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Xerox DocuPrint N2025 System Administrator Manual

Network laser printer
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The Xerox
DocuPrint N2025/N2825
Network Laser Printer
System
Administrator
Guide

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Table of Contents
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  Summary of Contents for Xerox DocuPrint N2025

  • Page 1 The Xerox DocuPrint N2025/N2825 Network Laser Printer System Administrator Guide...
  • Page 2 Printed in the United States of America. XEROX® and all Xerox product names and product numbers mentioned in this publication are registered trademarks of the Xerox Corporation. Other company trademarks are also acknowledged.
  • Page 3: Table Of Contents

    Contents Safety Notes ..............i Note, Caution and Warning Symbols ........ii Electrical Safety ..............iii Laser Safety ................v Maintenance Safety..............vi Operational Safety ..............vii Ozone Safety................x Configuring the Printer ........... 1-1 Chapter 1 Using the Control Panel ............1-3 The Display ..............
  • Page 4 Using the Menu System ............. 1-14 Menu System Overview ..........1-14 Job Menu ............... 1-16 Password Menu.............. 1-19 Password Menu.............. 1-20 Tray Menu ..............1-22 PCL Menu ..............1-34 System Menu ..............1-41 Parallel Menu..............1-54 Serial Menu..............1-57 USB Menu..............1-61 Ethernet Menu ...............
  • Page 5 Using the Hard Drive and Flash Memory ....3-1 Chapter 3 Hard Drive/Flash Memory Considerations......3-2 Disk Initialization ............. 3-2 Flash Initialization ............3-2 Downloading Fonts, Forms and Macros........ 3-3 Font Download Utility............3-3 PCL 5e Driver ..............3-4 FSDOWNLOAD Command ..........3-5 FSDELETE Command ............
  • Page 6 500 Sheet Feeder..............6-6 Precautions ..............6-7 Installing One Feeder............6-8 Installing Two Feeders ............ 6-11 Removing a Feeder ............6-15 2,000 Sheet Feeder............6-17 Precautions ..............6-18 Installing................ 6-19 Removing............... 6-22 Offset Catch Tray .............. 6-24 Installing................ 6-24 Removing............... 6-28 Duplex Unit ...............
  • Page 7: Safety Notes

    Safety Notes Your printer and the recommended consumable supplies have been designed and tested to meet strict safety requirements. Attention to the following notes will ensure the continued safe operation of your printer. Safety Notes...
  • Page 8: Note, Caution And Warning Symbols

    Note, Caution and Warning Symbols Note, Caution and Warning Symbols Throughout this System Administrator Guide, several symbols are used to emphasize useful, important and critical information. They are as follows: This symbol indicates particularly useful or helpful information about your printer. This symbol indicates a caution against performing any action that may damage your printer or degrade performance.
  • Page 9: Electrical Safety

    Electrical Safety Electrical Safety • Use the power cord supplied with your printer. • Do not use a ground adapter plug to connect the printer to a power source receptacle that lacks a ground connection terminal. • Plug the power cable directly into a properly grounded electrical outlet.
  • Page 10 Electrical Safety • If you notice unusual noises or odors, switch off the printer power immediately. Disconnect the power cable from the electrical outlet. Call an authorized service representative to correct the problem. • If any of the following conditions occur, switch off the printer power immediately, disconnect the power cable, and call an authorized service representative.
  • Page 11: Laser Safety

    Laser Safety Laser Safety The use of controls or adjustments, or the performance of procedures other than those specified herein, may result in a hazardous radiation exposure. This equipment complies with all applicable safety standards. With specific regard to laser, the equipment complies with performance standards for laser products set by government agencies as a Class 1 laser product.
  • Page 12: Maintenance Safety

    Maintenance Safety Maintenance Safety • Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer. • Do not use aerosol cleaners. The use of supplies that are not approved may cause poor performance and could create a dangerous condition.
  • Page 13: Operational Safety

    Operational Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards. Your attention to the following safety guidelines will help to ensure the continued safe operation of your printer. •...
  • Page 14 Operational Safety • Do not place the printer near a heat source. • Do not place the printer in direct sunlight. • Do not place the printer in line with the cold air flow from an air conditioning system. • Place the printer on a level, solid surface with adequate strength for the weight of the machine.
  • Page 15 Operational Safety • Frequent operation of the on/off switch is not recommended. • Keep hands, hair, jewelry, and neckties away from the exit feed rollers. • Do not remove a media tray while printing from that tray. • Do not open the covers while printing. •...
  • Page 16: Ozone Safety

    Ozone Safety Ozone Safety This printer produces very low (< 0.01 ppm) ozone during normal operation. The ozone produced is heavier than air, and the quantity is dependent on print volume. Providing the proper environmental parameters, as specified in the Operational Safety section of these Safety Notes, ensures that concentration levels meet safe limits.
  • Page 17: Chapter 1 Configuring The Printer

    Configuring the Printer Using the Control Panel ............. 1-3 The Display ..............1-4 The Indicator Lights ............1-5 The Keys ................ 1-6 Menu Symbols ............... 1-9 Navigating the Menu System ..........1-8 Setting a Menu Option ..........1-10 Access to Special Operating Modes ....... 1-12 Control Panel Locks ............
  • Page 18 Configuring the Printer Token Ring Menu ............1-78 Novell Menu ..............1-94 Print Menu ..............1-102 Reset Menu ..............1-108 Configuring Automatic Tray Switching ......1-112 Configuring Output Offsetting ........1-120 Configuring Duplex Printing ........... 1-122 Configuring Custom Paper Sizes ........1-124 Special Media Printing ...........
  • Page 19: Using The Control Panel

    Using the Control Panel Using the Control Panel The printer’s Control Panel (Figure 1.1) serves several purposes: • It displays information about the status of the printer (or the job in process). • It provides the means for changing printer settings to control how the printer operates.
  • Page 20: The Display

    Using the Control Panel The Display The Control Panel's display performs two functions. • It informs you of printer status conditions, such as when toner is low, when a paper tray is empty, when a job is in process, and so on. For example, when you turn on the printer, the display will show: Ready This message appears whenever the printer is online...
  • Page 21: The Indicator Lights

    Using the Control Panel The Indicator Lights The Control Panel contains four indicator lights. Table 1.1 describes the function of each light. Table 1.1 Indicator lights and their functions Light Description Online (Green) Lights when the printer is online. Flashes when the printer is transitioning from online to offline or to indicate that a print job is being processed.
  • Page 22: The Keys

    Using the Control Panel The Keys The Control Panel keypad consists of eight keys, identified with international symbols and/or labeled in English. The keys are also numbered 0 - 7 for use when entering passwords. Table 1.2 describes the function of each key. Table 1.2 Control Panel keys and their functions Description...
  • Page 23 Using the Control Panel Table 1.2 Control Panel keys and their functions (continued) Description Menu • If not in the menu system, enters the menu system and displays the first menu. Down • If in the menu system, causes the Control Panel to scroll through the menus in order top to bottom.
  • Page 24: Navigating The Menu System

    Navigating the Menu System Navigating the Menu System The Control Panel contains the following menu structure. Press Menu Up or Menu Down to access the Main Menu. Each of the submenus may have other submenus, settings, actions or functions. • Job Menu •...
  • Page 25: Menu Symbols

    Navigating the Menu System Menu Symbols Two menu symbols (= and *) are used to furnish information about menus and settings. The purpose of each symbol is described in Table 1.3 below. Table 1.3 Symbols found in the Control Panel Menu systems Symbol Purpose Example...
  • Page 26: Setting A Menu Option

    Navigating the Menu System Setting a To set an option or to invoke a function, follow the steps below: Menu Option Press Menu Up or Menu Down to scroll through the available submenus until you locate the one you want. You will see: Menus Men u N ame...
  • Page 27 Navigating the Menu System Press Value Up or Value Down to select the appropriate value for this item. You will see: Item Name Current Value * If a list of many values exists (e.g., 1 through 99 for number of copies), you can scroll quickly by holding down Value Up or Value Down.
  • Page 28: Access To Special Operating Modes

    Navigating the Menu System Access to Special The printer may be placed in special diagnostic or other operating modes by turning on power while holding Operating Modes down two keys on the Control Panel. The following are the key combinations for each mode: Table 1.4 Access to special operating modes Key Combinations...
  • Page 29: Control Panel Locks

    Navigating the Menu System Control Panel Locks Some of the menus in the Control Panel may be “locked” to prevent unauthorized access and changes to system parameters. This is accomplished with the PJL “CPLOCK” command. If the user scrolls to a locked menu, pushing either “Item”...
  • Page 30: Using The Menu System

    Using the Menu System Using the Menu System Menu System The Main Menu is a system of submenus, each containing options designed to configure the printer for your Overview environment. The Main Menu hierarchy is depicted in Table 1.5 on page 1-15. In this chapter, a boldfaced value followed by an asterisk (*) indicates the factory default for that value.
  • Page 31: Main Menu

    Using the Menu System Table 1.5 Main Menu hierarchy Main Menu Hierarchy and Factory Settings Job Menu See “Job Menu” (page 1-16). Password Menu See “Password Menu” (page 1-20). See “Tray Menu” (page 1-22). Tray Menu PCL Menu See “PCL Menu” (page 1-34). System Menu See “System Menu”...
  • Page 32: Job Menu

    Using the Menu System Job Menu The Job Menu and its available items are described in Table 1.6. Table 1.6 Job Menu Items Menu Description Job Menu Allows you to cancel the job currently processed by PCL or PostScript, or to force a form feed on a partially formatted job in PCL.
  • Page 33 Using the Menu System Table 1.7 Job Menu Functions Menu Item and Function Keystrokes Display Reads Cancel Job 1. Press Menu Up or Menu Down Menus until you see: Job Menu Cancel the job currently printing (Postscript or PCL). 2. Press Item Up or Item Down until Job Menu you see: The available values are:...
  • Page 34 Using the Menu System Table 1.7 Job Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Restart Printer 1. Press Menu Up or Menu Down Menus until you see: Job Menu Reinitialize the printer as if the power was cycled. 2.
  • Page 35: Password Menu

    Using the Menu System Password Menu The Password Menu (available only when the Hard Disk Drive is installed). Its available items are described in Table 1.8. Table 1.8 Password Menu Items Menu Description Password Menu Allows you to print or delete proof jobs or secure jobs. Menu Items Description All Jobs Print...
  • Page 36: Password Menu

    Using the Menu System Password Menu Use the Password Menu (available only when the optional Hard Drive is installed) to print or delete secure or proof jobs. Secure and proof jobs are enabled by drivers. Refer to Table 1.9 for step-by-step procedures. Table 1.9 Password Menu Functions Menu Item and Function...
  • Page 37 Using the Menu System Table 1.9 Password Menu Functions (continued) Menu Item and Function Keystrokes Display Reads All Jobs 1. Press Menu Up or Menu Down Menus until you see: Delete Password Menu Delete all jobs sent with a specific 2.
  • Page 38: Tray Menu

    Using the Menu System Tray Menu The Tray Menu and its available items are described in Table 1.10. Table 1.10 Tray Menu Items Menu Description Tray Menu Allows you to access tray settings for PCL and PostScript jobs. Menu Items Description MBF Size Defines the paper size that is loaded in the MBF.
  • Page 39 Using the Menu System Table 1.10 Tray Menu Items Menu Description Tray Menu Letterhead Sets the fuser temperature to be associated with the paper type Letterhead (appears only if Config Fuser is set to On). (continued) Prepunched Sets the fuser temperature to be associated with the paper type Prepunched (appears only if Config Fuser is set to On).
  • Page 40: Mbf Size

    Using the Menu System Table 1.11 Tray Menu Functions Menu Item and Function Keystrokes Display Reads MBF Size 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the paper size that is loaded in the multi bypass feeder (MBF).
  • Page 41: Mbf Type

    Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads MBF Type 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the type of paper that is loaded in the multi bypass feeder (MBF).
  • Page 42: Tray Sequence

    Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Tray Sequence 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the sequence of trays used by the printer when tray switching is 2.
  • Page 43: Custom Size

    Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Custom Size 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Set the paper size that is to be used for formatting custom paper 2.
  • Page 44: Config Fuser

    Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Tray N Mode 1. Press Menu Up or Menu Down Menu s until you see: Tray Me nu Determine whether or not to use Tray N’s auto size detection 2.
  • Page 45 Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Plain 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 46 Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Letterhead 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 47 Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Labels 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 48 Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Recycled 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 49 Using the Menu System Table 1.11 Tray Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Cardstock 1. Press Menu Up or Menu Down Menus until you see: Tray Menu Set the fuser temperature to be associated with the paper type of 2.
  • Page 50: Pcl Menu

    Using the Menu System PCL Menu The PCL Menu and its available items are described in Table 1.12. Table 1.12 PCL Menu Items Menu Description PCL Menu Allows you to establish the default configuration for the printer when printing PCL emulation jobs.
  • Page 51 Using the Menu System Table 1.13 PCL Menu Functions Menu Item and Function Keystrokes Display Reads Font Number 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the ID of the default font in PCL. 2.
  • Page 52 Using the Menu System Table 1.13 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Point Size 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the point size when the font selected is a scaleable proportional 2.
  • Page 53: Symbol Set

    Using the Menu System Table 1.13 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Symbol Set 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the default font symbol set used in PCL.
  • Page 54 Using the Menu System Table 1.13 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Orientation 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the default orientation used in PCL. 2. Press Item Up or Item Down PCL Menu until you see: The available values are:...
  • Page 55 Using the Menu System Table 1.13 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Form Length 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set the default text length (number of lines on a page) used in PCL. 2.
  • Page 56 Using the Menu System Table 1.13 PCL Menu Functions (continued) Menu Item and Function Keystrokes Display Reads Line Terminat. 1. Press Menu Up or Menu Menus Down until you see: PCL Menu Set to add a Carriage Return after every Line Feed appearing in PCL text. 2.
  • Page 57: System Menu

    (functions only if Resolution is set to 600x600 and XIE is set to Off). Edge-to-Edge Enables or disables edge-to-edge printing in PCL. Sets the default Xerox Image Enhancement (XIE) mode. Sets the default resolution for PCL and PostScript jobs. Resolution Table 1.14 Page 1 of 2...
  • Page 58 Using the Menu System Table 1.14 System Menu Items (continued) Menu Description System Menu Output Timeout Determines how many seconds the system will wait after a bin is filled before directing output to an alternate bin (continued) (available only if optional Offset Catch Tray is installed). Output Offset Enables or disables alternately offsetting of output from alternating jobs (available only if optional Offset Catch Tray is...
  • Page 59 Using the Menu System Table 1.15 System Menu Functions Menu Item and Function Keystrokes Display Language 1. Press Menu Up or Menu Menus Down until you see: System Menu Set the spoken language used for Control Panel display messages, 2. Press Item Up or Item Down System Menu Configuration Sheets, PCL Font Lists, until you see:...
  • Page 60: Paper Size

    Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Paper Size 1. Press Menu Up or Menu Menus Down until you see: System Menu Set the default paper size used in PostScript and PCL. 2.
  • Page 61: Page Policy

    Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Page Policy 1. Press Menu Up or Menu Menus Down until you see: System Menu Allow the printer to automatically select an alternate paper size and/or 2.
  • Page 62: Policy Timeout

    Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Policy Timeout 1. Press Menu Up or Menu Menus Down until you see: System Menu Set how long the printer will wait before taking the action defined by 2.
  • Page 63 Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Duplex 1. Press Menu Up or Menu Down Menus until you see: System Menu Enable or disable duplex printing for PostScript and PCL jobs. The available 2.
  • Page 64: Draft Mode

    Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Draft Mode 1. Press Menu Up or Menu Menus Down until you see: System Menu Enable or disable the reduced toner mode for draft printing. The available 2.
  • Page 65 5. Press Online. You will see: Ready 1. Press Menu Up or Menu Menus Down until you see: System Menu Set the default Xerox Image (resolution) Enhancement mode. The 2. Press Item Up or Item Down System Menu available values are: until you see: Off* 3.
  • Page 66: Output Timeout

    Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Resolution 1. Press Menu Up or Menu Menus Down until you see: System Menu Select the default resolution in PostScript and PCL emulations. The 2.
  • Page 67: Output Offset

    Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Output Offset 1. Press Menu Up or Menu Menus Down until you see: System Menu Enable or disable alternately offsetting output from jobs. The available values 2.
  • Page 68: Power Saver

    Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Print PS Errors 1. Press Menu Up or Menu Menus Down until you see: System Menu Set to control the use of the built in error handler or debugger in the 2.
  • Page 69 Using the Menu System Table 1.15 System Menu Functions (continued) Menu Item and Function Keystrokes Display Defaults 1. Press Menu Up or Menu Menus Down until you see: System Menu Sets default units. This is not changed when a “Factory Default” is 2.
  • Page 70: Parallel Menu

    Using the Menu System Parallel Menu The Parallel Menu and its available items are described in Table 1.16. Table 1.16 Parallel Menu Items Menu Description Parallel Menu Allows you to set options for the parallel port connection. Menu Items Description Port Enable Enables or disables the parallel port.
  • Page 71 Using the Menu System Table 1.17 Parallel Menu Functions Menu Item and Function Keystrokes Display Port Enable 1. Press Menu Up or Menu Menus Down until you see: Parallel Menu Enable or disable the parallel port. 2. Press Item Up or Item Down Parallel Menu The available values are: until you see:...
  • Page 72 Using the Menu System Table 1.17 Parallel Menu Functions (continued) Menu Item and Function Keystrokes Display Parallel PDL 1. Press Menu Up or Menu Menus Down until you see: Parallel Menu Set the default Page Description Language emulation for the parallel 2.
  • Page 73: Serial Menu

    Using the Menu System Serial Menu The Serial Menu and its available items are described in Table 1.18. Table 1.18 Serial Menu Items Menu Description Serial Menu Allows you to set options for the serial port connection (and appears only if the optional serial port is installed).
  • Page 74 Using the Menu System Table 1.19 Serial Menu Functions Menu Item and Function Keystrokes Display Port Enable 1. Press Menu Up or Menu Menus Down until you see: Serial Menu Enable or disable the serial port. 2. Press Item Up or Item Down Serial Menu The available values are: until you see:...
  • Page 75: Serial Pdl

    Using the Menu System Table 1.19 Serial Menu Functions (continued) Menu Item and Function Keystrokes Display Serial PDL 1. Press Menu Up or Menu Menus Down until you see: Serial Menu Set the default Page Description Language emulation for the serial 2.
  • Page 76: Baud Rate

    Using the Menu System Table 1.19 Serial Menu Functions (continued) Menu Item and Function Keystrokes Display Baud Rate 1. Press Menu Up or Menu Menus Down until you see: Serial Menu Set the baud rate for the serial port. 2. Press Item Up or Item Down Serial Menu The available values are: until you see:...
  • Page 77: Usb Menu

    Using the Menu System USB Menu The USB Menu and its available items are described in Table 1.20. Table 1.20 USB Menu Items Menu Description USB Menu Allows you to set options for the USB port connection. Menu Items Description Port Enable Enables or disables the USB port.
  • Page 78 Using the Menu System Table 1.21 USB Menu Functions Menu Item and Function Keystrokes Display Port Enable 1. Press Menu Up or Menu Menus Down until you see: USB Menu Enable or disable the USB port. 2. Press Item Up or Item Down USB Menu The available values are: until you see:...
  • Page 79 Using the Menu System Table 1.21 USB Menu Functions (continued) Menu Item and Function Keystrokes Display USB PDL 1. Press Menu Up or Menu Menus Down until you see: USB Menu Set the default Page Description Language emulation for the USB port. 2.
  • Page 80: Ethernet Menu

    Using the Menu System Ethernet Menu The Ethernet Menu and its available items are described in Table 1.22. Table 1.22 Ethernet Menu Items Menu Description Ethernet Menu Allows you to set options for the Ethernet port connection. Menu Items Description LPR Enable Enables or disables the Ethernet LPR protocol.
  • Page 81 Using the Menu System Table 1.22 Ethernet Menu Items (continued) Menu Description Ethernet Menu ETalk Enable Enables or disables the Ethernet EtherTalk protocol. (continued) Enables or disables the Ethernet HTTP Server protocol. HTTP Enable IP Address Res Sets the method used to resolve (Res) the IP address, including sub net mask and default gateway.
  • Page 82 Using the Menu System Table 1.23 Ethernet Menu Functions Menu Item and Function Keystrokes Display LPR Enable 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the Ethernet LPR protocol. 2. Press Item Up or Item Down Ethernet Menu until you see: The available values are:...
  • Page 83 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display LPR PDL 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Set the default Page Description Language emulation for the Ethernet 2.
  • Page 84 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display DLC/LLC Enable 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the DLC/LLC protocol. 2. Press Item Up or Item Down Ethernet Menu until you see: The available values are:...
  • Page 85 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display DLC/LLC Bin PS 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the DLC/LLC binary mode of PostScript. 2.
  • Page 86 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display NetBEUI PDL 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Set the default Page Description Language emulation for the NetBEUI 2.
  • Page 87 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display AppSocket Enabl 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the Ethernet AppSocket protocol. The AppSocket 2.
  • Page 88 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display AppSocket Bin PS 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the AppSocket binary mode of PostScript. 2.
  • Page 89 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display HTTP Enable 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Enable or disable the Ethernet HTTP Server protocol. 2. Press Item Up or Item Down Ethernet Menu until you see: The available values are:...
  • Page 90 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display IP Address 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 91 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display Sub Net Mask 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 92 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display Default Gateway 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 93 Using the Menu System Table 1.23 Ethernet Menu Functions (continued) Menu Item and Function Keystrokes Display Port Timeout 1. Press Menu Up or Menu Menus Down until you see: Ethernet Menu Set the time for determining when to end an incomplete print job and poll 2.
  • Page 94: Token Ring Menu

    Using the Menu System Token Ring Menu The Token Ring Menu and its available items are described in Table 1.24. Table 1.24 Token Ring Menu Items Menu Description Token Ring Allows you to set options for the Token Ring port connection (and appears only if the optional Token Ring interface is installed).
  • Page 95 Using the Menu System Table 1.24 Token Ring Menu Items (continued) Menu Description Token Ring TTalk Enable Enables or disables the Token Ring TokenTalk protocol. Menu Enables or disables the Token Ring HTTP Server protocol. HTTP Enable (continued) IP Address Res. Sets the method used to resolve (Res) the IP address, including sub net mask and default gateway.
  • Page 96 Using the Menu System Table 1.25 Token Ring Menu Functions Menu Item and Function Keystrokes Display LPR Enable 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the Token Ring LPR protocol. 2.
  • Page 97 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display LPR PDL 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Set the default Page Description Language emulation for the Token 2.
  • Page 98 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display DLC/LLC Enable 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the DLC/LLC protocol. 2. Press Item Up or Item Down Token Ring Menu until you see: The available values are:...
  • Page 99 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display DLC/LLC Bin PS 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the DLC/LLC binary mode of PostScript.
  • Page 100 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display NetBEUI PDL 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Set the default Page Description Language emulation for the NetBEUI 2.
  • Page 101 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display AppSocket Enabl 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the Token Ring AppSocket protocol. The AppSocket 2.
  • Page 102: Ttalk Enable

    Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display AppSocket Bin PS 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the AppSocket binary mode of PostScript. 2.
  • Page 103 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display HTTP Enable 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Enable or disable the Token Ring HTTP Server protocol.
  • Page 104 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display IP Address 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 105 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display Sub Net Mask 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 106 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display Default Gateway 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu This item appears only if IP Address Res is set to Static. 2.
  • Page 107 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display Port Timeout 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Set the time for determining when to end an incomplete print job and poll 2.
  • Page 108: Source Routing

    Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display Source Routing 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Select the Source Routing option. 2. Press Item Up or Item Down Token Ring Menu The available values are: until you see:...
  • Page 109 Using the Menu System Table 1.25 Token Ring Menu Functions (continued) Menu Item and Function Keystrokes Display 1. Press Menu Up or Menu Menus Down until you see: Token Ring Menu Set the six byte Locally Administered Address. 2. Press Item Up or Item Down Token Ring Menu until you see: The valid values are:...
  • Page 110: Novell Menu

    Using the Menu System Novell Menu The Novell Menu and its available items are described in Table 1.26. Table 1.26 Novell Menu Items Menu Description Novell Menu Allows you to modify Novell parameters. Menu Items Description Novell Enable Enables or disables the Novell protocol. If set to Off, the following menu items do not appear.
  • Page 111 Using the Menu System Table 1.27 Novell Menu Functions Menu Item and Function Keystrokes Display Novell Enable 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Enable or disable the Novell protocol. 2. Press Item Up or Item Down Novell Menu The available values are: until you see:...
  • Page 112 Using the Menu System Table 1.27 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display Novell Binary PS 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Enable or disable the Novell binary mode of PostScript. 2.
  • Page 113 Using the Menu System Table 1.27 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display Frame Type 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Sets the frame type used for the Novell protocol. 2.
  • Page 114 Using the Menu System Table 1.27 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display PServer Name 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Set the name of the PServer in this printer (a name of 1 to 47 characters 2.
  • Page 115 Using the Menu System Table 1.27 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display Primary Server 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Set the name of the Primary file server (a name of 1 to 47 characters in 2.
  • Page 116 Using the Menu System Table 1.27 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display NDS Tree 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Set the NDS Tree character string (from 1 to 64 characters in length). 2.
  • Page 117 Using the Menu System Table 1.27 Novell Menu Functions (continued) Menu Item and Function Keystrokes Display NDS Context 1. Press Menu Up or Menu Menus Down until you see: Novell Menu Set the NDS context string (from 1 to 255 characters in length). 2.
  • Page 118: Print Menu

    Using the Menu System Print Menu The Print Menu and its available items are described in Table 1.28. Table 1.28 Print Menu Items Menu Description Print Menu Allows you to generate printer reports. Menu Items Description Config Sheet Prints a Configuration Sheet showing the printer's current information and menu settings.
  • Page 119 Using the Menu System Table 1.29 Print Menu Functions Menu Item and Function Keystrokes Display Config Sheet 1. Press Menu Up or Menu Menus Down until you see: Print Menu Print a Configuration Sheet showing the printer's current information and 2.
  • Page 120 Using the Menu System Table 1.29 Print Menu Functions (continued) Menu Item and Function Keystrokes Display PCL Font List 1. Press Menu Up or Menu Menus Down until you see: Print Menu Print a list of PCL fonts currently loaded. 2.
  • Page 121 Using the Menu System Table 1.29 Print Menu Functions (continued) Menu Item and Function Keystrokes Display Menu Map 1. Press Menu Up or Menu Menus Down until you see: Print Menu Print the menu map/Control Panel menu tree. 2. Press Item Up or Item Down Print Menu until you see: Menu Maps are formatted for either...
  • Page 122 Using the Menu System Table 1.29 Print Menu Functions (continued) Menu Item and Function Keystrokes Display Disk Directory 1. Press Menu Up or Menu Menus Down until you see: Print Menu Print a list of files, fonts and macros downloaded to the hard disk. 2.
  • Page 123 Using the Menu System Table 1.29 Print Menu Functions (continued) Menu Item and Function Keystrokes Display Hex Mode 1. Press Menu Up or Menu Menus Down until you see: Print Menu Set to print output as hexadecimal codes instead of normal print data. 2.
  • Page 124: Reset Menu

    Using the Menu System Reset Menu The Reset Menu (which only appears in the Main Menu if the printer is powered on while simultaneously holding down the Online and Enter keys) and its available items are described in Table 1.30. Table 1.30 Reset Menu Items Menu Description...
  • Page 125 Using the Menu System Table 1.31 Reset Menu Functions Menu Item and Function Keystrokes Display Factory Defaults 1. Press Menu Up or Menu Menus Down until you see: Reset Menu Reset the printer operating parameters to factory default settings. 2. Press Item Up or Item Down Reset Menu until you see: The available values are:...
  • Page 126 Using the Menu System Table 1.31 Reset Menu Functions (continued) Menu Item and Function Keystrokes Display Demo Mode 1. Press Menu Up or Menu Menus Down until you see: Reset Menu Place the printer in the Demo Mode. The available values are: 2.
  • Page 127 Using the Menu System Table 1.31 Reset Menu Functions (continued) Menu Item and Function Keystrokes Display Disk Initialize 1. Press Menu Up or Menu Menus Down until you see: Reset Menu Initialize the Hard Disk Drive. The available values are: 2.
  • Page 128: Configuring Automatic Tray Switching

    Configuring Automatic Tray Switching Configuring Automatic Tray Switching Automatic tray switching, available for both PCL and PostScript jobs, enables you to group two or more input trays together into one logical tray, and in a specific order in which the trays will be searched to satisfy an input request.
  • Page 129 Configuring Automatic Tray Switching The multi bypass feeder is referred to as the MBF in the Control Panel’s Tray Sequence settings. Following is a description of the settings and rules for using the Tray Sequence function, along with examples of its use.
  • Page 130: Tray Sequence Settings

    Configuring Automatic Tray Switching Tray Sequence The Tray Sequence item in the Control Panel’s Tray Menu can be set to any of the settings shown in Table 1.32 Settings below (and to Off). Table 1.32 Tray switching options in the Tray Menu Tray Sequence Settings Description MBF-1...
  • Page 131: Paper Handling Exception Conditions

    Configuring Automatic Tray Switching Paper Handling Table 1.33 describes the paper selection process based on fully defined or partially defined paper selection Exception Conditions parameters. A paper request may include one or more of the following parameters: paper tray, paper size, paper type (e.g., plain, letterhead, etc.).
  • Page 132 Configuring Automatic Tray Switching The fourth column of Table 1.33 defines which paper size and paper type to use based on fully or partially specified paper selection parameters. After the type and size are determined, the next step is to determine which paper tray to use to satisfy the request.
  • Page 133: Tray Sequence Rules

    Configuring Automatic Tray Switching Tray Sequence Rules When you define a Tray Sequence, the printer searches the input trays for the correct size and type of paper for each job that is submitted. • If you do not specify an input tray when sending a job to the printer (e.g., no paper source command is sent, or the paper source is set to “Auto”...
  • Page 134: Tray Sequence Examples

    Configuring Automatic Tray Switching Tray Sequence The examples in Table 1.34 discuss conditions and actions that take place when various Tray Sequence settings are Examples used. Table 1.34 Tray Sequence examples Condition Action(s) Taken The Tray Sequence is set to 1-2. The printer searches for letter paper in the tray sequence order (1-2).
  • Page 135: Paper Size/Type Mismatch

    Configuring Automatic Tray Switching Paper Size/Type Paper size/type mismatch occurs when the requested size is not available in the printer. This can be caused by Mismatch running out of paper in a tray that is configured for the requested paper, or by requesting a paper that is not configured in the printer.
  • Page 136: Configuring Output Offsetting

    Configuring Output Offsetting Configuring Output Offsetting The optional Offset Catch Tray supports offsetting output between successive jobs or multiple collated sets of a single job. Offsetting is controlled from the Control Panel or via CentreWare DP. The following conditions must be met before offsetting occurs between jobs: •...
  • Page 137: Examples

    Configuring Output Offsetting Examples In the following example, the offset function is set to On and output is directed to the Offset Catch Tray (2 position offset capability). Table 1.35 Offsetting Example Result JOB #1 (1 copy) No Offset JOB #2 (1 copy) Offset JOB #3 (1 copy) No Offset...
  • Page 138: Configuring Duplex Printing

    Configuring Duplex Printing Configuring Duplex Printing With the optional duplex unit installed, you can configure the printer to print two-sided (duplex) jobs. Set the printer driver’s Orientation option and the System Menu’s Duplex item to the appropriate settings, as shown in Figure 1.2 on page 1-123.
  • Page 139 Configuring Duplex Printing Figure 1.2 Duplex Orientation and Binding Settings Driver Orientation: Portrait Driver Orientation: Portrait System Menu Duplex Item: System Menu Duplex Item: Long Edge Short Edge Driver Orientation: Landscape Driver Orientation: Landscape System Menu Duplex Item: System Menu Duplex Item: Long Edge Short Edge Chapter 1: Configuring the Printer...
  • Page 140: Configuring Custom Paper Sizes

    Configuring Custom Paper Sizes Configuring Custom Paper Sizes Custom (nonstandard) paper sizes may be loaded in the multi bypass feeder or any of the media trays. To use custom paper sizes, there are two basic issues to be addressed: • You must disable the printer’s automatic paper size detection and paper size jam detection.
  • Page 141 Configuring Custom Paper Sizes Table 1.36 Custom Paper Size Examples. Custom Desired Required Steps Paper Size Input Source 8 x 10 in. Tray 1 1. In the application, format the page for Letter size paper, setting the margins to correctly position the image on 8 x 10 in. paper if overlaid by Letter size paper.
  • Page 142: Special Media Printing

    Special Media Printing Special Media Printing When the Config Fuser item is set to On, paper types are available as a menu item in the Tray Menu. this enables the user to set fuser temperatures associated with each paper type. The Config Fuser item is located in the Tray Menu.
  • Page 143 Special Media Printing Table 1.37 Default temperature settings for various media Media type Available Values Plain Normal* High Preprinted Normal* High Letterhead Normal* High Prepunched Normal* High Labels Normal High* Bond Normal* High Recycled Normal* High Color Normal* High Cardstock Normal High* User Type #...
  • Page 144 Special Media Printing 1-128 System Administrator Guide...
  • Page 145: Chapter 2 Managing Printer Usage

    Managing Printer Usage Using CentreWare DP ............2-2 CentreWare Internet Services ..........2-4 Chapter 2: Managing Printer Usage...
  • Page 146: Using Centreware Dp

    Using CentreWare DP Using CentreWare DP CentreWare DP is easy-to-use printer management software. Through the ease of point-and-click navigation, you can install, connect, and configure the printer on a network, quickly and easily. CentreWare DP provides network administrators with simplified setup procedures and effortless management of networked printers.
  • Page 147 Using CentreWare DP CentreWare Sun OS/Solaris Services are also available to allow you to set up queues and also contain your printer drivers for Sun OS/Solaris. All the CentreWare DP software and documentation is on your Printer Management Software CD. Chapter 2: Managing Printer Usage...
  • Page 148: Centreware Internet Services

    1-87 for Token Ring). To use the MaiLinx Mail Send and Receive capability, you will need to establish a mail account for the printer and may need to install and configure the Xerox Mail Port Monitor. See the Technical Information Guide, the CentreWare...
  • Page 149: Chapter 3 Using The Hard Drive And Flash Memory

    Using the Hard Drive and Flash Memory Hard Drive/Flash Memory Considerations ......3-2 Disk Initialization ............3-2 Flash Initialization ............3-2 Downloading Fonts, Forms and Macros ......3-3 Font Download Utility ............. 3-3 PCL 5e Driver ..............3-4 FSDOWNLOAD Command ..........3-5 FSDELETE Command ............
  • Page 150: Hard Drive/Flash Memory Considerations

    Hard Drive/Flash Memory Considerations Hard Drive/Flash Memory Considerations If you install the optional hard drive in the printer, it will significantly increase the amount of memory available for processing jobs and storing downloaded information (such as fonts, forms, overlays (macros) and secure jobs). The hard disk is used for the following: •...
  • Page 151: Downloading Fonts, Forms And Macros

    Downloading Fonts, Forms and Macros Downloading Fonts, Forms and Macros The printer has a total of 35 Intellifonts, 35 PostScript Type 1, 10 TrueType, and 1 bitmap fonts. Additional fonts can be downloaded to the printer with the Font download Utility, the PCL 5e driver, or PJL commands.
  • Page 152: Pcl 5E Driver

    Downloading Fonts, Forms and Macros PCL 5e Driver The printer drivers provide you with the ability to download fonts and PCL 5e macros to the printer. Fonts, forms and macros can be downloaded to printer memory, to the optional hard drive and to optional flash memory via drivers.
  • Page 153: Fsdownload Command

    Downloading Fonts, Forms and Macros FSDOWNLOAD The FSDOWNLOAD command is used to download fonts or macros to the printer’s file system. If a file with the Command same name exists, the downloaded file overwrites it. Syntax @PJL FSDOWNLOAD FORMAT:BINARY [SIZE=int] [NAME = “pathname”] [<CR>] <LF><binary data><ESC>%-12345X Parameters Parameter...
  • Page 154 Downloading Fonts, Forms and Macros The following is a sequence of commands that can be sent to the printer to download a macro to the disk. In this example, the macro is named “a_macro.” <ESC>%-12345X @PJL<CR><LF> @PJL FSDOWNLOAD FORMAT:BINARY NAME =”0:\pcl\macros\a_macro” SIZE=29<CR><LF> <ESC>*p900x1500YThis is the macro <ESC>%-12345X In this example: •...
  • Page 155 Downloading Fonts, Forms and Macros The following is a sequence of commands that can be sent to the printer to download a font to the disk. <ESC>%-12345X @PJL<CR><LF> @PJL FSDOWNLOAD FORMAT:BINARY NAME =”0:\pcl\fonts\font1” SIZE=XX<CR><LF> <binary data><ESC>%-12345X In this example: • <ESC>%-12345X is the PJL UEL command which starts this sequence.
  • Page 156: Fsdelete Command

    Downloading Fonts, Forms and Macros FSDELETE Command The FSDELETE command is used to delete files from the printer’s hard drive. @PJL FSDELETE NAME = “pathname” [<CR>] <LF> Syntax Parameters Parameter Functional Range Default NAME=”pathname” ASCII 01 thru 255 NAME = —...
  • Page 157: Using The Hard Drive For Secure And Proof Jobs

    Using the Hard Drive for Secure and Proof Jobs Using the Hard Drive for Secure and Proof Jobs Secure, collated copy, and proof jobs that have been submitted to the printer are stored in PCL or PostScript format on the hard drive. These secure and proof jobs can be printed (or deleted) through the Password Menu where you enter the 4-digit password for the job or jobs to be printed.
  • Page 158 Using the Hard Drive for Secure and Proof Jobs Job names can be up to 16 alphanumeric characters and passwords must contain four numeric characters (0-7). The printer assigns a default job name if no name or a name with a syntax error is used. The job name is displayed on the Control Panel Password menu when the associated password is entered.
  • Page 159: Creating Proof Jobs

    Using the Hard Drive for Secure and Proof Jobs Creating Proof Jobs Proof printing lets you print a single copy of a multiple copy job. You assign a password and copy count at your workstation or computer before printing. The first set is printed immediately.
  • Page 160 Using the Hard Drive for Secure and Proof Jobs The job name is limited to 16 alphanumeric characters in the range ASCII 30 through ASCII 255, <SP> and <HT>. The password must contain four numeric characters in the range ASCII 48 through ASCII 55. The printer assigns a default job name if no name or a name with a syntax error is called out.
  • Page 161: Printing Or Deleting Secure Or Proof Jobs

    Using the Hard Drive for Secure and Proof Jobs Printing or Deleting Secure or proof jobs may be printed or deleted by using the Password Menu, as described in the section “Password Secure or Proof Jobs Menu” (page 1-20). They may also be deleted by using the Delete Jobs function in the Reset Menu, as described in the section “Reset Menu”...
  • Page 162 Using the Hard Drive for Secure and Proof Jobs 3-14 System Administrator Guide...
  • Page 163: Chapter 4 Maintaining The Printer

    Maintaining the Printer Regular Printer Maintenance ..........4-2 Cleaning the Printer ............4-2 Replacing the Laser Print Cartridge ........4-3 Maintenance Kit Instructions ..........4-6 Replacing the Bias Transfer Roller ........4-7 Replacing the Fuser ............4-10 Replacing the Feed Rollers in the 2,000 Sheet Feeder ..4-13 Chapter 4: Maintaining the Printer...
  • Page 164: Regular Printer Maintenance

    Regular Printer Maintenance Regular Printer Maintenance Your printer is designed to need very little ongoing maintenance other than the replacement of maintenance items as they reach their end of use. It is recommended that maintenance items be replaced when the end of use warnings appear on the Control Panel to avoid untimely image quality problems.
  • Page 165: Replacing The Laser Print Cartridge

    Replacing the Laser Print Cartridge Replacing the Laser Print Cartridge When the laser print cartridge runs low on toner, the printer’s Control Panel will display Low. You Toner should replace the laser print cartridge soon after this message appears to avoid loss of print quality. This is a simple procedure, described on the following pages.
  • Page 166 Replacing the Laser Print Cartridge To replace the laser print cartridge, follow these steps: Open the top cover. Lift out the used laser print cartridge. Return the used cartridge using the packaging from the new cartridge, following the directions provided. Remove a new laser print cartridge from its packaging and shake the cartridge seven to eight times, as shown, to loosen the toner.
  • Page 167 Replacing the Laser Print Cartridge Place the cartridge on a flat surface, hold it firmly with one hand and with the other hand grasp the end tab of the sealing tape and pull the tape straight out horizontally. If pulled at an angle, the tape may break. After pulling out the tape, do not shake the cartridge or subject it to shocks.
  • Page 168: Maintenance Kit Instructions

    Maintenance Kit Instructions Maintenance Kit Instructions The life expectancy of the maintenance kit components is approximately 200,000 sheets. When that number is reached, a message will appear on the Control Panel notifying you that it is time to install the maintenance kit.
  • Page 169: Replacing The Bias Transfer Roller

    Maintenance Kit Instructions Replacing the Bias The bias transfer roller is used for transferring toner onto paper. To replace the bias transfer roller with a new one, Transfer Roller follow the steps listed below. To avoid electric shock, be sure to power off and unplug the printer before beginning this procedure.
  • Page 170 Maintenance Kit Instructions Pull up on the handle on the left side of the roller (1), then holding pins (1) and (2) in both hands, pull the roller up and out of the printer. Hold the new roller as shown with the handle in your left hand.
  • Page 171 Maintenance Kit Instructions Holding the laser print cartridge as shown, lower it into the printer, inserting the cartridge’s two guide pins into the printer’s guide channels. Be sure to push the cartridge all the way into the printer. Close the top cover until it latches in place. Refer to the next section, “Replacing the Fuser”...
  • Page 172: Replacing The Fuser

    Maintenance Kit Instructions Replacing the Fuser The fuser is used for fusing toner onto paper, and has a life expectancy of approximately 200,000 impressions (though, depending on how the printer is used, it may require replacement before that number is reached). To replace the fuser with a new one, follow the steps listed below.
  • Page 173 Maintenance Kit Instructions After waiting for the fuser to cool down, open the rear cover. While facing the back of the printer, push the lever on the left side of the fuser. Hold the fuser tabs with both hands as shown and remove the fuser as follows: Lift up the left end.
  • Page 174 Maintenance Kit Instructions Insert the guide pins on the right side of the new fuser into the guide holes of the printer. Secure the fuser: Press down on the left side of the fuser. Move the lever to its original position. Close the rear cover.
  • Page 175: Replacing The Feed Rollers In The 2,000 Sheet Feeder

    Replacing the Feed Rollers in the 2,000 Sheet Feeder Replacing the Feed Rollers in the 2,000 Sheet Feeder The feed rollers in the optional 2,000 Sheet Feeder have a life expectancy of approximately 200,000 impressions (though depending on how the printer is used, they may require replacement before that number is reached.
  • Page 176 Replacing the Feed Rollers in the 2,000 Sheet Feeder Open the feeder’s rear cover. Lift the amber tab on the feed roller nearest you and remove the feed roller. Push down the metal stopper. The metal stopper springs back into position when you let it go.
  • Page 177 Replacing the Feed Rollers in the 2,000 Sheet Feeder While holding the metal cover down, install the new feed rollers onto the two shafts. The tabs on the left fit into the slots on the spacer and the clip on the right fits into the groove on the shaft.
  • Page 178 Replacing the Feed Rollers in the 2,000 Sheet Feeder Close the rear cover. Close the feeder tray. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 179: Chapter 5 Troubleshooting

    Troubleshooting Before You Begin Troubleshooting ........5-2 Control Panel Messages ............. 5-4 Chapter 5: Troubleshooting...
  • Page 180: Before You Begin Troubleshooting

    Before You Begin Troubleshooting Before You Begin Troubleshooting If it becomes necessary for you to take corrective actions, note the following safety tips and then begin your troubleshooting by checking for possible hardware, software, and printer maintenance issues. Do not use tools or sharp objects to clear paper jams since this may damage the printer.
  • Page 181: Hardware

    Before You Begin Troubleshooting Hardware • Is the printer plugged in? • Is the printer switched on? Software • Is the correct printer driver installed and selected for your printer configuration? Printer Maintenance An improperly seated tray or an open cover will prevent printing.
  • Page 182: Control Panel Messages

    Control Panel Messages Control Panel Messages Listed in Table 5.1 beginning on page 5-5 are Control Panel messages that either: • Cause the printer to stop printing. • Require the user to call for service. Also included in Table 5.1 are common, non-error messages you are likely to see.
  • Page 183 Control Panel Messages Table 5.1 Control Panel Messages Message Explanation/Corrective Action Please wait while the printer completes the request from the Job Menu to Canceling Job delete the current job. Job name Part of a sequence of messages following an initial paper jam message. Clear Paper Path Remove any jammed paper from the exposed paper path, close the covers, then refer back to the Control Panel for further messages.
  • Page 184 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The downloading process has passed and the printer must be rebooted for Download Passed changes to take effect. Please Reboot The printer is in downloading mode. Wait until download completes for Downloading further messages.
  • Page 185 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The printer has discovered a fatal error in a print job and is flushing the Flushing remainder of that job. Job name The printer cannot format the disk because the disk has been locked via a Format Failed PJL or SNMP command.
  • Page 186 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The printer cannot feed from Tray 2 because the tray is open or removed. Insert Tray 2 Reinstall/insert the tray to resume printing. The printer cannot feed from Tray 3 because the tray is open or removed. Insert Tray 3 Reinstall/insert the tray to resume printing.
  • Page 187 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action Part of a sequence of messages following an initial paper jam message. A Lift/Extend MBF paper jam has occurred while feeding from the multi bypass feeder. Lift up Remove All Paper and pull out the multi bypass feeder tray and remove all paper, then refer back to the Control Panel for further messages.
  • Page 188 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action Controller memory has failed. Printing cannot resume. Power off and Memory Failure power on the printer. If the problem persists, contact your Customer Power Off/On Service Center. Appears on the bottom line of the display when a selected menu is locked Menu Locked by the network administrator using a PJL command.
  • Page 189 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action Part of a sequence of messages following an initial paper jam message. Open Offset Door Open the Offset Catch Tray’s rear door, clear any jammed paper there, Clear Paper Path close the covers, then refer back to the Control Panel for further messages.
  • Page 190 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The printer is generating and printing a Configuration Sheet. Processing… Config Sheet The printer is generating and printing a Demo Page. Processing… DEMO The printer is generating and printing a disk directory. Processing…...
  • Page 191 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action The printer is online and ready to print. Ready The Offset Bin (Offset Catch Tray) is full. Empty the bin to resume printing. Remove Output From Offset Bin The Standard Bin is full.
  • Page 192 Control Panel Messages Table 5.1 Control Panel Messages (continued) Message Explanation/Corrective Action Tray 2 or Tray 3 when installed with a 500 sheet feeder has failed. Printing Tray 2/3 Failure using these trays cannot resume. Power off the printer. Reinstall Tray 2 and Power Off/On Tray 3 500 sheet feeders.
  • Page 193: Chapter 6 Installing Printer Options

    Installing Printer Options Optional Equipment ............6-3 500 Sheet Feeder ............... 6-6 Precautions ..............6-7 Installing One Feeder ............6-8 Installing Two Feeders ..........6-11 Removing a Feeder ............6-15 2,000 Sheet Feeder ............6-17 Precautions ..............6-18 Installing ..............6-19 Removing ..............
  • Page 194 Installing Printer Options Interface Card ..............6-44 Installing ..............6-44 Removing ..............6-48 Additional Memory ............6-52 Installing or Removing ..........6-52 System Administrator Guide...
  • Page 195: Optional Equipment

    Optional Equipment Optional Equipment The optional equipment described in this User guide allows you to add special features to your printer or upgrade your printer system to meet your particular needs. Table 6.1 on page 6-4 provides a brief description of each enhancement available.
  • Page 196 Optional Equipment Table 6.1 Optional Equipment Optional Kits Hard Drive Allows for secure job and proof job printing, storage of fonts and macros, and increases the productivity of multiple-page jobs via electronic pre-collation. 500 Sheet Feeder with option of Additional media tray and feeder. The tray is interchangeable with A3/Ledger size tray or A4/Letter any 500 sheet tray.
  • Page 197 Optional Equipment Table 6.1 Optional Equipment (continued) Optional Kits Memory (DIMMs) Increases the font capability and enhances the speed of data transfer and complex page processing. Memory kits are available in three configurations, packaged in single units each: - 64 MB - 32 MB - 16 MB The printer utilizes industry standard DIMMs with the following...
  • Page 198: 500 Sheet Feeder

    500 Sheet Feeder 500 Sheet Feeder You can install either one or two of these feeders, as shown in Figures 6.1 and 6.2. Figure 6.1 One Feeder Installed Tray 1 (standard feeder) Tray 2 (optional 500 sheet feeder) Figure 6.2 Two Feeders installed Tray 1 (standard feeder) Tray 2 (optional 500 sheet feeder)
  • Page 199: Precautions

    500 Sheet Feeder Precautions To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Never attempt to lift the printer by yourself. To lift the printer, have two people facing each other from the front and rear use the recessed hand grips as shown below.
  • Page 200: Installing One Feeder

    500 Sheet Feeder Installing One Feeder If the multi bypass feeder is open, close it. Power off the printer and disconnect the power cord from the power outlet and the printer. 240V 120V Using two people, move the printer to a temporary location, making sure it is a sturdy, level surface.
  • Page 201 500 Sheet Feeder Place the optional feeder where the printer will finally reside. Using two people, lift the printer up and lower it slowly and gently onto the optional feeder, aligning the three stubs on the feeder with the holes on the bottom of the printer.
  • Page 202 500 Sheet Feeder Insert the standard and optional trays all the way into the printer, making sure they are properly seated. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 203: Installing Two Feeders

    500 Sheet Feeder Installing Two Feeders If the multi bypass feeder is open, close it. Power off the printer and disconnect the power cord from the power outlet and the printer. 240V 120V Using two people, move the printer to a temporary location, making sure it is a sturdy, level surface.
  • Page 204 500 Sheet Feeder Place the second optional paper feeder where the printer will finally reside. Stack the first optional feeder onto the second optional feeder, aligning the three stubs on the second optional feeder with the holes on the bottom of the first optional feeder.
  • Page 205 500 Sheet Feeder Using two people, lift the printer up and lower it slowly and gently onto the first optional feeder, aligning the three stubs on the feeder with the holes on the bottom of the printer. Lowering the printer too fast may damage internal components.
  • Page 206 500 Sheet Feeder Insert the standard and optional trays all the way into the printer, making sure they are properly seated. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 207: Removing A Feeder

    500 Sheet Feeder Removing a Feeder If the multi bypass feeder is open, close it. Power off the printer and disconnect the power cord from the power outlet and the printer. Remove the trays from the printer and from the optional feeder.
  • Page 208 500 Sheet Feeder Using two people, lift the printer off of the optional feeder. Replace the printer’s paper tray, reconnect the printer’s power cord, and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 209: 2,000 Sheet Feeder

    2,000 Sheet Feeder 2,000 Sheet Feeder You can install the 2,000 sheet feeder directly under the printer or together with an optional 500 sheet feeder, as shown in Figures 6.3 and 6.4. Figure 6.3 2,000 Sheet Feeder Tray 1 (standard feeder) Tray 2 (2,000 sheet feeder) Figure 6.4 2,000 Sheet Feeder and 500 Sheet Feeder Tray 1 (standard feeder)
  • Page 210: Precautions

    2,000 Sheet Feeder Precautions To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Never attempt to lift the printer by yourself. To lift the printer, have two people facing each other from the front and rear use the recessed hand grips as shown below.
  • Page 211: Installing

    2,000 Sheet Feeder Installing If the multi bypass feeder is open, close it. Power off the printer and disconnect the power cord from the power outlet and the printer. 240V 120V Using two people, move the printer to a temporary location, making sure it is a sturdy, level surface.
  • Page 212 2,000 Sheet Feeder Remove the 2,000 sheet feeder from its packing and position it where the printer will reside. Lock the front casters to prevent the feeder from rolling. If you are also installing an optional 500 sheet feeder, continue with Step 8. Otherwise, skip to Step 10 on page 6-21.
  • Page 213 2,000 Sheet Feeder Using two people, lift the printer up and lower it slowly and gently onto the feeder, aligning the three stubs on the top of the feeder with the holes on the bottom of the printer. Lowering the printer too fast may damage internal components.
  • Page 214: Removing

    2,000 Sheet Feeder Removing Power off the printer and disconnect the power cord from the power outlet and the printer. (These steps can be used for configurations with or without an optional 500 sheet feeder installed.) 240V 120V Remove all paper trays. Remove the two screws that secure the printer to the feeder (from inside the printer).
  • Page 215 2,000 Sheet Feeder Remove the two screws that secure the 500 sheet feeder to the 2,000 sheet feeder (from inside the feeder). Lift the 500 sheet feeder off of the 2,000 sheet feeder. Replace the printer’s paper tray, reconnect the power cord, and power on the printer.
  • Page 216: Offset Catch Tray

    Offset Catch Tray Offset Catch Tray Installing To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Power off the printer and disconnect the power cord from the power outlet. 240V Installing the Offset Catch Tray while the printer is powered on may cause a malfunction.
  • Page 217 Offset Catch Tray Open the rear cover. Remove the connection cover. Save the connection cover for future use. Install the gate solenoid in the rear cover slots (located on the right side when facing the printer). Connect the solenoid connector. Chapter 6: Installing Printer Options 6-25...
  • Page 218 Offset Catch Tray Gently lower the Offset Catch Tray onto the printer, inserting the unit’s metal fittings into the printer’s receptacles Secure the Offset Catch Tray to the printer with the supplied screw. Close the printer’s rear cover. Insert the paper output tray into the unit, pushing in and down to secure it.
  • Page 219 Offset Catch Tray Insert the paper stopper in the hole at the paper exit slot. It should pivot up and down. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 220: Removing

    Offset Catch Tray Removing To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Power off the printer and disconnect the power cord from the power outlet. 240V 120V Remove the Offset Catch Tray’s paper stopper from the paper exit slot.
  • Page 221 Offset Catch Tray Open the printer’s rear cover. Remove the screw which is used to secure the Offset Catch Tray to the printer. Lift up the Offset Catch Tray to remove it. Reinstall the cover where the Offset Catch Tray was located Chapter 6: Installing Printer Options 6-29...
  • Page 222 Offset Catch Tray Detach the solenoid connector. Press to release the gate solenoid unit and remove it. Close the printer’s rear cover. 6-30 System Administrator Guide...
  • Page 223 Offset Catch Tray Remove the Offset Catch Tray cover at the top of the printer’s rear cover and replace it with the printer’s original option cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready.
  • Page 224: Duplex Unit

    Duplex Unit Duplex Unit Installing To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Power off the printer and disconnect the power cord from the power outlet. 240V Installing the duplex unit while the printer is powered on may cause a malfunction.
  • Page 225 Duplex Unit Remove the side cover by (1) pressing in, (2) sliding, (3) pulling it out from the bottom and (4) down. Place the two stubs of the duplex unit on the guides located near the bottom of the printer. Firmly push the duplex unit forward until the clips snap into place.
  • Page 226 Duplex Unit Close the rear cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready. If an error message is displayed, refer to Table 5.1 on page 5-5 for instructions.
  • Page 227: Removing

    Duplex Unit Removing To avoid electric shock, be sure to power off and unplug the printer before accessing its interior for this procedure. Power off the printer and disconnect the power cord from the power outlet. 240V 120V Open the rear cover. Be careful not to touch the fuser.
  • Page 228 Duplex Unit Lift the duplex unit towards you and free its two stubs from the printer. Remove the duplex unit from the printer. Be careful not to touch the fuser. It becomes very hot from printing. Reinstall the side cover by (1) lining up the tab, (2) pushing up, (3) while pushing in, and (4) sliding it into place.
  • Page 229: Hard Disk Drive

    Hard Disk Drive Hard Disk Drive Installing Power off the printer and disconnect the power cord from the power outlet. 240V Installing the hard drive while the printer is powered on may cause a malfunction. 120V Open the rear cover. Be careful not to touch the fuser.
  • Page 230 Hard Disk Drive Loosen the two screws that secure the controller board’s access cover. Remove the access cover by (1) pulling it out at the bottom, (2) lifting it up slightly, then (3) pulling it away at the top. Align the drive with the four support posts and connector. Push in on the drive until all four corners latch into place.
  • Page 231 Hard Disk Drive Replace the controller board’s access cover by (1) pushing it in at the top, (2) sliding it down, and (3) aligning it with the screw holes. Secure the access cover with its screws. Reinstall the side cover by (1) lining up the tab, (2) pushing up, (3) while pushing in, and (4) sliding it into place.
  • Page 232 Hard Disk Drive Close the rear cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready. If an error message is displayed, remove and reinstall the drive.
  • Page 233: Removing

    Hard Disk Drive Removing Power off the printer and disconnect the power cord from the power outlet. 240V Removing the hard drive while the printer is powered on may cause a malfunction. 120V Open the rear cover. Be careful not to touch the fuser. It becomes very hot from printing.
  • Page 234 Hard Disk Drive Remove the access cover by (1) pulling it out at the bottom, (2) lifting it up slightly, then (3) pulling it away at the top. Pull out gently on the hard drive and remove it from the controller board.
  • Page 235 Hard Disk Drive Reinstall the side cover by (1) lining up the tab, (2) pushing up, (3) while pushing in, and (4) sliding it into place. Close the rear cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display.
  • Page 236: Interface Card

    Interface Card Interface Card Installing Power off the printer and disconnect the power cord from the power outlet. 240V Installing the card while the printer is powered on may cause a malfunction. 120V Open the rear cover. Be careful not to touch the fuser. It becomes very hot from printing.
  • Page 237 Interface Card Loosen the two screws that secure the controller board’s access cover. Remove the access cover by (1) pulling it out at the bottom, (2) lifting it up slightly, then (3) pulling it away at the top. Remove the interface cover plate and set the screws aside to be used later in this procedure.
  • Page 238 Interface Card Insert the card into the controller board as illustrated. Align the connector on the rear underside of the card with the matching receptacle in the controller board. Align the screw receptacles on the front edge of the card with the screw slots where you removed the cover plate.
  • Page 239 Interface Card Secure the access cover with its screws. Reinstall the side cover by (1) lining up the tab, (2) pushing up, (3) while pushing in, and (4) sliding it into place. Close the rear cover. Reconnect the printer’s power cord and power on the printer.
  • Page 240: Removing

    Interface Card Removing Power off the printer and disconnect the power cord from the power outlet. 240V Removing the card while the printer is powered on may cause a malfunction. 120V Open the rear cover. Be careful not to touch the fuser. It becomes very hot from printing.
  • Page 241 Interface Card Remove the access cover by (1) pulling it out at the bottom, (2) lifting it up slightly, then (3) pulling it away at the top. Remove the two screws that secure the card to the controller board. Set the screws aside to use later in this procedure.
  • Page 242 Interface Card Replace the controller board’s access cover by (1) pushing it in at the top, (2) sliding it down, and (3) aligning it with the screw holes. Secure the access cover with its screws. Reinstall the side cover by (1) lining up the tab, (2) pushing up, (3) while pushing in, and (4) sliding it into place.
  • Page 243 Interface Card Close the rear cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready. Chapter 6: Installing Printer Options 6-51...
  • Page 244: Additional Memory

    Additional Memory Additional Memory Installing or Removing Power off the printer and disconnect the power cord from the power outlet and the printer. 240V Installing or removing the additional memory while the printer is powered on may cause a malfunction. 120V Open the rear cover.
  • Page 245 Additional Memory Remove the two screws that secure the controller board’s access cover. Remove the access cover by (1) pulling it out at the bottom, (2) lifting it up slightly, then (3) pulling it away at the top. To install the memory, insert it into an available slot and gently push it in until the edge clips lock into place.
  • Page 246 Additional Memory Replace the controller board’s access cover by (1) pushing it in at the top, (2) sliding it down, and (3) aligning it with the screw holes. Secure the access cover with its screws. Reinstall the side cover by (1) lining up the tab, (2) pushing up, (3) while pushing in, and (4) sliding it into place.
  • Page 247 Additional Memory Close the rear cover. Reconnect the printer’s power cord and power on the printer. Check the Control Panel display. When the printer has completed its power on diagnostics, the display should show Ready. If an error message is displayed, remove and reinstall the drive.
  • Page 248 Additional Memory 6-56 System Administrator Guide...
  • Page 249 Index Binary PS Setting • 1-56, 1-60, 1-63 AppSocket Binary PS Setting In Ethernet Menu • 1-72 Cancel Job In Token Ring Performing 1-17 • Menu • 1-86 CentreWare DP AppSocket Enable Description • Setting Features • In Ethernet Usage Menu •...
  • Page 250 Custom paper sizes • 1-124 1-125 Drivers Configuring • 1-124 Usage Examples • 1-125 Downloading fonts • Downloading forms • Custom Size Downloading macros • Setting • 1-27 Duplex Setting • 1-47 Duplex printing 1-122 1-123 • Default Gateway Setting Duplex unit In Ethernet Menu •...
  • Page 251 Feed rollers In Ethernet Menu • 1-73 In Token Ring Menu • 1-87 Replacing • 4-13 4-16 Flash Format Performing • 1-111 Internet Flash memory See CentreWare Internet Services Description • Initializing • IP Address Usage Setting Downloading fonts • In Ethernet Menu •...
  • Page 252 LPR PDL Novell Binary PS Setting Setting In Ethernet Menu • 1-67 In Novell Menu • 1-96 In Token Ring Menu • 1-81 Novell Enable Setting • 1-95 Novell Menu • 1-94 Macros Items Downloading • Frame Type • 1-97 NDS Context •...
  • Page 253 Paper Type PostScript Setting • 1-44 Enabling binary mode • 1-56 Font List • 1-104 Parallel Menu 1-54 • Printing errors • 1-52 Items Setting AppSocket binary mode • 1-72, 1-86 Bidirectional • 1-56 Setting binary mode 1-60, 1-63 • Binary PS 1-56 •...
  • Page 254 Flash Format • 1-111 Paper Size • 1-44 Network Defaults • 1-109 Paper Type • 1-44 Policy Timeout • 1-46 Resolution Power Saver 1-52 • Setting • 1-50 Print PS Errors • 1-52 Restart Printer Print Quantity • 1-46 Initiating •...
  • Page 255 Tray 3 Mode • 1-28 Tray 3 Type • 1-25 Tray Sequence Setting 1-49 • Also see Tray switching Setting • 1-26 Numerics Usage examples • 1-118 2,000 sheet feeder Usage rules • 1-117 Installing • 6-17 6-21 Tray switching Removing •...
  • Page 256 System Administrator Guide...

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