab.
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The tab displays the name and summary information for the Database field you created.
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