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Xerox DocuPrint N2125 System Administrator Manual

Docuprint network laser printer
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The Xerox
DocuPrint N2125/N2125b
Network Laser Printer
System
Administrator
Guide

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Table of Contents
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  Summary of Contents for Xerox DocuPrint N2125

  • Page 1 The Xerox DocuPrint N2125/N2125b Network Laser Printer System Administrator Guide...
  • Page 2 Printed in the United States of America. XEROX® and all Xerox product names and product numbers mentioned in this publication are registered trademarks of the Xerox Corporation. Other company trademarks are also acknowledged.
  • Page 3: Table Of Contents

    Contents Safety Notes ..............i Note, Caution and Warning Symbols ........ii Electrical Safety ..............iii Laser Safety ................v Maintenance Safety..............vi Operational Safety ..............vii Ozone Safety................x Configuring the Printer ........... 1-1 Chapter 1 Using the Control Panel ............1-3 The Display ..............
  • Page 4 Using the Menu System ............. 1-14 Menu System Overview ..........1-14 Job Menu ............... 1-16 Password Menu.............. 1-19 Tray Menu ..............1-22 PCL Menu ..............1-35 System Menu ..............1-42 Parallel Menu..............1-54 Serial Menu..............1-58 USB Menu..............1-62 Ethernet Menu ............... 1-65 Token Ring Menu ............
  • Page 5 Using the Hard Drive and Flash Memory ....3-1 Chapter 3 Hard Drive/Flash Memory Considerations......3-2 Disk Initialization ............. 3-2 Flash Initialization ............3-2 Downloading Fonts, Forms and Macros (Overlays) ....3-3 FSDOWNLOAD Command ..........3-4 FSDELETE Command ............3-7 Using the Hard Drive for Secure and Proof Jobs ....
  • Page 6 Installing One Feeder............6-8 Installing Two Feeders ............ 6-11 Removing a Feeder ............6-14 Envelope Feeder ..............6-16 Installing................ 6-16 Removing............... 6-17 Offset Catch Tray .............. 6-18 Installing................ 6-18 Removing............... 6-20 Face Up Bin ............... 6-22 Installing................ 6-22 Removing............... 6-24 Duplex Module ..............
  • Page 7: Safety Notes

    Safety Notes Your printer and the recommended consumable supplies have been designed and tested to meet strict safety requirements. Attention to the following notes will ensure the continued safe operation of your printer. Safety Notes...
  • Page 8: Note, Caution And Warning Symbols

    Note, Caution and Warning Symbols Note, Caution and Warning Symbols Throughout this guide, several symbols are used to emphasize useful, important and critical information. They are as follows: This symbol indicates particularly useful or helpful information about your printer. This symbol indicates a caution against performing any action that may damage your printer or degrade performance.
  • Page 9: Electrical Safety

    Electrical Safety Electrical Safety • Use the power cord supplied with your printer. • Do not use a ground adapter plug to connect the printer to a power source receptacle that lacks a ground connection terminal. • Plug the power cord directly into a properly grounded electrical outlet.
  • Page 10 Electrical Safety • If you notice unusual noises or odors, switch off the printer power immediately. Disconnect the power cord from the electrical outlet. Call an authorized service representative to correct the problem. • If any of the following conditions occur, switch off the printer power immediately, disconnect the power cord, and call an authorized service representative.
  • Page 11: Laser Safety

    Laser Safety Laser Safety The use of controls or adjustments, or the performance of procedures other than those specified herein, may result in a hazardous radiation exposure. This equipment complies with all applicable safety standards. With specific regard to laser, the equipment complies with performance standards for laser products set by government agencies as a Class 1 laser product.
  • Page 12: Maintenance Safety

    Maintenance Safety Maintenance Safety • Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer. • Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance and could create a dangerous condition.
  • Page 13: Operational Safety

    Operational Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines will help to ensure the continued safe operation of your printer. •...
  • Page 14 Operational Safety • Do not place the printer near a heat source. • Do not place the printer in direct sunlight. • Do not place the printer in line with the cold air flow from an air conditioning system. • Place the printer on a level, solid surface with adequate strength for the weight of the machine.
  • Page 15 Operational Safety • Frequent operation of the on/off switch is not recommended. • Keep hands, hair, jewelry and neckties away from the exit feed rollers. • Do not remove a media tray while printing from that tray or any tray above the media tray in use. •...
  • Page 16: Ozone Safety

    Ozone Safety Ozone Safety This printer produces virtually no ozone (< 0.01 ppm) during normal operation. Providing the proper environmental parameters, as specified in the Operational Safety section of these Safety Notes, ensures that concentration levels meet safe limits. System Administrator Guide...
  • Page 17: Chapter 1 Configuring The Printer

    Configuring the Printer Using the Control Panel ............. 1-3 The Display ..............1-4 The Indicator Lights ............1-5 The Keys ................ 1-6 Menu Symbols ............... 1-9 Navigating the Menu System ..........1-8 Setting a Menu Option ..........1-10 Access to Special Operating Modes ....... 1-12 Control Panel Locks ............
  • Page 18 Configuring the Printer Token Ring Menu ............1-79 Novell Menu ..............1-95 Print Menu ..............1-103 Reset Menu ..............1-109 Configuring Automatic Tray Switching ......1-114 Configuring Output Offsetting ........1-125 Configuring Duplex Printing ........... 1-128 Configuring Custom Paper Sizes ........1-130 System Administrator Guide...
  • Page 19: Using The Control Panel

    Using the Control Panel Using the Control Panel The printer’s Control Panel (Figure 1.1) serves several purposes: • It displays information about the status of the printer (or the job in process). • It provides the means for changing printer settings to control how the printer operates.
  • Page 20: The Display

    Using the Control Panel The Display The Control Panel's display performs two functions. • It informs you of printer status conditions, such as when toner is low, when a paper tray is empty, when a job is in process, and so on. For example, when you turn on the printer, the display will show: Ready This message appears whenever the printer is online...
  • Page 21: The Indicator Lights

    Using the Control Panel The Indicator Lights The Control Panel contains four indicator lights. Table 1.1 describes the function of each light. Table 1.1 Indicator lights and their functions Light Description Online (Green) Lights when the printer is online. Flashes when the printer is transitioning from online to offline or to indicate that a print job is being processed.
  • Page 22: The Keys

    Using the Control Panel The Keys The Control Panel keypad consists of eight keys, identified with international symbols and/or labeled in English. The keys are also numbered 0 - 7 for use when entering passwords. Table 1.2 describes the function of each key. Table 1.2 Control Panel keys and their functions Description...
  • Page 23 Using the Control Panel Table 1.2 Control Panel keys and their functions (continued) Description Menu • If not in the menu system, enters the menu system and displays the first menu. Down • If in the menu system, causes the Control Panel to scroll through the menus in order top to bottom.
  • Page 24: Navigating The Menu System

    Navigating the Menu System Navigating the Menu System The Control Panel contains the following menu structure. Press Menu Up or Menu Down to access the Main Menu. Each of the submenus may have other submenus, settings, actions or functions. • Job Menu •...
  • Page 25: Menu Symbols

    Navigating the Menu System Menu Symbols Two menu symbols (= and *) are used to furnish information about menus and settings. The purpose of each symbol is described in Table 1.3 below. Table 1.3 Symbols found in the Control Panel Menu systems Symbol Purpose Example...
  • Page 26: Setting A Menu Option

    Navigating the Menu System Setting a To set an option or to invoke a function, follow the steps below: Menu Option Press Menu Up or Menu Down to scroll through the available submenus until you locate the one you want. You will see: Menus Men u N ame...
  • Page 27 Navigating the Menu System Press Value Up or Value Down to select the appropriate value for this item. You will see: Item Name Current Value * If a list of many values exists (e.g., 1 through 99 for number of copies), you can scroll quickly by holding down Value Up or Value Down.
  • Page 28: Access To Special Operating Modes

    Navigating the Menu System Access to Special The printer may be placed in special diagnostic or other operating modes by turning on power while holding Operating Modes down two keys on the Control Panel. The following are the key combinations for each mode: Table 1.4 Access to special operating modes Key Combinations...
  • Page 29: Control Panel Locks

    Navigating the Menu System Control Panel Locks Some of the menus in the Control Panel may be “locked” to prevent unauthorized access and changes to system parameters. This is accomplished with the PJL “CPLOCK” command. If the user scrolls to a locked menu, pushing either “Item”...
  • Page 30: Using The Menu System

    Using the Menu System Using the Menu System Menu System The Main Menu is a system of submenus, each containing options designed to configure the printer for your Overview environment. The Main Menu hierarchy is depicted in Table 1.5 on page 1-15. In this chapter, a boldfaced value followed by an asterisk (*) indicates the factory default for that value.
  • Page 31: Main Menu

    Using the Menu System Table 1.5 Main Menu hierarchy Main Menu Hierarchy and Factory Settings Job Menu See “Job Menu” (page 1-16). Password Menu See “Password Menu” (page 1-19). See “Tray Menu” (page 1-22). Tray Menu PCL Menu See “PCL Menu” (page 1-35). System Menu See “System Menu”...
  • Page 32: Job Menu

    Using the Menu System Job Menu The Job Menu and its available items are described in Table 1.6. Table 1.6 Job Menu Items Menu Description Job Menu Allows you to cancel the job currently processed by PCL or PostScript, or to force a form feed on a partially formatted job in PCL.
  • Page 33 Using the Menu System Table 1.7 Job Menu Functions Menu Item and Function Keystrokes Display Reads Cancel Job 1. Press Menu Up or Menu Down Menus until you see: Job Menu Cancel the job currently printing (Postscript or PCL). 2. Press Item Up or Item Down until Job Menu you see: The available values are:...
  • Page 34 Using the Menu System Table 1.7 Job Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Restart Printer 1. Press Menu Up or Menu Down Menus until you see: Job Menu Reinitialize the printer as if the power was cycled. 2.
  • Page 35: Password Menu

    Using the Menu System Password Menu Use the Password Menu (available only when the optional Hard Drive is installed) to print or delete secure or proof jobs. Secure and proof jobs are enabled by drivers. Refer to Table 1.8 for step-by-step procedures. Table 1.8 Password Menu Functions Menu Item and Function...
  • Page 36 Using the Menu System Table 1.8 Password Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Filename n 1. Press Menu Up or Menu Down Menus until you see: Print Password Menu Print one or more jobs out of 2.
  • Page 37 Using the Menu System Table 1.8 Password Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Filename n 1. Press Menu Up or Menu Down Menus until you see: Delete Password Menu Delete one or more jobs out of 2.
  • Page 38: Tray Menu

    Using the Menu System Tray Menu The Tray Menu and its available items are described in Table 1.9. Table 1.9 Tray Menu Items Menu Description Tray Menu Allows you to access tray settings for PCL and PostScript jobs. Menu Items Description MBF Size Defines the paper size that is loaded in the MBF.
  • Page 39: Menu Description

    Using the Menu System Table 1.9 Tray Menu Items Menu Description Tray Menu Plain Sets the fuser temperature to be associated with the paper type Plain (appears only if Config Fuser is set to On). (continued) Preprinted Sets the fuser temperature to be associated with the paper type Preprinted (appears only if Config Fuser is set to On).
  • Page 40 Using the Menu System Table 1.10 Tray Menu Functions Menu Item and Function Keystrokes Display Reads MBF Size 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the paper size that is loaded in the multi bypass feeder (MBF).
  • Page 41 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads MBF Type 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the type of paper that is loaded in the multi bypass feeder (MBF).
  • Page 42 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Envelope Type 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the type of paper that is loaded in the multi bypass feeder (MBF).
  • Page 43 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Tray Sequence 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the sequence of trays used by the printer when tray switching is 2.
  • Page 44 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Custom Size 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the paper size that is to be used for formatting custom paper 2.
  • Page 45 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Config Fuser 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Enable the customization of fuser temperature settings associated 2.
  • Page 46 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Preprinted 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 47 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Prepunched 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 48 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Bond 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 49 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Color 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 50 Using the Menu System Table 1.10 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads User type n 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the custom paper 2.
  • Page 51: Pcl Menu

    Using the Menu System PCL Menu The PCL Menu and its available items are described in Table 1.11. Table 1.11 PCL Menu Items Menu Description PCL Menu Allows you to establish the default configuration for the printer when printing PCL emulation jobs.
  • Page 52 Using the Menu System Table 1.12 PCL Menu Functions Menu Item and Function Keystrokes Display Reads Font Number 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the ID of the default font in PCL. 2.
  • Page 53 Using the Menu System Table 1.12 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Point Size 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the point size when the font selected is a scaleable proportional 2.
  • Page 54: Symbol Set

    Using the Menu System Table 1.12 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Symbol Set 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the default font symbol set used in PCL.
  • Page 55 Using the Menu System Table 1.12 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Orientation 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the default orientation used in PCL. 2. Press Item Up or Item Down PCL Menu until you see: The available values are:...
  • Page 56 Using the Menu System Table 1.12 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Form Length 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the default text length (number of lines on a page) used in PCL. 2.
  • Page 57 Using the Menu System Table 1.12 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Line Terminat. 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set to add a Carriage Return after every Line Feed appearing in PCL text. 2.
  • Page 58: System Menu

    (functions only if Resolution is set to 600x600 and XIE is set to Off). Edge-to-Edge Enables or disables edge-to-edge printing in PCL. Sets the default Xerox Image Enhancement image (resolution) enhancement mode. Table 1.13 Page 1 of 2 1-42 System Administrator Guide...
  • Page 59 Using the Menu System Table 1.13 System Menu Items (continued) Menu Description System Menu Resolution Sets the default resolution for PCL and PostScript jobs. (continued) Determines how many seconds the system will wait after a Output Timeout bin is filled before directing output to an alternate bin (available only if optional Offset Catch Tray is installed).
  • Page 60 Using the Menu System Table 1.14 System Menu Functions Menu Item and Function Keystrokes Display Language 1. Press Menu Up or Menu Menus Down until you see: System Menu Set the spoken language used for Control Panel display messages, 2. Press Item Up or Item Down System Menu Configuration Sheets, PCL Font Lists, until you see:...
  • Page 61: Paper Size

    Using the Menu System Table 1.14 System Menu Functions (continued) Menu Item and Function Keystrokes Display Paper Size 1. Press Menu Up or Menu Menus Down until you see: System Menu Set the default paper size used in PostScript and PCL. 2.
  • Page 62: Page Policy

    Using the Menu System Table 1.14 System Menu Functions (continued) Menu Item and Function Keystrokes Display Page Policy 1. Press Menu Up or Menu Menus Down until you see: System Menu Allow the printer to automatically select an alternate paper size and/or 2.
  • Page 63: Policy Timeout

    Using the Menu System Table 1.14 System Menu Functions (continued) Menu Item and Function Keystrokes Display Policy Timeout 1. Press Menu Up or Menu Menus Down until you see: System Menu Set how long the printer will wait before taking the action defined by 2.
  • Page 64: Draft Mode

    Using the Menu System Table 1.14 System Menu Functions (continued) Menu Item and Function Keystrokes Display Duplex 1. Press Menu Up or Menu Down Menus until you see: System Menu Enable or disable duplex printing for PostScript and PCL jobs. The available 2.
  • Page 65 5. Press Online. You will see: Ready 1. Press Menu Up or Menu Menus Down until you see: System Menu Set the default Xerox Image Enhancement (resolution) mode. The 2. Press Item Up or Item Down System Menu available values are: until you see: Off* 3.
  • Page 66: Output Timeout

    Using the Menu System Table 1.14 System Menu Functions (continued) Menu Item and Function Keystrokes Display Resolution 1. Press Menu Up or Menu Menus Down until you see: System Menu Select the default resolution in PostScript and PCL emulations. The 2.
  • Page 67: Output Offset

    Using the Menu System Table 1.14 System Menu Functions (continued) Menu Item and Function Keystrokes Display Output Offset 1. Press Menu Up or Menu Menus Down until you see: System Menu Enable or disable alternately offsetting output from jobs. The available values 2.
  • Page 68: Power Saver

    Using the Menu System Table 1.14 System Menu Functions (continued) Menu Item and Function Keystrokes Display Print PS Errors 1. Press Menu Up or Menu Menus Down until you see: System Menu Set to control the use of the built in error handler or debugger in the 2.
  • Page 69 Using the Menu System Table 1.14 System Menu Functions (continued) Menu Item and Function Keystrokes Display Defaults 1. Press Menu Up or Menu Menus Down until you see: System Menu Sets default units. This is not changed when a “Factory Default” is 2.
  • Page 70: Parallel Menu

    Using the Menu System Parallel Menu The Parallel Menu and its available items are described in Table 1.15. Table 1.15 Parallel Menu Items Menu Description Parallel Menu Allows you to set options for the parallel port connection. Menu Items Description Port Enable Enables or disables the parallel port.
  • Page 71 Using the Menu System Table 1.16 Parallel Menu Functions Menu Item and Function Keystrokes Display Port Enable 1. Press Menu Up or Menu Menus Down until you see: Parallel Menu Enable or disable the parallel port. 2. Press Item Up or Item Down Parallel Menu The available values are: until you see:...
  • Page 72 Using the Menu System Table 1.16 Parallel Menu Functions (continued) Menu Item and Function Keystrokes Display Parallel PDL 1. Press Menu Up or Menu Menus Down until you see: Parallel Menu Set the default emulation (page description language) for the parallel 2.
  • Page 73 Using the Menu System Table 1.16 Parallel Menu Functions (continued) Menu Item and Function Keystrokes Display Bidirectional 1. Press Menu Up or Menu Menus Down until you see: Parallel Menu Enable or disable bidirectional communications through the parallel 2. Press Item Up or Item Down Parallel Menu port.
  • Page 74: Serial Menu

    Using the Menu System Serial Menu The Serial Menu and its available items are described in Table 1.17. Table 1.17 Serial Menu Items Menu Description Serial Menu Allows you to set options for the serial port connection (and appears only if the optional serial port is installed).
  • Page 75 Using the Menu System Table 1.18 Serial Menu Functions Menu Item and Function Keystrokes Display Port Enable 1. Press Menu Up or Menu Menus Down until you see: Serial Menu Enable or disable the serial port. 2. Press Item Up or Item Down Serial Menu The available values are: until you see:...
  • Page 76: Serial Pdl

    Using the Menu System Table 1.18 Serial Menu Functions (continued) Menu Item and Function Keystrokes Display Serial PDL 1. Press Menu Up or Menu Menus Down until you see: Serial Menu Set the default emulation (page description language) for the serial 2.
  • Page 77: Baud Rate

    Using the Menu System Table 1.18 Serial Menu Functions (continued) Menu Item and Function Keystrokes Display Baud Rate 1. Press Menu Up or Menu Menus Down until you see: Serial Menu Set the baud rate for the serial port. 2. Press Item Up or Item Down Serial Menu The available values are: until you see:...
  • Page 78: Usb Menu

    Using the Menu System USB Menu The USB Menu and its available items are described in Table 1.19. Table 1.19 USB Menu Items Menu Description USB Menu Allows you to set options for the USB port connection. Menu Items Description Port Enable Enables or disables the USB port.
  • Page 79 Using the Menu System Table 1.20 USB Menu Functions Menu Item and Function Keystrokes Display Port Enable 1. Press Menu Up or Menu Menus Down until you see: USB Menu Enable or disable the USB port. 2. Press Item Up or Item Down USB Menu The available values are: until you see:...
  • Page 80 Using the Menu System Table 1.20 USB Menu Functions (continued) Menu Item and Function Keystrokes Display USB PDL 1. Press Menu Up or Menu Menus Down until you see: USB Menu Set the default emulation (page description language) for the USB 2.
  • Page 81: Ethernet Menu

    Using the Menu System Ethernet Menu The Ethernet Menu and its available items are described in Table 1.21. This menu appears only on network capable printers if the Token Ring option is not installed. Table 1.21 Ethernet Menu Items Menu Description Ethernet Menu Allows you to set options for the Ethernet port connection.
  • Page 82 Using the Menu System Table 1.21 Ethernet Menu Items (continued) Menu Description Ethernet Menu ETalk Enable Enables or disables the Ethernet EtherTalk protocol. (continued) Enables or disables the Ethernet HTTP Server protocol. HTTP Enable IP Address Res. Sets the method used to resolve (Res) the IP address, including subnet mask and default gateway.
  • Page 83 Using the Menu System Table 1.22 Ethernet Menu Functions Menu Item and Function Keystrokes Display LPR Enable 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the Ethernet LPR protocol. 2. Press Item Up or Item Down Ethernet Menu until you see: The available values are:...
  • Page 84 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display LPR PDL 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Set the default emulation (page description language) for the Ethernet 2.
  • Page 85 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display DLC/LLC Enable 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the DLC/LLC protocol. 2. Press Item Up or Item Down Ethernet Menu until you see: The available values are:...
  • Page 86 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display DLC/LLC Bin PS 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the DLC/LLC binary mode of PostScript. 2.
  • Page 87 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display NetBEUI PDL 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Set the default emulation (page description language) for the NetBEUI 2.
  • Page 88 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display AppSocket Enabl 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the Ethernet AppSocket protocol. The AppSocket 2.
  • Page 89 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display AppSocket Bin PS 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the AppSocket binary mode of PostScript. 2.
  • Page 90 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display HTTP Enable 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the Ethernet HTTP Server protocol. 2. Press Item Up or Item Down Ethernet Menu until you see: The available values are:...
  • Page 91 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display IP Address 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 92 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display Sub Net Mask 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 93: Configuring The Printer

    Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display Default Gateway 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 94 Using the Menu System Table 1.22 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display Port Timeout 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Set the time for determining when to end an incomplete print job and poll 2.
  • Page 95: Token Ring Menu

    Using the Menu System Token Ring Menu The Token Ring Menu and its available items are described in Table 1.23. This menu appears only on network capable printers with the Token Ring option installed. Table 1.23 Token Ring Menu Items Menu Description Token Ring...
  • Page 96 Using the Menu System Table 1.23 Token Ring Menu Items (continued) Menu Description Token Ring TTalk Enable Enables or disables the Token Ring TokenTalk protocol. Menu Enables or disables the Token Ring HTTP Server protocol. HTTP Enable (continued) IP Address Res. Sets the method used to resolve (Res) the IP address, including subnet mask and default gateway.
  • Page 97 Using the Menu System Table 1.24 Token Ring Menu Functions Menu Item and Function Keystrokes Display LPR Enable 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the Token Ring LPR protocol. 2.
  • Page 98 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display LPR PDL 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Set the default emulation (page description language) for the Token 2.
  • Page 99 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display DLC/LLC Enable 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the DLC/LLC protocol. 2. Press Item Up or Item Down Token Ring Menu until you see: The available values are:...
  • Page 100 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display DLC/LLC Bin PS 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the DLC/LLC binary mode of PostScript.
  • Page 101 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display NetBEUI PDL 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Set the default emulation (page description language) for the NetBEUI 2.
  • Page 102 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display AppSocket Enabl 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the Token Ring AppSocket protocol. The AppSocket 2.
  • Page 103 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display AppSocket Bin PS 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the AppSocket binary mode of PostScript. 2.
  • Page 104 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display HTTP Enable 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the Token Ring HTTP Server protocol.
  • Page 105 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display IP Address 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 106 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display Sub Net Mask 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 107 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display Default Gateway 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 108 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display Port Timeout 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Set the time for determining when to end an incomplete print job and poll 2.
  • Page 109: Source Routing

    Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display Source Routing 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Select the Source Routing option. 2. Press Item Up or Item Down Token Ring Menu The available values are: until you see:...
  • Page 110 Using the Menu System Table 1.24 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Set the six byte Locally Administered Address. 2. Press Item Up or Item Down Token Ring Menu until you see: The valid values are:...
  • Page 111: Novell Menu

    Using the Menu System Novell Menu The Novell Menu and its available items are described in Table 1.25. This menu appears only on network capable printers. Table 1.25 Novell Menu Items Menu Description Novell Menu Allows you to modify Novell parameters. Menu Items Description Novell Enable...
  • Page 112 Using the Menu System Table 1.26 Novell Menu Functions Menu Item and Function Keystrokes Display Novell Enable 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Enable or disable the Novell protocol. 2. Press Item Up or Item Down Novell Menu The available values are: until you see:...
  • Page 113 Using the Menu System Table 1.26 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display Novell Binary PS 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Enable or disable the Novell binary mode of PostScript. 2.
  • Page 114 Using the Menu System Table 1.26 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display Frame Type 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Sets the frame type used for the Novell protocol. 2.
  • Page 115: Pserver Name

    Using the Menu System Table 1.26 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display PServer Name 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Set the name of the PServer in this printer (a name of 1 to 47 characters 2.
  • Page 116 Using the Menu System Table 1.26 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display Primary Server 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Set the name of the Primary file server (a name of 1 to 47 characters in 2.
  • Page 117 Using the Menu System Table 1.26 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display NDS Tree 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Set the NDS Tree character string (from 1 to 64 characters in length). 2.
  • Page 118 Using the Menu System Table 1.26 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display NDS Context 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Set the NDS context string (from 1 to 255 characters in length). 2.
  • Page 119: Print Menu

    Using the Menu System Print Menu The Print Menu and its available items are described in Table 1.27. Table 1.27 Print Menu Items Menu Description Print Menu Allows you to generate printer reports. Menu Items Description Config Sheet Prints a Configuration Sheet showing the printer's current information and menu settings.
  • Page 120 Using the Menu System Table 1.28 Print Menu Functions Menu Item and Function Keystrokes Display Config Sheet 1. Press Menu Up or Menu Menus Down until you see: Print Menu Print a Configuration Sheet showing the printer's current information and 2.
  • Page 121 Using the Menu System Table 1.28 Print Menu Functions (continued) Menu Item and Function Keystrokes Display PCL Font List 1. Press Menu Up or Menu Menus Down until you see: Print Menu Print a list of PCL fonts currently loaded. 2.
  • Page 122: Menu Map

    Using the Menu System Table 1.28 Print Menu Functions (continued) Menu Item and Function Keystrokes Display Menu Map 1. Press Menu Up or Menu Menus Down until you see: Print Menu Print the menu map/Control Panel menu tree. 2. Press Item Up or Item Down Print Menu until you see: Menu Maps are formatted for either...
  • Page 123 Using the Menu System Table 1.28 Print Menu Functions (continued) Menu Item and Function Keystrokes Display Fault History 1. Press Menu Up or Menu Menus Down until you see: Print Menu Print a log of the printer’s last 100 faults. 2.
  • Page 124 Using the Menu System Table 1.28 Print Menu Functions (continued) Menu Item and Function Keystrokes Display Hex Mode 1. Press Menu Up or Menu Menus Down until you see: Print Menu Set to print output as hexadecimal codes instead of normal print data. 2.
  • Page 125: Reset Menu

    Using the Menu System Reset Menu The Reset Menu (which only appears in the Main Menu if the printer is powered on while simultaneously holding down the Online and Enter keys) and its available items are described in Table 1.29. Table 1.29 Reset Menu Items Menu Description...
  • Page 126: Factory Defaults

    Using the Menu System Table 1.30 Reset Menu Functions Menu Item and Function Keystrokes Display Factory Defaults 1. Press Menu Up or Menu Menus Down until you see: Reset Menu Reset the printer operating parameters to factory default settings. 2. Press Item Up or Item Down Reset Menu until you see: The available values are:...
  • Page 127: Demo Mode

    Using the Menu System Table 1.30 Reset Menu Functions (continued) Menu Item and Function Keystrokes Display Demo Mode 1. Press Menu Up or Menu Menus Down until you see: Reset Menu Place the printer in the Demo Mode. The available values are: 2.
  • Page 128: Disk Initialize

    Using the Menu System Table 1.30 Reset Menu Functions (continued) Menu Item and Function Keystrokes Display Delete All Jobs 1. Press Menu Up or Menu Menus Down until you see: Reset Menu Delete all Secure jobs from the hard disk. The available values are: 2.
  • Page 129: Disk Format

    Using the Menu System Table 1.30 Reset Menu Functions (continued) Menu Item and Function Keystrokes Display Disk Format 1. Press Menu Up or Menu Menus Down until you see: Reset Menu Format the Hard Disk Drive. The available values are: 2.
  • Page 130: Configuring Automatic Tray Switching

    Configuring Automatic Tray Switching Automatic tray switching, available for both PCL and PostScript jobs, enables you to group two or more input trays together into one logical tray, and in a specific order in which the trays will be searched to satisfy an input request.
  • Page 131 Configuring Automatic Tray Switching Following is a description of the settings and rules for using the Tray Sequence function, along with examples of its use. The multi bypass feeder is referred to as the MBF in the Control Panel’s Tray Sequence settings. Chapter 1: Configuring the Printer 1-115...
  • Page 132: Tray Sequence Settings

    Configuring Automatic Tray Switching Tray Sequence The Tray Sequence item in the Control Panel’s Tray Menu can be set to any of the settings shown in Table 1.31 Settings below (and to Off). Table 1.31 Tray switching options in the Tray Menu Tray Sequence Settings Description MBF-1...
  • Page 133: Paper Handling Exception Conditions

    Configuring Automatic Tray Switching Paper Handling Table 1.32 on page 1-118 describes the paper selection process based on fully defined or partially defined paper Exception Conditions selection parameters. A paper request may include one or more of the following parameters: paper tray, paper size, paper type (e.g., plain, letterhead, etc.).
  • Page 134 Configuring Automatic Tray Switching Table 1.32 Paper handling exception conditions Paper Type Paper Size Paper Source Size/Type Used Not specified Not specified Not specified Default size/Default type Not specified Not specified Specified (not manual feed) Default size; Type configured in specified tray Not specified Not specified Specified (manual feed)
  • Page 135 Configuring Automatic Tray Switching The fourth column of Table 1.32 defines which paper size and paper type to use based on fully or partially specified paper selection parameters. After the type and size are determined, the next step is to determine which paper tray to use to satisfy the request.
  • Page 136: Tray Sequence Rules

    Configuring Automatic Tray Switching Tray Sequence Rules When you define a Tray Sequence, the printer searches the input trays for the correct size and type of paper for each job that is submitted. • If you do not specify an input tray when sending a job to the printer (e.g., no paper source command is sent, or the paper source is set to “Auto”...
  • Page 137 Configuring Automatic Tray Switching If no trays in the sequence are set to the correct paper size and type, then the remaining trays are searched. If there are no trays that can satisfy the request, then the printer will prompt you to load paper into the specified tray.
  • Page 138: Tray Sequence Examples

    Configuring Automatic Tray Switching Tray Sequence The examples in Table 1.33 discuss conditions and actions that take place when various Tray Sequence settings are Examples used. Table 1.33 Tray Sequence examples Condition Action(s) Taken The Tray Sequence is set to 1-2. The printer searches for letter paper in the tray sequence order (1-2).
  • Page 139 Configuring Automatic Tray Switching Table 1.33 Tray Sequence examples (continued) Condition Action(s) Taken The Tray Sequence is set to MBF-1-2. The printer feeds the first page of the job from the MBF and subsequent pages from Tray 2. • The MBF is set to paper and contains one Letter sheet of paper.
  • Page 140: Paper Size/Type Mismatch

    Configuring Automatic Tray Switching Paper Size/Type Paper size/type mismatch occurs when the requested size is not available in the printer. This can be caused by Mismatch running out of paper in a tray that is configured for the requested paper, or by requesting a paper that is not configured in the printer.
  • Page 141: Configuring Output Offsetting

    Configuring Output Offsetting Configuring Output Offsetting The optional Offset Catch Tray supports offsetting output between successive jobs or multiple collated sets of a single job. Offsetting is controlled from the Control Panel or via CentreWare DP. The following conditions must be met before offsetting occurs between jobs: •...
  • Page 142 Configuring Output Offsetting • The offset function occurs between successive jobs directed to the Offset Catch Tray only if the jobs contain data that results in a sheet being printed and delivered to the bin. For example, if a PCL job contains <ESCAPE>E sequences at the beginning of a job and there is no printable data separating these commands, the offset does not occur (even though these escape sequences...
  • Page 143: Examples

    Configuring Output Offsetting Examples In the following example, the offset function is set to On and output is directed to the Offset Catch Tray (2 position offset capability). Table 1.34 Offsetting Example Result JOB #1 (1 copy) No Offset JOB #2 (1 copy) Offset JOB #3 (1 copy) No Offset...
  • Page 144: Configuring Duplex Printing

    Configuring Duplex Printing Configuring Duplex Printing With the optional duplex unit installed, you can configure the printer to print two-sided (duplex) jobs. Set the printer driver’s Orientation option and the System Menu’s Duplex item to the appropriate settings, as shown in Figure 1.2 on page 1-129.
  • Page 145 Configuring Duplex Printing Figure 1.2 Duplex Orientation and Binding Settings Driver Orientation: Portrait Driver Orientation: Portrait System Menu Duplex Item: System Menu Duplex Item: Long Edge Short Edge Driver Orientation: Landscape Driver Orientation: Landscape System Menu Duplex Item: System Menu Duplex Item: Long Edge Short Edge Chapter 1: Configuring the Printer...
  • Page 146: Configuring Custom Paper Sizes

    Configuring Custom Paper Sizes Configuring Custom Paper Sizes Custom (nonstandard) paper sizes may be loaded in the multi bypass feeder, any of the 550 sheet trays or the envelope feeder. To use custom paper sizes, there are two basic issues to be addressed: •...
  • Page 147 Configuring Custom Paper Sizes Specific steps for printing custom paper sizes follow below. Refer to Table 1.35 on page 1-134 for additional usage examples. Choose a standard paper size with a length equal to or longer than the custom paper size that you want to print. In this example, an image that is 7 x 12 inches will be printed on “Folio 8.5 x 13”...
  • Page 148 Configuring Custom Paper Sizes Press Menu Up or Menu Down until you see: Menus Tra y M enu Press Item Up or Item Down until you see: Tray Menu Tra y N Mo de where N is the number of the input tray (1, 2, or 3). Press Value Up or Value Down until you see: Tray N Mode Custom...
  • Page 149 Configuring Custom Paper Sizes Figure out the total width difference between your custom paper size and the standard paper size, then divide that in half. In this example, the standard size width of 8.5 inches minus the custom size width of 7 inches equals 1.5 inches, divided by 2 equals 0.75 inches.
  • Page 150 Configuring Custom Paper Sizes Table 1.35 Custom Paper Size Examples. Custom Desired Required Steps Paper Size Input Source 8 x 10 in. Tray 1 1. In the application, format the page for Letter size paper, setting the margins to correctly position the image on 8 x 10 in. paper if overlaid by Letter size paper.
  • Page 151: Chapter 2 Managing Printer Usage

    Managing Printer Usage Using CentreWare DP ............2-2 CentreWare Internet Services ..........2-4 Chapter 2: Managing Printer Usage...
  • Page 152: Using Centreware Dp

    Using CentreWare DP Using CentreWare DP Xerox CentreWare DP is easy-to-use printer management software for Xerox printers. Through the ease of point-and-click navigation, you can install, connect, and configure the printer on a network, quickly and easily. CentreWare DP provides network administrators with simplified setup procedures and effortless management of networked printers.
  • Page 153 Using CentreWare DP Table 2.1 CentreWare DP key features and benefits Feature Benefit Setup Wizard Provides a step-by-step guide to get your printer quickly up and running on the network. Advanced Setup Provides a tool to service multiple file servers and queues. Instant Status Allows you to select a printer from the Printer List to see what that printer is...
  • Page 154: Centreware Internet Services

    CentreWare Internet Services CentreWare Internet Services CentreWare Internet Services is an interactive service that extends the capabilities of CentreWare DP using Internet technology as the platform. It provides another option for implementing advanced services for the installation, configuration, and management of your printer. Each of the features in CentreWare Internet Services can be accessed through familiar client-resident software interfaces, such as Netscape Navigator or Microsoft...
  • Page 155: Setup

    To use the MaiLinx Mail Send and Mail Receive capability, you will need to establish a mail account for the printer and may need to install and configure the Xerox Mail Port Monitor. See the Technical Information Guide, the CentreWare...
  • Page 156 System Administrator Guide...
  • Page 157: Chapter 3 Using The Hard Drive And Flash Memory

    Using the Hard Drive and Flash Memory Hard Drive/Flash Memory Considerations ......3-2 Disk Initialization ............3-2 Flash Initialization ............3-2 Downloading Fonts, Forms and Macros (Overlays) ..... 3-3 FSDOWNLOAD Command ..........3-4 FSDELETE Command ............3-7 Using the Hard Drive for Secure and Proof Jobs ....3-8 Creating Secure Jobs ............
  • Page 158: Hard Drive/Flash Memory Considerations

    Hard Drive/Flash Memory Considerations Hard Drive/Flash Memory Considerations If you install the optional hard drive in the printer, it will significantly increase the amount of memory available for processing jobs and storing downloaded information (such as fonts, forms, overlays (macros) and secure jobs). The hard disk is used for the following: •...
  • Page 159: Downloading Fonts, Forms And Macros (Overlays)

    Downloading Fonts, Forms and Macros (Overlays) Downloading Fonts, Forms and Macros (Overlays) The printer drivers provide you with the ability to download fonts and PCL 5e macros (overlays) to the printer. Fonts, forms and macros can be downloaded to printer memory, to the optional hard drive and to optional flash memory via drivers.
  • Page 160: Fsdownload Command

    Downloading Fonts, Forms and Macros (Overlays) FSDOWNLOAD The FSDOWNLOAD command is used to download fonts or macros to the printer’s file system. If a file with the Command same name exists, the downloaded file overwrites it. Syntax @PJL FSDOWNLOAD FORMAT:BINARY [SIZE=int] [NAME = “pathname”] [<CR>] <LF><binary data><ESC>%-12345X Parameters Parameter...
  • Page 161 Downloading Fonts, Forms and Macros (Overlays) The following is a sequence of commands that can be sent to the printer to download a macro to the disk. In this example, the macro is named “a_macro.” <ESC>%-12345X @PJL<CR><LF> @PJL FSDOWNLOAD FORMAT:BINARY NAME =”0:\pcl\macros\a_macro” SIZE=29<CR><LF> <ESC>*p900x1500YThis is the macro <ESC>%-12345X In this example: •...
  • Page 162 Downloading Fonts, Forms and Macros (Overlays) The following is a sequence of commands that can be sent to the printer to download a font to the disk. <ESC>%-12345X @PJL<CR><LF> @PJL FSDOWNLOAD FORMAT:BINARY NAME =”0:\pcl\fonts\font1” SIZE=XX<CR><LF> <binary data><ESC>%-12345X In this example: •...
  • Page 163: Fsdelete Command

    Downloading Fonts, Forms and Macros (Overlays) FSDELETE Command The FSDELETE command is used to delete files from the printer’s hard drive. @PJL FSDELETE NAME = “pathname” [<CR>] <LF> Syntax Parameters Parameter Functional Range Default NAME=”pathname” ASCII 01 thru 255 NAME = —...
  • Page 164: Using The Hard Drive For Secure And Proof Jobs

    Using the Hard Drive for Secure and Proof Jobs Using the Hard Drive for Secure and Proof Jobs Secure, collated copy, and proof jobs that have been submitted to the printer are stored in PCL or PostScript format on the hard drive. These secure and proof jobs can be printed (or deleted) through the Password Menu where you enter the 4-digit password for the job or jobs to be printed.
  • Page 165 Using the Hard Drive for Secure and Proof Jobs Job names can be up to 16 alphanumeric characters and passwords must contain four numeric characters (0-7). The printer assigns a default job name if no name or a name with a syntax error is used. The job name is displayed on the Control Panel Password menu when the associated password is entered.
  • Page 166: Creating Proof Jobs

    Using the Hard Drive for Secure and Proof Jobs Creating Proof Jobs Proof printing lets you print a single copy of a multiple copy job. You assign a password and copy count at your workstation or computer before printing. The first set is printed immediately.
  • Page 167 Using the Hard Drive for Secure and Proof Jobs The job name is limited to 16 alphanumeric characters in the range ASCII 30 through ASCII 255, <SP> and <HT>. The password must contain four numeric characters in the range ASCII 48 through ASCII 55. The printer assigns a default job name if no name or a name with a syntax error is called out.
  • Page 168: Printing Or Deleting Secure Or Proof Jobs

    Using the Hard Drive for Secure and Proof Jobs Printing or Deleting Secure or proof jobs may be printed or deleted by using the Password Menu, as described in the section “Password Secure or Proof Jobs Menu” (page 1-19). They may also be deleted by using the Delete Jobs function in the Reset Menu, as described in the section “Reset Menu”...
  • Page 169: Chapter 4 Maintaining The Printer

    Maintaining the Printer Regular Printer Maintenance ..........4-2 Cleaning the Printer ............4-2 Replacing the Laser Print Cartridge ........4-3 Maintenance Kit Instructions ..........4-6 Replacing the Feed Rollers ..........4-7 Replacing the Bias Transfer Roller ......... 4-11 Replacing the Fuser Assembly ........4-14 Chapter 4: Maintaining the Printer...
  • Page 170: Regular Printer Maintenance

    Regular Printer Maintenance Regular Printer Maintenance Your printer is designed to need very little ongoing maintenance other than the replacement of maintenance items as they reach their end of use. It is recommended that maintenance items be replaced when the end of use warnings appear on the Control Panel to avoid untimely image quality problems.
  • Page 171: Replacing The Laser Print Cartridge

    Replacing the Laser Print Cartridge Replacing the Laser Print Cartridge When the laser print cartridge runs low on toner, the printer’s Control Panel display will read . You Toner Low should replace the laser print cartridge soon after this message appears to avoid loss of print quality. This is a simple procedure, described on the following pages.
  • Page 172 Replacing the Laser Print Cartridge To replace the laser print cartridge, follow these steps: If the envelope feeder is installed, power off the printer and remove the envelope feeder. Remove any paper from the output bin and multi bypass feeder, and close the multi bypass feeder. Open the front cover all the way until it stops.
  • Page 173 Replacing the Laser Print Cartridge Place the cartridge on a flat surface, hold it firmly with one hand and with the other hand grasp the end tab of the sealing tape and pull the tape straight out horizontally. If pulled at an angle, the tape may break. After pulling out the tape, do not shake the cartridge or subject it to shocks.
  • Page 174: Maintenance Kit Instructions

    Maintenance Kit Instructions Maintenance Kit Instructions The life expectancy of the maintenance kit components is approximately 200,000 sheets. When that number is reached, a message will appear on the Control Panel notifying you that it is time to install the maintenance kit.
  • Page 175: Replacing The Feed Rollers

    Maintenance Kit Instructions Replacing the The feed rollers are used for transporting the print media from the feeder into the printer. Feed Rollers To replace the feed rollers with new ones, follow the steps listed below. To avoid electric shock, be sure to power off and unplug the printer before beginning this procedure.
  • Page 176 Maintenance Kit Instructions Unclip the retaining tabs on the ends of the two feed rollers and slide the rollers off of their shafts. Slide the new rollers onto the shafts until their retaining clips lock into place. Flip open the metal plate on the paper tray by pushing on the tabs and lifting up the orange grips.
  • Page 177 Maintenance Kit Instructions Unclip the retaining tab on the end of the feed roller and slide the roller off of its shaft. Slide the new roller onto the shaft until its retaining clip locks into place. Flip down the metal plate and push on the orange grips until the plate locks into place.
  • Page 178 Maintenance Kit Instructions Reinstall the tray in the printer. Reconnect the power cord and power on the printer. Check the Control Panel display. Wait until Ready displayed. If an error message appears, refer to Table 5.1 on page 5-4 for instructions. 4-10 System Administrator Guide...
  • Page 179: Replacing The Bias Transfer Roller

    Maintenance Kit Instructions Replacing the Bias The bias transfer roller is used for transferring toner onto paper. Replacement is recommended at intervals of Transfer Roller 200,000 sheets. To replace the bias transfer roller with a new one, follow the steps listed below. To avoid electric shock, be sure to power off and unplug the printer before beginning this procedure.
  • Page 180 Maintenance Kit Instructions Remove the laser print cartridge. To prevent toner stains, place the cartridge on a surface covered with scrap paper. Press the orange levers down to raise the roller. While holding both ends of the roller, pull it towards you and lift it out.
  • Page 181 Maintenance Kit Instructions Make sure the roller shaft is seated in the notches, then press down firmly until it locks in place. Reinstall the laser print cartridge. Close the front cover. Reconnect the power cord and power on the printer. Check the Control Panel display.
  • Page 182: Replacing The Fuser Assembly

    Maintenance Kit Instructions Replacing the The fuser is used for fusing toner onto paper, and has a life expectancy of approximately 200,000 impressions Fuser Assembly (though, depending on how the printer is used, it may require replacement before that number is reached). To replace the fuser with a new one, follow the steps listed below.
  • Page 183 Maintenance Kit Instructions After waiting for the fuser to cool down, open the rear cover. Remove the screws that secure the fuser. If the duplex module is installed, you will first need to remove it by pushing in on the two green levers to slide the unit out.
  • Page 184 Maintenance Kit Instructions Install the fuser screws and hand tighten. Install the duplex module, if removed in Step 3, by sliding the unit in until the green levers snap into place. Close the rear cover. If you are installing the entire maintenance kit (fuser, bias transfer roller and feed rollers), refer to the installation instructions that came with your kit to reset the maintenance counter.
  • Page 185: Chapter 5 Troubleshooting

    Troubleshooting Before You Begin Troubleshooting ........5-2 Control Panel Messages ............. 5-4 Chapter 5: Troubleshooting...
  • Page 186: Before You Begin Troubleshooting

    Before You Begin Troubleshooting Before You Begin Troubleshooting If it becomes necessary for you to take corrective actions, note the following safety tips and then begin your troubleshooting by checking for possible hardware, software, and printer maintenance issues. Do not use tools or sharp objects to clear paper jams since this may damage the printer.
  • Page 187: Hardware

    Before You Begin Troubleshooting Hardware • Is the printer plugged in? • Is the printer switched on? Software • Is the correct printer driver installed and selected for your printer configuration? Printer Maintenance An improperly seated tray or an open cover will prevent printing.
  • Page 188: Control Panel Messages

    Control Panel Messages Control Panel Messages Listed in Table 5.1 are Control Panel messages that either: • Cause the printer to stop printing. • Require you to call for service. Also included in Table 5.1 are common, non-error messages you are likely to see. The messages are listed in alphabetical order.
  • Page 189 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The duplex unit has failed or has been removed. Printing using this device Duplex Unit Fail cannot resume until reinstalled or repaired. If the problem persists, contact (or Removed) your service provider.
  • Page 190 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The printer cannot put the disk in factory default condition because an Init Failed attempt has been made to initialize the disk after it has been locked via a Disk Locked PJL or SNMP command.
  • Page 191 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action Load paper of the size and type shown into the multi bypass feeder. Load MBF Size and Type Load paper of the size and type shown into Tray 1. Load Tray 1 Size and Type Load paper of the size and type shown into Tray 2.
  • Page 192 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The main motor assembly has failed. Printing cannot resume. Power off Motor Failure and power on the printer. If the problem persists, contact your service Power Off/On provider. The Password Menu has been invoked, a password has been entered, and No Jobs there are no secure jobs in the print queue for that password.
  • Page 193 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action A paper jam has occurred inside the rear cover. Open the printer’s rear Paper Jam- cover, then refer back to the Control Panel for further messages. Open Rear cover The size of the paper fed into the printer was not the size expected by the Paper Size Jam- printer, causing a jam.
  • Page 194 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The printer is online and ready to print. Ready Part of a sequence of messages following an initial paper jam message. Remove DuplxUnit Remove the duplex unit and any jammed paper, then refer back to the Clear Paper Path Control Panel for further messages.
  • Page 195 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action A paper jam has occurred at or before the input sensor when feeding Tray 1 Jam- paper from Tray 1. Remove Tray 1 from the printer, then refer back to the Open Tray 1 Control Panel for further messages.
  • Page 196 5-12 System Administrator Guide...
  • Page 197: Chapter 6 Installing Printer Options

    Installing Printer Options Optional Equipment ............6-3 550 Sheet Feeder ............... 6-6 Precautions ..............6-7 Installing One Feeder ............6-8 Installing Two Feeders ..........6-11 Removing a Feeder ............6-14 Envelope Feeder ............... 6-16 Installing ..............6-16 Removing ..............6-17 Offset Catch Tray ............
  • Page 198 Installing Printer Options Hard Disk Drive ............... 6-29 Installing ..............6-29 Removing ..............6-32 Interface Card ..............6-34 Installing ..............6-34 Removing ..............6-37 Additional Memory ............6-40 Installing or Removing ..........6-40 System Administrator Guide...
  • Page 199: Optional Equipment

    Normally, the optional equipment kits come with installation instructions. For your convenience, the instructions are also included in this chapter. To order any of the equipment listed below, see the separate Supplies/Options Guide or call your authorized Xerox reseller. Chapter 6: Installing Printer Options...
  • Page 200 Optional Equipment Table 6.1 Optional Equipment Optional Kits 550 sheet feeder Allows the use of additional paper trays. Up to two feeders can be installed (for Trays 2 and 3). Envelope feeder Allows the loading of envelopes or postcards for automatic feeding into the printer.
  • Page 201 Optional Equipment Table 6.1 Optional Equipment (continued) Optional Kits Memory (DIMMs) Increases the font capability and enhances the speed of data transfer and complex page processing. Memory kits are available in three configurations, packaged in single units each: - 64 MB - 32 MB - 16 MB The printer utilizes industry standard DIMMs with the following...
  • Page 202: 550 Sheet Feeder

    550 Sheet Feeder 550 Sheet Feeder You can install either one or two of these feeders, as shown in Figures 6.1 and 6.2. Figure 6.1 One Feeder Installed Tray 1 (standard feeder) Tray 2 (optional feeder) Figure 6.2 Two Feeders installed Tray 1 (standard feeder) Tray 2 (optional feeder) Tray 3 (optional feeder)
  • Page 203: Precautions

    550 Sheet Feeder Precautions To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Never attempt to lift the printer by yourself. To lift the printer, have two people facing each other from the front and rear use the recessed hand grips as shown below.
  • Page 204: Installing One Feeder

    550 Sheet Feeder Installing One Feeder If the multi bypass feeder is open, close it. Power off the printer and disconnect the power cord from the power outlet and the printer. Lift up and out to remove the standard feeder (Tray 1) from the printer.
  • Page 205 550 Sheet Feeder Using two people, gently lower the printer onto the feeder, aligning the four corners of the printer and feeder. Lowering the printer too fast may damage internal components. Secure the printer to the optional feeder with the three supplied screws (two in front, one in back).
  • Page 206 550 Sheet Feeder Insert the standard and optional trays into the printer, making sure they are properly seated. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. Wait until Ready displayed. If an error message appears, refer to Table 5.1 on page 5-4 for instructions.
  • Page 207: Installing Two Feeders

    550 Sheet Feeder Installing Two Feeders If the multi bypass feeder is open, close it. Power off the printer and disconnect the power cord from the power outlet and the printer. Lift up and out to remove the standard feeder (Tray 1) from the printer.
  • Page 208 550 Sheet Feeder Stack the other optional feeder onto the bottom feeder, aligning the four corners of the top and bottom feeder. Secure the top feeder to the bottom feeder with the three supplied screws (two in front, one in back). Using two people, gently lower the printer onto the top feeder, aligning the four corners of the printer and feeder.
  • Page 209 550 Sheet Feeder Load paper into the feeders’ trays (refer to Chapter 2 of the User Guide for details, if necessary). Insert the standard and optional trays into the computer, making sure they are properly seated. Reconnect the printer’s power cord and power on the printer.
  • Page 210: Removing A Feeder

    550 Sheet Feeder Removing a Feeder If the multi bypass feeder is open, close it. Power off the printer. Disconnect the power cord from the power outlet and the printer. Lift up and out to remove the trays from the printer and from the optional feeder.
  • Page 211 550 Sheet Feeder Remove the three screws that secure the printer to the optional feeder (two in front, one in back). Using two people, lift the printer off of the optional feeder and place it where it will be used. Replace the printer’s paper trays, reconnect the power cord, and power on the printer.
  • Page 212: Envelope Feeder

    Envelope Feeder Envelope Feeder Installing Power off the printer and disconnect the power cord from the power outlet and the printer. If the multi bypass feeder is not open, open it. Remove the access cover. 6-16 System Administrator Guide...
  • Page 213: Removing

    Envelope Feeder Push the envelope feeder all the way into the printer until it stops. Make sure it is seated securely. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. Wait until Ready displayed. If an error message appears, refer to Table 5.1 on page 5-4 for instructions.
  • Page 214: Offset Catch Tray

    Offset Catch Tray Offset Catch Tray Installing To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Power off the printer and disconnect the power cord from the power outlet and the printer. Installing the Offset Catch Tray while the printer is powered on may cause a malfunction.
  • Page 215 Offset Catch Tray Gently lower the Offset Catch Tray onto the printer, inserting the metal hook at the front of the Offset Catch Tray into the hole on top of the printer. Continue to lower the Offset Catch Tray until it latches into place.
  • Page 216: Removing

    Offset Catch Tray Removing To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Power off the printer and disconnect the power cord from the power outlet and the printer. Open the printer’s rear cover.
  • Page 217 Offset Catch Tray Reinstall the option cover into the printer. Close the printer’s rear cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. Wait until Ready displayed. If an error message appears, refer to Table 5.1 on page 5-4 for instructions.
  • Page 218: Face Up Bin

    Face Up Bin Face Up Bin Installing Open the printer’s rear cover. Be careful not to touch the fuser. It becomes very hot from printing. Unhook the plastic retaining strip. Slide the locking clip back. 6-22 System Administrator Guide...
  • Page 219 Face Up Bin Slide the cover to the right and pull it off the pegs. Align the rear cover with the face up bin onto the pegs, then slide the cover to the left. Slide the locking clip forward. Attach the plastic retaining strip. Chapter 6: Installing Printer Options 6-23...
  • Page 220: Removing

    Face Up Bin Close the rear cover. Open the face up bin to direct output there. When the face up bin is open, all output will be delivered there, and all jobs will be printed simplex (1-sided). Removing To remove the face up bin, follow the installation instructions starting on page 6-22 but install the printer’s original rear cover in place of the cover with the face up bin.
  • Page 221: Duplex Module

    Duplex Module Duplex Module Installing To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Power off the printer and disconnect the power cord from the power outlet and the printer. Installing the duplex unit while the printer is powered on may cause a malfunction.
  • Page 222 Duplex Module Slide the unit in until the green levers snap into place. Close the printer’s rear cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. Wait until Ready displayed. If an error message appears, refer to Table 5.1 on page 5-4 for instructions.
  • Page 223: Removing

    Duplex Module Removing To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Power off the printer and disconnect the power cord from the power outlet and the printer. Removing the duplex unit while the printer is powered on may cause a malfunction.
  • Page 224 Duplex Module Slide the green tabs to the left and right of the duplex module inwards and pull the duplex module out of the printer. Close the printer’s rear cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display.
  • Page 225: Hard Disk Drive

    Hard Disk Drive Hard Disk Drive Installing Power off the printer and disconnect the power cord from the power outlet and the printer. Installing the hard drive while the printer is powered on may cause a malfunction. Go behind the printer and loosen the knurled screws at the top and bottom of the left side cover.
  • Page 226 Hard Disk Drive Align the hard disk drive with the controller board’s support posts and connector. Extra support posts may be delivered with this kit. They are not required for this printer. Push on the hard disk drive until the connector and support posts snap into place.
  • Page 227 Hard Disk Drive Tighten the knurled screws at the top and bottom of the side cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 228: Removing

    Hard Disk Drive Removing Power off the printer and disconnect the power cord from the power outlet and the printer. Removing the hard drive while the printer is powered on may cause a malfunction. Go behind the printer and loosen the knurled screws at the top and bottom of the left side cover.
  • Page 229 Hard Disk Drive Replace the side cover by (1) inserting it at an angle and (2) lining up the tab with the printer. Slide the side cover into place. Make sure it fits securely. Tighten the knurled screws at the top and bottom of the side cover.
  • Page 230: Interface Card

    Interface Card Interface Card Installing Power off the printer and disconnect the power cord from the power outlet and the printer. Installing the card while the printer is powered on may cause a malfunction. Go behind the printer and loosen the knurled screws at the top and bottom of the left side cover.
  • Page 231 Interface Card Remove the port cover plate. Keep the screws and plate. Install the card by (1) aligning the card’s front edge with the port slot, (2) aligning the card’s pin connector with the receptacle in the controller board, and (3) pressing the card into the receptacle.
  • Page 232 Interface Card Side the side cover into place. Make sure it fits securely. Tighten the knurled screws at the top and bottom of the side cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 233: Removing

    Interface Card Removing Power off the printer and disconnect the power cord from the power outlet and the printer. Installing the hard drive while the printer is powered on may cause a malfunction. Go behind the printer and loosen the knurled screws at the top and bottom of the left side cover.
  • Page 234 Interface Card Remove the card by pulling the card (1) up from the controller board’s receptacle, then (2) away from the port slot. Secure the original port cover plate with the screws from Step 4. Replace the side cover by (1) inserting it at an angle and (2) lining up the tab with the printer.
  • Page 235 Interface Card Tighten the knurled screws at the top and bottom of the side cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 236: Additional Memory

    Additional Memory Additional Memory Installing or The following procedure is used for installing both system memory and flash memory. Removing Power off the printer and disconnect the power cord from the power outlet and the printer. Installing memory while the printer is powered on may cause a malfunction.
  • Page 237 Additional Memory Insert the memory into an available slot and gently push it in until the edge clips lock into place. If the clips do not engage, manually close them on the memory. To remove the memory, release the edge clips and gently pull the memory out of the slot.
  • Page 238 Additional Memory Tighten the knurled screws at the top and bottom of the side cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 239 Index Binary PS Setting • 1-56, 1-61, 1-64 AppSocket Binary PS Setting In Ethernet Menu • 1-73 Cancel Job In Token Ring Performing 1-17 • Menu • 1-87 CentreWare DP AppSocket Enable Description • Setting Features • In Ethernet Usage Menu •...
  • Page 240 Custom Paper Sizes • 1-130 1-134 Downloading fonts • Downloading forms • Configuring • 1-130 Downloading macros • Examples • 1-134 Duplex Custom Size Setting • 1-48 Setting • 1-28 Duplex Module Installing • 6-25 6-26 Removing 6-27 6-28 • Default Gateway Setting Duplex Printing...
  • Page 241 Downloading fonts • Downloading forms • Face Up Bin Downloading macros • Installing 6-22 6-24 • Printing secure jobs and proof Removing • 6-24 jobs • 3-12 Factory Defaults Hex Mode Resetting to • 1-110 Setting • 1-108 Fault History HTTP Enable Printing •...
  • Page 242 LPR Binary PS NetBEUI PDL Setting Setting In Ethernet Menu • 1-68 In Ethernet Menu • 1-71 In Token Ring Menu • 1-82 In Token Ring Menu • 1-85 LPR Enable Network Defaults Setting Resetting to 1-110 • In Ethernet Menu •...
  • Page 243 Port Enable Setting Page Policy In Parallel Menu • 1-55 Setting 1-46 • In Serial Menu • 1-59 Paper In USB Menu • 1-63 Offsetting output 1-125 • Port Timeout Specifying size of • 1-45 Setting Specifying type of • 1-45 In Ethernet Menu 1-78...
  • Page 244 PS Font List Symbol Set Printing • 1-105 Setting • 1-38 PServer Name System Menu 1-42 1-43 • Setting • 1-99 Items Defaults • 1-53 Draft Mode 1-48 • Duplex • 1-48 Reset Menu • 1-109 Edge-to-Edge 1-49 • Items Language •...
  • Page 245 Sub Net Mask • 1-90 Troubleshooting TTalk Enable • 1-87 Control Panel messages • 5-11 Toner TTalk Enable Reducing usage of • 1-48 Setting • 1-87 Tray Menu 1-22 1-23 • Items Config Fuser • 1-29 USB Menu • 1-62 Custom Size 1-28 •...
  • Page 246 System Administrator Guide...

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