Page 1 FAX System(W) OPERATION GUIDE...
Page 3: Safety Conventions In This Guide
Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
Page 5: Table Of Contents
Contents Safety Conventions in This Guide ......................i Contents ..............................iii Safety Information ............................ vii Introduction ............................. xiv Part Names and Functions ......................1-1 Operation Panel ......................1-2 Machine ......................... 1-3 Preparation Before Use ......................2-1 Quick Setup Wizard (Fax Setup) ................... 2-2 Date and Time Entry ......................
Page 6 Reporting FAX Receipt Result by E-mail ..............5-11 Confirmation Screen of Destinations ................5-12 Setup and Registration ......................6-1 Selection of Telephone Line (Inch version only) ............6-2 Selection of Transmit Terminal Identification (TTI) ............6-3 Setting the TTI information .................... 6-4 ECM TX .........................
Page 7 Precautions When Turning Power OFF ............... 10-3 Error Messages ......................10-4 Troubleshooting ......................10-5 Appendix ..........................11-1 Character Entry Method ....................11-2 Specifications ....................... 11-5 Menu List ........................11-6 Received FAX Sizes and Paper Priority (Inch Model) ..........11-11 Received FAX Sizes and Paper Priority (Metric Model) ..........11-13 Error Code List ......................
Page 9: Safety Information
Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. •...
Page 10: Legal Notice
If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA...
Page 11: Important Safety Instructions
entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps:(Insure that it will be transmitted, see...
Page 12 IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication de calibre 26 AWG ou supérieur de la liste UL ou bien certifié...
Page 13: Declarations To European Directives
Declarations to European Directives DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio...
Page 14 Technical regulations for terminal equipment This terminal equipment complies with • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 • DE 12R00 AN for CH and N National AN for D •...
Page 15: Network Compatibility Declaration
Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech Iceland...
Page 16: Introduction
Introduction About This Guide This guide consists of the following chapters. Chapter 1 - Part Names and Functions Explains the parts of the machine and keys on the operation panel. Chapter 2 - Preparation Before Use Explains the settings required before using fax. Chapter 3 - FAX Operation (Basic) Explains general usage of the fax function such as sending originals and receiving originals.
Page 17: Operation Panel
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Start Indicates the operation panel Press the [ ] key. keys, the buttons and messages displayed on the PC screen. [Regular] Indicates the touch panel Press [OK].
Page 18: Originals And Paper Sizes
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.
Page 19: Part Names And Functions
Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine’s Operation Guide. Operation Panel ..............................1-2 Machine ................................1-3 Document Processor ..........................
Page 20: Operation Panel
Part Names and Functions > Operation Panel Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide. Display the Home screen. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.
Page 21: Machine
Part Names and Functions > Machine Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. * The machine may differ from the above illustration depending on the type of your machine.
Page 22: Document Processor
Part Names and Functions > Machine Document Processor * The machine may differ from the above illustration depending on the type of your machine. Original loaded indicator Indicates the original status in the Document Processor. The indicator lights in green when the original is correctly set. Top cover Open this cover when the original jammed in the Document Processor.
Page 23: Preparation Before Use
Preparation Before Use This chapter explains the preparation necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. Quick Setup Wizard (Fax Setup) ......................... 2-2 Fax setup items ............................
Page 24: Quick Setup Wizard (Fax Setup)
Preparation Before Use > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before using the fax system. Fax setup items Step Setting item Description...
Page 25: Fax Setup Procedure
Preparation Before Use > Quick Setup Wizard (Fax Setup) Fax setup procedure Press the [System Menu] key. Press [Quick Setup Wizard], [FAX Setup], and then [Next]. Start the wizard. Select the region and press [OK]. FAX - Quick Setup Wizard 1.
Page 26: Date And Time Entry
Preparation Before Use > Date and Time Entry Date and Time Entry Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time. IMPORTANT Correct the time displayed on the touch panel of the operation panel regularly.
Page 27: Using The Address Book
Preparation Before Use > Using the Address Book Using the Address Book You can select the destination for a fax or i-FAX from the Address Book. You can select [Ext Address Book] to use an LDAP address book. For Extended Address Book, refer to the Command Center RX User Guide.
Page 28 Preparation Before Use > Using the Address Book Press [Change] of Address Number. Address: Name E-mail i-FAX Change Address Number Auto Change Name Cancel Back Register 02/02/2013 10:10 Status Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500). NOTE The address number is the identification number for each destination.
Page 29 Preparation Before Use > Using the Address Book [Pause] Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.
Page 30 Preparation Before Use > Using the Address Book NOTE Register the encryption key in advance. For details, refer to Registering an Encryption Key on page 6-36. 16To specify the Encryption Box of the other party, press [Encryption Box], and go to the next step.
Page 31: Contact Registration (I-Fax)
Preparation Before Use > Using the Address Book Contact Registration (i-FAX) Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact. NOTE For details, refer to Internet Faxing (i-FAX) on page 8-1 Press the [System...
Page 32 Preparation Before Use > Using the Address Book Press [i-FAX]. Address: Name E-mail i-FAX Mode Simple Via Server Change i-FAX Address Resolution 200x200dpi Compression Change Paper Size A4/Letter Save Back Cancel 02/02/2013 10:10 Status Press [Change] of i-FAX Address. 10Enter the destination i-FAX address (E-mail address) and press [OK]. Up to 128 characters can be entered.
Page 33 Preparation Before Use > Using the Address Book 14Specify the destination conditions and press [OK]. Item Description Resolution Specify the resolutions that can be received by the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.
Page 34: Group Registration
Preparation Before Use > Using the Address Book Group Registration You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered. NOTE Group registration requires destinations that have been registered as contact registration.
Page 35 Preparation Before Use > Using the Address Book Press [Change] of Name. Use the keyboard to enter. Limit: characters Input: characters Backspace ’ Upper-case Lower-case No./Symbol Space Cancel 02/02/2013 10:10 Status Enter the group name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered.
Page 36: Index
Preparation Before Use > Using the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Press the [System Menu] key.
Page 37: Using One-Touch Keys
Preparation Before Use > Using One-touch Keys Using One-touch Keys With One-touch keys on the [Destination] screen, you can access destinations in the Address Book. Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can be registered.
Page 38: Changing/Deleting Registration Contents
Preparation Before Use > Using One-touch Keys Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key. NOTE When changing the destination information in the Address Book, the information registered to the One-touch key is updated.
Page 39: Fax Operation (Basic)
FAX Operation (Basic) This chapter explains the following basic operations. [Enter] key and [Quick No. Search] key ....................... 3-2 Using the Enter key ........................... 3-2 Using the Quick No. Search key ........................ 3-3 Automatic Send..............................3-4 Switching to the FAX Screen ........................3-4 Selection of Transmission Method......................
Page 40: [Enter] Key And [Quick No. Search] Key
FAX Operation (Basic) > [Enter] key and [Quick No. Search] key [Enter] key and [Quick No. Search] key This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel. Using the [Enter] ( ) key The [Enter] key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].
Page 41: Using The Quick No. Search Key
FAX Operation (Basic) > [Enter] key and [Quick No. Search] key Using the [Quick No. Search] ( ) key Use the [Quick No. Search] keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number.
Page 42: Automatic Send
FAX Operation (Basic) > Automatic Send Automatic Send General transmission using the numeric keys is explained. NOTE To send an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-9. Switching to the FAX Screen Check that the basic FAX screen is displayed. If the basic FAX screen is not displayed, press [Fax] in the home screen.
Page 43: Direct Transmission
FAX Operation (Basic) > Automatic Send NOTE When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.
Page 44: Placing Originals
FAX Operation (Basic) > Automatic Send Press [OK]. You can also select the transmission method on the basic FAX screen. Destination Enter Destination. Address 001/001 Book ABCD abcd@efg.com FAX No. Entry Backspace Pause Space On Hook Direct Chain Detail Delete Recall Check Destinations...
Page 45: Dial The Receiving System
FAX Operation (Basic) > Automatic Send Dial the Receiving System NOTE You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent. When direct entry is prohibited, faxes can only be sent to destinations stored in the address book or one-touch keys. For details, refer to Prohibiting entry of fax numbers with the numeric keys on page 4-51.
Page 46: Detailed Settings
FAX Operation (Basic) > Automatic Send [On Hook] Press this key to connect to the telephone line. When the FAX number has been entered, the machine starts dialing to the receiving system. After pressing this key, you can dial the number of the receiving system using the numeric keys.
Page 47: Selecting The Density
FAX Operation (Basic) > Automatic Send Selecting the Density Adjust the density when scanning originals. Press [Color/Image Quality], and then [Density]. You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-24.
Page 48: Selecting The Resolution
FAX Operation (Basic) > Automatic Send Selecting the Resolution Select the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the scan resolution, the clearer the image. However, higher resolution also means longer send times. Press [Image Quality], and then [Scan Resolution].
Page 49: Selecting The Original Size
FAX Operation (Basic) > Automatic Send Selecting the original size Set the size of the original to be faxed. Press [Org./Sending Data Format], and then [Original Size]. The original size setting screen appears. Select the original size. Item How to Select Detail Standard Have the size of original...
Page 50: Checking The Send Status
FAX Operation (Basic) > Automatic Send Send Start Press the [Start] key. Transmission begins. NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12.
Page 51 FAX Operation (Basic) > Automatic Send Status Scheduled Job Status Job Type Job No. Accepted Time Type Destination User Name Status 14:47 0123456789 InProcess Cancel Priority Detail Override Printing Jobs Sending Jobs Storing Jobs Device/ Paper/ Close Communicate Supplies 02/02/2013 10:10 Status To cancel the Transmission, on the Sending Jobs screen above, select the job, and press [Cancel].
Page 52: Fax Automatic Reception
FAX Operation (Basic) > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX- dedicated reception. No special operation is required when receiving faxes. NOTE When you are receiving DRD service from a telephone company, change the reception method to [Auto (DRD)].
Page 53 FAX Operation (Basic) > FAX Automatic Reception Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.
Page 54: Canceling Communication
FAX Operation (Basic) > Canceling Communication Canceling Communication The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) During memory transmission, to cancel scanning while originals are being scanned, press the [Stop] key on the operation panel, or press [Cancel] on the touch panel.
Page 55: Cancelling Direct Transmission
FAX Operation (Basic) > Canceling Communication To cancel a delayed transmission, select the job to be cancelled and press [Cancel]. When the cancel confirmation screen appears, press [Yes]. Transmission is canceled. Status Status Scheduled Job Job No. Accepted Time Type Destination User Name Start Time...
Page 56: Cancelling Polling Or Sub Address Bulletin Board Transmissions
FAX Operation (Basic) > Canceling Communication Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box on page 4-48.
Page 57: Selecting A Destination From The Address Book
FAX Operation (Basic) > Selecting a Destination from the Address Book Selecting a Destination from the Address Book Select a destination registered in the Address Book. NOTE You can set the machine up so that the address book screen appears when you press the [Send] key. For details, refer to the Operation Guide for the machine.
Page 58: Searching For A Destination
FAX Operation (Basic) > Selecting a Destination from the Address Book Press [OK]. The destination you have selected is registered in the destination list. Destination Enter Destination. Address OFFICE 001/001 Book ABCD abcd@efg.com FAX No. Entry Backspace Pause Space On Hook Direct Chain Detail...
Page 59: Changing/Deleting Registration Contents
FAX Operation (Basic) > Selecting a Destination from the Address Book Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups. When editing contents Press the [System Menu] key. Press [ ], [Edit Destination] and then [Add/Edit] of Address Book. Select the destination or group to edit.
Page 60: Selecting A Destination By One-Touch Key
FAX Operation (Basic) > Selecting a Destination by One-touch Key Selecting a Destination by One-touch Key Select a destination by a One-touch key. Destination Address Pause 001/001 Book ABCD abcd@efg.com FAX No. Entry Backspace Pause Space On Hook Direct Chain Detail Delete Recall...
Page 61: Dialing The Same Receiving System (Redial)
FAX Operation (Basic) > Dialing the Same Receiving System (Redial) Dialing the Same Receiving System (Redial) Redial is a function allowing you to dial the last entered number once again. When [Recall] is set to [Prohibited] in the system menu, you cannot use Redial. For details, refer to the Operation Guide for the machine.
Page 62: Previewing Images
FAX Operation (Basic) > Previewing Images Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent. Prepare to send the image as described in Automatic Send on page 3-4.
Page 63 FAX Operation (Basic) > Previewing Images NOTE If the transmission functions below are modified, the results are applied in the preview image. For more information on the transmission functions, refer to Automatic Send on page 3-4 FAX Operation (Advanced) on page 4-1.
Page 64: Quick Setup Screen
FAX Operation (Basic) > Quick Setup Screen Quick Setup Screen To display the Quick Setup Screen, which shows frequently used fax send settings, press [Quick Setup] in the fax base screen. Destination Destination Sending Image Shortcut 1 0123456789 Shortcut 2 Shortcut 3 200x100dpi Normal 0...
Page 65: Changing Registration
FAX Operation (Basic) > Quick Setup Screen Changing Registration The following procedure is one example for replacing the registration of Density with Zoom in the Quick Setup Screen for faxing. Destination Destination Sending Image Shortcut 1 0123456789 Shortcut 2 Shortcut 3 200x100dpi Normal 0 Normal...
Page 66: Registering Shortcuts
FAX Operation (Basic) > Registering Shortcuts Registering Shortcuts Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. Settings can also be registered for the selected function. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts.
Page 67: Fax Operation (Advanced)
FAX Operation (Advanced) This chapter explains the method to effectively use FAX. Long Originals..............................4-2 Delayed Transmission............................4-3 Batch Transmission Function........................4-3 Changing/Deleting Delayed Transmission....................4-5 Broadcast Transmission............................4-7 Sending using FAX Address ........................4-7 Sending using I-FAX Address ........................4-8 Standby Transmission............................
Page 68: Long Originals
FAX Operation (Advanced) > Long Originals Long Originals Use the document processor to scan long originals (originals that are longer in the paper feeding direction). NOTE Only a single side of a long original cannot be scanned. Originals of up to 1,600 mm/63" long can be scanned. Press [Fax] in the home screen.
Page 69: Delayed Transmission
FAX Operation (Advanced) > Delayed Transmission Delayed Transmission When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc. The method for sending originals to one destination after setting the start time is explained here. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.
Page 70 FAX Operation (Advanced) > Delayed Transmission Destination Enter Destination. FAX Delayed Transmission Start Time # Keys # Keys Original Zoom 100% Send Preview Add Shortcut Cancel 02/02/2013 10:10 Status Press [On] and use [+]/[-] to enter the transmission start time. NOTE You can also press [# Keys] and use the numeric keys to enter the transmission start time.
Page 71: Changing/Deleting Delayed Transmission
FAX Operation (Advanced) > Delayed Transmission Changing/Deleting Delayed Transmission You can change or delete the destinations of delayed transmission. NOTE For cancelling memory transmission or sending a scheduled job immediately, refer to Cancelling Memory Transmission (during communication) on page 3-16. Use the procedure below to check a job's information.
Page 72 FAX Operation (Advanced) > Delayed Transmission When adding another destination 1 Select the address to be added from the Address Book or enter the fax number using the numeric keys. When pressing [Address Book] 1 Select the destination you want to change in the list. When entering the fax number using the numeric keys 1 Enter the fax number using the numeric keys.
Page 73: Broadcast Transmission
FAX Operation (Advanced) > Broadcast Transmission Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
Page 74: Sending Using I-Fax Address
FAX Operation (Advanced) > Broadcast Transmission Select the destination from the One-touch keys Press all the One-touch keys to which necessary destinations are registered. NOTE For details of the Address Book, refer to Selecting a Destination from the Address Book on page 3-19.
Page 75 FAX Operation (Advanced) > Broadcast Transmission Select the destination from the Address Book 1 Press [Address Book]. 2 Select the check boxes beside the destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination]. 3 Press [OK].
Page 76: Standby Transmission
FAX Operation (Advanced) > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.
Page 77: Interrupt Send
FAX Operation (Advanced) > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.
Page 78: Chain Dial
FAX Operation (Advanced) > Chain Dial Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
Page 79 FAX Operation (Advanced) > Chain Dial Use the numeric keys to enter a fax number Enter the fax number using the numeric keys. If Entry Check for New Destination is Off, press [OK] to complete entering the number. If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct.
Page 80: Manual Send
FAX Operation (Advanced) > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.
Page 81: Manual Reception
FAX Operation (Advanced) > Manual Reception Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. A telephone (commercially available) must be connected to the machine. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine.
Page 82: Remote Switch Function
FAX Operation (Advanced) > Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax reception by operation from the connected telephone set, use the following operation.
Page 83: Printing/Sending Received Faxes By Requirements (Memory Forwarding)
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Printing/Sending Received Faxes by Requirements (Memory Forwarding) When you have received a fax or i-FAX, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies. Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding.
Page 84: Sub Address Relay Broadcast Communication
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example FAX Box registration Sub Address transmission...
Page 85: Use Rule For All Receptions
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Use Rule for All Receptions By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on the requirements. To use requirements for all receptions, use the following procedure. NOTE To register setting by each reception requirement, refer to Use Rule for Specific RX on page...
Page 86 FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Description Address Book Select the destination registered in the Address Book or Ext Address Book E-mail Addr Entry Forward originals in e-mail transmission. Enter the e-mail address of the other party to which you will forward the received originals.
Page 87: Use Rule For Specific Rx
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Use Rule for Specific RX To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be registered. Press the [System Menu] key. Press [FAX], and then [Next] of RX/Forward Rules. Press [Use Rule for Specific RX].
Page 88 FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) When FAX was selected in step 11. Requirements Registration method Sub Address Press [Sub Address] and enter the sub address using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘...
Page 89 FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) 18Set the Forward Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list. Description Address Book Select the destination registered in the Address Book or Ext Address Book.
Page 90 FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) 24Select the FAX Box to be used to store the originals and press [OK]. If you set the password to FAX Box, enter the password and press [OK]. 25You can change the following settings. Number of Copies Schedule setting File name registration...
Page 91: Changing/Deleting Requirements For Forwarding
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Changing/Deleting Requirements for Forwarding To change or delete the requirements for forwarding, follow the steps below. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-21.
Page 92: Schedule Setting
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Forwarding Detail Settings With the forwarding settings, you can change the following detail settings. Schedule Setting Specify the times when the preset requirements are activated and deactivated. Follow steps 1 to 3 of Use Rule for All Receptions on page 4-19.
Page 93: Ftp Encrypted Tx Setting
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) E-mail Subject Add. Info Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. Follow steps 1 to 4 of Use Rule for All Receptions on page 4-19.
Page 94: File Name Registration
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX). Follow steps 1 to 3 of Use Rule for All Receptions on page 4-19.
Page 95: Settings For Forwarding From Command Center Rx (Rx/Forward Requirements)
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Settings for Forwarding from Command Center RX (RX/Forward Requirements) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine.
Page 96: Forward Settings
FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) RX/Forward Rules Function Settings > RX/Forward Rules > Settings Specify the RX/Forward Rules. The settings available on the RX/Forward Rules page are shown below. Item Description Disables the forwarding process. Received faxes are printed on paper as in normal operation.
Page 97 FAX Operation (Advanced) > Printing/Sending Received Faxes by Requirements (Memory Forwarding) Item Description Forwarding Specifies whether to forward. Set the forwarding destination. Address Book E-mail Folder -FAX Press [ ], [ ], [ ], [ ] and [i Forwarding Destination and set the forwarding destination.
Page 98: Fax Box Function
FAX Operation (Advanced) > FAX Box Function FAX Box Function FAX Box A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the memory forwarding function, you can store received originals in a personal FAX Box. Registering a FAX Box Up to 100 FAX Boxes can be registered.
Page 99 FAX Operation (Advanced) > FAX Box Function When Box Name is selected 1 Enter the FAX Box name. Up to 32 digits can be entered. 2 To complete the entry, press [OK]. NOTE For details on character entry, refer to Character Entry Method on page 11-2.
Page 100: Changing/Deleting A Fax Box
FAX Operation (Advanced) > FAX Box Function Changing/Deleting a FAX Box Follow steps 1 to 2 of Registering a FAX Box on page 4-32. Select the box to be deleted or changed. To delete the FAX Box, go to the next step, and to change the FAX Box, go to step 4. Document Box/Removable Memory - Add/Edit Box Name Owner...
Page 101: Deleting Originals From A Fax Box
FAX Operation (Advanced) > FAX Box Function Press the checkbox and select originals from the list. The selected originals are check-marked. NOTE To cancel the selection, press the checkbox and delete the checkmark. When [ ] is pressed in the fax box screen, a thumbnail of the original image appears.
Page 102: Checking Details And Renaming Files
FAX Operation (Advanced) > FAX Box Function Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box. You can also use this procedure to rename files. Follow steps 1 to 3 in Printing Originals from a FAX Box on page 4-34.
Page 103: Printing A Fax Box List
FAX Operation (Advanced) > FAX Box Function Using the Preview screen In magnified view, you can move the range of display. Zoom out. Zoom in. In multiple-page Preview: 2007040410574501 documents, you can change pages by entering the desired Size page number. Resol.
Page 104: Sub Address Communication
FAX Operation (Advanced) > Sub Address Communication Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses enable communication modes with third-party machines that were previously only possible between our brand machines.
Page 105 FAX Operation (Advanced) > Sub Address Communication NOTE When a sub address has been registered to the destination of the Address Book, you can use the destination. When a sub address-registered destination in the Address Book is used for a One-touch key, you can also use the One-touch key. In this case, go to step 9.
Page 106: Sub Address Reception
FAX Operation (Advanced) > Sub Address Communication NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12. Sub Address Reception To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior to transmission.
Page 107: Program Dial
FAX Operation (Advanced) > Program Dial Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program. After registration, you can recall transmission requirements only by pressing the program number. Also, you can assign names to programs to make recalling programs easier and more convenient.
Page 108: Using Program Dial
FAX Operation (Advanced) > Program Dial To delete 1 Press the key(s) corresponding to the program number (01 to 50) to delete. 2 Press [Delete]. 3 Press [Yes] in the confirmation screen. Using Program Dial Press [Program] in the home screen. Place the originals.
Page 109: Polling Communication
FAX Operation (Advanced) > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
Page 110 FAX Operation (Advanced) > Polling Communication NOTE For more information on sub addresses, refer to Sub Address Communication on page 4-38. For information on how to receive files using sub address bulletin board communication, refer to Using Polling Reception with Sub Addresses on page 4-47.
Page 111 FAX Operation (Advanced) > Polling Communication Function Description Storing Size Selects the storage size (the size of stored originals). Density Adjusts the density used for scanning originals. Original Image Select the image quality according to the original image type. Scan Resolution Chooses the level of detail used for scanning originals.
Page 112: Polling Reception
FAX Operation (Advanced) > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. If multiple contacts are specified, they are dialed in sequence and originals are received from each contact.
Page 113 FAX Operation (Advanced) > Polling Communication NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to Confirmation Screen of Destinations on page 5-12. Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine.
Page 114: Printing From A Polling Box
FAX Operation (Advanced) > Polling Communication Printing from a Polling Box Use this procedure to print an original stored in a Polling box. Press [FAX Box] in the home screen, and then [Polling Box]. Select an original by pressing a checkbox in the list. A tick appears in the checkbox for the selected original.
Page 115: Checking Details And Renaming Files
FAX Operation (Advanced) > Polling Communication Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. Follow steps 1 to 2 in Printing from a Polling Box on page 4-48.
Page 116: Previewing Images
FAX Operation (Advanced) > Polling Communication Previewing Images Use this procedure to view a preview image of the stored document on the touch panel. Follow steps 1 to 2 in Printing from a Polling Box on page 4-48. Press [Preview]. The preview screen appears.
Page 117: Prohibiting Entry Of Fax Numbers With The Numeric Keys
FAX Operation (Advanced) > Prohibiting entry of fax numbers with the numeric keys Prohibiting entry of fax numbers with the numeric keys You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent. When direct entry is prohibited, faxes can only be sent to destinations stored in the address book or one-touch keys.
Page 118: Account Management
FAX Operation (Advanced) > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID.
Page 119 FAX Operation (Advanced) > Account Management Communication modes subject to job accounting • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Encrypted transmission • Manual send when dialed from this machine to the receiving system •...
Page 120: Logging In When User Accounting Has Been Enabled
FAX Operation (Advanced) > Account Management Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Press [Login User Name]. Local Login to: Login abcdef User Name...
Page 121: Logging In When Job Accounting Has Been Enabled
FAX Operation (Advanced) > Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. NOTE When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed.
Page 122: Other Convenient Functions
FAX Operation (Advanced) > Other Convenient Functions Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine’s Advanced Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original’s size when using custom size originals. The original size can be selected at the time of fax transmission.
Page 123: Original Orientation
FAX Operation (Advanced) > Other Convenient Functions Original Orientation To ensure that the originals are sent in the correct orientation for reading, indicate which end of the original is the top. When the original is a two-sided or facing pages original, the orientation of the original must be set. Selection of Original Image Select Original Image.
Page 124: Border Erase
FAX Operation (Advanced) > Other Convenient Functions Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals. Border Erase Book Erase black borders found around and in the middle of pages of thick books. You can set the width of Border Erase for around and in the middle of books separately.
Page 125: Checking Transmission Results And Registration Status
Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. Various Tools for Checking Transmission Results and Registration Status ............5-2 Checking FAX Job History ........................... 5-3 Displaying Job Log Screen ........................5-3 Description of the Job Log Screen......................
Page 126: Various Tools For Checking Transmission Results And Registration Status
Checking Transmission Results and Registration Status > Various Tools for Checking Transmission Results and Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Display Reference Tool Contents to Check Timing of Check Location Page...
Page 127: Checking Fax Job History
Checking Transmission Results and Registration Status > Checking FAX Job History Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account For details of the job history check, refer to the machine’s Advanced Operation Guide.
Page 128: Description Of The Job Log Screen
Checking Transmission Results and Registration Status > Checking FAX Job History Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows. Printing Job Log Screen Display / Key Description Job No.
Page 129: Checking Details Of The Job Log
Checking Transmission Results and Registration Status > Checking FAX Job History Storing Job Log Screen Display / Key Description Job No. Job acceptance number End Date Job completed date Type Icon indicates job type. Storing fax reception data Storing i-FAX reception data Job Name Job name User Name...
Page 130 Checking Transmission Results and Registration Status > Checking FAX Job History Description of Detailed Information Screen Item Description Job No. Job acceptance number Result (Result/ Result is indicated. Destination) Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Press [Detail] to check the result for each destination.
Page 131: Printing Administrative Reports
Checking Transmission Results and Registration Status > Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.
Page 132: Report For Job Canceled Before Sending
Checking Transmission Results and Registration Status > Printing Administrative Reports Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. Press the [System Menu] key. Press [Report], [Next] of Result Report Setting, [Next] of Send Result Report and then [Change] of Canceled before Sending.
Page 133: Activity Report
Checking Transmission Results and Registration Status > Printing Administrative Reports Press [OK]. FAX RX Result Report Completed Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.
Page 134: Automatic Printout
Checking Transmission Results and Registration Status > Printing Administrative Reports FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. Press the [System Menu] key. Press [Report], and [Next] of Admin Report Settings. Then press [Change] of Outgoing FAX Report or Incoming FAX Report.
Page 135: Reporting Fax Receipt Result By E-Mail
Checking Transmission Results and Registration Status > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only]. For details, refer to FAX RX Result Reports on page 5-8.
Page 136: Confirmation Screen Of Destinations
Checking Transmission Results and Registration Status > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. For details, refer to the Operation Guide for the machine. (8 Setup and Registration (System menu) > Send >...
Page 137: Setup And Registration
Setup and Registration This chapter explains how to perform various setups and registrations. Selection of Telephone Line (Inch version only) ....................6-2 Selection of Transmit Terminal Identification (TTI)....................6-3 Setting the TTI information........................... 6-4 Local FAX Name Registration........................6-4 Local FAX Information Entry ........................6-5 ECM TX ................................
Page 138: Selection Of Telephone Line (Inch Version Only)
Setup and Registration > Selection of Telephone Line (Inch version only) Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax. NOTE If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for each line.
Page 139: Selection Of Transmit Terminal Identification (Tti)
Setup and Registration > Selection of Transmit Terminal Identification (TTI) Selection of Transmit Terminal Identification (TTI) The transmit terminal identification (TTI) is the information about the sending machine (transmit terminal) that is printed by the receiving machine on the received fax. The information includes the date and time of transmission, number of pages sent, name, fax number, and Internet FAX address.
Page 140: Setting The Tti Information
Setup and Registration > Setting the TTI information Setting the TTI information Register the name (local FAX name) and fax number to be printed in the transmit terminal identification (TTI) area, and the FAX ID (local FAX information). By registering the TTI data, the receiver can easily find out where the FAX came from. Local FAX Name Registration Register the local FAX name printed in the transmit terminal identification (TTI) area.
Page 141: Local Fax Information Entry
Setup and Registration > Setting the TTI information Local FAX Information Entry Register the local FAX information (local FAX number) printed in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-26.) The account name or the account ID can be used as Local FAX Info in the TTI.
Page 142: Change Of Account As Local Fax Name
Setup and Registration > Setting the TTI information Local FAX ID Entry Press [Change] of Local FAX ID. The entry screen is displayed. FAX - Local FAX ID Set local FAX ID. Use [-]/[+] or the numeric keys to enter a number. (0000 - 9999) Cancel 02/02/2013 10:10...
Page 143: Ecm Tx
Setup and Registration > ECM TX ECM TX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
Page 144: Tx Start Speed
Setup and Registration > TX Start Speed TX Start Speed When communication conditions are bad, the fax may not be transmitted correctly. In that case, set a lower TX Start Speed. Normally this should be used with the default setting. Press the [System Menu] key.
Page 145: Fax/Tel Auto Switch Reception
Setup and Registration > FAX/TEL Auto Switch Reception FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
Page 146 Setup and Registration > FAX/TEL Auto Switch Reception Preparation: Refer to Receiving Mode on page 6-17 to select [Auto (FAX/TEL)]. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings.
Page 147: Fax/Answering Machine Auto Switch Reception
Setup and Registration > FAX/Answering Machine Auto Switch Reception FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
Page 148 Setup and Registration > FAX/Answering Machine Auto Switch Reception Preparation: Refer to Receiving Mode on page 6-17 to select [Auto (TAD)]. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.
Page 149: Rings
Setup and Registration > Rings Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL). NOTE The number of ringing times can be set to between 1 and 15 times for Rings (Normal) and Rings (TAD), and 0 and 15 times for Rings (FAX/TEL).
Page 150: Volume Adjustment
Setup and Registration > Volume Adjustment Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.
Page 151: Job Finish
Setup and Registration > Job Finish Job Finish Sets whether an audible signal is generated when a job is successfully completed. Press the [System Menu] key. Press [Common Settings] , [Next] of Sound , [Next] of Buzzer and then [Change] of Job finish.
Page 152: Retry Times
Setup and Registration > Retry Times Retry Times The number of retry times can be changed automatically. NOTE Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-23.
Page 153: Receiving Mode
Setup and Registration > Receiving Mode Receiving Mode The following five receiving modes are available. • FAX Automatic Reception [Auto (Normal)] • FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to 6-9.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to 6-11.) •...
Page 154: Reception Date/Time
Setup and Registration > Reception Date/Time Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
Page 155: Media Type For Print Output
Setup and Registration > Media Type for Print Output Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1 to 8 NOTE Refer to the machine’s Advanced Operation Guide for details on Custom Paper 1 to 8.
Page 156: Setting The Cassette For The Print Output Of Received Faxes
Setup and Registration > Media Type for Print Output Setting the cassette for the print output of received faxes By specifying the media type, faxes can be received on the corresponding cassette. Faxes will be automatically reduced to the set paper size. For detail, refer to Reduced Reception on page 6-40 Press the [System...
Page 157: Mp Tray Paper Output
Setup and Registration > MP Tray Paper Output MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. Press the [System Menu] key. Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray.
Page 158: Ecm Rx
Setup and Registration > ECM RX ECM RX ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
Page 159: Rx Start Speed
Setup and Registration > RX Start Speed RX Start Speed When communication conditions are bad, the fax may not be received correctly. In that case, set a lower RX Start Speed. Normally this should be used with the default setting. Press the [System Menu] key.
Page 160: Drd Reception
Setup and Registration > DRD Reception DRD Reception This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
Page 161 Setup and Registration > DRD Reception The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically.
Page 162: Transmission Restriction
Setup and Registration > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
Page 163: Registering Permit Fax No
Setup and Registration > Transmission Restriction Prerequisites Reception Rejection Requirements † Reception Rejection • Register Reject FAX numbers. • The sender’s Local FAX Number is not (Refer to Registering Reject FAX No. on registered. page 6-30.) • The sender’s Local Fax Number matches a •...
Page 164 Setup and Registration > Transmission Restriction NOTE Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. Press [OK].
Page 165: Changing And Deleting Permit Fax No
Setup and Registration > Transmission Restriction Changing and Deleting Permit FAX No. Follow steps 1 to 2 of Registering Permit FAX No. on page 6-27. FAX - Permit No. List Add a number from which faxes will be accepted. (Up to 50 numbers can be added.) TEL Number 0120999333 Detail...
Page 166: Registering Reject Fax No
Setup and Registration > Transmission Restriction Registering Reject FAX No. NOTE Up to 50 Reject FAX numbers can be registered. Press the [System Menu] key. Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Reject No. List. Press [Add]. FAX - Reject No.
Page 167: Changing And Deleting Reject Fax No
Setup and Registration > Transmission Restriction Changing and Deleting Reject FAX No. Follow steps 1 to 2 of Registering Reject FAX No. on page 6-30. FAX - Reject No. List Add a number from which faxes will be rejected. (Up to 50 numbers can be added.) TEL Number 55555555555 Detail...
Page 168: Registering Permit Id No
Setup and Registration > Transmission Restriction Registering Permit ID No. You can register IDs of machines to permit fax communication with those machines. NOTE Up to 25 Permit ID numbers can be registered. Press the [System Menu] key. Press [FAX], [Next] of TX/RX Restriction and then [Add/Edit] of Permit ID List. FAX - Permit ID List Add an ID from which faxes will be accepted.
Page 169: Changing And Deleting Permit Id No
Setup and Registration > Transmission Restriction Changing and Deleting Permit ID No. Follow steps 1 to 2 of Registering Permit ID No. on page 6-32. FAX - Permit ID List Add an ID from which faxes will be accepted. (Up to 25 IDs can be added.) FAX ID 1234 Detail...
Page 170: Setting Send Restriction
Setup and Registration > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Press the [System Menu] key.
Page 171: Encryption
Setup and Registration > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.
Page 172: Registering An Encryption Key
Setup and Registration > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/ or letters arbitrarily.
Page 173: Changing And Deleting Registration Contents Of Encryption Key
Setup and Registration > Encryption Changing and Deleting Registration Contents of Encryption Follow steps 1 to 2 of Registering an Encryption Key on page 6-36. FAX - Encrypt. Key Registration Add a key to use for encrypted FAX transmissions. (Up to 20 keys can be added.) Encryption Key Key01 Key02...
Page 174 Setup and Registration > Encryption Press [Detail] and [Change] of Encrypted Transmission. Destination FAX No. Entry - Detail Change Sub Address Change 33600bps Transmission Start Speed Change : On Change Encrypted Transmission Cancel 02/02/2013 10:10 Status Press [On] and select the encryption key number. Enter Destination.
Page 175: Operation At The Receiving System
Setup and Registration > Encryption Operation at the Receiving System To conduct encryption communication operating the receiving system, follow the steps below. NOTE In encryption communication, sub address communication cannot be used. Register the encryption key you have arranged with the sending system. (Refer to Registering an Encryption Key on page 6-36.)
Page 176: Reduced Reception
Setup and Registration > Reduced Reception Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Description Print the received data at 100% of the original size by dividing it into several sheets of paper. Print the received data by reducing the original size according to the paper size.
Page 177: Duplex Print Output
Setup and Registration > Duplex Print Output Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Press the [System Menu] key.
Page 178: In 1 Reception
Setup and Registration > 2 in 1 Reception 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. NOTE If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled.
Page 179: Remote Diagnostics
Setup and Registration > Remote Diagnostics Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine’s status or look for problems. NOTE To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine.
Page 180: Prohibiting Fax Printing At Specified Times (Unusable Time)
Setup and Registration > Prohibiting FAX Printing at Specified Times (Unusable Time) Prohibiting FAX Printing at Specified Times (Unusable Time) This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.
Page 181: Setting The Paper Output
Setup and Registration > Setting the Paper Output Setting the Paper Output Set the output tray for printing of receiving faxes. NOTE This function is not displayed when a Document Finisher or Job Separator is not installed. Press the [System Menu] key.
Page 182 Setup and Registration > Setting the Paper Output 6-46...
Page 183: Optional Equipment
Optional Equipment This chapter introduces the optional equipment available for the FAX kit. Internet FAX Kit(A) "Internet FAX Kit" ........................7-2 Expansion Memory .............................. 7-3 Dual FAX................................7-3 Dual FAX Settings............................7-3 Reception Port Selection ........................... 7-3 Job Accounting Port Restrictions ....................... 7-4...
Page 184: Internet Fax Kit(A) "Internet Fax Kit
Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit" Internet FAX Kit(A) "Internet FAX Kit" You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) on page 8-1.
Page 185: Expansion Memory
Optional Equipment > Expansion Memory Expansion Memory By installing the 128 MB expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory.
Page 186: Job Accounting Port Restrictions
Optional Equipment > Dual FAX Job Accounting Port Restrictions If job accounting is enabled, you can restrict access so that departments can only use one port. Press the [System Menu] key. Press [User Login/Job Accounting]. The user authentication screen is displayed. Enter a login user name and password, and press [Login].
Page 187: Internet Faxing (I-Fax)
Internet Faxing (i-FAX) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit. What is i-FAX? ..............................8-2 i-FAX Settings ..............................8-5 Accessing Command Center RX ....................... 8-5 i-FAX Default Settings..........................8-6 i-FAX Transmission .............................. 8-9 i-FAX Reception ..............................
Page 188: What Is I-Fax
Internet Faxing (i-FAX) > What is i-FAX? What is i-FAX? The i-FAX function sends and receives faxes via the Internet without using a phone line. The main features of i-FAX are: • It reduces communication costs since it does not use a phone line. •...
Page 189 Internet Faxing (i-FAX) > What is i-FAX? i-FAX Reception Flowchart The procedure for receiving an i-FAX is shown below. Another fax machine sends a fax to this machine’s E-mail address. The mail server receives the fax. This machine downloads the fax from the mail server. This machine prints the received fax.
Page 190 Internet Faxing (i-FAX) > What is i-FAX? Functions not available when receiving an i-FAX The following functions are not available when receiving an i-FAX. They are available when sending a normal fax. • Reception using a sub address • Reception restriction by registering permitted ID numbers •...
Page 191: I-Fax Settings
Internet Faxing (i-FAX) > i-FAX Settings i-FAX Settings To send and receive Internet faxes, you must first specify the SMTP server and POP3 server settings. Specify these settings using Command Center RX on a computer that is connected to this machine via a network. Refer to the machine’s Operation Guide for information on the network settings.
Page 192: I-Fax Default Settings
Internet Faxing (i-FAX) > i-FAX Settings i-FAX Default Settings Function Settings > FAX / i-FAX Use this page to enable the internet faxing. The settings available on the page are shown below. Item Description Common Settings Transmission Local FAX Name Enter the local fax name.
Page 193 Internet Faxing (i-FAX) > i-FAX Settings Item Description POP before SMTP i-FAX Settings SMTP POP before SMTP If you selected [ ] in the authentication Timeout setting, specify the timeout period in seconds. Connection Test Tests to confirm that the settings on this page are correct. Test When the [ ] button is pressed, this machine tries to...
Page 194 Internet Faxing (i-FAX) > i-FAX Settings Item Description Via Server/ i-FAX Settings Transmission Transmission Type Allows to choose a method of sending from [ Direct SMTP Via Server Only Direct SMTP ], [ ], and [ Only Direct SMTP Sender Displays the sender address used for E-mails sent by †...
Page 195: I-Fax Transmission
Internet Faxing (i-FAX) > i-FAX Transmission i-FAX Transmission This section explains how to send an i-FAX by directly entering the recipient’s E-mail address. Switching to the Send Screen Destination Enter Destination. Destination Detail Address Book E-mail Addr Entry Folder Path Entry On Hook Direct...
Page 196: Specifying The Destination
Internet Faxing (i-FAX) > i-FAX Transmission Specifying the Destination Press [i-FAX Addr Entry]. Destination Enter Destination. Destination Detail Address Book E-mail Addr Entry Folder Path Entry On Hook Direct Chain Detail/Edit Delete Recall FAX No. Entry 0001 0002 0003 0004 0005 i-FAX Addr Entry...
Page 197 Internet Faxing (i-FAX) > i-FAX Transmission Dialing methods without using the numeric keys Using the Address Book (Refer to 3-19.) Using One-touch keys (Refer to 3-22.) Using the Speed Dial key (Refer to 3-22.) Manual Redial (recall) (Refer to 3-23.) NOTE In addition to an i-fax, you can include FAX transmission, e-mail transmission and folder (SMB/FTP) transmission to send as one job.
Page 198 Internet Faxing (i-FAX) > i-FAX Transmission Item Description Compression Select a suitable file format for the destination fax machine. MH, MR, MMR or JBIG Paper Size Specify the suitable document size options for the destination fax machine. If you try to send an i-FAX using a prohibited paper size, it is automatically changed to a permitted paper size and then sent.
Page 199 Internet Faxing (i-FAX) > i-FAX Transmission Send Start Press the [Start] key. Transmission begins. NOTE When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the [Start] key. For details, refer to the machine’s Operation Guide.
Page 200: I-Fax Reception
Internet Faxing (i-FAX) > i-FAX Reception i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. NOTE When Direct SMTP reception (communication without a mail server) is used, your machine connects directly to the sending machine instead of connecting to an external mail server.
Page 201: About Network Fax
About Network FAX This chapter explains how to use Network FAX. What is Network FAX? ............................9-2 Setup..................................9-3 Flow of Setup ............................. 9-3 Installing the Network Fax Driver ....................... 9-4 Uninstalling the Network FAX Driver......................9-6 Basic Transmission .............................. 9-7 Changing Transmit Settings..........................
Page 202: What Is Network Fax
About Network FAX > What is Network FAX? What is Network FAX? The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...
Page 203: Setup
About Network FAX > Setup Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format.
Page 204: Installing The Network Fax Driver
About Network FAX > Setup Installing the Network Fax Driver The procedure for installing the Network Fax Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing.
Page 205: Finish The Installation
About Network FAX > Setup Install using Custom Install. Select [Custom Install]. Select the print system to be installed. Click [ Select [FAX Driver]. Click [ Click [Install]. NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click Reload.
Page 206: Uninstalling The Network Fax Driver
Click [Start] button on the Windows and then select [All Programs], [Kyocera], [Uninstall Kyocera Product Library] to display the Uninstall Wizard. Uninstall the software. Place a check in the check box of the driver to be deleted and click [Uninstall].
Page 207: Basic Transmission
3 Select [Print] from the File menu. The Print dialog box for the application that you are using will appear. Select settings in the Print dialog box. 1 Select the product name of the machine (Kyocera XXX XXX NW-FAX) to be used in the printer name list. 2 Set the print range and other settings.
Page 208 About Network FAX > Basic Transmission NOTE For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 9-9 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear. Select settings in the Transmit Settings dialog box.
Page 209: Configuring The Driver Default Settings
About Network FAX > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. 1 From the start button, click [Control Panel], [Hardware and Sound], and...
Page 210: Default Settings Dialog Box
About Network FAX > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Click the [Start] button on the taskbar, click [Control Panel], and then click...
Page 211 About Network FAX > Basic Transmission (2) Cover Page Tab Item Description Attach Cover Check the checkbox when you want to add a cover page to your Page checkbox transmission. NOTE For information regarding the Cover Page registration method, refer to Cover Page Registration (Default Settings) on page 9-23.
Page 212 About Network FAX > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.
Page 213: Changing Transmit Settings
About Network FAX > Changing Transmit Settings Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to.
Page 214 About Network FAX > Changing Transmit Settings Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the pull-down menu. NOTE To use the Windows Address Book, select [Windows Address Book].
Page 215 About Network FAX > Changing Transmit Settings Click on the OK button. The Transmit Settings dialog box will be displayed once again. (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type.
Page 216 About Network FAX > Changing Transmit Settings (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the...
Page 217 About Network FAX > Changing Transmit Settings (5) Transmitting Terminal Information Data The settings that were selected in (4) Sender Information Tab on page 9-12 can be changed by clicking the [Sender Information tab]. For the setting procedures, refer to (4) Sender Information Tab on page 9-12.
Page 218: Using Cover Pages
About Network FAX > Using Cover Pages Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
Page 219: Enter The Fax Number
About Network FAX > Using Cover Pages Enter the fax number. In the [Address Setting] tab, enter the destination fax number and click on the [Option Settings] button. NOTE For Internet fax transmission, select Internet FAX in the Transmission Mode and enter the Internet fax address.
Page 220 About Network FAX > Using Cover Pages Add the destination to the destination list. Add this information to the [Destination List] by clicking on the Add to Destination List button. To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button.
Page 221 About Network FAX > Using Cover Pages Attach a Cover Page. Click on the Cover Page tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the Cover Page Templates list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
Page 222 About Network FAX > Using Cover Pages Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered. Transmit.
Page 223: Cover Page Registration (Default Settings)
About Network FAX > Cover Page Registration (Default Settings) Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
Page 224 About Network FAX > Cover Page Registration (Default Settings) Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the pull-down menu at the top of the dialog box or click on button.
Page 225 About Network FAX > Cover Page Registration (Default Settings) Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to (4) Sender Information Tab on page 9-12. Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
Page 226 About Network FAX > Cover Page Registration (Default Settings) Enter the characters. Insert Textbox From the Menu bar, click on [ ] and then [ ] and then position the textbox and enter the characters. Position the field box. From the Menu bar's Insert menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the...
Page 227 About Network FAX > Cover Page Registration (Default Settings) Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name Sender - FAX Number Sender information FAX number Number...
Page 228: Transmission Control
About Network FAX > Transmission Control Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
Page 229: 10 Troubleshooting
10 Troubleshooting This chapter explains how to deal with problems. Indicators During Sending/Receiving Operation ....................10-2 Precautions When Turning Power OFF ......................10-3 Error Messages..............................10-4 Troubleshooting ..............................10-5 10-1...
Page 230: Indicators During Sending/Receiving Operation
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks when the machine is sending or receiving a fax. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...
Page 231: Precautions When Turning Power Off
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To receive faxes with the power turned off, press the [Power] key on the operation panel. You cannot receive a fax when the main power switch is turned off. Before turning off the main power switch, press the [Power] key on the operation panel to off.
Page 232: Error Messages
Troubleshooting > Error Messages Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on page 16 of the Appendix for a description.
Page 233: Troubleshooting
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the modular cord connected Connect the modular cord –...
Page 234 Troubleshooting > Troubleshooting Symptom Checkpoint Corrective Action Reference Page Cannot perform memory Is the recipient fax machine Sub address transmission – forwarding using a sub equipped with a sub address cannot be performed unless the address. transmission feature? recipient fax machine has a similar sub address transmission feature.
Page 235: 11 Appendix
11 Appendix Character Entry Method ............................11-2 Specifications ..............................11-5 Menu List ................................11-6 Received FAX Sizes and Paper Priority (Inch Model)..................11-11 Received FAX Sizes and Paper Priority (Metric Model)..................11-13 Error Code List ..............................11-16 11-1...
Page 236: Character Entry Method
Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
Page 237 Appendix > Character Entry Method Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case No./Symbol Space Cancel Status 02/02/2013 10:10 Number/Symbol Entry Screen Use the keyboard to enter. Limit: characters Input:...
Page 238: Entering Characters
Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Press [Upper-case]. Press [L]. The letter L is shown on the display. Press [Lower-case]. Press [i], [s], [t] and [Space]. Use the keyboard to enter. Limit: characters List...
Page 239: Specifications
Appendix > Specifications Specifications NOTE Specifications are subject to change without notice. Type Optional FAX kit Compatibility Super G3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/9600/7200/ 4800/2400 bps Coding Scheme JBIG/MMR/MR/MH...
Page 240: Menu List
Appendix > Menu List Menu List The function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operate the machine. Destination Address Book FAX No. Entry ― Detail Sub Address Transmission Start Speed Encrypted Transmission (Sending) Check Destinations...
Page 241 Appendix > Menu List Send † Destination i-FAX Address † Optional Internet FAX Kit is required. FAX Box Open Detail Print Search(Name) Delete Preview Detail Detail Add/Edit Box Search(Name) Search(No.) Polling Box Print Delete Search(Name) Detail Preview Store File System Menu Quick Setup Wizard FAX Setup...
Page 242 Appendix > Menu List Common Settings Function Defaults FAX TX Resolution Continuous Scan (FAX) † i-FAX Subject/Body Document Box/ FAX Box Add/Edit Box Removable Memory FAX Box List Polling Box Delete Transmitted File Overwrite Setting Send Quick Setup Registration Dest. Check before Send Entry Check for New Dest Default Screen Send and Forward...
Page 243 Appendix > Menu List TX/RX Restriction TX Restriction RX Restriction †††† Unknown No. Reception Permit No. List Permit ID List Reject No. List RX/Forward Requirements New Destination Entry (FAX) Quick Setup Registration Date/Timer/Energy Saver Date/Time Time Zone Unusable Time Report Report Print Status Page Print Admin Report Setting...
Page 244 Appendix > Menu List Status/ Job Cancel Printing Jobs Status Sending Jobs Status Scheduled Job Storing Jobs Status Device/Communication Line Off Manual Reception † Check New FAX (i-FAX Reception) Activity Report Print Removable Memory † Optional Internet FAX Kit is required. Program Edit Edit...
Page 245: Received Fax Sizes And Paper Priority (Inch Model)
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size LT-R...
Page 246 Appendix > Received FAX Sizes and Paper Priority (Inch Model) NOTE The abbreviations denote the following paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to 6-19.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Page 247: Received Fax Sizes And Paper Priority (Metric Model)
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size A4-R...
Page 248 Appendix > Received FAX Sizes and Paper Priority (Metric Model) NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-19.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Page 249 Appendix > Received FAX Sizes and Paper Priority (Metric Model) NOTE The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to 19.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts.
Page 250: Error Code List
Appendix > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
Page 251 Appendix > Error Code List Error Code Possible Cause/Action U01700 - U01720 Communication error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu.
Page 252 Appendix > Error Code List Error Code Possible Cause/Action U05300 Reception was rejected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine. Check with the recipient. U14000 Reception to the FAX Box was stopped because there is no more free space in the memory of this machine.
Page 253 Index Index Density Description of Operation Procedure Direct SMTP Direct Transmission Cancel 3-17 DRD Reception 6-17, 6-24 Dual FAX Numerics Duplex Print Output 6-41 2 in 1 Reception 6-42 ECM Communication 2-8, About this Operation Guide E-mail Notice Account Management 4-52 Job Finish Notice 4-58...
Page 254 Index Internet Faxing Part Names and Functions Command Center RX Permit Fax No. Notes on Using Change/Deletion 6-29 Reception 8-14 Registration 6-27 Transmission Permit ID No. Internet FAX Kit Change/Deletion 6-33 Interrupt Send 4-11 Registration 6-32 Placing Originals 3-6, Polling Communication 4-43 Checking 4-49...
Page 255 Index Report Activity Report Telephone Line FAX Box List 4-37 Time FAX RX Result Reports Transmission Restriction 6-26 Report for Job Canceled before Sending Communication Establishing Requirements 6-26 Send Result Reports Permit FAX No. 6-27 Status Page 5-10 Permit ID No. 6-32 Resolution 3-10...
Page 256: Index
Index Index-4...
Page 257 MEMO...
Page 260 Zhongshan Dist., Taipei 104, Taiwan R.O.C. Av.Tambore,1180 Mod.B-09 CEP 06460-000 Phone: +886-2-2507-6709 Tambore-Barueri-SP, Brazil Fax: +886-2-2507-8432 Phone: +55-11-4195-8496 Fax: +55-11-4195-6167 KYOCERA Document Solutions Korea Co., Ltd. 18F, Kangnam bldg, 1321-1, Seocho-Dong, Seocho-Gu, Seoul, Korea KYOCERA Document Solutions Phone: +822-6933-4050 Australia Pty. Ltd. Fax: +822-747-0084 Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113,...
Page 261 Fax: +33-1-69853409 KYOCERA Document Solutions South Africa (Pty) Ltd. KYOCERA Document Solutions España S.A. 49 Kyalami Boulevard, Edificio Kyocera, Avda. de Manacor No.2, Kyalami Business Park 1685 Midrand, South Africa 28290 Las Matas (Madrid), Spain Phone: +27-11-540-2600 Phone: +34-91-6318392 Fax: +27-11-466-3050 Fax: +34-91-6318219 KYOCERA Document Solutions Russia L.L.C...
Page 262 Rev.2 2013.1 3N6KMEN002...

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Kyocera TASKalfa 3051ci Operation Manual

Table of Contents

2 Preparation before Use

3 Fax Operation (Basic)

4 Fax Operation (Advanced)

5 Checking Transmission Results and Registration Status

6 Setup and Registration

8 Internet Faxing (I-Fax)

9 About Network Fax

10 Troubleshooting

11 Appendix

Quick Links

Chapters

Troubleshooting

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Summary of Contents for Kyocera TASKalfa 3051ci