Page 1: Operation Guide
250ci/300ci/400ci/500ci OPERATION GUIDE Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.
Page 2 We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine. In this Operation Guide, TASKalfa 250ci/300ci/400ci/500ci are referred to as 25/25 ppm model, 30/30 ppm model, 40/40 ppm model and 50/40 ppm model respectively.
Page 3: Safety Conventions In This Guide
Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.
Page 4: Table Of Contents
Contents Contents Quick Guide ..............vi Caution / Warning Labels .
Page 5 Contents Copying Functions Original Size ..............4-2 Paper Selection.
Page 6 Contents Enter Document Name/File Name ..........5-28 Enter E-mail Subject and Body .
Page 7 Contents Responding to Error Messages..........10-6 Clearing Paper Jams.
Page 8: Quick Guide
Quick Guide Be sure to read Precautions for Use before using this machine. Administrator tasks To make copies To print Simply press the Start key to make You can print via a network or print copies. You can also fine tune the a PDF file directly from USB It copies.
Page 9: To Send Documents
Administrator tasks To send documents You can send scanned images via a network. Or, you can also store scanned images in USB memory. It sends. Send to Send Saving What Folder Documents to you want (SMB) USB Memory E-mail to do Connecting Cables Plug the USB Network Setup (LAN Cable Connection)
Page 10 Administrator tasks To send a FAX As well as sending a FAX via the telephone lines, you can also send a FAX via a network. NOTE: It faxes. For more information on setting up and sending a FAX, refer to the FAX System(Q) Operation Guide.
Page 11: Caution / Warning Labels
Caution / Warning Labels Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. High temperature inside. Do not touch parts in this area, because there is a danger of getting burned.
Page 12: Installation Precautions
Installation Precautions Environment CAUTION Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.
Page 13: Other Precautions
Message: "Warning for high temperature. Adjust the room temperature." or "Warning for low temperature. Adjust the room temperature." To use the machine under optimum conditions, adjust the temperature and the humidity of your room if the message is displayed. • Avoid locations near a window or with exposure to direct sunlight.
Page 14: Precautions For Use
Precautions for Use Cautions when using the machine WARNING Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine.
Page 15: Cleaning
CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine.
Page 16 Cautions when handling consumables CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Keep the toner container and the waste toner box out of the reach of children. If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin.
Page 17 Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity.
Page 18: Safety Of Laser Beam
SAFETY OF LASER BEAM 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape.
Page 19: Optical Unit
3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. 5.
Page 20: Safety Instructions Regarding The Disconnection Of Power
Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l’appareil hors tension. Les interrupteurs sur l’appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l’appareil hors tension.
Page 21 This warranty is valid only for the original retail purchaser (referred to as the “Customer”) of a new Kyocera color MFP in the United States of America or Canada, based upon the country of purchase. In order to obtain performance of this warranty, the Customer must immediately notify the Authorized Kyocera Dealer from whom the product was purchased.
Page 22: Legal Restriction On Copying/Scanning
Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. • Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/ scanned.
Page 23: Legal And Safety Information
Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. • Legal Information ............xxii • Regarding Trade Names..........xxiii • Energy Saving Control Function ......... xxvii • Automatic 2-Sided Copy Function ......xxvii •...
Page 24: Legal Information
Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. xxii OPERATION GUIDE...
Page 25: Regarding Trade Names
Regarding Trade Names • PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries.
Page 26: Open Ssl License
Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/gpl.html). Please access “http://www.kyoceramita.com/gpl” for more information on how to make GPL applied codes available. Open SSL License Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 27: Original Ssleay License
Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code;...
Page 28 Monotype Imaging License Agreement Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging.
Page 29: Energy Saving Control Function
Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.
Page 30: About This Operation Guide
About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the procedures for basic copying, printing and scanning.
Page 31: Conventions In This Guide
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Example Bold Indicates the operation panel Press the Start key. keys or a computer screen. [Regular] Indicates the touch panel keys. Press [OK]. Italic Indicates a message displayed Ready to copy is displayed.
Page 32 Description of Operation Procedure In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Description in this Actual procedure Operation Guide Press [Copy]. Press [Copy], [Next] of Quick  Setup, [ ] twice, and then Press [Next] of Quick Setup.
Page 33: Originals And Paper Sizes
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.
Page 34: Icons On The Touch Panel
Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel. Placement direction Originals Paper Vertical direction Horizontal direction xxxii OPERATION GUIDE...
Page 35: Part Names
1 Part Names This chapter identifies the machine parts and operation panel keys. • Operation Panel ............1-2 • Machine ................1-4 OPERATION GUIDE...
Page 36: Operation Panel
Part Names Operation Panel Displays the Status/Job Cancel screen. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Displays help guidance. Blinks during printing operation. Blinks while data is transmitted. Selects auto color mode. Selects full color mode. Selects black and white mode.
Page 37 Part Names Blinks while data is received. Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item). Lights or blinks when an error occurs and a job is stopped. Displays the Interrupt Copy screen. Ends operation (logs out) on the Administration screen.
Page 38: Machine
Part Names Machine Original Cover (Option) Platen Original Size Indicator Plates Slit Glass Left Cover 1 Left Cover 1 Indicator Left Cover 1 Lever Left Cover 2 Indicator Left Cover 2 Left Cover 3 Handles Clip Holder Operation Panel Attention Indicator ... Lights or blinks when an error occurs and a job is stopped Receive Indicator ...
Page 39 Part Names Toner Container Release Lever (Magenta) Toner Container (Magenta) Toner Container Release Lever (Cyan) Toner Container (Cyan) Toner Container Release Lever (Yellow) Toner Container (Yellow) Toner Container Release Lever (Black) Toner Container (Black) Cleaning Brush Waste Toner Box Waste Toner Tray Release button OPERATION GUIDE...
Page 40 Part Names Top Tray USB Memory Slot (A1) Paper Feed Unit Cover Paper Feed Unit Green Knob Paper Width Adjusting Tab Paper Length Guide Handles Multi Purpose Tray Paper Width Guide Option Interface Slot (OPT2) USB Port (A2) Network Interface Connector USB Interface Connector (B1) Option Interface Slot (OPT1) Main Power Switch...
Page 41: Preparation Before Use
2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals. • Check bundled items ............2-2 • Determining the Connection Method and Preparing Cables..2-3 •...
Page 42: Check Bundled Items
Documents Contained in the Included CD-ROM The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary. Documents KYOCERA COMMAND CENTER Operation Guide Printer Driver User Guide Network FAX Driver Operation Guide TWAIN/WIA Driver Operation Guide...
Page 43: Determining The Connection Method And Preparing Cables
Preparation before Use Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below. Connecting a scanner to your PC network with a network cable (100BASE-TX or 10BASE-T) COMMAND CENTER...
Page 44: Preparing Necessary Cables
Preparation before Use Preparing Necessary Cables The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use. Available Standard Interfaces Function Interface Necessary Cable Printer/Scanner Network interface LAN (10Base-T or /Network FAX* 100Base-TX, Shielded) Printer...
Page 45: Connecting Cables
Preparation before Use Connecting Cables Connecting LAN Cable (Optional) Follow the steps below to connect a LAN cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.
Page 46: Connecting Usb Cable
Preparation before Use Connecting USB Cable Follow the steps below to connect a USB cable to the machine. When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch.
Page 47: Switching The Language For Display [Language]
Preparation before Use Switching the Language for Display [Language] Select the language displayed on the touch panel. Use the procedure below to select the language. Press the System Menu key. Press [Common Settings] and then [Change] of Language. Press the key for the language you want to use. Common Settings - Language Set the language to use for the touch panel display.
Page 48: Setting Date And Time
Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message.
Page 49 Preparation before Use Set the date and time. Press [+] or [–] in each Date/Timer - Date/Time setting. Set the date and time. 2008 Year Month Hour Minute Second Cancel Status 10/10/2008 10:10 Press [OK]. OPERATION GUIDE...
Page 50: Network Setup (Lan Cable Connection)
Preparation before Use Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSec, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWare and other platforms. This section explains the TCP/IP (IPv4) Setup and AppleTalk Setup procedures.
Page 51 Preparation before Use Press [Off] of Bonjour and then press [OK]. Press [IP Address] and enter the address using the numeric keys. Press [Subnet Mask] and enter the address using the numeric keys. Press [Default Gateway] and enter the address using the numeric keys.
Page 52: Installing Software
Preparation before Use Press [Change] of TCP/IP. Press [On] and then press [OK]. Press [Change] of IPv4. Press [Bonjour]. Press [On] or [Off] of Bonjour and then press [OK]. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-88.
Page 53: Command Center (Settings For E-Mail)
Select a category from the navigation bar on the left of the screen. The values for each category must be set separately. If restrictions have been set for COMMAND CENTER, enter the correct user name and password to access pages other than the startup page. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE 2-13...
Page 54: Sending E-Mail
Preparation before Use Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: •...
Page 55 Preparation before Use Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below. Item Description SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
Page 56: Loading Paper
Preparation before Use Loading Paper Paper can be loaded standardly in the two cassettes and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on Appendix-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.
Page 57 Preparation before Use Loading Paper in the Cassettes The 2 standard cassettes will each hold plain paper, recycled paper or color paper. Cassette 1 holds up to 500 sheets of A4 or smaller plain paper (80 g/m ) or up to 250 sheets of B4 or larger plain paper (80 g/m ).
Page 58 Preparation before Use Holding the paper width adjusting tab, move the paper width guides to fit the paper. NOTE: Paper sizes are indicated on the cassettes. To change between inch size and metric size (A, B sizes), follow the steps below to adjust the size switch. 1.
Page 59 Preparation before Use IMPORTANT: • Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. • Ensure that the loaded paper does not exceed the level indicator (see illustration below). •...
Page 60: Loading Paper In The Multi Purpose Tray
Preparation before Use Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m ) or up to 50 sheets of plain paper (80 g/m ) lager than A4. The multi purpose tray accepts paper sizes from A3 to A6 and Hagaki and from Ledger to Statement-R, 8K, 16K and 16K-R.
Page 61 Preparation before Use Adjust the paper width guides to the width of the paper. Insert the paper along the paper width guides into the tray until it stops. IMPORTANT: Keep the side that was closest the package seal facing up. Curled paper must be uncurled before use.
Page 62: Loading Envelopes
Preparation before Use Loading Envelopes Up to 10 envelopes may be loaded in the multi purpose tray. Acceptable envelope sizes are as follows. Acceptable Envelope Size Hagaki 148×100 (mm) Oufuku Hagaki 148×200 (mm) Youkei 2 162×114 (mm) Youkei 4 235×105 (mm) Monarch 3 7/8"×7 1/2"...
Page 63 Preparation before Use For landscape form envelopes, close the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and the edge with the flap facing towards you. For portrait form envelopes, close the flap. Insert the envelope all the way along the width guides, keeping the printing side face-up and the edge with the flap facing the insertion slot.
Page 64: Specifying Paper Size And Media
Preparation before Use Specifying Paper Size and Media The default paper size setting for cassettes 1 and 2, for multi purpose tray and for the optional paper feeder (cassettes 3 and 4) is [Auto], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify the paper size and media type setting.
Page 65 Preparation before Use Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of Cassette Setting. Cassette Setting, select one of [Cassette 1] to [Cassette 4] and press [Next]. Then press [Change] of Paper Size. NOTE: [Cassette 3] and [Cassette 4] are shown when the optional paper feeder is installed.
Page 66 Preparation before Use Specifying Paper Size and Media Type for the Multi Purpose Tray To fix the type of paper to be used in the multi purpose tray, specify the paper size.When using other than a plain paper, specify the media type. Item Description Paper...
Page 67 Preparation before Use Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings, [Next] of MP Tray Setting, and then [Change] of Paper Size. For automatic detection of the paper size, press Common Settings - Multi Purpose Tray Setting [Auto] and select [Metric] or [Inch] as the unit.
Page 68: Loading Originals
Preparation before Use Loading Originals Follow the steps below to load originals for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Open the original cover. NOTE: If the optional document processor is installed, open the document processor.
Page 69 Preparation before Use  Original size indicator plates (Inch models) (Metric models) Close the original cover. IMPORTANT: Do not push the original cover forcefully when you close it. Excessive pressure may crack the platen glass. NOTE: Shadows may be produced around the edges and in the middle of open-faced originals.
Page 70: Loading Originals In The Document Processor
Preparation before Use Loading Originals in the Document Processor The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Part Names of the Document Processor (1) Original placement indicator (2) Top cover (3) Original width guides (4) Original table (5) Original eject table...
Page 71 Preparation before Use How to Load Originals IMPORTANT: Before loading originals, be sure that there are no originals left on the original eject table. Originals left on the original eject table may cause the new originals to jam. Adjust the original width guides to fit the originals. Place the originals.
Page 72 Preparation before Use 2-32 OPERATION GUIDE...
Page 73: Basic Operation
3 Basic Operation This chapter explains the following operations. • Power On/Off ..............3-2 • Low Power Mode and Auto Low Power Mode ....3-4 • Sleep and Auto Sleep ...........3-5 • Adjusting the Operation Panel Angle ......3-6 • Login/Logout ..............3-7 • Touch Panel Display ...........
Page 74: Power On/Off
Basic Operation Power On/Off Power On When the main power indicator is lit... Press the Power key. When the main power indicator is off... Open the main power switch cover and turn the main power switch on. NOTE: If the optional Data Security Kit is installed, a message might display indicating the security function is being activated and time may be taken to start up when the power is turned on.
Page 75: Power Off
Basic Operation Power Off Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off the main power switch. CAUTION: The hard disk may be operating when the Power key or Memory indicator is lit or blinking.
Page 76: Low Power Mode And Auto Low Power Mode
Basic Operation Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and main power indicators. This status is referred to as Low Power Mode.
Page 77: Sleep And Auto Sleep
Basic Operation Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. If print data is received during Sleep, the print job is performed while the touch panel remains unlit.
Page 78: Adjusting The Operation Panel Angle
Basic Operation Adjusting the Operation Panel Angle Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever. OPERATION GUIDE...
Page 79: Login/Logout
Basic Operation Login/Logout If user login administration is enabled, it is necessary to enter the login user name and password to use the machine. NOTE: You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.
Page 80: Selecting Color Mode
Basic Operation Selecting Color Mode When you scan and then copy, send or store documents, you can select the color mode used for scanning from the operation panel. Automatically recognizes whether scanned documents are color or black & white. Scans all documents in full color. Scans all documents in black &...
Page 81: Enter Key And Quick No. Search Key
Basic Operation Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol (...
Page 82 Basic Operation In the number entry screen, use the numeric keys Ready to send. Destination to enter the speed dial number. Place original. Destination Detail Address Book 1234567890 A OFFICE E-mail B OFFICE 1/10 Addr Entry Enter One Touch key number using # keys.
Page 83: Touch Panel Display
Basic Operation Touch Panel Display Display for Originals and Paper The touch panel displays the selected paper source and output tray. Press Start key to start printing. Copies Press [Cancel] to change settings. Original position Copy Image Shortcut 1 Output Shortcut 2 tray Paper...
Page 84: Original Preview
Basic Operation Original Preview You can display a preview image of the scanned document on the panel. NOTE: To view a preview of an image stored in a Custom Box, refer to Previewing Documents/Checking Document Details on page 3-46. The procedure for previewing scanned originals is explained below. The procedure described here is for copying a single-page original.
Page 85: Copying
Basic Operation Copying Follow the steps as below for basic copying. Press the Copy key when the Copy key/indicator is off. NOTE: If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up.
Page 86: Adjusting Density
Basic Operation Adjusting Density Use this procedure to adjust the density when copying. Density Adjustment Option Description Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original. NOTE: You may choose Auto mode as the default setting (refer to Density on page 8-24). The procedure for adjusting the density of copies is explained below.
Page 87: Selecting Image Quality
Basic Operation Selecting Image Quality Select image quality suited to the type of original. The table below shows the quality options. Image Quality Option Description Text+Photo For originals with both text and photographs. Photo For photos taken with a camera. Printed Photo For photos printed in magazines, etc.
Page 88: Zoom Copying
Basic Operation Zoom Copying Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Automatically reduces or enlarges the original image Ledger: 129 % suitably to the selected paper size. Letter-R A3: 141 % Statement-R: 64 % A5: 70 % Manual Zoom...
Page 89 Basic Operation XY Zoom Select vertical and horizontal magnifications individually. Reduce or enlarge original images in 1% increments between 25% and 400%. The procedure for using zoom copying is explained below. Press the Copy key. Place the originals on the platen. Set the original on the platen and press [Layout/ Edit] ->...
Page 90: Duplex Copying
Basic Operation Duplex Copying Produce two-sided copies. The following duplex options are available. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank.
Page 91 Basic Operation Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available. • Binding Left: Originals with facing pages are Original Copy copied from left to right. • Binding Right: Originals with facing pages are copied from right to left.
Page 92: Collate/Offset Copying
Basic Operation If you choose [1-sided>>2-sided] or [2-sided>>2-sided], select the binding edge of the finished copies of Finishing. If you choose [Book>>2-sided], press [Book>>2- sided] or [Book>> Book] of Finishing to select the setting for duplex. If you choose [2-sided>>1-sided], Copies Ready to copy.
Page 93 Basic Operation Offset Without Document Finisher If the optional document finisher is not installed, when you use offsetting, printed copies are produced after rotating each set (or page) by 90º. NOTE: You need to load the same sized paper with different orientation in the paper source other than the selected paper source.
Page 94 Basic Operation If [Off] is selected for Collate, press [Off] or [Each Ready to copy. Copies Page] of Offset. Collate/Offset Collate Place original. Offset Original Zoom 100% Each Page Paper Preview Add Shortcut Cancel Status 10/10/2008 10:10 Press [OK]. Press the Start key. Copying begins. 3-22 OPERATION GUIDE...
Page 95: Reserve Copy
Basic Operation Reserve Copy This function allows you to reserve the next copy job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to page 8-34).
Page 96: Interrupt Copy
Basic Operation Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs. NOTE: If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.
Page 97: Staple
Basic Operation Staple Use this feature to staple your finished copies. NOTE: Stapling requires the optional document finisher or 3,000 sheet document finisher. Note also that saddle stitching (center stapling) requires the folding unit. The following stapling options and orientations are available. Cassette Paper Load Cassette Paper Load Direction...
Page 98 Basic Operation Use the procedure below to produce stapled copies. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing] and then [Staple/ Punch]. Select the staple position. Ready to copy. Copies Staple/Punch NOTE: To use saddle stitching, press [Bind and Fold]. 2 staples Staple Left...
Page 99: Punching
Basic Operation Punching Punch holes in sets of finished copies in preparation for binding. NOTE: Requires the optional 3,000 sheet document finisher and punching unit. The orientations of the original and corresponding punch positions are as follows. Original Copy Orientation of Original Platen Document processor...
Page 100 Basic Operation Select the type of hole punching. Ready to copy. Copies Press [Original Orientation] to choose orientation of Staple/Punch 2 staples Staple the originals, either [Top Edge Top] or [Top Edge Left 2 staples Left]. Then press [OK]. Right Right Place original.
Page 101: Printing - Printing From Applications
Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied CD-ROM (Product Library). Create a document using an application. Click File and select Print in the application.
Page 102 Basic Operation Select the Basic tab and click Page Size button to select the paper size. To print on the special paper such as thick paper or transparency, click the Media Type menu and select the media type. Click Source and select the paper source. NOTE: If you choose Auto Select, papers are supplied automatically from the paper source loaded...
Page 103: Sending
Basic Operation Sending This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.
Page 104: Send As E-Mail
Basic Operation Send as E-mail Sends a scanned original image as an E-mail attachment. NOTE: • You must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.
Page 105 Refer to Help of your operating system for details on how to share a folder. • Be sure that SMB Protocol or FTP in the COMMAND CENTER is On. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. Press the Send key.
Page 106 Basic Operation Enter the destination data and press [OK]. Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case No./Symbol Space Cancel Status 10/10/2008 10:10 Data to be entered are as follows. NOTE: You will be unable to send the data if you forget your login user name or login password.
Page 107 Basic Operation For send to folder (FTP) Max. Item Data to be entered characters Host Name* Host name or IP address of FTP server Up to 64 characters Path Path to the receiving folder. Up to 128 For example, \User\ScanData. characters Otherwise the data will be saved in the home directory.
Page 108 Basic Operation Check the destination list. Ready to send. Destination Place original. Select a destination and press [Detail/Edit] to check Destination Detail Address Book ABCD abcd@efg.com and edit it. Edit it, if necessary, referring to steps 3 E-mail TUVW 10.200.188.120 Auto Addr Entry to 5.
Page 109: Specifying Destination
Status NOTE: To cancel the selection, press the check box and remove the checkmark. For details on the external address book, refer to KYOCERA COMMAND CENTER Operation Guide. Press [OK] to register the selected destination in the destination list. NOTE: To delete a destination in the list, select the destination and press [Delete].
Page 110 Basic Operation Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. Address Book Addr Book Sort Name Address Book Dest. Type Name Detail abcd@efg.com 0001 ABCD Search(Name) tuvw@xyz.com 0002 TUVW...
Page 111: Choosing By One Touch Key
Basic Operation Press any of [E-mail], [Folder], [FAX], [i-FAX] or [Group]. The destinations registered by that type are displayed. Choosing by One Touch Key Select the destination using the One Touch Keys. Ready to send. Destination Place original. In the basic screen for sending, press the One Touch Destination Detail Address...
Page 112: Using Document Box
Basic Operation Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieval or sharing among multiple users. Document Box contains four types of component boxes which provide the following functions. Custom Box...page 6-2 Custom Box is a component box which you can create within the Document Box and store data for later retrieval.
Page 113 Basic Operation When additional copies are required, you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored. When power is turned off, all stored jobs will be deleted. NOTE: When you attempt to store documents in excess of the above maximum, the oldest document data will be overwritten by the latest document data.
Page 114: Basic Operation For Document Box
Basic Operation Basic Operation for Document Box This section explains basic operations for document boxes, using examples where tasks are carried out with custom boxes. NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-47.
Page 115 Basic Operation Custom Box List The box list shows the registered custom boxes. The custom boxes can be listed by box number or by box name. You can manipulate the list in a range of ways, as shown below. Listing the boxes by number in Listing the boxes by name in ascending/descending order.
Page 116: Document List
Basic Operation Document List The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List Listing the documents by Listing the documents by time of update Listing the documents by size in name in alphabetical order.
Page 117 Basic Operation Viewing/Editing Box Details You can check and modify box information. Use the procedure below. Press [Register/Edit Box] in the box list screen. Highlight the box whose details you wish to check Document Box/Removable Memory - Register/Edit Box or edit and press [Detail/Edit]. Name Owner Used Area...
Page 118: Previewing Documents/Checking Document Details
Basic Operation Previewing Documents/Checking Document Details You can use this function to preview the documents stored in a document box or display the document details for checking. Use the procedure below. Select (highlight) a document to preview and then press [Preview] or [Detail]. Preview the document or check the document details.
Page 119: User Privileges
Basic Operation User Privileges When user login administration is enabled, accessibility to the Document Box components will vary depending on the given user privilege. Accessibilities vary depending on user privilege as follows: Access level Administrator User Accessibility Creating a box Changing box owner Oper- ation...
Page 120 Basic Operation Password Entry Requirement When user login administration is enabled, requirement of a password differs depending on the level of privileges as follows: Administrator: The administrator is not required to enter a password to gain access to any box. User: The user is required to enter a password to gain access to a box which is protected by a password.
Page 121: Canceling Jobs
Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs Stop You can also cancel jobs by pressing the key. Printing jobs Press the Stop key. Cancelling job screen appears. The current print job is temporarily interrupted. Select the job you wish to cancel and press [Cancel].
Page 122: Quick Setup Screen
Basic Operation Quick Setup Screen In the initial screen for copying and sending (the screen which appears immediately after the Copy or Send key is first pressed after power-on), important and generally often used functions are registered from among the versatile functions of this machine.
Page 123: Changing Registration
Basic Operation Functions Available for Function Default Registration Registration Document Document 1: Color Selection • Color Selection Storage 2: Resolution • Resolution 3: Density • Density 4: 2-sided/Book Original • 2-sided/Book Original 5: Original Orientation • Original Orientation 6: Original Image •...
Page 124 Basic Operation Press [Key 3] here as the key to set replacement Copy - Original Image location. Register Original Image function on the Quick Setup screen. Key 1 Key 2 Key 3 Key 4 Key 5 Key 6 Cancel Status 10/10/2008 10:10 Press [OK].
Page 125: Using The Internet Browser
Basic Operation Using the Internet Browser This section explains how to use the Internet browser. NOTE: To use the internet browser, internet browser must be set to [On] in Internet Browser Setting on page 8-80. Launching and Exiting the Browser Use the procedure below to launch and exit the Internet browser.
Page 126 Title bar Close Displays the page title. Closes the Internet browser and returns you to the application list screen. KYOCERA MITA Scroll bars These allow you to scroll the displayed page up, down, left and right by pressing [ ], [...
Page 127: Copying Functions
4 Copying Functions This chapter explains the functions available for copying. • Original Size..................4-2 • Paper Selection..................4-4 • Mixed Sized Originals ................4-8 • Original Orientation ................4-11 • Output Destination ................4-13 • EcoPrint ..................... 4-14 • Single Color Copy ................
Page 128: Original Size
Copying Functions Original Size Specify the size of originals being scanned. Be sure to specify the original size when copying non-standard sizes. The following options are available. Item How to Select Sizes Standard Have the size of Inch models: Auto, Ledger, Legal, Sizes 1 original detected Letter, Letter-R, Statement,...
Page 129 Copying Functions Press [Org./Paper/Finishing] and then [Original Size]. Press [Standard Sizes 1 ], [Standard Sizes 2 ], Ready to copy. Copies [Others] or [Size Entry] to select the original size. Original Size Auto Ledger Letter Standard Sizes 1 Letter Legal Statement Standard Place original.
Page 130: Paper Selection
Copying Functions Paper Selection Select the paper source that contains the required paper size. NOTE: Specify in advance the size and type of the paper loaded in the cassette (refer to Original/Paper Settings on page 8-5). Selecting the Cassette Use the procedure below to select the paper supply cassette. Press the Copy key.
Page 131 Copying Functions Selecting the Multi Purpose Tray Change the paper size and media type. The available paper sizes and media types are shown in the table below. How to Category Item Sizes Select Paper Standard Choose from Inch models: Ledger, Legal, Size Sizes 1 the standard...
Page 132 Copying Functions For instructions on how to specify the custom paper sizes (Custom 1 to 4), refer to Adding a Custom Size and Media Type for Paper to Print on page 8-6. The input units can be changed in the System menu. Refer to Switching Unit of Measurement on page 8-15.
Page 133 Copying Functions Press [OK]. Press the Start key to start scanning the originals. When the machine is ready, the confirmation screen for the specified paper appears. Load the required paper in the multi purpose tray and press [Continue] to start copying. OPERATION GUIDE...
Page 134: Mixed Sized Originals
Copying Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be loaded in a batch and copied. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows.
Page 135 Copying Functions Originals of Different Widths Place all originals of different widths. The supported combinations of originals are as follows. NOTE: When mixing the original sizes as using the following combination: Folio, A4-R, and B5-R, make sure to set the System Menu key -> Common Settings -> Original / Paper Settings -> Original Auto Detect to [On] for [Folio].
Page 136: Selecting How To Copy Originals
Copying Functions Selecting How to Copy Originals Select whether you wish to create individual copies on different size papers matching the original sizes or to produce all copies on the same size papers. NOTE: This function is available regardless of whether originals have the same width or not. The table below shows the finished document sizes for the different original size options.
Page 137: Original Orientation
Copying Functions Original Orientation Select the original orientation to use the following functions. • Zoom (XY Zoom) • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets • Stapling/Punch (optional feature) If [On] is selected as the Orientation Confirmation on page 8-18 setting in the System Menu, the selection screen for original orientation appears when you select any of the above functions.
Page 138 Copying Functions Use the procedure below to select the orientation when placing the originals on the platen. Press the Copy key. Place the originals on the platen. Press [Org./Paper/Finishing] and then [Original Orientation]. Select [Top Edge Top] or [Top Edge Left] as the way Ready to copy.
Page 139: Output Destination
Copying Functions Output Destination You can use the procedure below to select an output destination such as the optional document finisher for your copies. NOTE: Optional output destinations include the job separator, document finisher, 3,000 sheet document finisher and mailbox. The table below shows the available output destinations.
Page 140: Ecoprint
Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion where high quality print is unnecessary. The procedure for making copies using EcoPrint is explained below. Press the Copy key. Place the originals on the platen.
Page 141: Single Color Copy
Copying Functions Single Color Copy Specify one of Cyan, Magenta, Yellow, Red, Green, or Blue, and produce copies with that color regardless of original type. Follow the steps as below for Single Color Copy. Press Copy key. Place the originals on the platen. Press [Color/Image Quality], [Color Selection] and then press [Single Color].
Page 142: Color Balance Adjust
Copying Functions Color Balance Adjust Adjust the strength of cyan, magenta, yellow, and black to make fine hue adjustments. NOTE: This feature is used with full color copying. This feature can not be used together with Adjusting Density (see page 3-14). This feature can not be used together with One touch Image Adjust (see page 4-19).
Page 143: Hue Adjustment
Copying Functions Hue Adjustment Adjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make more creative copies. The items that may be configured are as follows. •...
Page 144 Copying Functions Example 1 Yellow Select [Yellow - Green & Blue - Magenta], and press [ ] to adjust yellow closer to green, and blue Green closer to magenta. Magenta Cyan Blue Example 2 Yellow Select [Cyan - Blue & Red - Yellow], and press [ to adjust yellow closer to red , and blue closer to Green cyan.
Page 145: One-Touch Image Adjust
Copying Functions One-touch Image Adjust Adjust images as desired to more vivid or more dull images. The items that may be configured are as follows: Vivid, Dull, Sharp, Smooth, Light, Dark Refer to the sample image in Quick Guide to Adjusting Image Quality for examples of the effect of each setting. NOTE: This feature is used with full color copying.
Page 146: Sharpness Adjust
Copying Functions Sharpness Adjust Adjust the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such † as magazine phots, in which moire patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Unsharpen].
Page 147: Background Density Adjust
Copying Functions Background Density Adjust Lightens the background of color originals with dark backgrounds. NOTE: This feature is used with full color and auto color copying. Background Density Adjust is disabled during auto color copying when the a black & white Original Copy original has been detected.
Page 148: Combine Mode
Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated. NOTE: Combine mode is available for the copy paper sizes of A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, 8K, 16K and 16K-R.
Page 149 Copying Functions 4-in-1 Mode For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet. The following 4-in-1 options and output orientations are available. Original Copy Orientation of Original Platen Document processor NOTE:...
Page 150 Copying Functions Press [Layout/Edit] and then [Combine]. Press [2 in 1] or [4 in 1], and choose the page layout Ready to copy. Copies of Layout. Combine Layout 2 in 1 Place original. Left then Right then Down Down None 4 in 1 Border Line Original...
Page 151: Margin/Centering Mode
Copying Functions Margin/Centering Mode Shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. When you copy onto paper different from the original size, you can center the original image on the paper. The following margin widths are available.
Page 152 Copying Functions If you selected [Auto], press [OK]. If you pressed Copies Ready to copy. [Manual], enter the margins in the displayed screen Margin/Centering - Back Page and then press [OK]. Left/Right (-0.75 - +0.75) Auto " 0.25 Manual Place original. # Keys Top/Bottom (-0.75 - +0.75)
Page 153: Border Erase
Copying Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when making copies. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book Erases black borders around the edges and in the...
Page 154: Border Erase To Back Page
Copying Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Border Erase performed using the same setting Page as the front page Do Not Erase...
Page 155: Booklet From Sheets
Copying Functions Booklet from Sheets The Booklet copying option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can copy the cover page onto colored paper or thick paper. Paper for the cover is supplied from the multi purpose tray.
Page 156: For Top Binding
Copying Functions For binding on the right side The folded copies can be read from right to left. Original Copy For top binding The folded copies can be read from top to bottom. Original Copy The procedure for using Booklet copying is explained below. Press the Copy key.
Page 157 Copying Functions Press [Original Orientation] to choose orientation of the originals, either [Top Edge Top] or [Top Edge Left]. Then press [OK]. If the optional 3,000 sheet document finisher and folding unit are installed, the [Saddle Stitch] option is displayed. To use saddle stitching, press [Saddle Stitch] and then press [Bind and Fold].
Page 158: Cover Mode
Copying Functions Cover Mode Add a cover to the finished copies. You can copy the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the multi purpose tray.
Page 159: Form Overlay
Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the machine's memory. Forms Original Copy NOTE:...
Page 160: Page Numbering
Copying Functions Page Numbering Number multiple pages of originals in sequential order. The formats for numbering are [-1-], [P.1] or [1/n]. The format [1/n] prints the total number of pages in the place of n. Select Top Left, Top Middle, Top Right, Bottom Left, Bottom Middle or Bottom Right as the page numbering position.
Page 161 Copying Functions If you do not want page numbering through to the last page, press [Last Page]. Select Manual and use [+] or [-] to enter the final page to be numbered (a negative number of pages counting backwards from the last page). Then press [OK]. You can set a value up to -10.
Page 162: Memo Mode
Copying Functions Memo Mode Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space or add lines to indicate page boundaries. NOTE: Memo mode is available for the copy paper sizes of Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Statement-R, A3, B4, Folio, A4, A4-R, B5, B5-R, A5-R, 8K, 16K and 16K-R.
Page 163: Types Of Page Boundary Lines
Copying Functions Types of Page Boundary Lines The following boundary lines are available. None Solid Dotted Borders (Cropmark) Use the procedure below to insert page boundary lines on your copies. Press the Copy key. Place the originals on the platen. Press [Layout/Edit] and then [Memo Page].
Page 164: Poster
Copying Functions Poster For using this device to make copies larger than the maximum paper size, use Poster mode to separate and copy an enlarged image onto multiple pages. The completed copies have overlapping areas. A single large page can be created by pasting those areas together.
Page 165 Copying Functions Select enlargement method. Ready to copy. Copies If [Copy Size] is selected, set the output paper size. Poster Separate and copy an image suitable for the selected copy size. If [Zoom Priority] is selected, set the output zoom Copy Size Place original.
Page 166: Image Repeat/Double Copy
Copying Functions Image Repeat/Double Copy Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat. Image Repeat Copies the original image multiple times onto 1 sheet at a specified magnification. You can also specify how much of the original is repeatedly copied.
Page 167 Copying Functions Press [+] or [–] to input the area of the original to be repeated. With metric models, you can enter the border width directly using the numeric keys after pressing [#- Keys]. Y1: Length from top left of platen to top edge of repeat area X1: Length from Height from top left of platen to left edge of repeat area...
Page 168: Continuous Scan
Copying Functions Continuous Scan When a large number of originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then copied as one job. With this function, originals are scanned until you press [Scan Finish].
Page 169 Copying Functions Place the next original and press the Start key. Repeat these steps to scan the remaining originals. After scanning all originals, press [Finish Scan] to start copying. OPERATION GUIDE 4-43...
Page 170: Auto Image Rotation
Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 8-28. The procedure for making copies using Auto Image Rotation is explained below.
Page 171: Negative Image
Copying Functions Negative Image Inverts black and white portions of the image for printing. NOTE: This function is only available for black and white copy mode. Use the procedure below to make negative image copies. Press the Copy key. Place the originals on the platen. Press [Advanced Setup] and then [Negative Image].
Page 172: Mirror Image
Copying Functions Mirror Image Copies the mirrored image of the original. NOTE: This function is only available for black and white copy mode. Use the procedure below to make mirror image copies. Press the Copy key. Place the originals on the platen. Press [Advanced Setup] and then [Mirror Image].
Page 173: Job Finish Notice
Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish. NOTE: PC should be configured in advance so that E-mail can be used.
Page 174 Copying Functions To directly enter the E-mail address, press Ready to copy. Copies [Address Entry]. Press [E-mail Address], enter the Job Finish Notice address and press [OK]. E-mail Address Book Address Address Entry Add Shortcut Cancel Status 10/10/2008 10:10 Press [OK]. Press the Start key to start copying.
Page 175: File Name
Copying Functions File Name Names a copy job. Add other information such as date and time or job number as necessary. You can check a job history or job status using the job name, date and time, or job number specified here. Use the procedure below to assign a name to your copy job.
Page 176: Priority Override
Copying Functions Priority Override Suspends a current job and gives the selected job priority for copying. The suspended job resumes after Priority Override copying is finished. NOTE: The current job that is selected as Priority Override cannot be suspended. The procedure for using Priority Override is explained below. Press the Copy key.
Page 177: Repeat Copy
Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered.
Page 178: Outputting Repeat Copy Jobs
Copying Functions Outputting Repeat Copy Jobs The Repeat Copy jobs are stored in the Document Box. Refer to Job Box on page 3-40 to print out the Repeat Copy jobs. Maximum Number of Repeat Copy Jobs Retained You can use the procedure below to change the maximum number of copy jobs that can be retained in the document box.
Page 179: Ohp Backing Sheet Mode
Copying Functions OHP Backing Sheet Mode When two or three OHP transparencies are stacked on top of each other, static electricity may make them difficult to handle. When using OHP Backing mode, a paper sheet is automatically inserted between each transparency, making them easier to handle.
Page 180 Copying Functions Press [Advanced Setup] and then Press [OHP Backing Sheet]. Press [Blank Sheet] or [Copied Sheet]. Ready to copy. Copies OHP Backing Sheet Select the paper source to feed paper. Blank Sheet Place original. Auto Letter Copied Sheet Plain Ledger Plain Original...
Page 181: Program (Copying And Sending)
Copying Functions Program (Copying and Sending) After registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling.
Page 182: Editing And Deleting Programs
Copying Functions Place the originals and press the Start key. Copying is performed according to the registered program. Editing and Deleting Programs You can change program number and program name, or delete program. Use the procedure below to edit or delete a program. Press the Program key.
Page 183: Registering Shortcuts (Copy, Send, And Document Box Settings)
Copying Functions Registering Shortcuts (Copy, Send, and Document Box Settings) Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts for copying functions, sending functions, and functions set for document box.
Page 184: Editing And Deleting Shortcuts
Copying Functions Editing and Deleting Shortcuts Follow the steps as below to change shortcut number/name or delete shortcut. In the setup screen of each function, press [Add Shortcut] in the bottom of the screen. Press [Edit] and press the keys corresponding to the shortcut number (01 to 06) to change or delete.
Page 185: Sending Functions
5 Sending Functions This chapter explains the functions available for sending originals. • Original Size Selection..........5-2 • Sending Size Selection ..........5-4 • Zoom................5-6 • Centering ..............5-7 • Mixed Sized Originals ...........5-8 • 1-sided/2-sided Selection..........5-11 • Original Orientation .............5-12 • File Format..............5-14 •...
Page 186: Original Size Selection
Sending Functions Original Size Selection Select the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of nonstandard sizes. Choose the original size from the following groups of original size. Item Detail Size...
Page 187: Sending Functions
Sending Functions Press [Standard Sizes 1], [Standard Sizes 2], Ready to send. Destination [Others], or [Size Entry] to select original size. Place original. Original Size Auto Ledger Letter Standard Sizes 1 Letter Legal Statement Standard Place original. Sizes 2 Statement 11x15"...
Page 188: Sending Size Selection
Sending Functions Sending Size Selection Select the sending size (the size of image to be sent). The table below lists the sizes. Item Detail Size Standard Select from Same Inch models: Same as Original Size, Sizes 1 as Original Size or Ledger, Legal, Letter, Statement, Standard Size.
Page 189 Sending Functions Press [Standard Sizes 1], [Standard Sizes 2], or Ready to send. Destination [Others] to select the sending size. Place original. Sending Size Same as Ledger Letter Standard Original Size Sizes 1 Legal Statement 11x15" Standard Place original. Sizes 2 8.5x13.5"...
Page 190: Zoom
Sending Functions Zoom Scans the original by automatically zooming it depending on the sending size. The table below lists the available options. Item Detail 100% No Zoom (to be scanned at actual size) Auto Zoomed automatically according to the specified sending size.
Page 191: Centering
Sending Functions Centering When you have scanned the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the centering, the image is placed with a margin equally created at each of the page Top/Bottom and Left/Right.
Page 192: Mixed Sized Originals
Sending Functions Mixed Sized Originals Using the optional document processor, the originals of different sizes can be placed in a batch and sent. In this operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Originals of the Same Width When the original widths are the same, the combinations of originals that can be placed are as follows.
Page 193 Sending Functions When the original widths are different The combinations of originals of different sizes that can be placed together are as follows. NOTE: You cannot scan two-sided originals when placing originals of different widths. When mixing the original sizes as using the following combination: Folio, A4-R, and B5-R, make sure to set the System Menu key ->...
Page 194 Sending Functions Use the procedure below to send mixed sized originals as a batch. Press the Send key. Place the original into the document processor. IMPORTANT: When you place originals of different width, place the top edge of originals to align with the width guide at the backside.
Page 195: 1-Sided/2-Sided Selection
Sending Functions 1-sided/2-sided Selection Select the type and binding of original depending on the original. The table below lists the binding directions for each original type. Original Type Binding 1-sided Sheet Original 1-sided — 2-sided Sheet Original 2-sided* Binding Left/Right, Binding Top Open Book Original such Book...
Page 196: Original Orientation
Sending Functions Original Orientation To send the document in the orientation that can be read properly, specify the upper orientation of original. To use the functions below, select the orientation in which the original is set on the platen. • 2-sided/Book Original •...
Page 197 Sending Functions Select original orientation from [Top Edge Top] and Ready to send. Destination [Top Edge Left]. Place original. Original Orientation Select the orientation of the original document's top edge. Place original. Original Top Edge Top Top Edge Left Zoom 100% Paper Preview...
Page 198: File Format
Sending Functions File Format Select the file format of the image to send. The table below lists the file formats and their details. Adjustable range of image File Format Color mode quality 1 Low Quality (High Comp.) to Auto Color (Color/Grayscale), 5 High Quality (Low Comp.) Auto Color (Color/Black and White), Full Color, Grayscale,...
Page 199: File Separation
Sending Functions When the color mode in scanning has been Ready to send. Destination selected for Grayscale or Full Color, set the image Place original. File Format quality. Image Quality If you selected [PDF] or [High Comp. PDF], press TIFF Place original.
Page 200: Pdf Encryption Functions
Sending Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. The items you can restrict the access level with are as follows. Item Value Detail...
Page 201 Sending Functions Press [Confirmation] and enter the password again for confirmation. Then press [OK]. When you enter the password to edit the PDF file, select [On] of Password to Edit/Print Document. In the same way as the entry of Password to Open Document, enter the password to change the PDF file.
Page 202 Sending Functions Press [ ] of Changes Allowed, and select the item (the scope of limit). The item to be displayed differs according to the version of Acrobat selected in Compatibility in step 4. The table below shows the available settings. Item Detail Not Allowed...
Page 203: Image Quality
Sending Functions Image Quality Select image quality suitable to the type of original. The table below shows the quality options. Item Detail Text+Photo Text and photos together. Photo For photos taken with a camera. Text Only text, no photos. for OCR For documents to be read by OCR.
Page 204: Adjusting Density
Sending Functions Adjusting Density Use the procedure below to adjust the density when scanning the originals. The table below shows the available settings. Item Detail Manual Adjust density using 7 or 13 levels. Auto Optimum density is selected according to the density of the original.
Page 205: Scan Resolution
Sending Functions Scan Resolution Select the fineness of scanning resolution. The finer the scanning becomes (the larger the number becomes), the better the image quality becomes. However, better resolution also results in larger file size (file capacity) and longer scanning and sending times. The selectable resolution is 200x100dpi Normal, 200x200dpi Fine, 200x400dpi Super Fine, 300x300dpi, 400x400dpi Ultra Fine, or 600x600dpi.
Page 206: Sharpness
Sending Functions Sharpness Select the sharpness of the image outline. The table below shows the available settings. Item Detail Sharpen Emphasize the image outline. Make letters and lines appear sharper. Unsharpen Blur the image outline. Can weaken a Moire effect (grids appearing as wavelike patterns when scanning printed photos).
Page 207: Background Density Adjustment
Sending Functions Background Density Adjustment Lightens the background of the colored original when it is too dark. NOTE: You cannot adjust the background density if you selected [Black & White] in Color / Grayscale / Black and White Selection (see page 5-24). Use the procedure below to set the background density when sending scanned images.
Page 208: Color / Grayscale / Black And White Selection
Sending Functions Color / Grayscale / Black and White Selection This feature allows you to select the color mode used for scanning when sending images. You can select from Auto(Color/Gray), Auto(Color/B & W), Full Color, Grayscale or Black & White. Use the procedure below to select the color mode when sending scanned images.
Page 209: Continuous Scan
Sending Functions Continuous Scan When the multi-page originals cannot be placed in the document processor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another until you press [Scan Finish].
Page 210: Border Erase
Sending Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when scanning and sending originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Copy Border Erase Book...
Page 211 Sending Functions Border Erase to Back Page When scanning a 2-sided original, this allows you to erase the borders on the back of the original. The table below shows the available settings. Item Detail Same as Front Border Erase performed using the same setting Page as the front page Do Not Erase...
Page 212: Enter Document Name/File Name
Sending Functions Enter Document Name/File Name This setting allows you to assign a document name to scanned images. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that you are sending. Press the Send key.
Page 213: Enter E-Mail Subject And Body
Sending Functions Enter E-mail Subject and Body When sending E-mail, enter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then send the E-mail. Press the Send key. Press [Advanced Setup] and then [E-mail Subject/ Body].
Page 214: Wsd Scan
Installing Driver Software (for Windows Vista) Click Start and then Network in the computer. Right-click the machine’s icon (Kyocera:Taskalfa XXX:XXX) and then click Install. NOTE: If the User Account Control window appears, click Continue.
Page 215 Sending Functions Select the destination computer and press [OK]. WSD Scan - Selecting Computer Select the destination computer and press [OK]. Press [Reload] to reload the computer list. Computer Name Reload You can view information on the selected computer pc00010 by pressing [Detail].
Page 216: Job Finish Notice
Sending Functions Job Finish Notice This feature sends an e-mail providing notification that transmission has been completed. Use the procedure below to specify the Job Finish Notice settings. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then [Job Finish Notice].
Page 217: Send And Print
Sending Functions Send and Print When you send originals, this feature allows you to print a copy of the document being sent. The procedure for using Send and Print is explained below. Press the Send key. Place the originals on the platen. Press [Advanced Setup] and then [Send and Print].
Page 218: Send And Store
Sending Functions Send and Store When you send originals, this feature allows you to store a copy of the document being sent in a Custom Box. The procedure for using Send and Store is explained below. Press the Send key. Place the originals on the platen.
Page 219: Ftp Encrypted Tx
Click Advanced -> Secure Protocols in the COMMAND CENTER. Be sure that SSL of Secure Protocol Settings is On and one or more effective encryption are selected in Clientside Settings. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE 5-35...
Page 220: Color Type
Sending Functions Color Type This sets the color type when you send color documents. The table below shows the available settings. Item Detail – sRGB Match the color reproduction space between sRGB compatible systems. Selecting RGB displays the color profile values set on the machine. Press System Menu key.
Page 221: Document Box
6 Document Box This chapter explains the typical procedure for utilizing Document Box. • Using a Custom Box .............6-2 • Using a Job Box............6-12 • Printing Documents Stored in Removable USB Memory ..................6-20 • Saving Documents to USB Memory (Scan to USB) ...6-22 OPERATION GUIDE...
Page 222: Using A Custom Box
Document Box Using a Custom Box NOTE: In the following explanation, it is assumed that user login administration is enabled. For details on User Logon privileges, refer to User Privileges on page 3-47. Creating a New Custom Box Use the procedure below to create a new box in the user box. Press the Document Box key.
Page 223 Document Box Item Detail Usage Restriction To preserve the hard disk capacity, the storage capacity for a box can be restricted. To enable a capacity restriction enter a value for the storage capacity of the Custom Box in megabytes by pressing [-, +] or number keys. You can enter a limit between 1 and 30,000.
Page 224: Storing Documents
Document Box Set the time at which the document is deleted by pressing [+], [-]. Press [# Keys] to enter the time directly using the numeric keys. Press [OK]. The time for document deletion is set. Storing Documents The procedure for storing documents in a custom box is explained below. Press the Document Box key.
Page 225: Printing Documents
Document Box Printing Documents The procedure for printing documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to print and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 226: Sending Documents
Document Box Sending Documents The procedure for sending documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to send and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 227 Document Box Form Overlay from Custom Boxes This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes and then print the results. Use the procedure below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to overlay the image into and print, and then press [Open].
Page 228: Editing Documents
Document Box Editing Documents This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple documents together. You can also copy documents to USB memory connected to this machine. Moving a Document / Copying a Document The procedure for moving or copying documents is explained below.
Page 229 Document Box To copy or move the document to a custom box, Job Box. select the destination box. Move to Custom Box To copy the document to USB memory, selected Select the destination box and press [Move]. the destination folder and press [Next]. If Document necessary, set the saved file size and the file Name...
Page 230 Document Box Arrange the documents into the order in which they Join are to be joined. Confirm the order of documents to combine. Highlight the document you want to rearrange and File Name Date and Time Size press [Up] or [Down] to move it to the correct place 2008101010574501 10/10/2008 09:40 21 MB...
Page 231: Deleting Documents
Document Box Deleting Documents The procedure for deleting documents in a custom box is explained below. Press the Document Box key. Press [Custom Box], select the box containing the document you want to delete and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password.
Page 232: Using A Job Box
Document Box Using a Job Box Private Print/Stored Job Box Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/ Stored Job. Refer to the Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver. Printing a Document in Private Print/Stored Job Box You can print documents stored in a Private Print/Stored Job box.
Page 233: Quick Copy/Proof And Hold Print Box
Document Box Deleting a Document You can delete documents stored in a Private Print/Stored Job box. Use the procedure below to delete a document. Press the Document Box key. Press [Job Box]. Select [Private Print/Stored Job] and press [Open]. Select the creator of the document and press Job Box.
Page 234 Document Box Press [Document Box/Removable Memory], [Next] of Job Box, then [Change] of Quick Copy Job Retention. Press [+] or [–] to enter the maximum number of Document Box/Removable Memory - Quick Copy Job Retention stored jobs. You can enter any number between 0 Set the maximum number of quick copy/proof print jobs to retain.
Page 235: Deleting A Document
Document Box Select the document to print, and press [Print]. Job Box. User: File Name Date and Time Size File 10/10/2008 09:40 File 10/10/2008 09:45 File 10/10/2008 09:50 Detail File 10/10/2008 09:55 File 10/10/2008 10:00 Delete Print Close Status 10/10/2008 10:10 Specify the number of prints as desired.
Page 236: Repeat Copy Box
Document Box Repeat Copy Box Setting the Number of Stored Jobs To maintain free space on the hard disk, you can set the maximum number of stored jobs. Use the procedure below to specify the maximum number of stored jobs. Press the System Menu key.
Page 237 Document Box Select the document to print and press [Print]. Job Box. Repeat Copy Name Date and Time Size 1010200800101002 10/10/2008 10:00 Detail Print Delete Close Status 10/10/2008 10:10 If the document is protected by a password, enter the password using the numeric keys. Press [Start Print] to start printing.
Page 238 Document Box Form for Form Overlay Box Storing a Form You can store forms to be used for the form overlay in the Form for Form Overlay box. You can store a 1-page form. Use the procedure below to store a form. Press the Document Box key.
Page 239 Document Box Deleting a Form Stored You can delete the form stored in the Form for Form Overlay box. Use the procedure below to delete a form. Press the Document Box key. Press [Job Box]. Select [Form for Form Overlay] and press [Open]. Select the form to delete and press [Delete].
Page 240: Printing Documents Stored In Removable Usb Memory
Document Box Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. Limitations • The following file types can be printed: •...
Page 241: Removing Usb Memory
Document Box NOTE: To return to a higher level folder, press [Up]. Select the file to be printed and press [Print]. Removable Memory. Removable Memory Name Date and Time Size Document 10/10/2008 09:30 Document 10/10/2008 09:40 001/999 Document 10/10/2008 09:50 Memory Document 10/10/2008 10:00...
Page 242: Saving Documents To Usb Memory (Scan To Usb)
Document Box Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format. NOTE: The maximum number of the storable files is 100.
Page 243 Document Box Set the type of original, file format, etc., as desired. Press the Start key. The original is scanned and the data is stored in the USB memory. IMPORTANT: When removing the USB memory, ensure that you use the correct removal procedure, as described in Removing USB Memory on page 6-21.
Page 244 Document Box 6-24 OPERATION GUIDE...
Page 245: Status / Job Cancel
7 Status / Job Cancel This chapter explains how to check the status and history of jobs and cancel the jobs being processed or waiting to be printed. This chapter also explains how to check the remaining amount of toner and paper and the status of devices, and how to cancel the fax communication.
Page 246: Checking Job Status
Status / Job Cancel Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Sending Jobs - Timer waiting, and Storing Jobs.
Page 247 Status / Job Cancel Details of the Status Screens The items and keys displayed on the status screens are as follows. For information on how to display the Status screen, see Displaying Status Screens on page 7-2. Printing Jobs Status Screen Status Status Job Type...
Page 248 Status / Job Cancel Item / Key Detail ] of Job Type Sorts by specific type of job [Pause All Print Jobs] Pauses all the printing jobs. By pressing this key again, the printing jobs will be resumed. [Cancel] Select the job to be canceled from the list, and press this key.
Page 249 Status / Job Cancel Sending Jobs Status screen Status Status Scheduled Job Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 abc@def.com InProcess Cancel Detail Printing Jobs Sending Jobs Storing Jobs Device/ Paper/Supplies Communication 10/10/2008 10:10 Status The table below lists the items displayed in the Sending Jobs Status screen.
Page 250 Status / Job Cancel Item / Key Detail [Detail] Select the job whose detailed information you want to display from the list, and press this key. (Refer to Checking the Detailed Information of Histories on page 7-10) Storing Jobs Status screen Status Status Job Type...
Page 251: Checking The Detailed Information Of Jobs
Status / Job Cancel Display / Key Details ] of Job Type Only selected type of jobs are displayed. [Cancel] Select the job you want to cancel from the list, and press this key. [Detail] Select the job whose detailed information you want to display from the list, and press this key.
Page 252 Status / Job Cancel In Sending Jobs, you can check the destination by Detail Job No.: 000080 pressing [Detail] in Status/Destination. Job No.: Status/Destination: Detail 000080 Processing Job Type: Destination: Sending Job - E-mail ABCDE User Name: User1 Job Name: doc20070404115151 Accepted Time: 10:10:10...
Page 253: Checking Job History
Status / Job Cancel Checking Job History Check the history of completed jobs. NOTE: Job history is also available by COMMAND CENTER or KM-NET VIEWER from the computer. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available.
Page 254: Checking The Detailed Information Of Histories
Status / Job Cancel Press either of [Printing Jobs], [Sending Jobs], or Status [Storing Jobs] to check the log, and press [Log]. Status Job Type Job No. End Date Type Job Name User Name Result 000080 01/25 14:14 doc20070225141427 Completed 000081 01/25 14:22 doc20070225142253 Completed...
Page 255: Sending The Job Log History
Status / Job Cancel Sending the Job Log History You can send the job log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. Setting the destination Set the destination to which job log histories are sent.
Page 256: Setting E-Mail Subject
Status / Job Cancel Press [On] and enter the number of jobs in the job Report - Auto Sending log history print by using [+]/[-] or the numeric keys. Send job log history to the specified destination after a set number of jobs have been logged.
Page 257: Pause And Resumption Of Jobs
Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waiting. The procedure for pausing and resuming jobs is explained below. Press the Status/Job Cancel key. Press [Pause All Print Jobs] on the Printing Jobs Status Status screen.
Page 258: Canceling Of Jobs
Status / Job Cancel Canceling of Jobs For more information on canceling jobs, refer to the Canceling Jobs on page 3-49. Priority Override for Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. The procedure for using Priority Override is explained below.
Page 259: Reordering Print Jobs
Status / Job Cancel Reordering Print Jobs This function allows you to select a queued print job and raise its output priority. The procedure for reordering print jobs is explained below. Press the Status/Cancel key. Press the [Printing Jobs]. Select the job to be assigned a higher priority and Status press [Move Up].
Page 260: Checking The Remaining Amount Of Toner And Paper
Status / Job Cancel Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staples on the touch panel. Use the procedure below to check the remaining amounts. Press the Status/Job Cancel key. Press [Paper/Supplies] to check the remaining Status amount of toner, paper, and staples.
Page 261: Device/Communication
Status / Job Cancel Device/Communication Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Displaying Device/Communication Screen The procedure for using the Device/Communication screen is explained below. Press the Status/Job Cancel key.
Page 262: Removing The Usb Memory
Status / Job Cancel Configuring the Devices Status Scanner Hard Disk Ready. Overwriting... Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 FAX Port 2 Dialing... Receiving... Line Off Manual RX Line Off i-FAX Check New FAX Printing Jobs Sending Jobs Storing Jobs Device/...
Page 263: Canceling Fax Communication
Status / Job Cancel When Device can be removed safely. is displayed, remove the USB memory. Canceling FAX Communication Cancel fax communication. Use the procedure below to cancel the fax communication. Press the Status/Job Cancel key. Press [Device/Communication] > [Line Off] in FAX Status Port 1 or FAX Port 2.
Page 264 Status / Job Cancel 7-20 OPERATION GUIDE...
Page 265: Default Setting (System Menu)
8 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings ............8-2 • Copy Settings..............8-33 • Sending Settings............8-38 • Document Box Settings ..........8-41 • Printer Settings ............8-44 •...
Page 266: Common Settings
Default Setting (System Menu) Common Settings Common settings include; • Switching the Language for Display [Language] …8-2 • Default Screen …8-3 • Sound …8-4 • Original/Paper Settings …8-5 • Switching Unit of Measurement …8-15 • Error Handling …8-15 • Paper Output …8-17 •...
Page 267: Default Screen
Default Setting (System Menu) Default Screen Select the screen appearing right after start-up (default screen). The options are as follows. The table below lists the available screens. Item Description Copy The Copy screen (the screen shown when the Copy key is pressed) appears.
Page 268 Default Setting (System Menu) Sound Set options for buzzer sound during the machine operations. The table below lists the buzzer types and their settings and details. Item Value Description Volume 0 (Mute), 1 (Minimum) Set the buzzer volume to 5 (Maximum) level.
Page 269 Default Setting (System Menu) Original/Paper Settings Register additional types and sizes of originals and paper. Custom Original Size Setup Set up frequently-used custom original sizes. The custom size options are displayed on the screen to select original size. The dimensions available are as follows. The table below lists the sizes that can be registered.
Page 270 Default Setting (System Menu) Adding a Custom Size and Media Type for Paper to Print Set up a maximum of four frequently-used custom paper sizes. The custom size options are displayed on the screen to select paper set in the multi purpose tray. The table below lists the sizes that can be registered.
Page 271 Default Setting (System Menu) Paper Size and Media Type Setup for Cassettes Select paper size and media type for Cassette 1, 2 and optional paper feeders (Cassette 3 and 4). The available paper sizes and media types are shown in the table below. Item Description Paper...
Page 272 Default Setting (System Menu) Press [OK]. The previous screen reappears. Press [Change] of Media Type to select media type and press [OK]. Paper Size and Media Type Setup for Multi Purpose Tray Select size and media type for multi purpose tray. Set up frequently-used size and media type before use. The available paper sizes and media types are shown in the table below.
Page 273 Default Setting (System Menu) Refer to Paper Weight on page 8-9 for selecting Custom 1- 8 from Media Type. To print on preprinted or prepunched paper or on letterhead, refer to Special Paper Action on page 8-14. NOTE: To change to a media type other than Plain, refer to Paper Weight on page 8-9 Use the procedure below to select the paper size and media type for manual paper feed.
Page 274 Default Setting (System Menu) Extra Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Heavy Recycled (defaut) Preprinted (defaut) Bond (defaut) Cardstock (defaut) Color (defaut) Prepunched (defaut) Letterhead (defaut) Thick (defaut) Envelope (defaut) Coated (defaut) High Quality (defaut)
Page 275 Default Setting (System Menu) Press [Close]. The previous screen reappears. To change the duplex printing settings for Custom 1 (-8), press [Next] of Custom 1(-8) and then [Change] of Duplex. Select [Prohibit] or [Permit] and press [OK]. The previous screen reappears. Press [Close].
Page 276 Default Setting (System Menu) Item Description 11x15" Select the 11×15" size for automatic detection. Use the procedure below to set automatic detection of originals. Press the System Menu key. Press [Common Settings], [Next] of Original / Paper Settings and then [Change] of Original Auto Detect.
Page 277 Default Setting (System Menu) Press [Common Settings], [Next] of Original / Paper Settings, [ ] and then [Change] of Paper Source for Cover. Select the paper source to load cover paper. Press [OK]. OPERATION GUIDE 8-13...
Page 278 Default Setting (System Menu) Special Paper Action When printing on Prepunched, Preprint, and Letterhead, punch-holes might not be aligned or the print direction might be upside-down depending on how originals are set and the combination of copying functions. In such a case, select [Adjust Print Direction] to adjust the print direction.
Page 279 Default Setting (System Menu) Switching Unit of Measurement Select inch or metric for the unit for paper dimensions. Use the procedure below to change the input units. Press the System Menu key. Press [Common Settings] and then [Change] of Measurement. Select [mm] for metric or [inch] for inch.
Page 280 Default Setting (System Menu) No Staple Error Select what to do when staples run out during printing. Item Description Ignore Printing continues without stapling. Display Error Error message to cancel printing is displayed. NOTE: The messages are displayed when the optional document finisher or 3,000 sheet document finisher is installed.
Page 281 Default Setting (System Menu) Paper Mismatch Error Select what to do when the selected paper size or type does not match paper size or type loaded in the specified paper source while printing from the computer. Processing Description Ignore The setting is ignored and the job is printed.
Page 282: Orientation Confirmation
Default Setting (System Menu) Use the procedure below to select the output tray. Press the System Menu key. Press [Common Settings] and then [Next] of Paper Output. Press [Change] of Copy/Custom Box, Printer, or FAX Port 1 or FAX Port 2. NOTE: FAX Port 1 appears when the optional fax kit is installed.
Page 283 Default Setting (System Menu) Settings for Color Toner Empty Action Select whether printing is prohibited or the Print in Black and White setting is used for printing once the color toner runs out. Use the procedure below to specify the action performed when there is no color toner. Press the System Menu key.
Page 284: Function Defaults
Default Setting (System Menu) Function Defaults Defaults are the values automatically set after the warm-up is completed or the Reset key is pressed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. IMPORTANT: When you have changed the defaults, to enable the change immediately, move to the copy, send, or document box screen and press the Reset key.
Page 285 Default Setting (System Menu) Use the procedure below to select the default quality setting for originals. Press [OK]. Original Image Set the default original document type. The available default settings are shown below. Item Description Text+Photo Text and photos together. Photo For photos taken with a camera.
Page 286 Default Setting (System Menu) Color Selection (Copy) Select the default copying color mode setting. The available default settings are shown below. Color mode Description Auto Color Automatically recognize whether documents are color or black and white. Full Color Scan document in full color. Black &...
Page 287 Default Setting (System Menu) Use the procedure below to select the default color mode. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults and then [Change] of Color Select.(Send/ Store). Select the default color mode. Press [OK].
Page 288 Default Setting (System Menu) File Separation Select the default file separation setting. The available default settings are shown below. Item Description Send files in PDF format. TIFF Send files in TIFF format. JPEG Send files in JPEG format. Send files in XPS format. High Comp.
Page 289 Default Setting (System Menu) Zoom Select the enlarged/reduced default when paper size/sending size changed after the originals set. The available default settings are shown below. Item Description 100% Copy (send/save) at actual size (100%). Auto Automatically reduce or enlarge the originals to match paper size/ sending size.
Page 290 Default Setting (System Menu) E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. NOTE: Refer to Send as E-mail on page 3-32. Use the procedure below to set the default e-mail subject and message body. Press the System Menu key.
Page 291 Default Setting (System Menu) You can use the number keypad to enter the number directly. Press [OK]. Border Erase to Back Page Select the Border Erase Method for Back Page of a sheet. The table below shows the available settings. Item Description Same as Front Page...
Page 292 Default Setting (System Menu) Use the procedure below to set the default margin width. Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults, [ ] and then [Change] of Margin Default. Use the [+] or [-] to enter the margin widths for Left/ Right and Top/Bottom(-0.75 - +0.75).
Page 293 Default Setting (System Menu) Press the System Menu key. Press [Common Settings], [ ], [Next] of Function Defaults, [ ] twice, and then [Change] of EcoPrint. Select [Off] or [On] for the default. Press [OK]. PDF/TIFF/JPEG Image Select the default PDF/TIFF/JPEG file quality. Five options are available from 1 Low Quality (High Comp.) to 5 High Quality (Low Comp.).
Page 294 Default Setting (System Menu) High Comp. PDF Image Select the default High Comp. This setting is only displayed when the optional PDF upgrade kit has been used. The table below shows the available settings. Item Description Compression Ratio Compression Ratio is given priority with Priority smaller file size.
Page 295 Default Setting (System Menu) Repeat Copying Select the Repeat Copy default. The options are as follows. The table below shows the available settings. Item Description No Repeat Copy is performed. Repeat Copy is performed. NOTE: This setting is not displayed when the optional Data Security Kit is installed or the Repeat Copy job is set to 0.
Page 296 Default Setting (System Menu) Press [OK]. JPEG/TIFF Print Select the image size (resolution) when printing JPEG or TIFF file. The table below shows the available settings. Item Description Fit to Paper Size Fit the image size to the selected paper size.
Page 297: Copy Settings
Default Setting (System Menu) Copy Settings The following settings are available for copying functions. • Paper Selection …8-33 • Auto Paper Selection …8-33 • Auto % Priority …8-34 • Reserve Next Priority …8-34 • Preset Limit …8-35 • Quick Setup Registration …8-36 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Page 298: Auto % Priority
Default Setting (System Menu) Item Description Same as Original Size Select paper that matches the size of the original, regardless the zoom. Use the procedure below to specify the action performed for Auto Paper Selection. Press the System Menu key. Press [Copy] and [Change] of Auto Paper Selection.
Page 299: Preset Limit
Default Setting (System Menu) Preset Limit Restrict the number of copies that can be made at one time. Options are 1-999 copies. Use the procedure below to set the limit on the number of copies. Press the System Menu key. Press [Copy] and [Change] of Preset Limit.
Page 300 Default Setting (System Menu) Quick Setup Registration Select the copying functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary. Six items from the following options are available. •...
Page 301 Default Setting (System Menu) Select a key (1-6) allocated on the Quick Setup Copy - Original Image Registration screen. Press [Off] to delete a key Register Original Image function on the Quick Setup screen. from the Quick Setup. Key 1 Key 2 Key 3 Key 4...
Page 302: Sending Settings
Default Setting (System Menu) Sending Settings The sending settings allow you to specify the following sending function options. • Quick Setup Registration …8-38 • Color Type …8-39 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Page 303 Default Setting (System Menu) Select a key (1-6) allocated on the Quick Setup Send - Original Size Registration screen. Press [Off] to delete a key Register Original Size function on the Quick Setup screen. from the Quick Setup. Key 1 Key 2 Key 3 Key 4...
Page 304 Default Setting (System Menu) Press the System Menu key. Press [Send] and then [Change] of Default Screen. Press [Destination] or [Address Book]. Press [OK]. 8-40 OPERATION GUIDE...
Page 305: Document Box Settings
Default Setting (System Menu) Document Box Settings The following settings are available for Document Box. • Registering / Editing Box …8-41 • Default Setting …8-41 • Job Box …8-41 • Quick Setup Registration …8-42 Registering / Editing Box Creates a new box, edits a box, or checks details of a box in the custom box, or deletes a box from the custom box.
Page 306 Default Setting (System Menu) Quick Setup Registration Select the Storing in Box, Sending from Box, Printing from Box functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary. The options are as follows.
Page 307 Default Setting (System Menu) Select a key (1-6) allocated on the Quick Setup Document Box/Removable Memory - Color screen. Press [Off] to delete a key from the Quick Register Color Selection function on the Quick Setup screen. Setup. Key 1 Key 2 Key 3 Key 4...
Page 308: Printer Settings
Default Setting (System Menu) Printer Settings Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. • Emulation …8-44 • Color Setting …8-45 • EcoPrint …8-46 •...
Page 309: Color Setting
Default Setting (System Menu) Use the procedure below to select the alternative emulation. Press the System Menu Key. Press [Printer] > [Change] of Emulation > [KPDL(Auto)] > [Alt Emulation]. Select the desired alternative emulation and then press [OK]. Press [OK]. Setting of KPDL error report When an error has occurred during printing in KPDL emulation mode, set whether or not the error report is output.
Page 310: Override A4/Letter
Default Setting (System Menu) EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies where faded printing is not a problem. Use the procedure below to specify the EcoPrint setting. Press the System Menu key. Press [Printer] and [Change] of EcoPrint. Press [Off] or [On].
Page 311 Default Setting (System Menu) Duplex Select binding orientation for duplex mode. The table below shows the available settings. Item Description Finish 1-sided No duplex mode 2-sided Bind Shorter edge ShortEdge bound 2-sided Bind Longer edge LongEdge bound Use the procedure below to select a duplex setting. Press the System Menu key.
Page 312: Form Feed Timeout
Default Setting (System Menu) Orientation Set the default orientation, Portrait or Landscape. Portrait Landscape Printer Printer Use the procedure below to set the default orientation for printing. Press the System Menu key. Press [Printer] and [Change] of Orientation. Press [Portrait] or [Landscape]. Press [OK].
Page 313: Lf Action
Default Setting (System Menu) LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). The table below shows the available settings. Item Description LF Only Only line feed performed. LF and CR Line feed and character return performed.
Page 314: Paper Feed Mode
Default Setting (System Menu) Paper Feed Mode While printing from the computer, select how to feed paper when the paper source and type are specified. The table below shows the available settings. Item Description Auto Search the paper source that matches the selected paper size and type.
Page 315: Printing Reports/Sending Notice
Default Setting (System Menu) Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE: If user login administration is enabled, you can only print by logging in with administrator privileges. Printing Reports Printable reports are as follows.
Page 316: Network Status Page
Default Setting (System Menu) Network Status Page Check the information including network interface firmware version, network address and protocol. Network Status Page TASKalfa 500ci Firmware Version Service Status Page More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose.
Page 317 Default Setting (System Menu) Send Result Report Automatically print a report of transmission result when a transmission is complete. The table below shows the available settings. Item Description No result report printed. Result report automatically printed. Transmitted images can also be attached to the FAX result report.
Page 318: Adjustment/Maintenance
Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. • Copy Density Adjustment …8-54 • Send/Box Density Adjust …8-55 • Drum Refresh …8-55 • Correcting Fine Black Lines …8-55 • System Initialization …8-56 • Display Brightness …8-56 •...
Page 319: Drum Refresh
Default Setting (System Menu) Send/Box Density Adjust Adjust scan density when sending or storing the data in Document Box. Adjustment can be made in 7 levels both in auto and manual density modes. Press the System Menu key. Press [ ], [Adjustment/Maintenance] and [Next] of Send/Box Density Adjust..
Page 320: System Initialization
Default Setting (System Menu) Paper feed direction The table below shows the available settings. Item Description No correction performed. On(Low) Correction performed. The reproduction of the image becomes lower when using Off. On(High) Correction performed. Select this item if black streak remains after using On (Low). The reproduction of the image becomes lower when using On (Low).
Page 321: Silent Mode
Default Setting (System Menu) Use the procedure below to adjust the display brightness. Press the System Menu key. Press [ ], [Adjustment/Maintenance] and [Change] of Display Brightness. Press [1] - [4] (Darker- Lighter) to adjust brightness. Press [OK]. Silent Mode Make the machine run more quietly.
Page 322: Color Registration
Default Setting (System Menu) Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine whether the original is color or black and white during Auto Color Mode. Setting a lower value will result in more originals being identified as color, while a larger value will tend to increase the number of originals being identified as black and white.
Page 323 Default Setting (System Menu) Chart Example Find the location on each chart where 2 lines most closely overlap each other. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. Press [Next] of Registration.
Page 324 Default Setting (System Menu) Repeat steps 6 and 7 to enter the registration values for each chart. Press [Execute] after all values have been entered. Color registration begins. Press [OK] after color registration is complete. Detailed Settings Follow the steps below to perform more detailed correction. Refer to Steps 1-2 of Normal Registration to display the Color Registration screen.
Page 325: Color Calibration Cycle
Default Setting (System Menu) Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. From charts V-1 to V-5, read only the values from V-3 (center).
Page 326: Gray Adjustment
Default Setting (System Menu) Item Description Short Sets a short color calibration cycle and increases the number of times performed, with priority to image quality. Standard Sets a standard color calibration cycle, compromising between image quality and downtime for processing. Long Sets a long color calibration cycle and decreases the number of times performed,...
Page 327 Default Setting (System Menu) As shown in the illustration, place the printed side down on the platen with the three black boxes aligned to the top. Press [Execute]. The color pattern is read and adjustment begins. The second color pattern is output. Check that the number "2"...
Page 328 Default Setting (System Menu) Color Calibration After prolonged use, or from the effects of surrounding temperature or humidity, the hue of printed color output may shift or color drift may occur. Using this function enables printing in the most appropriate color by adjusting hue and color drift in detail.
Page 329 Default Setting (System Menu) MP Tray Cleaning , perform MP Tray Cleaning. If dirt appears on images when using the multi purpose tray Press the System Menu key. Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of MP Tray Cleaning. Load two sheets of A4 or Letter paper in the multi purpose tray.
Page 330: Date/Timer
Default Setting (System Menu) Date/Timer Date/Timer settings include: • Date/Time …8-66 • Date Format …8-67 • Time Zone …8-67 • Auto Panel Reset …8-67 • Low Power Timer …8-68 • Auto Sleep …8-69 • Auto Error Clear …8-69 • Interrupt Clear Timer …8-70 NOTE: If user login administration is enabled, you can only change the settings by logging in with administrator privileges.
Page 331: Date Format
Default Setting (System Menu) Date Format Select the display format of year, month, and date. The year is displayed in Western notation. Use the procedure below to select the date format. Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Date Format.
Page 332: Low Power Timer
Default Setting (System Menu) Press [Off] or [On]. Press [OK]. Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Options are between 5 and 495 seconds (every five seconds). NOTE: If you select [Off] for Auto Panel Reset, the time display does not appear.
Page 333: Auto Sleep
Default Setting (System Menu) Auto Sleep If no job runs for a certain period of time, automatically enter Sleep Mode. Refer to Sleep and Auto Sleep on page 3-5 for Sleep Mode. Auto Sleep ON/OFF Select whether to use Auto Sleep or not. NOTE: Time remaining before Auto Sleep can be modified as necessary.
Page 334 Default Setting (System Menu) Auto Error Clear ON/OFF Select whether to use Auto Error Clear or not. Use the procedure below to specify the auto error clear setting. Press the System Menu key. Press [ ], [Date/Timer] and then [Change] of Auto Error Clear.
Page 335: Editing Destination (Address Book/Adding One Touch Keys)
Default Setting (System Menu) Editing Destination (Address Book/Adding One Touch Keys) Save frequently used destinations to Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). Adding a Destination Add a new destination to the Address Book.
Page 336 Default Setting (System Menu) Press [OK]. The screen shown in step 3 reappears. Press [Change] of Name. Enter the destination name (up to 32 characters) to be displayed on the Address Book and press [OK]. The screen shown in step 3 reappears. NOTE: Refer to the Character Entry Method on Appendix-7 for details on entering characters.
Page 337 Default Setting (System Menu) Max. No. of Item Description Characters Login Password for FTP server login 64 chars password If you specify a port number other than the default (21), use the "Host name: port number" format. (E.g. FTPhostname:140) To enter the IPv6 address, enclose the address in brackets [ ]. (e.g., [3ae3:9a0:cd05:b1d2:28a:1fc0:a1:10ae]:140) NOTE: Refer to the Character Entry Method on...
Page 338 Default Setting (System Menu) NOTE: Refer to the Character Entry Method on Address: Appendix-7 for details on entering characters. Name E-mail i-FAX Press [Connection Test] to check the connection to Change Host Name the computer you chose. If the connection fails, Change Path check the entries you made.
Page 339 Default Setting (System Menu) NOTE: Address Number is an ID for a group. You can select any available number out of 2,000 numbers for individuals and 500 numbers for groups. If you specify an address number that is already in use, an error message appears when you press [Register] and the number cannot be registered.
Page 340: Editing A Destination
Default Setting (System Menu) Editing a Destination Edit/delete the destinations (individuals) you added to the Address Book. Use the procedure below to edit a destination. Press the System Menu key. Press [Edit Destination] and then [Register/Edit] of Address Book. Select a destination or group to edit. Edit Destination - Address Book Sort Name...
Page 341: Adding A Destination On One Touch Key
Default Setting (System Menu) Deleting an Individual Destination or Group Repeat Steps 1 to 3, press [Delete]. Press [Yes] on the screen to confirm the deletion. Deletion is performed. Adding a Destination on One Touch Key Add a new destination (individual or group). A maximum of 1000 destinations can be registered. NOTE: Refer to Specifying Destination on page 3-37 for use of One Touch Key.
Page 342 Default Setting (System Menu) Editing One Touch Key Edit/delete the destinations you added to One Touch Key. Use the procedure below to edit the One Touch key. Press the System Menu key. Press [Edit Destination] and then [Register/Edit] of One Touch Key. Select a One Touch Key number (0001 to 1000) for the destination.
Page 343 Default Setting (System Menu) Deleting the Registered Information Press [Delete]. Edit Destination - One Touch Key Register One Touch key. 0001 0002 0003 0004 0005 Register /Edit 0006 0007 0008 0009 0010 Delete 1/50 0011 0012 0013 0014 0015 0016 0017 0018 0019...
Page 344: Internet Browser Setup
Default Setting (System Menu) Internet Browser Setup This procedure sets up the Internet browser application. You can specify the following Internet browser settings. • Internet Browser Setting • Browser Preferences • Proxy Settings Internet Browser Setting This selects whether or not the Internet browser is used. Use the procedure below to specify the Internet browser setting.
Page 345 Default Setting (System Menu) Press [Next] of Browser Environment. To set your home page, press [Change] of Home Page, press [URL], enter the URL and then press [OK]. Press [OK] again. NOTE: Refer to the Character Entry Method on Appendix-7 for details on entering characters. To set the text size, press [Change] of Text Size, select [Large], [Medium] or [Small] as the text size and then press [OK].
Page 346 Default Setting (System Menu)  To set domains for which no proxy is used Press [Keyboard] of Do Not Use Proxy for Following Domains, enter the domain name and press [OK]. NOTE: Refer to the Character Entry Method on Appendix-7 for details on entering characters. Press [OK].
Page 347: Applications
Default Setting (System Menu) Applications You can install and use applications that will make your day-to-day use of this machine more efficient. Installing Applications You can install new applications. Use the procedure below to install an application. Insert the USB memory containing the application to be installed into the USB memory slot (A1).
Page 348 Default Setting (System Menu) When the confirmation screen appears, press [Yes]. Installation of the application begins. Depending on the application being installed, the installation may take some time. Once the installation ends, the original screen reappears. To install another application, repeat steps 5 to 6. To remove the USB memory, press [Remove Memory] and wait until the Removable Memory can be safely removed message appears.
Page 349 Default Setting (System Menu) Enter the license key and press [Official]. License On Enter the activation code to use the application officially. The activation code is not necessary to use it as a trial. Some applications do not require you to enter an license key.
Page 350: Deleting Applications
Default Setting (System Menu) Deleting Applications Use the procedure below to delete an installed application. IMPORTANT: Always exit the application to be deleted before deleting the application. (Refer to Starting/Exiting Application Use on page 8-84.) Press the System Menu key. Press [ ] and then [Application].
Page 351: System Initialization
Default Setting (System Menu) System Initialization Initialize the hard disk mounted on the machine to return to the default mode. CAUTION: System initialization will erase Custom Document Boxes, data stored in Document Box, addresses in the Address Book, user property, account information, and settings. NOTE: This item will not be displayed if the optional Data Security Kit is installed.
Page 352: Restarting The System
Default Setting (System Menu) Restarting the System Restart the CPU without turning the main power switch off. Use this to deal with any unstable operation by the machine. (Same as the computer restart.) Use the procedure below to restart the system. Press the System Menu key.
Page 353: Network Setup
Default Setting (System Menu) Network Setup The following network settings are available. • Checking Host Name …8-89 • TCP/IP (IPv4) Setup …8-89 • TCP/IP (IPv6) Setup …8-90 • Protocol Detail …8-92 • NetWare Setup …8-93 • AppleTalk Setup …8-94 • WSD Scan Setup …8-95 •...
Page 354 Default Setting (System Menu) TCP/IP (IPv6) Setup Set up TCP/IP (IPv6) to connect to the network. The default settings are "TCP/IP Protocol: On, TCP/IP (IPv6): Off. Use the procedure below. Press the System Menu key. Press [System], [Next] of Network and then [Next] of TCP/IP Setting.
Page 355 Default Setting (System Menu) After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-88. RA (Stateless) Settings Select whether or not to use RA (Stateless). The RA (Stateless) settings are available when selecting [On] for TCP/IP (IPv6).
Page 356: Protocol Detail
Default Setting (System Menu) Protocol Detail The table below lists the network related function settings. The network related functions are available when TCP/IP is On. Default Restarting the Item Description Setting System* NetBEUI Selects whether or not to receive documents using NetBEUI. Select whether or not to receive documents using LPD as the network protocol.
Page 357 Default Setting (System Menu) Default Restarting the Item Description Setting System* Select whether or not to communicate using IPP. When selecting [On], set the IPP default Port:631 Port Number. Use the IPP default port 631. IPP over SSL Select whether or not to use IPP over SSL.
Page 358: Appletalk Setup
Default Setting (System Menu) Press [On]. System - NetWare Use NetWare to receive documents. Frame Type Auto Ether-II 802.3 802.2 SNAP Cancel 10/10/2008 10:10 Status Press the key for the frame type you want to use. Press [OK]. After changing the setting, restart the system or turn the machine OFF and then ON again.
Page 359 Default Setting (System Menu) WSD Scan Setup Select whether or not to use WSD Scan. The default setting is On. Use the procedure below. Press the System Menu key. Press [System], [Next] of Network and then [Change] of WSD Scan. Press [On] or [Off].
Page 360: Secure Protocol
Default Setting (System Menu) Secure Protocol Encrypt the communication between your PC and the machine using the SSL encryption. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-88.
Page 361 Default Setting (System Menu) HTTP Security Setup Select the HTTP security level. This setup is available when SSL is On. The default setting is HTTPS Only. NOTE: HTTP must be set to [On] in Protocol Detail on page 8-92. Use the procedure below. Press the System Menu key.
Page 362 Default Setting (System Menu) After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-88. IPSec Setting Sets up IPSec. The default setting is Off. Use the procedure below. Press the System Menu key.
Page 363 Default Setting (System Menu) Press [OK]. After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-88. OPERATION GUIDE 8-99...
Page 364: Interface Block Setting
Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. The following interface block settings are available: • USB Host (USB memory slot setting) •...
Page 365 Default Setting (System Menu) Press the System Menu key. Press [System], [Next] of Interface Block Setting and then [Change] of Optional Interface 1 or Optional Interface 2. Press [Block]. Press [OK]. OPERATION GUIDE 8-101...
Page 366: Security Level (Security Level Setting)
Default Setting (System Menu) Security Level (Security Level setting) The Security Level setting is primarily a menu option used by service personnel for maintenance work. There is no need for customers to use this menu. Document Guard Setting When the optional Printed Document Guard Kit is installed, the machine prevents the unauthorized copying and/ or transmission of documents that contain important confidential or personal information.
Page 367 Default Setting (System Menu) Limitations: - Scanning speed will be limited to the speed of scanning 600 dpi image. (Printing speed will not be limited.) - FAX transmission will be limited to the memory transmission. Note: - The Printed Document Guard Kit should not fully prevents a leak of information. We do not guarantee any loss incurred while using this feature or when malfunction occurred with this feature.
Page 368: Optional Functions
Default Setting (System Menu) Optional Functions You can use the optional applications installed on this machine. Overview of the Applications The applications listed below are installed on this machine. You can use these applications for a limited period on a trial basis. •...
Page 369 Default Setting (System Menu) In the license key entry screen, press [Official]. License On Enter the activation code to use the application officially. The activation code is not necessary to use it as a trial. Some applications do not require you to enter an license key.
Page 370: Accessibility (Enlarged Touch Panel Display)
Default Setting (System Menu) Accessibility (Enlarged Touch Panel Display) Touch panel characters and key displays can be enlarged. Use the numeric keys to select items and proceed to the next screen. NOTE: Accessibility can be used only with Copying and Sending registered on the Quick Setup screen. To set functions other than those displayed in the accessibility screens, you must return to the original display.
Page 371: Maintenance
9 Maintenance This chapter describes cleaning and toner replacement. • Cleaning................9-2 • Toner Container and Waste Toner Box Replacement ...9-8 OPERATION GUIDE...
Page 372: Cleaning
Maintenance Cleaning Clean the machine regularly to ensure optimum output quality. CAUTION: For safety, always unplug the power cord before cleaning the machine. Original Cover / Glass Platen Wipe the backside of the original cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.
Page 373 Maintenance Slit Glass/Dual scanning area If black streaks or dirt appears in copies when using the optional document processor, clean the slit glass with Clean the slit glass. the supplied cleaning cloth. The message Clean the slit 1.Open the document processor. 2.Clean the surface of the slit glass located glass.
Page 374 Maintenance Wipe the slit glass. Wipe the white roller. Close the document processor top cover and return the cleaning cloth to the cleaning cloth compartment. Press [End]. Separator Clean the separator regularly (at least monthly) to ensure optimum output quality. Open the front cover.
Page 375 Maintenance Remove cleaning brush (blue colored). Pull up and open left cover 1. As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator. Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close.
Page 376: Transfer Roller
Maintenance Transfer Roller Open the front cover. Remove the cleaning brush (blue colored). Pull up and open left cover 1. As shown in the figure, clean dirt from the transfer roller by moving the brush from side to side along the roller while rotating the roller by turning the gear at the left end of the roller.
Page 377 Maintenance Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close. OPERATION GUIDE...
Page 378: Toner Container And Waste Toner Box Replacement
Maintenance Toner Container and Waste Toner Box Replacement When the touch panel displays Add toner, replace the toner. Every time you replace the toner container, be sure to clean the parts as instructed below. Dirty parts may deteriorate output quality. CAUTION: Do not attempt to incinerate the toner container or the waste toner box.
Page 379 Maintenance Remove the old toner container by pulling it out by the handle. Place the used toner container in the provided plastic disposal bag. Hold the new toner container in both hands and shake it from side to side several times. Hold the new toner container in both hands and gently push it in.
Page 380: Waste Toner Box Replacement
Maintenance Turn the toner container release lever to the horizontal position. Use the same procedure to replace the other color toner containers. Close the front cover. NOTE: Return the exhausted toner container and waste toner box to your dealer or service representative.
Page 381 Maintenance Cap the old waste toner box. Remove the old waste toner box at an angle and place it in the plastic disposal bag provided. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.
Page 382 Maintenance Press on the left edge of the new waste toner box to lock it. Press the specified position to close the waste toner tray. When the tray reaches the correct position, it locks in place with a clicking sound. Close the front cover.
Page 383: 10 Troubleshooting
10 Troubleshooting This chapter explains how to solve problems with the machine. • Solving Malfunctions ...........10-2 • Responding to Error Messages ........10-6 • Clearing Paper Jams ..........10-15 OPERATION GUIDE 10-1...
Page 384: Solving Malfunctions
Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Reference Symptom Checkpoints Corrective Actions...
Page 385 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Printouts are too dark. Is the machine in Auto Set the correct density level for — Density mode? auto density. Is the machine in Manual Use [Image Quality] to set the 3-15 Density mode? correct density level.
Page 386 PC set application software settings are properly? set properly. While the operation Is the operation panel Check the panel lock setting in KYOCERA panel was being used, locked? COMMAND CENTER and change COMMAND the keys locked up the setting if necessary.
Page 387 Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot print with USB Was the USB memory Format the USB memory with this 6-20 memory. formatted with a machine machine. other than this machine? Is the USB host blocked? Select Unblock in the USB host 8-100 settings.
Page 388: Responding To Error Messages
Troubleshooting Responding to Error Messages If the touch panel displays any of these messages, follow the corresponding procedure. Alphanumeric Reference Error Message Checkpoints Corrective Actions Page Acceptable staple Is the acceptable staple Press [Continue] to print without — count exceeded. count exceeded? For stapling.
Page 389 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Cannot duplex print Did you select a paper size/ Select the available paper type. 3-18 on this paper. media type that cannot be Press [Continue] to print without duplex printed? using Duplex. Cannot execute this –...
Page 390 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Finisher tray is full of Is the acceptable storage Remove paper from the document — paper. capacity exceeded for the finisher tray. document finisher tray? If printing can be restarted, the touch panel display will prompt you to press [Continue].
Page 391 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page Paper jam. – If a paper jam occurs, the machine 10-15 will stop and the location of the jam will be indicated on the touch panel. Leave the machine on and follow the instruction to remove the jammed paper.
Page 392 Troubleshooting Reference Error Message Checkpoints Corrective Actions Page The removable Is the removable memory Use the removable memory — memory is not formatted by this machine? formatted by this machine. formatted. The source file is not – The specified file is not found. The —...
Page 393 Troubleshooting Responding to Send Error When an error occurs during transmission, Send Error appears. Check the error code and error message below, and follow the corresponding corrective actions. Error Error Message Corrective Actions Reference Page Code 1101 Failed to send the e-mail. Check the host name of the SMTP 2-14 Failed to send i-FAX.
Page 394 Troubleshooting Error Error Message Corrective Actions Reference Page Code 1105 Failed to send via SMB. Select [On] of the SMB settings on 2-14 the COMMAND CENTER. Failed to send the e-mail. Select [On] of the SMTP settings on the COMMAND CENTER. Failed to send via FTP.
Page 395 Troubleshooting Error Error Message Corrective Actions Reference Page Code 2103 Failed to send the e-mail. Check the network. – Failed to send via FTP. - The network cable is connected. 2202 Failed to send i-FAX. - The hub is not operating properly. - The server is not operating properly.
Page 396: Responding To An Attention Indicator Flashes
Troubleshooting Responding to Authentication Server Connection Error If an error occurs when connecting to the authentication server, check the error message and follow the corresponding corrective action appears on the operation panel. Symptom Corrective Actions Reference Page Cannot connect to Set machine time to match the authentication server.
Page 397: Clearing Paper Jams
Troubleshooting Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper Job No.: 000021 Job Name: doc200810101010 User Name: Mike misfeed and the machine will stop. Refer to these Paper jam. procedures to remove the jammed paper. 1.Remove any paper that is inside.
Page 398 Troubleshooting Paper Jam Paper Jam Location Reference Page Location Indicator Document processor (Option) 10-27 Document finisher (Option) 10-29 After you remove the jam, the machine will warm up again and the error message will be cleared. The machine resumes with the page which jam has occurred. Precautions with Paper Jams •...
Page 399 Troubleshooting Pull out cassette 1. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 1 back in place securely. Press the specified position to close left cover 1. Cassette 2 Follow the steps below to clear paper jams in cassette 2. Open left cover 3.
Page 400: Optional Cassettes 3 And
Troubleshooting Remove the jammed paper. Pull out cassette 2. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Push cassette 2 back in place securely. Close left cover 3. Optional Cassettes 3 and 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder.
Page 401: Multi Purpose Tray
Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Pull out the cassette in use. Remove the jammed paper. Push the cassette back in place securely. Close left cover 4. Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray.
Page 402 Troubleshooting If paper is jammed inside, pull the paper toward you to remove. Pull up left cover 1 lever and open the left cover 1. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Open the feed guide B1.
Page 403 Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Pull out cassette 1. Turn the lower green knob (B2) to the left at least 10 times. Remove the jammed paper. If you cannot remove the paper, proceed with the next step.
Page 404 Troubleshooting Pull out paper feed unit (B3). Open paper feed unit cover (B4) and remove the jammed paper. Push paper feed unit (B3) back in place, and push the cassette back in place securely. Press the specified position to close left cover 1. Inside the Left Covers 1, 3 and 4 Follow the steps below to clear paper jams inside left cover 1, 3 or 4 when using the optional paper feeder.
Page 405: Duplex Unit
Troubleshooting Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Close the left cover. Duplex Unit Follow the steps below to clear paper jams in the duplex unit. Pull up left cover 1 lever and open the left cover. Remove the jammed paper.
Page 406: Duplex Unit And Cassette
Troubleshooting Press the specified position to close left cover 1. Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in duplex unit and cassette 1. Pull up left cover 1 lever and open the left cover. Remove the jammed paper.
Page 407 Troubleshooting If the left cover 2 indicator is flashing, open left cover 2. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. Close the left cover 2. Pull out cassette 1 and remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
Page 408 Troubleshooting Remove the jammed paper. Open the fuser cover (A1). CAUTION: The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine.
Page 409 Troubleshooting If jammed paper is seen through the paper ejection slot, pull it toward your side to remove it. Push fuser cover back in place, and press the specified position to close left cover 1. Optional Document Processor Follow the steps below to clear paper jams in the optional document processor. Remove the original from the original tray.
Page 410 Troubleshooting Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily. If the original tears, remove every loose scrap from inside the machine.
Page 411 Troubleshooting Optional Document Finisher If a misfeed occurs in the optional document finisher, refer to the respective Operation Guides to clear the jam. Optional Job Separator Follow the steps below to clear paper jams in the optional job separator. If jammed paper is seen through the paper ejection slot of the job separator, pull it toward your side to remove it.
Page 412 Troubleshooting Press the indicated position to close left cover 1. 10-30 OPERATION GUIDE...
Page 413: 11 Management
11 Management This chapter explains the following operations. • User Login Administration........... 11-2 • Job Accounting ............11-15 • Data Security Kit Operations........11-31 OPERATION GUIDE 11-1...
Page 414: User Login Administration
Management User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to login. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator.
Page 415 Management Select [Local Authentication] or [Network User Login/Job Accounting - User Login Authentication]. Select [Off] to disable user login User login administration. Select authentication method. administration. Host Name If you select [Network Authentication], enter the Local # Keys Authentication host name (62 characters or less) and domain Domain Name Network name (256 characters or less) for the...
Page 416 Management Press [Login Password]. Press [# keys] to enter the login data using the numeric keys. Enter the login password and press [OK]. NOTE: If Job Accounting is enabled, you can browse the number of pages printed and the number of pages scanned by pressing [Counter Check].
Page 417 Management Item Description Account Name Add an account where the user belongs. The user, who registered his/her account name, can login without entering the account ID. Refer to Job Accounting on page 11-15. E-mail Address The user can register his/her E-mail address. The registered address will be automatically selected for subsequent operations that need any E-mail function.
Page 418 Management Press [Change] of User Name. User: User Name: Change 01 User Login User Name: Change Login Password: Change 0099 ********** Access Level: Account Name: Change Change User Account IC Card Information: Change E-mail Address: Change Empty abcd@efg.com Cancel Register 10/10/2008 10:10 Status...
Page 419: Changing User Properties
Management Changing User Properties User properties can be changed. Types of user properties that could be changed may be different depending on user access privilege. For a user with administrator rights who logs in User properties can be changed and users can be deleted. The items, which can be added, are all able to be changed.
Page 420 Management Press [Yes] in the registration confirmation screen. The user information is changed. Deleting a user Press [Delete]. Press [Yes] on the screen to confirm deletion. The selected user will be deleted. NOTE: The default user with administrator rights cannot be deleted. For a user without administrator rights who logs in These users can partially change their own user properties including user name, login password, and E-mail address.
Page 421 Management Unknown login user name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown.
Page 422 Management Group Authorization Settings Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE: To use the group authorization settings, [Network Authentication] must be selected for the authentication method in Enabling/Disabling User Login Administration on page 11-2. Select [On] for LDAP in Protocol Detail on page 8-92.
Page 423 Management Item Description Copy Restriction Select whether or not to reject usage of copy functions. Copy Restr. Select whether or not to reject usage of the color (Color) copy functions. Copy Restriction Select whether or not to reject usage of only the full (Full Color) color copy functions.
Page 424 Management Press [Change] of Group ID. Group:xxx Group ID: Group Name: Change Change Enter the group ID and press [OK]. Change Access Level: Print Restriction: Change Press [Change] of Group Name. Copy Restriction: Change Change Print Restriction (Color): Enter the group name and press [OK]. Copy Restr.
Page 425 Management Item Description LDAP Security Select the type of encryption according to the type of security employed by the LDAP server. If using Active Directory of Windows, the server name may be same as the server name entered in the network authentication.
Page 426 Management Press [LDAP Security] to select the type of encryption according to the type of security employed by the LDAP server. Select [Off], [LDAP over SSL], or [LDAPv3/TLS] and press [OK]. 11-14 OPERATION GUIDE...
Page 427: Job Accounting
Management Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 1,000 individual accounts. • Availability for account IDs with as many as eight digits (between 0 and 99999999) for security. •...
Page 428 Management Press [OK]. NOTE: When the display returns to the System Menu default screen, logout is automatically executed and the screen to enter the Account ID appears. To continue the operation, enter the Account ID. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout.
Page 429: Adding An Account
Management Adding an Account This section explains how to add a new account. The following entries are required. Item Description Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999).
Page 430: Managing Accounts
Management NOTE: Any account ID that has already registered cannot be used. Enter any other account ID. Activate or deactivate restriction. Refer to Restricting the Use of the Machine on page 11-20. Press [Register] to add a new account on the Account List.
Page 431 Management Changing account information Press [Detail]. Refer to steps 5 to 7 of Adding an Account and Account: xx steps 2 to 5 of Restricting Using the Machine Account Name: Change 01 Account to change account information. Account ID: Change 00001000 Print Restriction (Total): Copy Restriction (Total):...
Page 432: Restricting The Use Of The Machine
Management Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether [Split] or [Total] is selected for Managing the Copier/Printer Counts on page 11-19.
Page 433 Management Item Detail FAX Port Restricts the ports used for faxing. This is displayed Restriction when two optional FAX kits are installed. Applying Restriction Restriction can be applied in two modes as follows: Item Description No restriction given Counter Limit Restricts the print counter in one-page increments up to 9,999,999 copies.
Page 434 Management Applying Limit of Restriction This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. Item Description Immediately * Job stops when the counter reaches its limit. Subsequently Printing/scanning of the job continues but the subsequent job will be rejected.
Page 435 Management Default Counter Limit When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999 in 1-sheet increments. The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/ Printer Counts on page 11-19.
Page 436 Management Use the procedure below to specify the counter limits. Press the System Menu key. Press [User Login/Job Accounting]. If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login]. For this, you need to login with administrator privileges.
Page 437: Counting The Number Of Pages Printed
Management Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time.
Page 438 Management Total Job Accounting/Resetting the Counter This counts the number of pages for all accounts and resets the counts for those accounts together at the same time. Use the procedure below to check and reset the counter. Press the System Menu key. Press [User Login/Job Accounting].
Page 439 Management Each Job Accounting/Resetting the Counter This counts the number of pages for each account and resets the counts by account. Use the procedure below to display and reset the counter. Press the System Menu key. Press [User Login/Job Accounting]. If user login administration is disabled, the user authentication screen appears.
Page 440 Management Counting by Paper Size This counts the number of pages by paper size (e.g. Letter). NOTE: Paper size is available in five types, - 1 to 5. These types are specified in accounting reports. Refer to Printing an Accounting Report on page 11-29. In addition to paper size, media type can also be specified (e.g.
Page 441 Management Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. When Split is selected for Managing the Copier/Printer Count ACCOUNT.REPORT TASKalfa 500ci Firmware Version...
Page 442: Unknown Account Id Jobs
Management Unknown Account ID Jobs The behavior of the machine when it receives a job from unknown account ID (i.e. unsent ID) can be specified. Refer to Unknown login user name Job on page 11-9 for details. Checking and Printing Counter Press the Counter key to check the number of sheets Counter printed and scanned.
Page 443: Data Security Kit Operations
Management Data Security Kit Operations Installing the optional Data Security Kit adds [Data Security] on the System Menu. Refer to the Data Security Kit (E) OPERATION GUIDE on the bundled CD-ROM for descriptions of the [Data Security] options and the procedures for using them. OPERATION GUIDE 11-31...
Page 444 Management 11-32 OPERATION GUIDE...
Page 445: Appendix
Appendix • Optional Equipment .........Appendix-2 • Character Entry Method........Appendix-7 • Paper .............Appendix-10 • Specifications ..........Appendix-19 • Glossary............Appendix-29 OPERATION GUIDE Appendix-1...
Page 446: Optional Equipment
Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Document Processor Document Table Document Processor (Dual scan DP) Job Separator 3,000 Sheet Document Finisher 3,000 Sheet Document Finisher Paper Feeder Paper Feeder Appendix-2 OPERATION GUIDE...
Page 447 Key Counter FAX Kit Expansion Memory OPERATION GUIDE Appendix-3...
Page 448: Document Processor
Document Processor Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 2-30. Paper Feeder Two additional cassettes identical to the printer’s double cassettes can be installed in the printer. Paper capacity and loading method are the same as Cassettes 1 and 2.
Page 449 Job Separator Separate paper according to output tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as the default output tray for printing from the copy or Document Box screen, printing from the PC, and printing of the received fax data.
Page 450: Expansion Memory
FAX Kit By installing the FAX kit, fax send/receive is enabled. Also, it is possible to use it as a network fax, by using it with a computer. When two FAX kits are installed, the units can be connected to two different telephone lines which will enable quicker message transmission to a number of recipients.
Page 451: Character Entry Method
Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE: QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu key, [Common Settings] and then [Change] of Keyboard Layout to choose desired layout.
Page 452 Display/Key Description [Cancel] Press to cancel entered characters and return to the screen before the entry. [OK] Press to finalize entry and return to the screen before the entry. Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace...
Page 453: Entering Characters
Entering Characters Follow the steps shown below to enter List A-1 for example. Press [Upper-case]. Press [L]. The letter L is shown on the display. Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case...
Page 454: Paper
Paper This section explains the paper sizes and types that can be used in the paper source. Cassettes 1 Supported types Supported paper sizes No. of sheets Plain paper (60 to 163 g/m Letter, Letter-R, Statement, A4, A4-R, 500 (80 g/m Recycled paper (60 to 163 g/m B5, B5-R, A5-R, Folio, 16K, 16K-R Plain paper (60 to 163 g/m...
Page 455: Specifications
Supported types Supported paper sizes No. of sheets Envelopes Envelope DL, Envelope C5, Envelope C4, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 3/4), Monarch, ISO B5, Youkei 2, Youkei 4 Other sizes: Portrait - 3 7/8 to 11 5/8" or 98 to 297 mm Landscape - 5 7/8 to 17"...
Page 456: Choosing The Appropriate Paper
NOTE: Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications shown below, such as moisture or pulp content. For this reason, we recommend purchasing a small amount of recycled paper as a sample for testing prior to use. Choose recycled paper that gives the best printing results and contains low levels of paper dust.
Page 457 Cassette or Multi Multi Purpose Tray Purpose Tray Envelope #10 (Commercial #10) (4 1/8 × 9 1/2") Legal Envelope #9 (Commercial #9) (3 7/8 × 8 7/8") Letter Envelope #6 (Commercial #6 3/4) (3 5/8 × 6 1/2") Letter-R Envelope Monarch (3 7/8 ×7 1/2") Statement-R Youkei 2 (114 ×...
Page 458: Special Paper
• Store paper in a cool, well-ventilated place. • Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to be used for a while. • Store paper sealed in the original package and box. Put a pallet under the carton to keep it raised above the floor.
Page 459: Paper
• Letterhead • Colored paper • Prepunched paper • Envelopes • Cardstocks • Thick paper (from 106 g/m to 200 g/m or less) • Labels • Coated paper • High-quality paper When using these paper and media, choose that are designed specifically for copiers or page printers (such as laser printers).
Page 460 Hagaki Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, Burrs straighten it before loading. Printing onto curled Hagaki may cause jams. Burrs Use unfolded Oufuku Hagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.
Page 461 When printing onto labels, you must be liable for the print quality and possible trouble. Labels consist of three layers as shown in the illustration. The adhesive layer contains materials that are easily affected by the force applied in the machine. Top sheet The carrier sheet bears the top sheet until the label is used.
Page 462 Recycled Paper Recycled paper must conform to the specifications listed on the page 2 of the Appendix; however, its whiteness may be considered separately. NOTE: Before purchasing recycled paper in volume, try testing a sample to ensure that the print quality. Appendix-18 OPERATION GUIDE...
Page 463: Specifications
Specifications NOTE: Specifications are subject to change without notice. Machine Description Item 25/25 ppm 30/30 ppm 40/40 ppm 50/40 ppm model model model model Type Desktop Printing Method Electrophotography by semiconductor laser, tandem drum system Supported Original Types Sheet, Book, 3-dimensional objects (maximum original size: 11 × 17"/A3) Original Feed System Fixed Paper...
Page 464 Description Item 25/25 ppm 30/30 ppm 40/40 ppm 50/40 ppm model model model model Printing Black and Speed White copying 25 sheets/min 30 sheets/min 40 sheets/min 50 sheets/min A4/Letter 17 sheets/min 20 sheets/min 27 sheets/min 33 sheets/min A4R/LetterR 13 sheets/min 15 sheets/min 19 sheets/min 25 sheets/min...
Page 465 Description Item 25/25 ppm 30/30 ppm 40/40 ppm 50/40 ppm model model model model Hard Disk 25/25:80GB(standard) 30/30:80GB(standard) 40/40:160GB(80GBx2 standard) 50/40:160GB(80GBx2 standard) Interface Standard USB Interface Connector: 1 (USB Hi-Speed) USB memory slot: 2 (Full-Speed USB) Network interface: 1 (10 BASE-T/100 BASE-TX) Option KUIO/W slot: 2 Resolution...
Page 466 Printer Item Description Printing Speed Same as Copying Speed. First Print Black and 25/25 ppm model : 6.2 seconds or less Time White 30/30 ppm model : 6.2 seconds or less (A4, feed 40/40 ppm model : 5.3 seconds or less from 50/40 ppm model : 4.9 seconds or less Cassette)
Page 467 Scanner Item Description Operating System Windows 2000 (Service Pack 2 or later), Windows XP, Windows Vista System requirements CPU: 600Mhz or higher RAM: 128MB or more Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 200 ×100 dpi, 200 × 400 dpi (Resolution in FAX mode included) File Format TIFF (MMR/JPEG compression), JPEG, XPS, PDF (MMR/JPEG...
Page 468 Item Description Paper Size Maximum: Ledger/A3 Minimum: Statement-R/A5-R Paper Weight 45 to 160 g/m Loading Capacity 100 sheets (50 to 80 g/m ) maximum Mixed original sizes (auto selection): 30 sheets (50 to 80 g/m ) maximum Dimensions 22 23/32 × 21 13/64 × 7 5/64" 577 ×...
Page 469 Document Finisher (option) Item Description Number of Trays 1 tray Paper Size Ledger, Legal, Oficio II, 8.5×13.5", A3, B4, Folio, 8K: 500 sheets Letter, Letter-R, A4, A4-R, B5, B5-R, 16K: 1,000 sheets (Non-stapling) Supported Paper Stapling: 90 g/m or less Weight Maximum Sheets Ledger, Legal, Oficio II, 8.5×13.5", A3, B4, 8K: 25 sheets...
Page 470 Job Separator (option) Item Description Number of Trays 1 tray Maximum Sheets 100 sheets (80 g/m Paper Size Ledger, Legal, Oficio II, 8.5×13.5", Letter, Letter-R, Executive, Executive-R, Statement-R, A3, B4, A4, A4-R, B5, B5-R, A5-R, Folio, 8K, 16K, 16K-R Paper Type Paper weight: 60 - 163 g/m Paper type: plain, recycled, color, vellum Dimensions...
Page 471 Environmental Specifications (25/25 ppm model and 30/30 ppm model) Item Description 25/25 ppm model 30/30 ppm model Nose emission During copying Black & White 66.2 dB(A) (Lwad) 67.1 dB(A) (Lwad) Color 66.4 dB(A) (Lwad) 67.0 dB(A) (Lwad) Power During copying Black &...
Page 472: Environmental Specifications
Environmental Specifications (40/40 ppm model and 50/40 ppm model) Item Description 40/40 ppm model 50/40 ppm model Nose emission During copying Black & White 68.0 dB (A) (Lwad) 69.5 dB (A) (Lwad) Color 68.2 dB (A) (Lwad) 68.3 dB (A) (Lwad) Power During copying Black &...
Page 473: Glossary
Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel characters can be enlarged while the touch panel is adjustable in two angles. AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utilize application software that is on another computer on the same AppleTalk network.
Page 474 DHCP (IPv6) DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends the BOOTP startup protocol that defines the protocols used for transferring configuration information to hosts on the network. DHCP (IPv6) permits the DHCP server to use its expanded functionality to send configuration parameters to an IPv6 node.
Page 475 KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels.
Page 476 SMTP (Simple Mail Transfer Protocol) A protocol for E-mail transmission over the Internet or an intranet. It is used for transferring mail between mail servers as well as for sending mail from clients to their servers. Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings.
Page 477: Index
Index Index Numerics Copy 4-21 Send 5-23 1-sided/2-sided Selection 5-11 Bonjour Appendix-29 3,000 sheet document finisher Appendix-4 Booklet from Sheets 4-29 3,000 sheet paper feeder Appendix-4 Left side 4-29 Right side 4-30 Top binding 4-30 Border Erase Accessibility 8-106, Appendix-29 Copy 4-27 Adjusting Density 5-20 Send 5-26...
Page 478 Index Color Profiles 5-36 Quick Setup Registration 8-36 Color Registration 8-58 Reserve Next Priority 8-34 Color Type 5-36, 8-39 Copying Functions 4-1 Gray Adjustment 8-62 Counting the Number of Pages Printed Hue adjust 4-17 by Paper Size 11-28 One touch image adjust 4-19 Counter 11-30 Single Color copy 4-15 Each Job 11-27...
Page 479 Index EcoPrint 8-28 Quick Setup Registration 8-42 E-mail Subject/Body 8-26 What is Document Box? 3-40 File Format 8-23, 8-24 Document Finisher Appendix-4, File Name 8-25 Appendix-25 High Comp. PDF Image 8-30 Document Guard 8-102 JPEG/TIFF Print 8-32 Document Processor Appendix-4, Margin 8-27 Appendix-23 Original Image 8-21...
Page 480 Index Form Overlay 4-33 Storing a Form 6-18 Front Cover 1-4 Available Status 7-2 FTP Appendix-30 Canceling 3-49, 7-14 FTP (Reception) Checking History 7-9 Protocol Detail 8-92 Checking Status 7-2 FTP Encrypted TX 5-35 Detailed Information 7-7 Detailed Information of Histories 7-10 Details of the Status Screens 7-3 Displaying History Screen 7-9 Glass Platen...
Page 481 Index Left Cover 2 1-4 Left Cover 3 1-4 OHP backing sheet mode 4-53 Legal Information xxii One Touch Key Login 3-7, 11-3 Changing the Registered Logout 3-7, 11-3 Information 8-78 Low Power Mode 3-5 Deleting the Registered Low Power Timer 8-68 Information 8-79 Editing 8-78 Protocol Detail 8-92...
Page 482 Index Original SSLeay License xxv Paper Length Guide 2-17 Originals Paper Selection 4-4 Automatic Detection 8-11 Cassette 4-4 Copy 4-2 Multi Purpose Tray 4-5 Custom 8-5 Paper Width Guides 2-18 Setup 8-5 Part Names 1-1 Size Selection 4-2, 5-2 Platen 1-4 Output Destination 4-13 Placing Originals 2-28 Output Tray 8-17...
Page 483 Index Status Page 8-51 Print 5-33 Transmission Result Reports 8-53 Sending Size Selection 5-4 Priority Override 4-50, 7-14 Setup 8-38 Product Library 2-2 Store 5-34 Programmed Copying 4-55 Sending Editing and Deleting 4-56 Send as E-mail 3-32 Recalling 4-55 Send to Folder (FTP) 3-35 Registering 4-55 Send to Folder (SMB) 3-34 Sending E-mail 2-14...
Page 484 Index Specifying Destination 3-37 Adding 11-4 Status / Job Cancel 7-1 Changing Properties 11-7 Status Page 8-51, Appendix-32 Enabling/Disabling 11-2 Subnet Mask Appendix-32 Group Authorization Settings 11-10 Supplies Login 11-3 Checking the Remaining Amount 7-16 Logout 11-4 Switching the Language 2-7, 8-2 Unknown login user name Job 11-9 Switching Unit of Measurement 8-15 Symbols i...
Page 485 We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine.
Page 488 Rev. 1 2009.6 Printed in China 302H756041...

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Kyocera TASKalfa 250ci Operation Manual

Table of Contents

Legal and Safety Information

2 Preparation before Use

3 Basic Operation

4 Copying Functions

5 Sending Functions

6 Document Box

7 Status / Job Cancel

Default Setting (System Menu)

Maintenance

10 Troubleshooting

11 Management

Appendix

Conventions in this Guide/Counting the Number of Pages Printed

Original Ssleay License/Power off

Quick Links

OPERATION GUIDE

Chapters

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Summary of Contents for Kyocera TASKalfa 250ci