Page 1: User Guide
User Guide 604P17457...
Page 2 See the About License section for detailed information on licensed products. The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation.
Page 3: Table Of Contents
About License..................25 Illegal Copies..................28 USA ....................28 Canada ....................29 Other Countries .................30 Product Recycling and Disposal.............30 Product Overview.................31 Machine Components ................31 System Controls ..................33 Services and Features ................34 Power On/Off..................36 Powering On ..................36 Powering Off ..................36 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 4 Bound Originals .................57 2 Sided Book Copy................58 Original Size ..................58 Mixed Size Originals................59 Border Erase ..................59 Margin Shift ..................60 Image Rotation ..................62 Mirror Image/Negative Image ............63 Original Orientation................64 Output Format - Copy ................64 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 5: To Scan And E-Mail Documents
Image Quality - Fax/Internet Fax............87 Original Type ..................87 Lighten/Darken ..................88 Scan Options - Fax/Internet Fax ............88 Bound Originals .................88 Scan Size...................89 Mixed Size Originals ................90 Reduce/Enlarge .................90 Send Options - Fax/Internet Fax ............91 Communication Mode................91 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 6 Save in: - Scan to FTP/SMB ..............115 Transfer Protocol ................115 Address Book ..................116 Detailed Settings ................116 Keyboard ..................117 Basic Scanning ..................117 Lighten/Darken ................118 2 Sided Originals ................118 Original Type ...................119 File Format ..................120 Image Quality ..................122 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 7 Emulation Parameters................142 PCL Emulation.................142 PDF....................145 CentreWare Internet Services ............147 Target Computers................147 Accessing CentreWare Internet Services ........148 Standard Features - CentreWare Internet Services ......148 Interface Options ................148 Services....................149 Job Submission ................149 Job Templates .................150 Jobs......................154 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 8 System Settings ...................188 Common Settings.................188 Machine Clock/Timers ..............189 Audio Tones ..................191 Screen Defaults ................192 Paper Tray Attributes...............193 Auto Job Promotion ................. 194 Image Quality ..................195 Reports ....................195 Maintenance/Diagnostics ..............197 Other Settings..................197 Copy Mode Settings................202 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 9 Internet Fax Control .................234 E-mail/Internet Fax Settings ..............235 E-mail Defaults ................236 Address Search (Directory Service) ..........236 Other Settings..................239 Mailbox Settings ...................240 Document Expiry Date..............240 Documents Retrieved By Client............240 Internet Fax to Internet Fax .............240 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 10 Charge Print ..................266 Secure Print..................267 Sample Print ..................268 Delayed Print ...................268 Public Mailbox .................269 13 Machine Status...................271 Machine Status ..................271 Machine Information ................272 Paper Tray..................272 Overwrite Hard Disk ................273 Print Mode ..................273 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 11 Replacing the Toner Cartridge .............306 Removing the Old Toner Cartridge..........306 Inserting the New Toner Cartridge...........307 Loading Staples..................307 16 Problem Solving .................311 Fault Clearance Procedure ..............311 Paper Jams ..................312 Paper Jams in Cover A..............314 Paper Jams in Cover B..............315 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 12 Electrical Specifications ...............340 Specifications for the Fax Feature ............341 18 Appendix.....................343 Additional Information ................343 Languages Displayed on the Touch Screen........343 Country Code for Fax Option............343 Cautions and Limitations..............344 19 Glossary....................345 Terms Defined..................345 20 Index....................353 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 13: Before Using The Machine
This User Guide provides detailed information, technical specifications and procedures for using the integral features of the machine. Xerox Welcome Center If you need assistance during or after product installation, visit the Xerox website for on-line solutions and support. http://www.xerox.com/ If you require further assistance, contact our experts at the Xerox Welcome Center.
Page 14: Conventions
• Paper is synonymous with media. • Document is synonymous with original. • Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 is synonymous with the machine. Key Operator/System Administrator Key Operator describes the person who is responsible for hardware maintenance.
Page 15 Notes Notes are statements that provide additional information. For example: NOTE: If the document feeder is not fitted to the machine, this feature is not available. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 16: Related Information Sources
Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Xerox/Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards.
Page 17: Warning - Electrical Safety Information
See data plate on the rear panel for the rated ampere and voltage of this equipment. If the machine needs to be moved to a different location, contact a Xerox Service Representative or your authorized local representative or service support organization.
Page 18: Laser Safety Information
Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Operational Safety Information To ensure the continued safe operation of your Xerox/Fuji Xerox equipment, follow these safety guidelines at all times. Do These: •...
Page 19: Maintenance Information
• Never override or “cheat” any of the electrical or mechanical interlock devices. • Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox/Fuji Xerox Service Representative or Service Provider immediately.
Page 20: Ozone Safety Information
If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your Service Provider.
Page 21: Regulatory Information
Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/ EEC, approximation of the laws of the member states related to low voltage equipment.
Page 22 Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service Provider. This applies at any time during or after the service warranty period.
Page 23 EUROPE Radio Equipment & Telecommunications Terminal Equipment Directive: This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national...
Page 24: Regulatory Information For Rfid
Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification. Regulatory Information for RFID This product generates 13.56 MHz using an Inductive Loop System as a radio frequency identification system device (RFID).
Page 25: Canada
Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice more than 1600 approved products and 140 licenses. Xerox has been a leader in offering EcoLogo approved products.
Page 26 (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 27 SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 28: Illegal Copies
Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. 2. Adjusted Compensation Certificates for Veterans of the World Wars. 3. Obligations or Securities of any Foreign Government, Bank, or Corporation. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 29: Canada
Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 30: Other Countries
Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.html. If your product is not part of the Xerox program and you are managing its disposal, please note that the product may contain lead, mercury and other materials whose disposal may be regulated due to environmental considerations.
Page 31: Product Overview
The button names and icons on the control panel also vary depending on machine configuration. However, machine features described here remain the same. For more information on available options not described here, visit the Xerox website or contact your Xerox Sales Representative. Machine Components The following diagrams show the standard and optional components of the machine.
Page 32 Letter or A4 size, long edge feed. Tray 4 can hold 1,200 sheets of 20 lb bond or 80 g/m paper in Letter or A4 size. The Tandem Tray Module is referred to as “TTM” in this manual. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 33: System Controls
Enters speed dial codes. <C> Deletes a numeric value or the last digit entered, and replaces the current value with a default value. Also cancels suspended jobs. <Dial Pause> Inserts a pause while dialing a fax number. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 34: Services And Features
Allows you to send scanned documents by e-mail in various ways. For example, you can set the density for scanning, or specify the file format for saving the documents. For more information, refer to the Scan/E-mail chapter. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 35 Allows you to set or change the following features from this screen: Mailbox, Stored Programming, Job Flow Sheets, Address Book, Group Send, Comment, and Paper Type. For more information, refer to the Setups chapter and the Stored Programming chapter. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 36: Power On/Off
RESET button on the back of the machine. If the GFI has been triggered, the RESET button will be in the tripped position. To restore power to the machine, press the RESET button. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 37: Power Saver Modes
TEST button NOTE: If the RESET button pops back up when you press it, or if power is not restored by this procedure, contact the Xerox Welcome Center. Power Saver Modes The machine has energy saving features that significantly reduce the power consumption during inactivity.
Page 38: Changing The Default Time Settings
Select [Confirm] on the [System Administrator Login] screen. NOTE: The default Key Operator ID is “11111”. If the Authentication feature is enabled, you may be required to enter a password. The default password is “x-admin”. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 39 Select [Common Settings] on the [System Settings] screen. Select [Machine Clock/Timers] on the [Common Settings] screen. Select the required option. Select [Change Settings]. Change the value using the scroll buttons or select required options. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 40: Modes
NOTE: The arrangement of service icons displayed on the screen can be changed by the Key Operator. Press the <All Services> button on the control panel. Use the scroll buttons to switch between screens. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 41: Features
Press the <Start> button on the control panel. To restart the interrupted job, press the <Interrupt> button <Interrupt> button again and press the <Start> button. NOTE: Interrupted jobs cannot be promoted, released or deleted in the Print Queue. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 42: Recycled Paper
The use of recycled paper in the machine benefits the environment with no degradation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both through Xerox and other office suppliers. Contact your Xerox representative or go to www.xerox.com for more information on other types of recycled paper.
Page 43: Copy
For information on how to enter a document size manually, refer to Original Size on page 58. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 44 For more information on tray selection, refer to Paper Supply on page 49. Document Glass The document glass is used for a single page or bound document of 15–297 mm for width and 15–432 mm for length. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 45: Select The Features
If you need assistance, contact the Key Operator. Select the button for the feature required. If [More] is selected, select [Save] to confirm the selected feature or [Cancel] to return to the previous screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 46: Enter The Quantity
While the machine is warming up, you can also program the next job. 5. Confirm the Copy Job in the Job Status Press the <Job Status> button on the control panel to display the [Job Status] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 47: Stop The Copy Job
2 Sided – page 51 Copy Output – page 52 Press the <All Services> button on the control panel. Select [Copy] on the touch screen. Ensure that the [Basic Copying] screen is displayed. Select the required option. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 48: Reduce/Enlarge
• Presets – Allows you to select from seven preset enlarge/reduce ratios. The presets are set up by the Key Operator. • Copy All – Reduces the image of documents slightly smaller than the selected reduction/enlargement ratio to copy all the image of documents onto the paper. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 49: Paper Supply
Allows you to select a paper tray from the three preset trays set up by the Key Operator. The tray number, paper size, and orientation are also displayed for all trays except Tray 5. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 50 • Non-standard Size – Allows you to specify the width and length of paper size using the scroll buttons in 1 mm (0.1 inch) increments. The acceptable ranges of paper sizes are 89–297 mm (3.5–11.7 inches) for width and 99–432 mm (3.9–17.0 inches) for length. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 51: Sided
NOTE: When using the document glass for [1 2 (H to H)] or [2 2 (H to H)], the machine will display a message when it is ready to scan the next document. More Displays the [2 Sided] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 52: Copy Output
[Collated] option is applied when you use the document feeder or you have enabled [Bound Originals], [Covers], [Blank Separators + N Sets], [Stapling], [Build Job], [Sample Set], or [Booklet Creation]. For all other options, [Uncollated] is applied. Top Left Staples the top left corner of the output. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 53 • Collated – Delivers the specified number of copy sets in the same order as the documents. For example, two copies of a three-page document are delivered in the order 1-2-3, 1-2-3. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 54: Image Quality - Copy
Original Type This feature allows you to copy at optimum image quality by selecting the type of the original documents. Select [Original Type] on the [Image Quality] screen. Select the required option. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 55: Lighten/Darken
Select the density level. Select [Save]. Sharpness This feature allows you to increase or decrease the sharpness level of fine lines and edges. Select [Sharpness] on the [Image Quality] screen. Select the sharpness level. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 56: Auto Exposure
Original Orientation – page 64 Press the <All Services> button on the control panel. Select [Copy] on the touch screen. Select the [Scan Options] tab. Use the side tabs to switch between screens. Select the required option. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 57: Bound Originals
Erases printing of the center gutter area of the book that tends to be shadowed. Use the scroll buttons to specify the area to be erased from the center of an open book within the range of 0–50 mm (0.0–2.0 inches) in 1 mm or 0.1 inch increments. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 58: Sided Book Copy
Using this feature, the size of the document can be automatically detected, selected from a list of preset sizes, or manually specified using the custom option. If Custom is used, documents will be copied according to the specified size regardless of their actual size. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 59: Mixed Size Originals
Border Erase This feature allows you to erase black shadows or unwanted marks such as hole punch marks from each edge or the center of the copy. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 60: Margin Shift
Select [Margin Shift] on the [Scan Options] screen. Select the required option. Select [Save]. No Shift Disables the feature. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 61 Moves images by specified amounts on the paper. You can specify up to 50 mm (2 inches) for both dimensions using the scroll buttons. [Margin Shift - Side 2] Screen This feature allows you to move images on the Side 2 page. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 62: Image Rotation
This feature allows you to automatically rotate the image to match the orientation of the paper in the tray. Select [Image Rotation] on the [Scan Options] screen. Select the required option. Select [Save]. Disables the feature. Always On Rotates an image every time. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 63: Mirror Image/Negative Image
Mirror Image Select [On] to create a mirror image of the document. Negative Image Select [On] to invert all the black images on the page to white and all the white images to black. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 64: Original Orientation
Annotation – page 71 Set Numbering – page 72 Press the <All Services> button on the control panel. Select [Copy] on the touch screen. Select the [Output Format] tab. Use the side tabs to switch between screens. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 65: Booklet Creation
Allows you to specify the amount of inside margin in 1 mm (0.1 inch) increments between 0 to 50 mm (0.0–2.0 inches) using the scroll buttons. Select [Booklet Creation - Gutter] on the [Booklet Creation] screen. Perform the necessary operations. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 66 [Booklet Creation - Originals] Screen Allows you to specify the type of the documents being used to make booklets. Select [Booklet Creation - Originals] on the [Booklet Creation] screen. Select the required option. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 67: Covers
• On – Copies the first and last pages of the documents onto the cover stock. If you want only the front or the back cover to be blank, add a blank sheet to the first or last of the documents accordingly. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 68: Transparency Separators
[Transparency Tray] and the [Separators/N Sets Tray]. Five presets including [Bypass Tray] are available for each. For more information on the bypass tray, refer to [Tray 5 (Bypass)] Screen on page 50. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 69: Multiple-Up
Select [Poster] on the [Output Format] screen. Perform the necessary operations. Select [Save]. NOTE: The machine automatically overlaps partitioned images when copying to allow for cutting and pasting. The overlap width is set at 10 mm (0.4 inch). Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 70: Repeat Image
Image Layout • Even – Copies the repeated images equally on the paper. • Bias – Copies the repeated images on the paper with no spaces between the images. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 71: Annotation
Displays the [Annotation - Page Number] screen. Use this screen to print page numbers on the copies. The following options are available. • Off – Disables the feature. • On – Enables the feature. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 72: Set Numbering
• Off – Disables the feature. • On – Enables the feature. Select [Copy Prohibited], [Copy] or [Duplicate] for the phrase. User Account Number Prints the User Account No when the Authentication or Auditron Administration feature is enabled. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 73: Job Assembly
This will allow you to check the print result and adjust the settings if necessary. Select [Build Job] on the [Job Assembly] screen. Select the required option. Select [Save]. Disables the feature. Enables the feature. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 74 Last Original Select this option to indicate that you have finished scanning the whole job. Next Original Select this option to sequentially scan more sections for the job. Start Starts scanning the next section. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 75: Fax/Internet Fax
This machine is capable of scanning mixed size originals, using the document feeder. Align the documents against the inner corner of the document feeder; and enable the Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 76: Select The Features
ID and password (if one is set up). If you need assistance, contact the Key Operator. Press the <Clear All> button once on the control panel to cancel any previous selections. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 77: Specify The Destination
While your fax/Internet Fax is being processed, if the document feeder or document glass is ready and the machine is equipped with the <Start> button optional hard disk, you can scan the Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 78: Confirm The Fax/Internet Fax Job In The Job Status
<Start> button on the control panel. NOTE: Once the transmission starts, you can stop the job only by selecting [Stop] on the touch screen. You cannot resume the canceled job after the transmission starts. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 79: Specifying Destinations
You can also look up a destination by the index character (a letter or a number) assigned to the destination when registered for speed dialing. For information on how to register destinations for speed dialing, refer to Address Book in the Setups chapter on page 247. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 80: Speed Dial
20 destinations and begins with a pound sign (#). Up to 50 group codes can be registered. For information on how to register speed dial codes, refer to Address Book in the Setups chapter on page 247. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 81: Keyboard
Internet Fax. For more information, refer to Internet Fax on page 85. Backspace Deletes the last character entered. Shift Switches between uppercase and lowercase letters. Tone (:) Switches between pulse dialing and tone dialing. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 82: Relay Broadcast
The following methods are available for relay broadcasting. Fax Signals The machine provides a unique method only for Xerox machines that have the relay broadcasting feature. Before sending a document, the remote machine that broadcasts your document needs to be registered as a relay station in a speed dial code on your machine.
Page 83: Special Characters
Pauses regular fax dialing, and starts the DTMF (dual tone signaling multi-frequency) method for sending documents to mailboxes on the remote machines. Wait for DTMF Wait for a DTMF confirmation signal from the remote confirmation machine and proceed to the next step. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 84: Basic Features - Fax/Internet Fax
Speed Dial – page 80 Keyboard – page 81 Special Characters – page 83 Internet Fax – page 85 2 Sided Originals – page 85 Resolution – page 86 Original Type – page 87 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 85: Internet Fax
Use this feature to specify whether the documents are single-sided or double-sided, and how documents are to be positioned. Select [2 Sided Originals] on the [Basic Features] screen. Select the required option. Select [Save]. 1 Sided Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 86: Resolution
Superfine (600dpi) Scans documents with a resolution of 600 × 600 dpi. Use this option to produce the best image quality at the cost of increased transmission time. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 87: Original Type
This feature allows you to select the type of document you are scanning. This is the same feature found in the [Basic Features] tab of [Fax/Internet Fax]. For more information, refer to Original Type on page 87. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 88: Lighten/Darken
Select [Bound Originals] on the [Scan Options] screen. Select the required options. Select [Save]. NOTE: The facing pages of a bound document must be placed in a horizontal orientation on the document glass. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 89: Scan Size
Detects the size of the documents automatically. Presets Allows you to select from 11 preset standard sizes in Portrait and Landscape orientations. The presets are set up by the Key Operator. NOTE: Custom sizes cannot be set as presets. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 90: Mixed Size Originals
• Presets – Allows you to select the preset enlarge/reduce settings. Select one of these to specify the enlargement/reduction ratio. The presets are set up by the Key Operator. Variable % Allows you to specify an enlargement/reduction ratio within the range of 50 to 400%. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 91: Send Options - Fax/Internet Fax
Select [Save]. G3 Auto Select this mode if the remote machine is G3 compatible. This mode is the one usually selected. The machine automatically switches modes depending on the capabilities of the remote machine. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 92: Priority Send/Delayed Start
NOTE: The format of the start time can be set on the [Machine Clock/Timer] screen in the [System Settings]. [AM]/[PM] is displayed only when the 12-hour format is used. For more information, refer to Machine Clock/Timers in the Setups chapter on page 189. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 93: Send Header
NOTE: A regular fax sent from the United States must show this information. NOTE: This feature is not available for Internet Fax transmissions. Select [Send Header] on the [Send Options] screen. Select the [On] to enable the feature. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 94: Cover Note
Select [Save]. No. Comment Allows you to select a comment from the list of comments already registered. For information on how to register comments, refer to Comments in the Setups chapter on page 253. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 95: Internet Fax Comment (Mail Contents)
[Comment 1] Screen Select [On] on the [Internet Fax Comment] screen. Select [Comment 1]. Select [On] on the [Comment 1] screen. Select a comment from the comment list using the scroll buttons. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 96: Transmission Report: Read Status (Mdn) And Send Status (Dsn)
• Off – Disables the feature. • On – Outputs the result after the transmission is completed. Read Status (MDN) or Send Status (DNS) • Off – Disables the feature. • On – Requests the mail delivery notification. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 97: Recipient Print Sets
• Remote Mailbox Number – Enter a mailbox number for the remote machine using the numeric keypad on the control panel. The mailbox number is a 3-digit code from 001 to 999. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 98: F Code
Password (if required): the password for the mailbox NOTE: To retrieve a document from a remote machine, the polling feature must be enabled. For more information, refer to Polling on page 100. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 99: Internet Fax Profile
Select [Save]. TIFF-S This is the standard specification of Internet Fax for documents that are larger than A4. Automatically reduces the size to A4 for transmission. • Data compression: MH • Stored Document Size: A4 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 100: On-Hook/Others - Fax
NOTE: The DTMF (dual tone multi-frequency) method and F Code (ITU-T subaddress) method can be also used to poll a document from a remote machine. For more information, refer to Special Characters on page 83 or F Code on page 98. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 101: Store For Polling
Displays the list of stored documents for polling. You can also delete or print the documents in the list. NOTE: You can also display this screen by pressing the <Job Status> button on the control panel, and selecting [Stored Documents] > [Public Mailbox] on the [Job Status] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 102 NOTE: You can send an Internet Fax document to a mailbox on a remote machine. Specify the required mailbox on the remote machine’s e-mail address as follows. BOX123@wcm128.xerox.com Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 103: On-Hook (Manual Send/Receive)
123: The mailbox number of a remote machine wcm128: The host name of the remote machine xerox.com: The domain where the remote machine is hosted On-hook (Manual Send/Receive) Use this feature to make a telephone call with the handset on-hook. When the phone is on the hook, you can hear the other party but cannot talk to them.
Page 104 4 Fax/Internet Fax Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 105: Scan/E-Mail
3. Start the Scan Job – page 107 4. Confirm the Scan Job in the Job Status – page 107 5. Save the Scanned Data – page 107 Stop the Scan Job – page 108 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 106: Load The Documents
ID and password (if one is set up). If you need assistance, contact the Key Operator. Press the <Clear All> button once on the control panel to cancel any previous selections. Perform the necessary operations. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 107: Start The Scan Job
Mailbox Viewer2 allows you to easily import documents from a mailbox on the machine to a computer. Mailbox Viewer2 is an application on the CentreWare CD- ROM supplied with the machine. For information on how to install Mailbox Viewer2, refer to the CentreWare CD-ROM. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 108: Stop The Scan Job
5 Scan/E-mail Click [Start] on the taskbar, then select [Program]>[Xerox]>[Utility]>[Mailbox Viewer 2]. From the list displayed, click the name of the machine, and then [Select Scanner]. Enter the number (001–200) of the mailbox to be accessed. Enter the correct password as necessary.
Page 109: E-Mail
Refer to Address Book in the Setups chapter on page 247. Select [Address Book] on the [E-mail] screen. Perform the necessary operations. Select [Save]. Uses the selected address as a To recipient. Uses the selected address as a Cc recipient. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 110 Select to use part of a name as a keyword. The machine searches for a first name, last name, or a nickname assigned to an address. E-mail Address Select to use part of an e-mail address as a keyword. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 111: Keyboard
Switches the recipient type between To, Cc, and Bcc. Next Recipient Allows you to enter another address into the next address entry field. After selecting this button, select [To/CC/BCC] to switch the recipient type as necessary. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 112: Sender
To change the subject automatically assigned, select this entry field, and then select [Keyboard]. Reply To Enter a reply-to address. After selecting this field, select [Enter Sender’s Address] or [Address Book]. If you select [Enter Sender’s Address], the sender’s address is used for this field. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 113: Change Settings
Go to – Specify the start number of a mailbox from which mailboxes are to be displayed, using the numeric keypad on the control panel. Document List – Allows you to print or delete documents in the selected mailbox. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 114: Job Templates - Network Scanning
Refresh – Updates the list of available job templates. Press the <All Services> button on the control panel. Select [Network Scanning] on the touch screen. Select the job template to be used. Press the <Start> button on the control panel. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 115: Save In: - Scan To Ftp/Smb
Select [Scan to FTP/SMB] on the touch screen. Perform the necessary operations. Transfer Protocol Use this feature to select a transfer protocol. You must select the same protocol used by the destination. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 116: Address Book
Displays detailed settings of the selected server. Detailed Settings Use this feature to assign a file name to a document to be scanned. Select [Detailed Settings] on the [Save in:] screen. Perform the necessary operations. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 117: Keyboard
Perform the necessary operations. Select [Save]. Basic Scanning This section describes how to configure the basic scan settings such as scan resolution and file formats. For more information, refer to the following. Lighten/Darken – page 118 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 118: Lighten/Darken
NOTE: If you select this option, the [Original Orientation] is automatically set to [Head to Left]. If you need to change the setting, select [More], and select the required option for [Original Orientation] on the [2 Sided Originals] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 119: Original Type
For this orientation, documents are scanned so that the head of scanned result is away from the operator. Original Type Depending on the contents of the document, select from the following options. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 120: File Format
NOTE: The selections for the feature are not displayed if you have selected [Scan to Mailbox]. Multi-page TIFF Saves multiple pages into a single file in TIFF format. TIFF Saves each page into a different file in TIFF format. Saves scanned data in PDF format. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 121 Basic Scanning JPEG Saves scanned data in JPEG format. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 122: Image Quality
Specifies the contrast level for grayscale documents. Sharpness Use this feature to increase or decrease the sharpness level of fine lines and edges. Select [Sharpness] on the [Image Quality] screen. Select the sharpness level. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 123: Auto Exposure
NOTE: If you select [Grayscale] on the [Original Type] screen, you cannot select [600dpi]. NOTE: For mixed size originals and double-sided originals, you can select up to [200dpi]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 124: Bound Originals
Scans both pages of an open book from top to bottom. Both Pages Scans both pages of an open book. Left Page Only Scans only the left-side page of an open book. Right Page Only Scans only the right-side page of an open book. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 125: Scan Size
The presets are set up by the Key Operator. Custom Allows you to specify the document size manually using scroll buttons within the ranges of 15–297 mm (0.6–11.7 inches) for width, and 15–432 mm (0.6–17.0 inches) for length. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 126: Mixed Size Originals
• Head to Left – Select to position documents with the head of the document to the operator’s left. For this orientation, documents are scanned so that the head of scanned result is away from the operator. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 127: Reduce/Enlarge
Split Send – page 128 Document Name – page 129 NOTE: For Network Scanning, the following buttons are also displayed. Login Name – page 129 Password – page 130 Meta Data – page 130 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 128: Image Compression
When sending data by e-mail, use this feature to divide scanned data into multiple e- mail using the preset number of pages. NOTE: The selections for this feature are displayed only when you have selected [E- mail]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 129: Document Name
NOTE: The selection for this feature is displayed only when you have selected [Network Scanning]. Select [Login Name] on the [Output Format] screen. Perform the necessary operations. Select [Save]. For information on keyboard entry, refer to Keyboard in the Fax/Internet Fax chapter on page 81. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 130: Password
Use this feature to change the value of the Document Management Field (DMF) if it is set up for the selected job template. NOTE: The selection for this feature is displayed only when you have selected [Network Scanning]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 131: Check Mailbox
Select [Check Mailbox] on the touch screen. Go to Specify the first mailbox number to be displayed on the screen, using the numeric keypad on the control panel. Document List Refer to Document List on page 132. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 132: Document List
This job flow sheet is not displayed on the [Job Flow Sheets] screen in [Setup Menu] on the [All Services] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 133 Select this check box to set the linked job flow sheet to be automatically executed when a new document is saved in the mailbox. This check box appears only when the mailbox has been linked with a job flow sheet. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 134 When logged in to the machine as a unique user: • Personal Sheets – Displays only the job flow sheets owned by the currently logged in user. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 135 This option becomes active and selectable when you select a job flow sheet. If you select this option, you can view and/or modify the processes registered in the selected job flow sheet. For more information, refer to Job Flow Sheets in the Setups chapter on page 244. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 136 6 Check Mailbox Edit Destination Refer to Job Flow Sheets in the Setups chapter on page 244. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 137: Stored Programming
NOTE: If, after a job has been stored in Stored Programming, you then change the default settings in System Settings, or make changes to Job Flow Sheet, Job Template, Address Book, Comment, etc., the operation registered for each job will also change. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 138 Allows you to assign or change a name for a job number. Select this button, followed by a job number. Then enter a name (up to 18 characters) using the screen keyboard. For information on keyboard entry, refer to Keyboard in the Fax/Internet Fax chapter on page 81. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 139: Print
This feature allows you to print documents at the specified time within 24 hours. The documents will be printed automatically at the specified time. For more information, refer to Delayed Print in the Job Status chapter on page 268. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 140: Print Driver Features
You can select [Flip on Long Edge] to align to the long edge of the paper, or [Flip on Short Edge] to align to the short edge of the paper. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 141 Information on printing from UNIX and Macintosh computers is provided separately. Refer to the following for procedures on sending print jobs. • UNIX – System Administration Guide • Macintosh – PostScript User Guide Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 142: Emulation Parameters
Sets the paper size for the bypass tray. Only available when [Paper Tray] is set to [Tray 5 (Bypass)]. * The default value will be either [4] or [23] depending on the region of use. Orientatio 0 (Default): Portrait 1: Landscape Sets the document orientation. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 143 77: ITC Avant Garde Demi 37: Arial Bold 78: ITC Avant Garde Demi Oblique 38: Arial Bold Italic 79: ITC Zapf Chancery Medium Italic 39: Times New 80: ITC Zapf Dingbats 40: Times New Italic Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 144 Line 0 (Default): Off Termination 1: Add-LF (Appends an LF to CR) 2: Add-CR (Appends a CR to LF and FF) 3: CR-XX (Appends a CR to LF and FF, and LF to CR) Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 145: Pdf
Selects the print mode. Sort 0 (Default): Off 1: On Sets whether to enable sorting. Paper Size 0: Auto 1 (Default): A4 Sets the paper size. Password – Enter a password up to 32 characters. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 146 8 Print Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 147: Centreware Internet Services
Windows XP Internet Explorer 6.0 SP1 Netscape 7.1 Windows Server 2003 Internet Explorer 6.0 SP1 Netscape 7.1 Mac OS 8.x–9.x Internet Explorer 5.1 Netscape 7.02 Mac OS X 10.2.6 Internet Explorer 5.2 Netscape 7.02 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 148: Accessing Centreware Internet Services
These are [Services], [Jobs], [Status], [Properties], [Maintenance], and [Support]. You can navigate through the pages when you click the text on each tab. Logo Panel Displays the company logo. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 149: Services
[Start] to submit the job. Paper Tray: Allows you to select the paper tray from the drop down menu. Quantity: Enter the number of sets to print. You can enter a number between 1 to 999. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 150: Job Templates
An error message will be displayed if the same template name is used. The following table shows the setting items available on the [Create New] page, the [Basic Scanning], [Added Features], [Image Quality], and [DMF] tabs. When [Create Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 151 1.3 or 2.0 of the job log. Basic Scanning Output Color Select black or grayscale for output color. Resolution Select the resolution of the scanned data. 2 Sided Originals Select double-sided or single-sided scanning. Added Features Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 152 NOTE: This item will not be displayed when [Black] is selected for Output Color. DMF (Document Management Field) Field Name Enter the name of the DMF data. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 153 Undo Reset the values before a change was made. New settings will not be sent to the machine. Refresh Click this button to display the latest Job Template List. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 154: Jobs
[Job History List] then [Job History] to view the list of completed jobs. Job List This page displays the list of active jobs being processed when you select [Job List]. Details include the following. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 155: Job History List
If the output destination is unknown or not specified, “-” is displayed. Host Interface Displays the name of the host that has sent the job. If the host interface is unknown or not specified, “-” is displayed. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 156: Job Management
This page displays the status of the paper tray and output tray. Paper Tray Trays Lists the available paper trays, namely Tray 1, Tray 2, Tray 3 (optional), Tray 4 (optional), and Tray 5 (Bypass). NOTE: Trays displayed will depend on the configuration. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 157: Consumables
[Replace Now], or [Not Installed]. NOTE: If [Replace Now] is displayed, replace the drum cartridge. Toner Cartridge Displays the remaining toner in 25% increments. NOTE: If the remaining toner becomes low, replace the toner cartridge. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 158: Properties
System Administrator user ID and password when changes are made. The default user ID and password for the System Administrator are “11111” and “x-admin”, respectively. This ID and Password are default and can be changed by the System Administrator. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 159: Properties Features
Displays the total number of impressions and jobs. Paper Tray Attributes Trays Lists the paper trays installed. Paper Type Lists the paper type set for each tray. Priority Allows you to set the priority for specified paper trays. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 160 Specify the file name or click [Browse] to locate the CSV file, and click [Import a file in CSV Format]. Export Allows you to download the address information in a CSV file. Click [Get a file in CSV Format] to download the CSV file. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 161 • Paper Tray – Specify the paper tray. • Quantity – Specify the quantity of printouts. Edit – Click this button to display the mailbox settings screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 162 Description – Enter or change the description of the job flow sheet. Job Flow – Displays the document processing type. Total Destinations – Displays the number of destinations. Sheet Type – Displays the job flow sheet type. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 163 Path – Enter the path to the directory in which the data is uploaded. User Name – Enter the user ID for the account. Password – Enter the password for the account. File Format – Select the file format. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 164 Import – Click to import a certificate. Import Certificate Password – Allows you to specify a password. Re-enter Password – Re-enter the password for verification. Filename – Enter or locate the file name of the certificate. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 165 IP Reject Notice – Allows you to enable or disable sending IP reject notices to the specified recipients. Domain Reject Notice – Allows you to enable or disable sending domain reject notices to the specified recipients. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 166 Internet Services Settings Allows you to configure the following setting for CentreWare Internet Services. Auto Refresh Interval – Enter a time in seconds when the contents of the browser display will be refreshed automatically. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 167 • 100BASE-T(Half Duplex): Selects 100BASE-T (in half duplex) as the default value. • 100BASE-T(Full Duplex): Selects 100BASE-T (in full duplex) as the default value. MAC Address – Displays the MAC address of the machine. This is a display-only item. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 168 Workgroup – Enter the workgroup name. Host Name – Enter the host name. Maximum Sessions – Allows you to specify the maximum number of sessions. TBCP Filter – This is only displayed when PostScript is enabled. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 169 SLP – SLP will only be displayed when NetWare is selected in Port Status and TCP/IP is selected as the Transport Protocol. Active Discovery – Allows you to enable or disable the automatic detection of the SLP directory agent. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 170 WINS server address via DHCP. • Primary WINS Server Address – Enter the primary WINS address in the xxx.xxx.xxx.xxx format. • Secondary WINS Server Address – Enter the secondary (backup) WINS address in the xxx.xxx.xxx.xxx format. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 171 Administrator Mode – Allows you to enable or disable the Administrator Mode. DNS – Allows you to configure whether to enable/disable DNS. Connection Time-Out – Allows you to specify the connection time-out period when transmission fails. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 172 • Off: User authentication is not required to use an SMTP server. • POP before SMTP: POP server authentication is required before using an SMTP server. • SMTP Authentication: SMTP server authentication is required to send e-mail. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 173 PJL – Allows you to enable or disable PJL. PJL is a command independent of printer languages. You can specify the printer language to use for the next job regardless of the printer language that is currently being used. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 174 Multiple Up – Allows you to specify settings for Multiple-Up. Zoom – Allows you to specify the zoom ratio. Variable Y% – Allows you to specify the Y% between 25 and 100%. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 175 PCL mode. HexDump – Allows you to enable or disable hexadecimal memory dump for the PCL mode. Image Enhancement – Allows you to enable or disable image enhancement. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 176 Port9100 – Enter the print page buffer of the Port9100 interface between 64 KB and 1024 KB in 32 KB increments. PostScript Memory – Enter the PostScript working memory between 8192 KB and 98304 KB in 256 KB increments. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 177: Maintenance
New Settings]. NOTE: If the Administrator Mode is enabled, you will be prompted to enter the user ID and password before changes are made. The default user ID is “11111”, and the password is “x-admin”. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 178 9 CentreWare Internet Services Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 179: Paper And Other Media
Depending on the machine configuration, up to four paper trays will be available excluding the bypass tray. NOTE: If the machine is processing a job, do not open the active paper tray. Pull out the paper tray towards you. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 180 8K/16K paper as standard size even though paper trays have no notches for these sizes. Close the paper tray. Paper can be loaded either short edge feed or long edge feed. Long edge feed Short edge feed (LEF) (SEF) Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 181: Bypass Tray (Tray 5)
However, when loading C5-size envelopes, set the long edge feed so that the edge with the flaps is facing towards you. Slide the side guides towards the paper until they are just touching the edge of the stock. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 182: Tandem Tray Module (Ttm)
Storing and Handling Paper Always use high-quality, xerographic-grade paper in the machine. Damaged, curled, or damp paper can cause jams and image quality problems. Follow these simple rules to store paper. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 183: Supported Paper Sizes And Types
Paper Size LEF/SEF Finisher (mm) (Two Tray Module) (TTM) (Bypass) Module 105.0 148.0 148.0 210.0 210.0 297.0 297.0 420.0 128.5 182.0 182.0 257.0 257.0 364.0 5.5 × 8.5” 139.7 215.9 7.25 × 10.5” 184.2 266.7 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 184: Xerox Copycentre/Workcentre/Workcentre Pro 123/128 User Guide
5 × 7” Youkei 0 120.0 235.0 Envelope Commercial 104.8 241.3 10 Envelope Monarch 98.4 190.5 Envelope DL Envelope 110.0 220.0 C4 Envelope 229.0 324.0 C5 Envelope 162.0 229.0 O: Available X: Not available Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 185 Length 182 to 432 mm 99 to 432 mm 127 to 432 mm Not Available Not Available 7.2 to 17.0” 3.9 to 17.0” (for Tray 5 (Bypass)) 182 to 432 mm (for Tray 1–4) Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 186: Supported Paper Types
• Side 2 Paper: Refers to the paper already printed on one side (i.e. scrap paper). • Transparency: When using Xerox paper backed (3R3028) (for US) or 3M Type L Desktop Laser (3R91334) (for EU) in low temperature and humidity (10 C, 15%) select [Heavyweight1] on the [Paper Type] screen.
Page 187: Setups
To change the default user ID or password, refer to System Administrator Settings on page 253. Select [System Settings] on the [System Administrator Menu] screen. NOTE: In [User Mode], you can operate the machine normally while logged in as the Key Operator. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 188: Customizing The Settings
For more information, refer to the following. Machine Clock/Timers – page 189 Audio Tones – page 191 Screen Defaults – page 192 Paper Tray Attributes – page 193 Auto Job Promotion – page 194 Image Quality – page 195 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 189: Machine Clock/Timers
Set the time difference from GMT. Daylight Savings With this feature enabled, the machine automatically adjusts the current time when the summer time starts and ends. Specify the start and end dates of summer time periods. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 190 Mode. You can select the time period for each mode in the range from 2 to 60 minutes. You must select a longer time period for the Sleep Mode than for the Low Power Mode. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 191: Audio Tones
Select the volume level of the tone generated when a job is suspended due to an error. Out of Paper Warning Tone Select the volume level of the tone generated when the machine runs out of paper. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 192: Screen Defaults
For information on these screens, refer to the Job Status chapter and the Machine Status chapter. All Services Select the buttons for the services and features displayed on the initial screen when the <All Services> button is pressed. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 193: Paper Tray Attributes
Tray 3 and 4 are fitted, these can be included and a priority order can be specified. Tray 5 (Bypass) is not available for Auto Tray Switching. For more information on Auto Tray Switching, refer to Auto Tray Switching in the Paper and Other Media chapter on page 182. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 194: Auto Job Promotion
Use this feature to specify whether to automatically promote a job ahead of the jobs that cannot be processed, such as due to an empty paper tray. Select [Auto Job Promotion] on the [Common Settings] screen. Select the required option. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 195: Image Quality
Specify whether to automatically print a Job History Report for every 50 jobs. Activity Report Specify whether to automatically print an Activity Report for every 100 fax jobs. An Activity Report shows the result of transmissions and receptions. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 196 Causes the machine to automatically print out a Relay Broadcast Report and send it to the relay stations. 2 Sided Report Specify whether or not a report is to be automatically output to both sides of paper if the report will not fit on one side. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 197: Maintenance/Diagnostics
Use this feature to configure various other settings common to the main features such as copy, fax, and scan. Select [Other Settings] on the [Common Settings] screen. Use the scroll buttons to switch between screens. Perform the necessary operations. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 198 Series (8K/16K)], [A/B Series (8 × 13”/8 × 14”)], and [Inch Series]. Documents The machine automatically recognizes the following sizes when a document is placed on the document glass or loaded in the document feeder. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 199 98.4 Youkei 0 Envelope 235.0 120.0 A6 SEF 105.0 148.0 A6 LEF 148.0 105.0 Postcard SEF 100.0 148.0 Postcard LEF 148.0 100.0 4 × 6” LEF 152.4 101.6 4 × 6” SEF 101.6 152.4 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 200: Paper Size
(Legal) B4 SEF 257.0 364.0 16K SEF 194.0 267.0 16K LEF 267.0 194.0 8K SEF 267.0 388.0 A3 SEF 297.0 420.0 11 × 17” SEF 279.4 431.8 7.25 × 10.5” SEF 184.2 266.7 (Executive) Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 201: Keyboard Input Restriction
ASCII characters. Operation of Up/Down Buttons Specify whether the machine is to allow the up and down buttons (scroll buttons) on the touch screen to be held pressed for fast scrolling. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 202: Copy Mode Settings
NOTE: Key Operator access is required for this feature. Basic Copying Tab – page 203 Copy Defaults – page 203 Copy Control – page 206 Original Size Defaults – page 207 Reduce/Enlarge Presets – page 208 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 203: Basic Copying Tab
<Clear All> button is pressed. If you set a default for the features you frequently use, you can quickly copy documents without changing the settings each time. The [Copy Defaults] screen consists of multiple pages. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 204 Sets the defaults for top and bottom margins of the [Border Erase] feature on the [Scan Options] screen. You can set the margins within a range of 0–50 mm (0–2.0 inches) using the scroll buttons or the numeric keypad on the control panel. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 205 NOTE: When you use a staple function, the output tray changes to [Finisher Tray] automatically. Annotation - Stamp Position Sets the default for [Position] of [Stamp] in the [Annotation] feature on the [Output Format] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 206: Copy Control
Selects the paper tray used when you select [Auto %] or [Independent X-Y%] in the [Reduce/Enlarge] feature cancelling [Auto] in the [Paper Supply] feature. Pseudo-Photo Gradation Mode Sets the image processing format when you copy photographs with the machine. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 207: Original Size Defaults
The [Original Size Defaults] screen consists of multiple pages. Select [Original Size Defaults] on the [Copy Mode Settings] screen. Use the scroll buttons to switch between screens. Perform the necessary operations. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 208: Reduce/Enlarge Presets
Perform the necessary operations. Select [Close]. R/E Preset 1–7 Allows you to assign your choice of magnifications to each of the seven buttons within the range of 25–400% by selecting from 25 options. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 209: Network Settings
Perform the necessary operations. Select [Close]. Parallel Use this feature to specify whether to enable the parallel port and to configure the relative parameter settings. Port Status Specify whether to enable the parallel port. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 210 Use this feature to specify whether to enable the USB port and to configure the relative parameter settings. Port Status Specify whether to enable the USB port. Print Mode Specify the PDL to be used for print jobs. Only pre-installed PDLs are available. Specify whether to enable the PJL. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 211 Use this feature to specify whether to enable the SNMP agent. FTP Client Use this feature to specify whether to enable the FTP Client port. This setting item is available only when the hard disk is installed on the machine. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 212: Protocol Settings
Specify the method of obtaining an IP address for the machine. TCP/IP - IP Address Allows you to enter the IP address in the form of vvv.xxx.yyy.zzz. The IP address entry is required when selecting [Manual] on the [TCP/IP - Get IP Address] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 213: Machine E-Mail Address/Host Name
Allows you to enter the e-mail address of the machine up to 128 characters. Host Name Allows you to enter the host name of the machine up to 64 characters. Domain Name Allows you to enter the domain name of the machine up to 64 characters. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 214: Pop3 Server Settings
Allows you to enter the password used to log in to the POP3 server up to 36 characters. POP Password Encryption Allows you to specify whether or not to encrypt the log-in password using APOP. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 215: Smtp Server Settings
SMTP AUTH Password Allows you to set the password used to log in to the SMTP server up to 36 characters. This entry is required if [SMTP AUTH] is selected on the [E-mail Send Authentication] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 216: Domain Filter
Allows you to enter the IP address of the KDC server in the form of vvv.xxx.yyy.zzz. Remote Server Name Allows you to enter the KDC server name in the style of FQDN within a maximum of 255 characters. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 217: Other Settings
NOTE: Key Operator access is required for this feature. Allocate Memory – page 218 Other Settings – page 220 Select [Print Mode Settings] on the [System Settings] screen. Select the required option. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 218: Allocate Memory
Allows you to change the memory capacity within the range of 1024–2048 KB in 32 KB increments using the scroll buttons. Memory Allows you to change the memory capacity within the range of 0.50–32.00 MB in 0.25 MB increments using the scroll buttons. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 219 Allows you to change the input buffer memory capacity for Ethertalk interface within the range of 1,024–2,048 KB in 32 KB increments using the scroll buttons. The currently available memory will be displayed at the top of the screen with the following message: “Memory Available: XXX MB.” Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 220: Other Settings
NOTE: The job sent from the PC takes priority over the job set on the machine. Paper Type Mismatch Sets whether to display or hide the confirmation screen when a paper type mismatch occurs. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 221: Scan Mode Settings
Scan Size Defaults – page 223 Output Size Defaults – page 224 Reduce/Enlarge Presets – page 225 Other Settings – page 225 Select [Scan Mode Settings] on the [System Settings] screen. Select the required option. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 222: Scan Defaults
Specify the default orientation of documents to be scanned. Scan Resolution Specify the default resolution for scanning documents. Mixed Size Originals Specify the default for scanning mixed size documents and saving in a single file when using the document feeder. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 223: Scan-To-Ftp/Smb Defaults
Select [Close]. Transfer Protocol Specify the default transfer protocol. Scan Size Defaults Use this feature to configure or change the scan size buttons on the [Scan Size] screen displayed under the [Scan Options] tab. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 224: Output Size Defaults
Select [Close]. A/B Series Size Select from paper sizes in A and B series formats. Inch Size Select from paper sizes presented in inches. Others Select from other various sizes such as postcards and envelopes. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 225: Reduce/Enlarge Presets
If you select [Cancel Job], the data will be discarded. If you select [Run Job], the data read up to that point will be processed. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 226: Fax Mode Settings
Use this feature to define the initial settings for the fax feature screens to suit your needs. Select [Screen Defaults] on the [Fax Mode Settings] screen. Use the scroll buttons to switch between screens. Perform the necessary operations. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 227: Fax Defaults
Sets the default for the [Original Type] feature on the [Basic Features] screen. Lighten/Darken Sets the default for the [Lighten/Darken] feature on the [Basic Features] screen. Mixed Size Originals Sets the default for the [Mixed Size Originals] feature on the [Scan Options] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 228: Fax Control
[Store for Polling] feature on the [On-hook/Others] screen. If you select [On], remark (“RESEND” or space), start time and date of transmission, sender name, destination name, G3 ID, and quantity will be added at the top of each page of the document. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 229 We recommend setting this feature with the above [Border Limit] feature. If this feature is set to [Off] and the document length exceeds the paper length, image loss may occur. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 230 If you select [Cancel Job], the data will be discarded. If you select [Run Job], the data will be effective and processed as completely accumulated data. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 231: File Destination/Output Destination
Settings], you can enter the following screens. Line 1 Allows you to select the output tray. Mailbox Printed Documents Allows you to select the output tray for documents printed from mailboxes, both manually and automatically using job flow sheets. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 232: Reduce/Enlarge Presets
The [Scan Size Defaults] screen consists of multiple pages. Select [Scan Size Defaults] on the [Fax Mode Settings] screen. Use the scroll buttons to switch between screens. Perform the necessary operations. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 233: Local Terminal Information
Company Logo Registers the sender name (company logo). Up to 30 characters can be entered using the screen keyboard on the touch screen. The sender name is printed in the [Send Header] or [Cover Note]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 234: Internet Fax Control
Incoming Internet Fax Print Options Sets whether to print the header and body, the subject and body, or attached files of a received e-mail. This is effective in saving paper and printing the attached files. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 235: E-Mail/Internet Fax Settings
Other Settings – page 239 Select [E-mail/Internet Fax Settings] on the [System Settings] screen. NOTE: If Internet Fax is not installed, [E-mail Settings] is displayed instead of [E-mail/Internet Fax Settings]. Select the required option. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 236: E-Mail Defaults
Specify the primary directory server. After selecting whether to use an IP address or a server name, enter an IP address or a server name. If a server name is used, ensure that DNS information is properly populated via CentreWare Internet Services Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 237 If one enters a string of characters for search criteria, then all names that contain that string will be returned. Server Application Specify the software used by the directory server(s). Options are • Active Directory • Netware • Other Applications (e.g. Domino) Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 238 Specify the maximum number of addresses to be displayed as the result of searching. This feature restricts the number of addresses to be searched and displayed. Select the number in the range from 5 to 100. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 239: Other Settings
Specify whether to send the processing result to the host machine when an Internet Fax document is received. Read Status (MDN) Specify whether to request destinations to send back acknowledgement when opening e-mail. Auto Print Delivery Confirmation Mail Specify whether to automatically print out transmission confirmation e-mail. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 240: Mailbox Settings
Fax service to be retransferred through the Internet Fax service. Internet Fax to E-mail Use this feature to specify whether to allow documents received through the Internet Fax service to be retransferred as e-mail. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 241: Application Communication Settings
SOAP - Port Status – page 241 Select [Application Communication Settings] on the [System Settings] screen. Select the required option. Select [Close]. SOAP - Port Status Use this feature to specify whether to enable the SOAP port. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 242: Setup Menu
If you select [Off], skip step 5. Enter a password (up to 20 digits max.) using the numeric keypad on the control panel. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 243 For more information on a job flow sheet, refer to Job Flow Sheets on page 244. Select [Link Job Flow Sheet to Mailbox] on the [Mailbox XXX – Create/Delete] screen, and then select [Change Settings]. Perform the necessary operations. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 244: Job Flow Sheets
[JPEG]. Select [Job Flow Sheets] on the [Setup Menu] screen. Perform the necessary operations. Select [Close]. Sheet Filtering Displays the [Sheet Filtering] screen. Create Displays the [Create New Job Flow Sheet] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 245 NOTE: Options on this screen differ depending on the operating user. No Filtering No filtering is applied to the target documents. Mailbox Documents Filtering is applied to mailbox documents. Scanned Documents Filtering is applied to scanned documents. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 246 Displays the screen for specifying another server to which documents are to be sent using the FTP protocols. Transfer via SMB (1) Displays the screen for specifying a server to which documents are to be sent using the SMB protocols. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 247: Address Book
Select [Address Book] on the [Setup Menu] screen. Select an Address Number. Select [Create/Delete]. Perform the necessary operations. Select [Save]. Depending on the selection for [Address Type] in step 4, the following items are displayed on the screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 248 If you select [On], then specify the start time. Remote Mailbox Specify whether or not to send as confidential fax documents. If you select [On], then enter the recipient’s mailbox number (3 digits) and password (4 digits). Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 249 [Superfine (600dpi)]. With [Panel] selected, the resolution level selected on the control panel is used. Maximum Image Size Select the maximum image size, depending on recipients’ paper size, from among [A3], [B4], and [A4]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 250 Select an Internet Fax profile from among TIFF-S [TIFF-S], [TIFF-F], and [TIFF-J]. An Internet Fax profile is an agreement between transmitting and receiving Internet Fax machines that limit image resolution, paper size, and other attributes. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 251 Recipient Name Enter a recipient name (up to 18 – characters). Transfer Protocol Select FTP or SMB as the transfer protocol. Server Name/IP Address Enter the name and IP address of the – destination server. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 252: Group Send
“01*”, Address Numbers from 010 to 019 are specified. If you enter “***”, all the Address Numbers are specified. NOTE: To delete a registered Address Number in a group, enter the Address Number, and then select [Delete]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 253: Comments
System Administrator Login ID. For more information, refer to the following. System Administrator Login ID – page 254 System Administrator Password – page 254 Maximum Login Attempts – page 255 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 254: System Administrator Login Id
Administrator Password. Use the numeric keypad on the control panel or select [Keyboard] to display the screen keyboard. Select [Next]. Enter the same System Administrator Password as you entered in step 2. Select [Save]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 255: Maximum Login Attempts
Charge Print Settings – page 259 Fax Billing Data – page 260 Remote Login Setup – page 260 Login Setup/Auditron Mode – page 261 Select [Login Setup/Auditron Administration] on the [System Settings] screen. Select the required option. Select [Close]. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 256: Create/Check User Accounts
• Login Name – Allows you to program a log-in name that needs to be entered when the machine is accessed through the network. • Password – Allows you to program a password that needs to be entered when the machine is accessed through the network. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 257: Reset User Accounts
If cleared, account limits for all accounts will return to the default value of 9,999,999. Total Impressions Clears all data tracked for all accounts including the Key Operator. Print Meters Clears all data about the number of prints recorded by the machine. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 258: System Administrator Copy Meter
ID. This name can be up to 15 characters long. Hide User ID Specify whether a user ID is to be displayed or hidden when it is entered. Failed Access Log Displays the [Failed Access Log] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 259: Charge Print Settings
• Documents kept for – Specify the storage period within the range of 1–14 days. • Documents deleted at – Specify the time to delete jobs when storage period expires. You can set the time in the ranges of 0–23 hours and 0–59 minutes. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 260: Fax Billing Data
Select the required option. Select [Save]. Disables the remote authentication service. Requires authentication via a remote authentication server. On (Including Guests) Requires authentication via a remote authentication server. In addition, the Guest user account is enabled. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 261: Login Setup/Auditron Mode
NOTE: If you enable any of the services listed, the [User Login] screen is displayed when you press the <Log In/Out> button on the control panel. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 262 Displays the [Mailbox Access] screen. On this screen you can specify whether to perform authentication when an attempt is made to print out or retrieve documents stored in mailboxes. Password Specify whether to require password entry at the time of authentication. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 263: Job Status
Completed Jobs – page 265 Stored Documents – page 266 Press the <Job Status> button on the control panel. Press the <Features> or <All Services> button at any time to exit. <Job Status> button Select the required option. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 264: Current And Pending Jobs
Promotes a job in the list to be processed immediately after the one being processed. The promoted job will be marked with an arrow in the job list on the [Current and Pending Jobs] screen. Last Original Select this option to finish scanning. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 265: Completed Jobs
Displays the name of the recipient for a fax job, the paper size for a copy job, or the box number for a scan job, etc. Status Displays the number of printed, scanned, sent, or received pages. For cancelled jobs, the status will be blank. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 266: Stored Documents
The settings for Charge Print are set up by the Key Operator. For more information, refer to Charge Print Settings in the Setups chapter on page 259. Select [Charge Print] on the [Stored Documents] screen. Refresh Brings the information up to date. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 267: Secure Print
• Print – Prints a document selected in the list. You can select whether or not to delete the stored documents after printing. NOTE: If you have forgotten the password, contact the Key Operator. The Key Operator can access the stored documents without entering a password. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 268: Sample Print
You can confirm or output the stored documents before the specified time. You can also delete the stored job. Select [Delayed Print] on the [Stored Documents] screen. Refresh Brings the list up to date. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 269: Public Mailbox
[Stored Documents] screen. Refresh Brings the list up to date. Select All Selects all the documents in the [Public Mailbox]. Print Prints a document selected in the list. Delete Deletes a document selected in the list. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 270 12 Job Status Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 271: Machine Status
For more information on the features available, refer to the following. Machine Information – page 272 Paper Tray – page 272 Overwrite Hard Disk – page 273 Print Mode – page 273 Fax Receiving Mode – page 274 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 272: Machine Information
Allows you to check the status of each paper tray including the bypass tray and the optional Tandem Tray Module. It also displays the size, type, and remaining amount of media in each tray. Select [Paper Tray] on the [Machine Status] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 273: Overwrite Hard Disk
PC. Select [PCL Emulation] on the [Print Mode] screen. Enter the parameter item number in the [Item No.] field. Select [Change Value] to change the displayed value. Select [Confirm] if no change is required. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 274: Fax Receiving Mode
Allows you to enter a password to restrict access to PDF direct printing. Fax Receiving Mode Allows you to set the fax reception mode: Manual Receive or Auto Receive. Select [Fax Receiving Mode] on the [Machine Status] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 275: Billing Meter/Print Report
Allows you to view the total number of prints made on the machine using the [Current Meter Reading]. You can also view the serial number. Select [Billing Meter] on the [Billing Meter/Print Report] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 276: User Account Billing Meter
Copy Mode Settings Displays the [Copy Mode Settings] screen. Select an option and press the <Start> button to output the following. • Settings List - Common Items Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 277 [Setting List - Common Items]/[Box Selector List]/[Extended Features Settings List]/ [Domain List] • Address Book Displays ten [Address Book] options, [Group Send], and [Select All] on the right hand side. Each [Address Book] option represents 50 addresses, giving 500 in total. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 278 Select this option and press the <Start> button to output this list. • Billing Data List Displays the billing data for fax jobs. Select this option and press the <Start> button to output this list. NOTE: This option is displayed with Key Operator access. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 279: Consumables
• Auditron Report (Copy) • Auditron Report (Fax) • Auditron Report (Scan) Consumables This screen allows you to view toner usage and the status of cartridges. Select the [Consumables] tab on the [Machine Status] screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 280: Faults
The status is either active or cleared. Press the <Machine Status> button on the control panel. Select the [Faults] tab. Select [Error History Report] and press the <Start> button on the control panel to output the report. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 281: Authentication And Auditron Administration
Entered Users These are users who are registered with the machine. When an Entered User uses a service that is restricted, the user must enter their user ID on the authentication screen. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 282: Types Of Authentication
Direct operation of the machine from the control panel is called Local Access. The functions restricted by Local Access are as follows. Copy The copy function is restricted. When the function uses job memory, that job memory is also restricted. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 283 ID and password through the fax driver. The fax jobs sent to the machine that fail authentication are set to Charge Print and are either saved to the machine or deleted, depending on content. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 284: Authentication For Job Flow Sheet And Mailbox
This job flow sheet can only be operated when the Authentication feature is not enabled. When the Authentication feature is enabled, only a Key Operator can operate this job flow sheet. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 285 Created using [Mailbox] on the [Setup Menu] screen Shared by Generally Shared Mailbox Personal Key Operators Job Flow Operations General General General General Users Operators Users Operators Users Operators Users Operators Create Display Edit Copy* Delete Select/Run Link to Mailbox Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 286 Users Operators Users Operators Users Operators Users Operators Create Display Edit Copy* Delete Select/Run O: Operation available X: Operation not available * The owner of a copied job flow sheet becomes a duplicate user. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 287 Create Display Edit Copy* Delete Select/Run Link to Mailbox Entered Users Job Flow Operations Generally Personal Personal Shared by Key Mailbox Shared Operators (own) (other) Create Display Edit Copy* Delete Select/Run Link to Mailbox Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 288: Types Of Mailboxes
This is a mailbox created by an Entered User using the Authentication feature. Only the Entered User that created the mailbox can use it. When the Authentication feature is not enabled, this mailbox can only be operated by a Key Operator. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 289 If you release the link, the job flow sheet will no longer be displayed and will be disabled. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 290 Display Sheet Link Auto Run Manual Run Entered Users Mailbox Operations Generally Shared by Key Personal Personal Shared Operators (own) (other) Create Display Delete Change Settings Display Document Delete Document Store Document Print Document Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 291 *2: You can use them only when the mailbox operations is permitted in the Authentication feature settings of the Key Operator mode. *3: You can perform display, auto run and manual run operations for job flow sheets linked to a mailbox. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 292: Linking Job Flow Sheets To Mailboxes
General Users Key Operators Mailbox Operations Generally Generally Shared by Key Shared by Key Personal Personal Shared Operators Shared Operators Mailbox Generally Shared Shared by Key Operators Personal O: Relationship available X: Relationship not available Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 293 Shared by Key Operators Personal (own) Personal (other) Key Operators Mailbox Operations Generally Shared by Key Personal Shared Operators Generally Shared Shared by Key Operators Personal (own) Personal (other) O: Relationship available X: Relationship not available Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 294: Overview Of Auditron Administration
• Direct Authentication • Network Authentication Direct Authentication The features and services that can be managed using the Auditron Administration feature are as follows. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 295 Total Usage Per Services Account Authentication Account Limit Copy Print Charge Print Scan Fax, Internet Fax Direct Fax Report/List O: Manageable X: Not manageable *1: This feature forbids any actions beyond the number of pages specified. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 296 E-mail Print – Unentered Pages/sheets *1: Authentication unnecessary when printing because a print job is authenticated when received by the machine. *2: Printing available only if [Non-account Print] is enabled in the CentreWare Internet Services. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 297 Relay Receiving relayed Incoming faxes Receptions/pages, Broadcast documents transmissions Relay broadcasting, Relay Sent faxes/pages, printing broadcasting transmissions, printed pages/sheets Direct Fax Entered Sent faxes/pages, transmissions Internet Fax Send Entered Sent Internet Faxes/ pages Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 298 – When dialing a fax number using the numeric keypad on the control panel or the On-hook feature. – When using a speed dial code in which the billing information is not registered. – When a phone conversation took place, including the one before a transmission. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 299 User Type Manageable Items Required E-mail Entered Scanned pages, sent pages Scan to Mailbox Entered Scanned pages, stored pages Scan to FTP/SMB Entered Scanned pages, uploaded pages Network Scanning Entered Scanned pages, sent pages Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 300 14 Authentication and Auditron Administration Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 301: Maintenance
A variety of supplies, such as a drum/toner cartridge, cleaning solvents, editing markers, and staples are available for the machine. To obtain supplies, contact the local Xerox office, giving the company name, the product number and its serial number. Use the space below to record the telephone number.
Page 302: The Document Glass And Constant Velocity Transport Glass
This helps avoid streaks, smears and other marks on the printed output. To clean the glass areas, use a lint-free cloth, lightly dampened with water or Xerox Lens and Constant velocity Mirror Cleaner. transport glass...
Page 303: Recycling The Drum Cartridge
Recycling the Drum Cartridge The drum cartridge is designed to be re-manufactured. To recycle used drum cartridges, return them to Xerox in the original packaging. Return labels are included with each new cartridge. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 304: Inserting The New Drum Cartridge
Place the cartridge in position as shown and slide it into the machine until it clicks. Pull out the cartridge tape straight without breaking it. Push the cartridge again to ensure it is positioned correctly. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 305 Replacing the Drum Cartridge Close the Cover A until it latches, and then close the bypass tray. Close the front cover. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 306: Replacing The Toner Cartridge
Hold the handle and remove the cartridge from the machine. NOTE: Hold the empty cartridge away from you to avoid spilling any toner residue. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 307: Inserting The New Toner Cartridge
When this message is displayed, load a new staple case into the staple cartridge by following the steps below. NOTE: Load the correct staple case specified for the product model of the machine. Open the front cover of the finisher. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 308 NOTE: If there are still staples inside the staple case, the case will not rise Insert your fingertip into the round section on the cartridge to remove the staple case. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 309 Remove the tab from the new staple case as shown in the diagram. Return the staple cartridge to its original position and push in until it clicks into place. Close the front cover of the Finisher. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 310 15 Maintenance Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 311: Problem Solving
• If the problem persists, or a message indicates that you should call for service, refer to Xerox Welcome Center on page 335. NOTE: If fax jobs are queued in the machine not equipped with the hard disk and a loss of power occurs, the machine will print a Power Off Report when the machine is switched on.
Page 312: Paper Jams
Document Feeder Cover Cover E Center Output Tray Cover A Duplex Module Cover D Front Cover Tray 5 (Bypass) Tray 1 Tray 2 Cover B Tray 3, 4 - Two Tray Module Cover C (Optional) Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 313 • The orientation of the media in the paper tray must match the orientation of the documents. • Check the maximum fill line in the tray to make sure the paper tray is not overloaded. • Do not use media that is torn, wrinkled, or folded. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 314: Paper Jams In Cover A
Close the Cover A until it latches, and then close the bypass tray. Green Lever A2 Open the bypass tray, and then open Cover A while lifting up the release lever. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 315: Paper Jams In Cover B
Follow the steps below to rectify paper jams in Cover B. Open Cover B while lifting up the release lever. Remove the jammed paper. Close the Cover B until it latches. NOTE: Firmly press the center of the cover to close it. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 316: Paper Jams In Cover C
Paper Jams in Cover E Follow the steps below to clear paper jams in Cover E. Open the bypass tray, and then open Cover A while lifting up the release lever. Lift up the handle to open Cover Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 317: Paper Jams In Trays 1, 2, And 3, 4 (Optional)
Paper Jams in the Tandem Tray Module (Optional) Follow the steps below to clear paper jams in the Tandem Tray Module. In Tray 3 Pull out Tray 3 of the Tandem Tray Module. Remove the jammed paper. Close the Tray 3. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 318: Paper Jams In Tray 5 (Bypass)
Follow the steps below to clear paper jams in the Duplex Module. Open the bypass tray. Open the Duplex Module Cover D while lifting up the release lever. Remove the jammed paper inside the Duplex Module. Close the Duplex Module Cover D until it latches. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 319: Paper Jams In The Finisher (Optional)
In Finisher Top Cover Press the button on the Finisher Top Cover to open it. Remove the jammed paper. Close the Finisher Top Cover. In Finisher Transport Cover F Open the Finisher Transport Cover F. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 320: Document Jams
If a double-sided document is jammed underneath the inner cover, open it and turn the green wheel to remove the document. Inner Cover Close the inner cover, and then the document feeder cover. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 321: Troubleshooting Tables
The machine displays a memory full error • Check with the Key Operator about message. available memory. • Divide the remaining pages of the job into several small jobs and run the job again. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 322 Output is too light or too dark. • Load fresh paper. • Check the quality of the document. • Select [Lighten/Darken] on the touch screen. • Run off more prints until the copy quality improves. • Replace the drum cartridge. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 323 [Reduce/Enlarge] screen. • Select [Auto Center] in [Margin Shift]. Output does not reflect the selections made • Select [Save] after each selection on the on the touch screen. touch screen, if one exists. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 324 • Refer to the Paper and Other Media chapter for procedures. Cannot store a document for secure polling • Cancel the operation and try again later due to full memory. when additional memory is available. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 325: Fault Codes
Booklet Creation/Poster feature. Set the correct size of document and restart the job. 003-980 The staple position is not correct. Check the document orientation and staple position, and select the correct settings or cancel the staple feature. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 326 Stapling mixed size documents is available only for documents with the same width. Cancel the staple feature or reset the documents with the same width. 005-275 An error occurred in the document feeder. Contact the Xerox Welcome Center. 005-280 005-283...
Page 327 TIFF file exceeded the limit. Change the number of colors and resolution of the TIFF file, and instruct it to print again. 016-731 Printing of the TIFF data stopped midway. Instruct it to print again. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 328 Services. Specify the correct DNS address. Alternatively, set the address of the scan data repository as an IP address. 016-773 The IP address of the machine is not set correctly. Check the DHCP environment. Alternatively, manually specify an IP address of the machine. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 329 CentreWare Internet Services. 016-777 An error occurred on the disk during image processing, probably due to a disk malfunction. For details on replacing the hard disk, contact the Xerox Welcome Center. 016-778 Conversion of the scanned image was discontinued due to insufficient disk space.
Page 330 The job template could not be stored to memory due to insufficient disk space. Delete unnecessary data from the disk. 027-743 The settings on the job template server are incorrect. Check the settings of the job template server. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 331 The output destination is not correct. Specify the correct destination and resend the e-mail. 034-211 An error occurred in the fax controller. Contact the Xerox Welcome Center. 034-212 034-501 Is the telephone cable correctly connected? Check that the telephone cable is connected correctly, and resend the document.
Page 332 The other party's telephone number was redialed the set number of times but the remote machine did not answer. Ask the other party to check the telephone line and connection to the machine. 041-210 An error occurred in the paper tray or Tandem Tray Module. Contact the Xerox 041-211 Welcome Center. 047-211 An error occurred in the paper output assembly.
Page 333 Description and Remedy 047-216 An error occurred in the finisher. Contact the Xerox Welcome Center. 047-218 An error occurred in the Tandem Tray Module. Contact the Xerox Welcome Center. 062-211 An error occurred in the document feeder. Contact the Xerox Welcome Center.
Page 334: Screen Messages
124-701 Due to a malfunction in the specified tray, the output destination was changed to the center output tray. Contact the Xerox Welcome Center. Use a different paper tray. Screen Messages Along with fault codes, the following messages are displayed on the touch screen in some occasions.
Page 335: Output Quality
WorkCentre copier/printer, you can: 1) Refer to this User Guide 2) Contact the Key Operator 3) Visit our Customer Web Site at www.xerox.com or contact the Xerox Welcome Center. Please have your serial number at hand when contacting Xerox. The Welcome Center will want to know the following information: The nature of the problem, the serial number of the machine, the fault code (if any), as well as the name and location of your company.
Page 336 NOTE: The serial number is also found on the metal plate on the left side of the machine behind Cover A. For more information, refer to Xerox Welcome Center in the Before Using the Machine chapter on page 13.
Page 337: Specifications
Note that improvements in specifications and the appearance of the product may be made without prior notice. For more information on the specifications, contact your Xerox Representative. Machine Specifications Hardware Configuration CopyCentre C123/128 •...
Page 338 (Custom size) for width: 139.7 to 297 mm (5.5 to 11.7”) / for length: 210 to 432 mm (8.3 to 17.0”). Long Document Scan Feature: 297 × 600 mm (11.7 × 23.6”) maximum length Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 339: Paper Supply
Capacity: Tray 3 (Left-hand tray): 800 sheets Tray 4 (Right-hand tray): 1,200 sheets Paper Weight: 80 g/m (20 lb bond) paper Paper Sizes: B5 LEF/A4 LEF/7.25 × 10.5” LEF/8.5 × 11” LEF Paper Weight: 60 to 216** g/m Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 340: Paper Output
Electrical Specifications Frequency 50/60 Hz Electrical Voltage 110–127 VAC & 220–240 VAC Power Consumption Maximum average – 1.33 KVA (@110 VAC), 1.524 KVA (@127 VAC), 1.76 KVA (@220 VAC), 1.92 KVA (@240 VAC) Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 341: Specifications For The Fax Feature
The paper weight should be between 60 and 90 g/m Connection Approvals EU/EEA: certified to TBR21 USA: approved to FCC Pt 68 Canada: approved to DOC CS-03 Other countries: certified to national PTT standards Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 342 17 Specifications Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 343: Appendix
Settings]. In the [Other Settings] screen, scroll down to and select [Country], then select the required country. For more information, refer to “Common Settings” on page 188. NOTE: This setting is only available with the Fax option for the countries stated above. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 344: Cautions And Limitations
This section describes the cautions and limitations to observe when using this machine. • When moving the machine, make sure to hold the middle part of the machine, not the control panel or document feeder area. Excessive pressure on the document feeder may cause machine malfunction. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 345: Glossary
The machine adjusts its settings for different types of images. Auto Receive A fax mode where the machine receives faxes automatically. 364 × 257 mm paper. 257 × 182 mm paper. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 346 Dial To use a telephone number for document transmission. The methods of dialing provided by the machine include: manual dialing using the numeric keypad, speed dialing, and using the Address Book, etc. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 347 4800 bits per second. Factory Default (s) Settings which are incorporated into the machine at the factory and used by the machine when the user does not specify settings. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 348 Key Operator A designated user who sets Machine, Copy, and Fax defaults and maintains the machine. Keypad The buttons on the control panel. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 349 A specified number that provides access to a mailbox, a remote mailbox, or networks. Paper Jam A media misfeed when the machine is printing a document. PCL Files (Printer Control The command language for the HP LaserJet printers. Language file) Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 350 Receive Buffer Buffer is the location to store data sent from the client temporarily. By increasing the memory capacity of the receive buffer, the client can be freed earlier. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 351 Sleep Mode A condition of reduced power consumption while the machine is not performing a transaction. Special Characters Dialing characters which apply only to Xerox machines that support fax mailboxes. SMTP Simple Mail Transfer Protocol: A communications protocol (an agreement governing the way data is transmitted) commonly used for sending and receiving e-mail.
Page 352 Document Feeder. Example: Two copies of a three-page document, would output as page1/ copy1, page1/copy2, page2/copy1, page2/copy2, page3/ copy1, page3/copy2. Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 353: Index
Auto Tray Switching ..........194 Date ............71 Multiple-Up ..........69 Page Number ........71 Base Tone ............192 Poster ............ 69 Basic Copying .............47 Repeat Image ........70 Broadcast/Multi-Poll Report ......196 Set Numbering ........72 Bypass Tray ............31 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 354 Read Status (MDN) ......128 Auto Reduce on Receipt ......229 Split Send ..........128 Batch Send ..........229 Sender’s Details .........112 Border Erase - Left & Right ......230 E-mail printing ...........139 Border Erase - Top & Bottom .....230 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 355 Log In/Out button ..........33 General .............156 Long edge feed (LEF) ........180 General Settings - CWIS-JT ......154 Low Toner Alert Tone ........192 GFI ..............36 Ground Fault Interrupter ........36 Machine Details - CWIS ........159 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 356 Job Flow Sheets Paper Tray Priority ..........193 Auto Start ..........133 Paper Type ............193 Create/Change Link ......134 Paper Type Priority ...........194 Scanned documents ........131 Photo & Text Recognition .........195 Mailbox - CWIS ..........161 POP Password Encryption ........214 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 357 Sharpness ........... 122 Unregistered Forms ........221 Output Format ..........127 Problem Solving ..........311 Image Compression ......128 Document Jams ..........320 Scan Options ..........123 Fault Codes ..........325 Border Erase ........126 Output Quality ..........335 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 358 Date Position on Side 2 .......207 Maximum Stored Pages .......206 Setup Menu ..........242 Memory Full Procedure ......206 Address Book ........247 Original Type - Lightweight Originals ...207 Comments ..........253 Page Number Position on Side 2 ..207 Group Send ..........252 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 359 Transmission Report - Undelivered ....196 Tray ..............31 Tray 1 ..............31 Tray 2 ..............31 Tray 3 ............31, 32 Tray 4 ............31, 32 Tray 5 (Bypass) Paper Size Defaults ....194 Trays ..............156 Two Tray Module ..........31, 32 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...
Page 360 20 Index Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128 User Guide...

This manual is also suitable for:

Copycentre c128 Workcentre m128 Workcentre pro 123 Workcentre pro 128 M123 workcentre

Xerox CopyCentre C123 User Manual

Before Using the Machine

Product Overview

Copy

Fax/Internet Fax

Scan/E-Mail

Check Mailbox

Stored Programming

Print

Centreware Internet Services

Paper and Other Media

Setups

Quick Links

User Guide

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Summary of Contents for Xerox CopyCentre C123